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Board of Education Meeting Thursday, July 26, 2018 5:00 PM

Adams Leadership Center, Winborn Conference Room

Agenda Item Page #

I. Call to Order, Justin Eichmann, President I-1

II. Pledge of Allegiance II-1

III. Roll Call of Members III-1

IV. Elect Legislative Liaison IV-1

V. Citizen Participation V-1

VI. Board Member Liaison Reports A. Justin Eichmann, Fayetteville Public Education Foundation VI-A1 B. Bob Maranto, Academic Advisory Committee VI-B1

VII. Superintendent’s Report VII-1

VIII. Consent Agenda A. Reading of the Minutes VIII-A1 B. Student Transfers VIII-B1 C. Certified Staff Changes VIII-C1 D. Classified Staff Changes VIII-D1 E. Monthly Financial Report VIII-E1

IX. Information Items A. Mission, Vision, & Core Values IX-A1 B. Strategic Plan IX-B1

X. New Business (Discussion) A. SafePlans Presentation X-A1 B. Superintendent’s School Safety & Security Task Force Recommendations X-B1

~ FPS

FAYETTEVILLE PUBLIC SCHOOLS Since 1871

1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479.444.3000 • fayar.net O C)

C. New/Revised District Policies X-C1 a. 3.13 – National School Lunch Act Funding Expenditures (Revision) b. 6.11 – Parent, Family, and Community Engagement – District

(Revision) c. 6.12 – Parent, Family, and Community Engagement – School

(Revision) d. 5.41 – Smart Core Curriculum & Graduation Requirements for the

Classes of 2019 & 2020 (New) e. 5.41 – Smart Core Curriculum & Graduation Requirements

(Deletion) f. 5.41.1 – Smart Core Curriculum & Graduation Requirements for the

Classes of 2021 & Thereafter (New) XI. Old Business (Action)

A. ACSIP School Improvement Plan XI-A1 B. Route Bus Purchase XI-B1 C. Furniture Quote XI-C1 D. Policy 4160 – Confidentiality of Personnel Files XI-D1 E. New/Revised District Policies XI-E1

a. 5.57 – Homework b. 5.8 – Make-up Work

XII. Adjournment XII-1

~ FPS



July 26, 2018

I. Call to Order

II. Pledge of Allegiance

III. Roll Call Justin Eichmann, President Traci Farrah, Vice President Nika Waitsman, Secretary

Tim Hudson, Member Bob Maranto, Member Megan Hurley, Member Keaton Smith, Member

~ FPS



July 26, 2018

IV. Elect Legislative Liaison

V. Citizen Participation

VI. Board Member Liaison Reports

VII. Superintendent’s Report

VIII. Consent Agenda Reading of the Minutes

Student Transfers Certified Staff Changes

Classified Staff Changes Monthly Financial Report

~ FPS


1000 West Bulldog Boulevard • Fayetteville, Arkansas 72701 479-444.3000 • fayar.net O 0

July 26, 2018

Reading of the Minutes

Minutes of the June 28, 2018 Fayetteville Board of Education Meeting

The meeting convened at 5:05 PM in the Adams Leadership Center with President Justin Eichmann presiding. The Pledge of Allegiance was recited.

Justin Eichmann noted that a vote would require 4 votes in order to pass due to having 2 absences.

Justin Eichmann introduced new Board Member, Keaton Smith.

Board Reorganization Justin Eichmann stated that the Board is required by State law to reorganize following the annual election. The Board voted 5-0 to elect Justin Eichmann as President, Traci Farrah as Vice President and Nika Waitsman as Secretary/Disbursing Officer. Tim Hudson made the motion, which was seconded by Bob Maranto.

Roll Call The roll was called and board members Justin Eichmann, Traci Farrah, Tim Hudson, Bob Maranto, and Keaton Smith were present. Nika Waitsman and Megan Hurley were absent.

Recognitions Dana Smith was not available to attend the June meeting so she will be recognized at the July meeting.

Citizen Participation Justin Eichmann noted that there was a possible citizen participation but the citizen wanted to wait until the policies were discussed before making the decision to come before the board.

~ FPS



Board Member Liaison Reports Dr. Bob Maranto, Board Member, shared that a group of individuals from the Office of Teaching and Learning recently attended the Arkansas Association for Supervision and Curriculum Development Conference in Hot Springs. While there, the Arkansas Department of Education Commissioner, Johnny Key, recognized Fayetteville Public Schools and the work of the Math Task Force. Johnny Key highlighted how Fayetteville Public Schools used their own teachers to review and design curriculum and described the process as a model that other districts in the state should follow.

Justin Eichmann, Board President, recognized the appointment of Dr. John L Colbert as the new Superintendent and thanked him for his leadership.

Superintendent’s Report Dr. John L Colbert, Superintendent, introduced the new Assistant Director of Transportation, Caleb Tolleson.

Dr. Colbert shared a PowerPoint of all the construction that is currently in progress at the district.

Consent Agenda The Board voted 5-0 to approve the consent agenda. Keaton Smith made the motion, which was seconded by Bob Maranto. By approving the consent agenda, the Board approved the minutes of the May 24, 2018 board meeting, student transfers, certified and classified staff changes, monthly financial report, and school based mental health agreement.

New Business (Discussion) Dr. Steven Weber, Associate Superintendent for Teaching and Learning, presented the ACSIP Improvement Plan. The Board will be asked to approve the ACSIP Improvement Plan at the July board meeting.

Dr. Colbert presented the Route Bus Purchase. Mike McClure, Director of Transportation, added that the purchase of these will reduce the age of the fleet by 2 years and will give us 29 buses with air conditioning and 16 with seatbelts. The Board will be asked to approve the Route Bus Purchase at the July board meeting.

Glenda Sullins, Director of Finance, presented the Furniture Quote. Glenda noted that the quotes exceed 50K, therefore, require board approval. The Board will be asked to approve the Furniture Quote at the July board meeting.

Chris Lawson, General Counsel, and Cincy Mathis, Certified PPC Representative, presented Policy 4160 – Confidentiality of Personnel Files. The Board will be asked to approve the revisions to Policy 4160 at the July board meeting.

~ FPS



Chris Lawson presented information about the New/Revised District Policies for Homework (5.57) and Make-up Work (5.8). Mr. Lawson noted that Michelle Moore, FHS Teacher & Department Head, and her committee reviewed the revisions and provided input on the policies. Mr. Lawson recommended that the meaning of LPAC (Language Proficiency Assessment Committee) be noted within Policy 5.8. The board agreed and asked that this be added. The Board will be asked to approve the New/Revised District Policies at the July board meeting.

Old Business (Action) Cincy Mathis presented the recommended changes to Policy 4150. Cincy noted that no changes were made to the definition of immediate family and sick leave bank since the May meeting.

Cincy explained that the current revisions are to personal leave. She further explained that the Certified PPC is recommending that (2) days of paid personal leave be granted each academic year. If those days are not used, they will roll to the following academic year to not exceed a total of (4) days of paid personal leave. The Certified PPC is also recommending that (2) days of sick leave can be converted and used as paid personal leave if needed.

Justin asked about the verbiage regarding (5) days of advanced notice being removed from the policy. Cincy explained that the Certified PPC did not discuss. She further explained that they would be willing to add that back into the policy but change the advanced notice to (3) days. Justin confirmed that the days could still be requested through AESOP if this change was made.

The board further discussed and agreed to the following: 1. Retain the original language regarding advanced notice but change the advanced notice

days from (5) to (3). a. “Unless an emergency exists, days should be requested (3) days in advance to the

principal so that an appropriate substitute can be scheduled.” 2. Retain the original language regarding roll over days.

a. “If personal days are not used, they will roll over to the next year as sick leave days.”

3. Remove the proposed change regarding the number of days that can be rolled over as personal days.

a. “Staff may begin the academic year with no more than four total paid personal days. Any unused personal leave days over four will roll over to sick leave.”

4. The remaining proposed changes would stay the same.

The Board voted 5-0 to approve Policy 4150 with the noted revisions. Tim Hudson made the motion, which was seconded by Bob Maranto

The Board voted 5-0 to approve the Music Curriculum Review. Bob Maranto made the motion, which was seconded by Traci Farrah.

~ FPS



Glenda Sullins presented the Music Curriculum Quote and the Board voted 5-0 to approve the Music Curriculum Quote. Traci Farrah made the motion, which was seconded by Bob Maranto.

The Board voted 5-0 to approve the Math Curriculum Quote. Traci Farrah made the motion, which was seconded by Bob Maranto.

Glenda Sullins presented the Technology Quote and the Board voted 5-0 to approve the Technology Quote. Traci Farrah made the motion, which was seconded by Tim Hudson.

The Board voted 5-0 to approve the Municipal Advisor Agreement. Traci Farrah made the motion, which was seconded by Keaton Smith.

The Board agreed to vote on the (2) items under Employee Salary/Wage Increases for 2018-2019 separately. The Board voted the following:

1. The Board voted 5-0 to approve item # 1 under Employee Salary/Wage Increases for 2018-2019. Traci Farrah made the motion, which was seconded by Bob Maranto.

2. The Board voted 4-1 to approve item # 2 under Employee Salary/Wage Increases for 2018-2019. Tim Hudson made the motion, which was seconded by Bob Maranto.

The Board discussed the policy regarding Absences (5.7). Mr. Lawson recommended that the board use the language from the statute regarding notifications with a few minor revisions. Mr. Lawson recommended the following, “Notification shall be by telephonic contact and regular mail with a return address on the envelope.” Laura Ring, FHS Teacher, came before the board to express her concerns of the proposed policy and explained the impact she feels it would have. Cameron Simpkins and Michelle Moore, both FHS Teachers, also came before the board to express their concerns. Dr. Colbert recommended tabling the policy until the July meeting. The Board voted 5-0 to approve to table the Absence (5.7) Policy. Tim Hudson made the motion, which was seconded by Bob Maranto.

The Board voted 5-0 to approve the 2018-2019 School Breakfast & Lunch Price Increases. Traci Farrah made the motion, which was seconded by Bob Maranto.

The Board voted 5-0 to approve the Student Handbook. Tim Hudson made the motion, which was seconded by Traci Farrah.

The Board voted 5-0 to approve the New/Revised District Policy, Student Records (5.13). Tim Hudson made the motion, which was seconded by Bob Maranto.

The Board voted 5-0 to approve the New/Revised District Policy, Admitting Student Visitors to School Buildings (5.16). Traci Farrah made the motion, which was seconded by Tim Hudson.

~ FPS



_________________________________ ________________________________

The Board voted 5-0 to approve the New/Revised District Policy, Student Records (5.38). Tim Hudson made the motion, which was seconded by Traci Farrah.

The Board voted 5-0 to approve the New/Revised District Policy, Parent-Teacher Conferences (5.39). Tim Hudson made the motion, which was seconded by Traci Farrah.

Adjournment The meeting was adjourned at 6:41 PM.

Justin Eichmann, President Nika Waitsman, Secretary

~ FPS



_________________________________ ________________________________

July 26, 2018

Reading of the Minutes

Minutes of the July 20, 2018 Fayetteville Board of Education Work Session

The meeting convened at 11:45AM in the Adams Leadership Center with President Justin Eichmann presiding.

Board members Justin Eichmann, Nika Waitsman, Tim Hudson, Megan Hurley and Keaton Smith were present. Traci Farrah and Bob Maranto were absent.

Justin Eichmann, Board President, stated that the purpose of this meeting was to provide a New Board Member Training Session for Keaton Smith.

The Board provided an overview of the following: 1. Leadership & District Information 2. Strategic Plan 3. District Overview 4. Board Governance 5. Calendars 6. Other Information

Adjournment The meeting was adjourned at 1:35PM.

Justin Eichmann, President Nika Waitsman, Secretary

~ FPS



July 26, 2018

Student Transfers

TO: Board of Education

FROM: Dr. John L Colbert, Superintendent

I recommend approval of the following student transfer requests:

Incoming:

Mariana Gurrola requests that her child, Nancy Castrellon, grade 12, be transferred from the West Fork School District to the Fayetteville School District.

Cary Kelley requests that her children, Tashia L. Kelley, grade 9; Viola Kelley, grade 6; and Preston Kelley, grade 1; be transferred from the Elkins School District to the Fayetteville School District.

Rachel Alvarenga requests that her child, Rebeca M. Mondragon, grade 11, be transferred from the Farmington School District to the Fayetteville School District.

Outgoing:

Kelly Dunaway requests that her child, Hunter Lee Combs, grade 9, be transferred from the Fayetteville School District to the Elkins School District.

Tawni Hammons requests that her child, Tinsli Hammons, Kindergarten, be transferred from the Fayetteville School District to the Elkins School District.

Shane Sanders requests that his child, Robert Sanders, grade 1, be transferred from the Fayetteville School District to the Farmington School District.

Kristina McClarrinon requests that her child, Samuel R. McClarrinon, grade 9, be transferred from the Fayetteville School District to the Greenland School District.

~ FPS



Jaida R. Baker requests that her child, Isaiah Jacobson, grade 1, be transferred from the Fayetteville School District to the Springdale School District.

Teresa Lollis requests that her child, Christopher Lollis, grade 9, be transferred from the Fayetteville School District to the Springdale School District.

~ FPS



July 26, 2018

Certified Staff Changes



I recommend approval of the following personnel actions:

Provisional Employment1 Name Position & Assignment Andrea Newell 3 Teacher/FVA Darryl Coit 4,8 Teacher/Woodland Cameron Bennett 4 Teacher/FVA Katherine Dennis 4 Teacher/Owl Creek Sara Wasson 3,13 Teacher/Washington Elizabeth Rogers 4,8 Counselor/Vandergriff Michael McFetridge 3,13 Dir. of Fed. Programs & Asst. Dir.

of Professional Development Tayla Terral 4 Teacher/Holt Allison Bolin 4 Teacher/Root

Employment – Transfers, Changes Name Position & Assignment Rachel Walker Teacher/Owl Creek Melissa Armendariz Teacher/Owl Creek Chanea Biliter Teacher & Coach/Woodland Carrie Finley 10 Media Specialist/Owl Creek

Replacement/New Period Replacement 18/19 Replacement 18/19 New 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19

Replacement 18/19 Replacement 18/19

Replacement/New Period Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19

~ FPS



Resignation Name Position & Assignment Effective Justin Leflar Teacher/Holt 6/30/18

Retirement Name Position & Assignment Effective Kim Renner Counselor/Vandergriff 6/30/2018

1Pending completion of a criminal background check and receipt of eligibility information from the Dept of Education2One year only3Year 1 of 1 year new hire probationary period 4Year 1 of 3 year new hire probationary period 5Year 2 of 3 year new hire probationary period6Year 3 of 3 year new hire probationary period 7Per policy 41508Contingent upon receipt of appropriate Arkansas Teaching Licensure9One year contract contingent on grant funding10Contingent upon acceptance in ALP program11Contract contingent upon waiver approval12Contingent upon receipt of ABESBA License13Contingent upon receipt of release from prior district14Contingent upon AAA certification15Federal funding16Fall Semester Only17Spring Semester Only

~ FPS



July 26, 2018

Classified Staff Changes



I recommend approval of the following personnel actions:

Provisional Employment 1, 2 Name Position & Assignment Shannon McPike Office Assist/Asbell William Hamm Groundskeeper/Dist Martha Johnson Sped Parapro/Washington Devyn Parkinson Office Assist/McNair Collin Matheny Sped Parapro/Butterfield Candous McGuire Sped Parapro/Butterfield Sandra Ware Kindergarten Aide/Holcomb Raney Wright Sped Parapro/Washington Brynn Wright Admin. Asst./Student Services Jane Wakefield Admin. Asst./FVA

Employment – Transfers, Changes Name Position & Assignment Tamara Roeder Registration Coord./Student Serv.

Resignations Name Position & Assignment Shirley Thomas Sped Parapro/Butterfield Amy Hintergardt Sped Parapro/FHS

Replacement/New Period Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19 Replacement 18/19

Replacement/New Period Replacement 18/19

Period 18/19 18/19

~ FPS



Non-Renewal of Contract Name Position & Assignment Period Lena Phillips Food Service 6/30/18

1Pending completion of a criminal background check and receipt of eligibility information from the Department of Education 2One Year Probationary Period3Based on Student Count 4Grant Funded 5One Year Only6Federal Funding

~ FPS



July 26, 2018

Monthly Financial Report


FROM: Glenda Sullins, Director of Finance and Business Services

I recommend approval of the Monthly Financial Report.

~ FPS



Monthly Financial Report

Preliminary Ending Budget

June 30, 2018


Fund Balances

Teacher Salary Fund ($49,098,714.70)

Operating $77,011,949.00

Sinking Bond fund $38,634,949.16

Building $6,981,351.58

Debt Service

($151,036.67)

($12,212,593.35)

Federal

Activity

Food Service $55,534.69

$3,047,369.85

TOTAL FUND BALANCE $64,268,809.56

Of this total balance, the legal balance is: $15,700,640.95

FAYETTEVILLE ~--- PUBLIC SCHOOLS

Since 18 71

http:15,700,640.95http:64,268,809.56http:3,047,369.85http:55,534.69http:12,212,593.35http:151,036.67http:6,981,351.58

Other Information

FUND INVESTMENT INSTITUTION YIELD BALANCE

Operating/building Money Market Centennial 1.20% $10,000,000

TOTAL $10,000,000

Monthly Year to date

Administrator Salary 590,043.97$ 5,759,328.70$

Administrator Benefits 159,311.87$ 1,555,018.75$


2017-2018

Teacher Salary, Operating & Debt Service

Preliminary Budget Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18

Year to Date

Revenue

Percentage of

budget

received

13,748,663.48$ 14,459,284.48$ 13,367,437.15$ 11,786,439.64$ 9,900,753.11$ 9,882,687.14$ 26,308,759.21$ 25,022,559.79$ 21,299,350.22$ 14,789,793.47$ 10,633,129.18$ 6,174,932.61$ 24,257,488.98$

710,621.00$

14,459,284.48$

39,353,113.00$ 2,250,793.55$ 1,632,988.97$ 2,476,393.85$ 6,820,328.47$ 21,637,368.29$ 3,770,591.58$ 38,588,464.71$ 98%

32,057,685.00$ -$ 1,303,048.60$ 765,537.33$ 481,595.48$ 4,148,683.02$ 25,323,824.64$ 1,967,179.11$ 33,989,868.18$ 106%

25,957,665.00$ -$ 4,468,610.00$ 2,234,305.00$ 2,234,305.00$ 2,234,305.00$ 2,234,305.00$ 2,234,305.00$ 2,234,305.00$ 2,234,304.00$ 2,234,304.00$ 2,234,304.00$ 1,911,555.00$ 26,488,907.00$ 102%

253,700.00$ -$ 253,700.00$ -$ 253,700.00$ 100%

923,191.00$ -$ 671,366.00$ 167,841.00$ 839,207.00$ 91%

316,706.00$ -$ 267,696.00$ 267,696.00$ 85%

2,073,492.00$ -$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,499.00$ 188,502.00$ 2,073,492.00$ 100%

1,572,414.52$ -$ 121,785.97$ 473,643.72$ 87,613.97$ 58,320.00$ 417,396.00$ 71,333.17$ 173,104.27$ 53,918.46$ 214,932.68$ 419,494.29$ 2,091,542.53$ 133%

671,300.00$ -$ -$ 531,854.00$ 294,785.00$ 279,764.00$ -$ 1,106,403.00$ 165%

325,000.00$ -$ 486,506.22$ 486,506.22$ 150%

463,467.00$ -$ 14,336.77$ 43,357.59$ 44,466.97$ 43,727.79$ 73,916.24$ 49,112.51$ 43,766.32$ 44,302.48$ 126,388.13$ 483,374.80$ 104%

178,358.38$ 18,269.40$ 32,273.96$ 8,828.65$ 3,408.00$ 32,325.49$ 19,869.59$ 22,166.00$ 10,026.50$ 7,941.01$ 14,828.52$ 16,333.99$ 84,981.52$ 271,252.63$ 152%

104,146,091.90$ 2,269,062.95$ 6,458,494.67$ 5,678,727.81$ 10,049,987.41$ 24,194,545.57$ 6,630,661.17$ 4,425,122.01$ 3,371,472.10$ 3,310,155.46$ 6,845,013.54$ 28,506,522.40$ 5,200,648.98$ 106,940,414.07$ 103%


Year to Date

Expenditures

Percentage of

budget

expended

49,652,705.00$ 331,160.39$ 4,170,672.91$ 4,089,659.00$ 4,053,237.40$ 4,083,397.21$ 4,066,256.52$ 4,066,046.98$ 4,064,187.73$ 4,043,785.29$ 4,036,836.56$ 4,113,150.57$ 7,980,324.14$ 49,098,714.70$ 99%

14,713,000.00$ 605,836.80$ 1,243,987.07$ 1,267,921.06$ 1,241,278.29$ 1,237,133.17$ 1,225,804.07$ 1,339,105.41$ 1,216,993.07$ 1,229,075.55$ 1,221,033.48$ 1,430,239.05$ 1,289,929.65$ 14,548,336.67$ 99%

16,629,000.00$ 346,064.04$ 988,484.81$ 1,380,427.68$ 1,343,451.94$ 1,371,136.62$ 1,363,784.11$ 1,409,827.37$ 1,343,558.88$ 1,341,021.94$ 1,336,838.34$ 1,395,567.90$ 3,137,826.84$ 16,757,990.47$ 101%

-$

2,200,000.00$ 622,834.53$ 173,433.57$ 176,971.77$ 298,162.48$ 84,833.13$ 104,366.55$ 220,079.55$ 97,784.62$ 114,831.84$ 270,230.87$ 221,046.74$ 145,743.14$ 2,530,318.79$ 115%

2,500,000.00$ 34,762.35$ 294,425.61$ 174,342.66$ 227,292.17$ 153,768.57$ 154,158.48$ 250,651.09$ 226,567.37$ 230,860.79$ 183,913.73$ 171,133.96$ 108,299.45$ 2,210,176.23$ 88%

1,200,000.00$ 16,282.80$ 321,220.38$ 32,909.25$ 83,089.46$ 66,521.37$ 55,551.21$ 137,352.24$ 42,604.32$ 69,119.80$ 135,374.07$ 171,892.47$ 76,431.33$ 1,208,348.70$ 101%

4,910,000.00$ 1,011,595.04$ 73,977.91$ 213,909.70$ 452,794.10$ 257,922.69$ 327,412.85$ 439,120.66$ 404,261.01$ 241,201.78$ 468,740.81$ 646,712.08$ 604,641.67$ 5,142,290.30$ 105%

750,000.00$ 41,657.45$ 156,894.52$ 56,219.19$ 105,231.36$ 1,956.67$ 24,040.36$ 29,686.89$ 35,107.38$ 100,992.61$ 83,622.02$ 34,143.38$ 227,573.94$ 897,125.77$ 120%

880,000.00$ 21,538.88$ 54,016.65$ 28,141.25$ 7,015.22$ 25,963.55$ 8,297.70$ 118,968.39$ 90,210.95$ 95,930.15$ 48,608.66$ 78,566.37$ 186,726.85$ 763,984.62$ 87%

329,178.00$ 329,178.00$ -$ -$ -$ -$ -$ -$ 329,178.00$ 100%

12,200,000.00$ -$ 562,378.75$ 143,912.78$ 2,256,500.96$ 485,840.52$ 587,188.74$ 137,493.00$ 2,359,753.52$ -$ 3,518,011.57$ 2,161,513.51$ -$ 12,212,593.35$ 100%

105,963,883.00$ 3,360,910.28$ 8,039,492.18$ 7,564,414.34$ 10,068,053.38$ 7,768,473.50$ 7,916,860.59$ 8,148,331.58$ 9,881,028.85$ 7,466,819.75$ 11,303,210.11$ 10,423,966.03$ 13,757,497.01$ 105,699,057.60$ 100%

12,641,493.38$ 13,367,437.15$ 11,786,439.64$ 9,900,753.11$ 9,882,687.14$ 26,308,759.21$ 25,022,559.79$ 21,299,350.22$ 14,789,793.47$ 10,633,129.18$ 6,174,932.61$ 24,257,488.98$ 15,700,640.95$

Total Operating Fund Beginning Balance

Debt payments less subsidy

Total Expenditures & Transfers

Ending fund Balance

Expenditures

Transfer to building Accer Savings Bond

Certified salaries

Classifed salaries

Benefits Certified/Classifed

Maintenance

Utilities

Transportation

Curriculum

Technology

District operating (leases, insurances, operations)

Revenue

Teacher Salary Fund

Other Local

Local (Foundation)

Other Local Millage

State Foundation

Professional Development

Alternative Ed

ELL

NSLA

Other State

Growth (100)

Sped Catastrophic

Adult Ed

Total Revenue

FAYETTEVILLE ~!IIW PUBLIC SCHOOLS

Since 1871

2017-2018

Building Fund


Year to Date

Revenue

$8,223,337.00 8,419,518.12$ 7,598,484.84$ 7,339,543.92$ 7,335,063.92$ 7,274,389.54$ 7,274,389.54$ 7,227,461.59$ 7,154,965.34$ 7,154,965.34$ 7,072,365.34$ 7,054,512.75$

$329,178.00 329,178.00$ -$ -$ -$ -$ -$ 329,178.00$

$0.00 -$ -$ -$ -$ -$ -$ -$

$329,178.00 329,178.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 329,178.00$


Year to Date

Expenditures

45,271.88$ 45,271.88$ -$ 45,271.88$

65,000.00$ -$ 64,756.89$ -$ -$ 64,756.89$

65,000.00$ 62,013.35$ -$ 62,013.35$

390,000.00$ -$ 386,312.71$ 53,775.07$ 4,480.00$ 4,543.36$ -$ 20,070.00$ 469,181.14$

85,750.00$ -$ 90,750.00$ -$ -$ 90,750.00$

360,000.00$ 87,725.00$ 279,213.68$ 6,037.50$ -$ 372,976.18$

200,000.00$ -$ -$ 137,115.00$ 56,131.02$ -$ 26,857.95$ 220,103.97$

600,000.00$ -$ 72,496.25$ 72,496.25$

160,000.00$ -$

180,000.00$ -$

115,000.00$ -$

330,000.00$ -$

320,000.00$ 82,600.00$ 17,852.59$ 73,161.17$ 173,613.76$

2,916,021.88$ 132,996.88$ 821,033.28$ 258,940.92$ 4,480.00$ 60,674.38$ -$ 46,927.95$ 72,496.25$ -$ 82,600.00$ 17,852.59$ 73,161.17$ 1,571,163.42$

$5,636,493.12 $8,419,518.12 7,598,484.84$ 7,339,543.92$ 7,335,063.92$ 7,274,389.54$ 7,274,389.54$ 7,227,461.59$ 7,154,965.34$ 7,154,965.34$ 7,072,365.34$ 7,054,512.75$ 6,981,351.58$

Ending fund Balance

Road repair (McNair/Vandergriff)

Expenditures

Fence

AC project (Ramay and Woodland) final payment

Total Expenditures

Four FHS Retaining Walls

Misc projects (Maintenance Repairs and Summer Projects)

Tennis court lights FHS

FHS Landscaping Additions

Washington playground

Replace flooring in Hallways & Cafeterias @ Washingon,

Holt, Holcomb & Woodland

Leverett chiller unit

Payment Renovation Woodland & Root

Camera/ Intercom installs Asbell, Butterfield, Happy

Hollow & Allps

Upgrade the energy management system Happy Hollow

& Woodland

Revenue

Building Fund Beginning Balance

Total Revenue

Transfer from Operation Bond Saving

FAYETTEVILLE W!.!1~11 PUBLIC SCHOOLS

Since 1871

2017-2018

Federal Funds


Year to Date

Revenue

Percentage of

budget

received

545,078.00$ -$ 494,929.22$ 87,220.14$ 367,816.59$ 278,996.96$ 51,449.54$ (82,173.73)$ (116,662.49)$ (142,807.54)$ (91,846.89)$ 169,616.07$ (222,191.38)$

-$

277,572.28$ 10,000.00$ 267,572.28$ 277,572.28$ 100%

1,761,151.00$ -$ 176,166.74$ 22,967.91$ 130,586.08$ 135,570.21$ 146,451.29$ 135,171.70$ 295,123.15$ 11,502.25$ 431,630.47$ 1,485,169.80$ 84%

200,000.00$ -$ 5,460.55$ 3,687.95$ 18,706.85$ 22,990.97$ 69,944.95$ 18,101.83$ 86,229.47$ 34,954.09$ 51,217.77$ 311,294.43$ 156%

2,441,149.40$ -$ 298,402.88$ 210,476.36$ 99,872.31$ 199,313.64$ 166,008.55$ 162,414.48$ 167,393.29$ 305,302.05$ 103,582.60$ 297,134.04$ 2,009,900.20$ 82%

129,330.00$ -$ 11,467.96$ 9,667.78$ 9,667.78$ 22,426.06$ 19,325.00$ 1,476.92$ 24,814.83$ 20,481.81$ 119,328.14$ 92%

150,000.00$ -$ 2,512.80$ -$ 7,880.18$ 108,517.41$ 3,866.68$ 9,153.25$ 131,930.32$ 88%

778,198.60$ -$ 109,127.23$ 23,658.14$ 35,654.23$ 56,571.38$ 28,245.94$ 57,838.69$ 49,510.41$ 62,389.61$ 57,559.76$ 74,626.26$ 555,181.65$ 71%

5,737,401.28$ 10,000.00$ -$ 692,030.90$ 423,656.97$ 186,869.08$ 411,974.87$ 422,195.71$ 392,686.47$ 566,147.28$ 703,112.50$ 197,459.44$ 884,243.60$ 4,890,376.82$ 85%

Preliminary Budget Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18

Year to Date

Expenditures

Percentage of

budget

expended

1,698,248.00$ 5,185.86$ 126,294.23$ 131,366.46$ 149,013.58$ 136,776.84$ 187,053.12$ 146,612.29$ 143,235.45$ 148,719.61$ 148,361.04$ 146,987.03$ 281,274.78$ 1,750,880.29$ 103%

1,923,153.00$ 18,287.47$ 136,401.91$ 134,663.97$ 139,057.95$ 136,748.09$ 137,196.77$ 146,768.65$ 147,187.58$ 136,984.79$ 141,867.65$ 144,222.09$ 238,737.49$ 1,658,124.41$ 86%

997,000.00$ 5,652.45$ 67,937.86$ 68,812.85$ 74,469.09$ 71,118.56$ 83,142.13$ 85,398.30$ 75,971.71$ 74,685.23$ 75,976.53$ 76,053.91$ 126,863.27$ 886,081.89$ 89%

-$ -$

1,664,078.28$ 31,023.00$ 77,075.08$ 76,591.17$ 149,935.98$ 69,773.01$ 138,206.12$ 77,905.23$ 52,436.78$ 154,797.00$ 75,444.32$ 222,003.86$ 166,213.35$ 1,291,404.90$ 78%

6,282,479.28$ 60,148.78$ 407,709.08$ 411,434.45$ 512,476.60$ 414,416.50$ 545,598.14$ 456,684.47$ 418,831.52$ 515,186.63$ 441,649.54$ 589,266.89$ 813,088.89$ 5,586,491.49$ 89%

-$ 494,929.22$ 87,220.14$ 367,816.59$ 278,996.96$ 51,449.54$ (82,173.73)$ (116,662.49)$ (142,807.54)$ (91,846.89)$ 169,616.07$ (222,191.38)$ (151,036.67)$ Ending Fund Balance

Title I

Title II

Title VIB

Adult Ed

Medicaid

Classified Salaries

Benefits

Non-Salary Cost:

Total Expenditures

ExpendituresCertifed Salaries

Federal Fund Beginning BalanceAccured revenue

RevenueWorkforce Education

Other Federal funds

Total Revenue

FAYETTEVILLE W!f...W PUBLIC SCHOOLS

Since 18 71

2017-2018

Activity Funds


Year to Date

Revenue

Percentage

of budget

received

Activity Fund Beginning balance 2,762,737.00$ 2,762,737.00$ 2,325,491.83$ 2,173,776.86$ 2,016,317.33$ 1,758,208.87$ 1,566,609.57$ 1,252,260.23$ 1,535,959.75$ 1,915,418.60$ 2,157,522.04$ 2,037,156.41$ 2,369,839.67$

5,000,000.00$ 45,151.38$ 307,809.66$ 291,836.84$ 327,103.28$ 261,198.15$ 336,293.37$ 818,879.55$ 955,017.79$ 826,319.08$ 819,687.54$ 940,038.28$ 1,020,011.19$ 6,949,346.11$ 139%

-$ -$

5,000,000.00$ 45,151.38$ 307,809.66$ 291,836.84$ 327,103.28$ 261,198.15$ 336,293.37$ 818,879.55$ 955,017.79$ 826,319.08$ 819,687.54$ 940,038.28$ 1,020,011.19$ 6,949,346.11$ 139%


Year to Date

Expenditures

Percentage

of budget

expended

5,000,000.00$ 482,396.55$ 459,524.63$ 449,296.37$ 585,211.74$ 452,797.45$ 650,642.71$ 535,180.03$ 575,558.94$ 584,215.64$ 940,053.17$ 607,355.02$ 342,481.01$ 6,664,713.26$ 133%

5,000,000.00$ 482,396.55$ 459,524.63$ 449,296.37$ 585,211.74$ 452,797.45$ 650,642.71$ 535,180.03$ 575,558.94$ 584,215.64$ 940,053.17$ 607,355.02$ 342,481.01$ 6,664,713.26$ 133%

2,762,737.00$ 2,325,491.83$ 2,173,776.86$ 2,016,317.33$ 1,758,208.87$ 1,566,609.57$ 1,252,260.23$ 1,535,959.75$ 1,915,418.60$ 2,157,522.04$ 2,037,156.41$ 2,369,839.67$ 3,047,369.85$

Total Expenditures

Ending fund Balance

Misc

Total Revenue

Expendituresother

Revenue

FAYETTEVILLE ~MIi PUBLIC SCHOOLS

Since 1871

2017-2018

Child Nutrition Funds


Year to Date

Revenue

Percentage

of budget

received

60,932.00$ -$ 102,487.88$ (203,024.16)$ (207,492.61)$ (399,299.58)$ (366,745.44)$ (278,831.19)$ (32,129.21)$ 40,002.81$ 78,804.63$ 144,500.40$ 209,570.95$

1,521,509.00$ 1,356.90$ 664.62$ 102,362.27$ 143,953.68$ 105,280.41$ 81,753.91$ 107,466.31$ 170,861.56$ 136,245.46$ 123,727.74$ 91,145.97$ 185,810.14$ 1,250,628.97$ 82%

2,556,491.00$ 61,907.83$ -$ 199,243.78$ -$ 251,121.92$ 300,761.84$ 395,224.03$ 211,000.79$ 219,458.81$ 222,475.38$ 262,059.31$ 116,463.62$ 2,239,717.31$ 88%

4,078,000.00$ 63,264.73$ 664.62$ 301,606.05$ 143,953.68$ 356,402.33$ 382,515.75$ 502,690.34$ 381,862.35$ 355,704.27$ 346,203.12$ 353,205.28$ 302,273.76$ 3,490,346.28$ 86%


Year to Date

Expenditures

Percentage

of budget

expended

1,764,000.00$ 11,042.88$ 152,934.62$ 146,395.64$ 132,960.56$ 140,115.16$ 135,703.43$ 134,129.37$ 138,390.49$ 134,444.14$ 132,425.64$ 132,181.45$ 234,658.21$ 1,625,381.59$ 92%

493,920.00$ 3,156.12$ 18,419.91$ 19,689.77$ 28,784.48$ 35,215.00$ 40,028.59$ 39,915.40$ 41,123.11$ 39,404.28$ 38,978.67$ 38,882.10$ 90,236.11$ 433,833.54$ 88%

-$

1,682,812.00$ 3,915.49$ 87,689.43$ 131,681.60$ 163,769.17$ 140,627.46$ 110,700.87$ 74,941.60$ 118,215.22$ 134,604.28$ 102,897.74$ 108,740.58$ 88,610.44$ 1,266,393.88$ 75%

198,200.00$ 3,594.36$ 47,132.70$ 8,307.49$ 10,246.44$ 7,890.57$ 8,168.61$ 7,001.99$ 12,001.51$ 8,449.75$ 6,205.30$ 8,330.60$ 42,805.26$ 170,134.58$ 86%

4,138,932.00$ 21,708.85$ 306,176.66$ 306,074.50$ 335,760.65$ 323,848.19$ 294,601.50$ 255,988.36$ 309,730.33$ 316,902.45$ 280,507.35$ 288,134.73$ 456,310.02$ 3,495,743.59$ 84%

-$ 102,487.88$ (203,024.16)$ (207,492.61)$ (399,299.58)$ (366,745.44)$ (278,831.19)$ (32,129.21)$ 40,002.81$ 78,804.63$ 144,500.40$ 209,570.95$ 55,534.69$

Benefits

Total Expenditures

Ending fund Balance

Food

Other

Child Nutrition Beginning Balance

Non-Salary Cost:

Revenue

Local

State

Total Revenue

Expenditures

Salary

FAYETTEVILLE W!l~II PUBLIC SCHOOLS

Since 18 71

July 26, 2018

IX. Information Items Mission, Vision & Core Values

Strategic Plan

~ FPS



July 26, 2018

Information Items


FROM: Nika Waitsman, Board Secretary & Treasurer

I will present information on Fayetteville Public Schools Mission, Vision & Core Values and Strategic Plan.

~ FPS



Board Calendar “Personalized Learning & Exceed Expectations every day in an Inclusive & Safe Environment”

MONTH GOVERNANCE TEACHING & LEARNING

RESOURCE ALLOCATION/

FACILITIES

HUMAN RESOURCES;

CLIMATE/CULTURE (INTERNAL)

COMMUNITY ENGAGEMENT

(EXTERNAL)

JULY New Board Member Training Workshop

(if needed)

Music Curriculum and Materials

Approve ACSIP

Facility Needs Assessment/

Planning

SafePlan Presentation

Hiring Update

New Teacher Orientation

AUGUST

Special Education Update/Statutory

Agreements

Student Success Plans (New State

Mandate)

Community Service Learning (New State

Mandate)

Citizenship Test (New State Graduation

Requirement)

Follow-up Budget Work Session:

Presentation of Final Budget

Balance

Board Presented w/Preliminary

Budget for Approval

Demographic Workshop as it

relates to facilities (Update from the

demographer)

Convocation

Professional Development

Update

Enrollment/Class Counts & Adjusting staffing/scheduling

if needed.

School Open House Visits

SEPTEMBER State of the District Annual Report

Curriculum Review Cycle: 2018-2019

Goals

AP and Pre-AP Update

Facilities Workshop Approve ACSIP Assurances

City Council Joint Meeting

Homecoming Parade/Festivities

OCTOBER

Mid-Year Board Review

ASBA Regional Meeting

FVA Update

English Language Learners Program

Update

Course Approval Process (Annual)

FVA Workshop as it Relates to the

Facilities

Audit Firm Performs Audit Field Work Review of Prior

Fiscal Year

October 1 class counts/enrollment

report to ADE

Implement Electronic

Registration

Annual Report Presented to the

Board & Community

FEA Update

NOVEMBER Board Self Evaluation

Standards-Based Report Card Update

Board Workshop: Assessment

Update

Audit Financial Report prepared by

Audit Firm in Conjunction w/FPS

Title IX: Facilities Workshop

Scheduling/ Enrollment Update

(CAP)

Potential Staff

Climate/Culture Survey

School Visits

: '(/~.

FPS

~ , FAYETTEVILLE PUBLIC SCHOOLS Since 1871

DECEMBER ASBA Conference Career and

Technical Education Update

Resources for Additional Buses

and Bus Fleet Workshop

Human Resources Workshop School Visits

JANUARY Superintendent Evaluation

AVID Update

Board Workshop: ESSA

Even # Years - Approve 6 Year

Facility Master Plan

Workshop on Support Services

Departments

Potential Stakeholder Survey

FEBRUARY

Board Retreat - Directional

Planning for June Leadership Retreat

Concurrent Credit Update

Board Workshop: MAP Assessments

“Year Out” Proposed Budget of

Expenditures

Next year Registration (CAP

Conf)

City Council Joint Meeting

MARCH NSBA Conference Special Education & 504 Workshop

Audit Report Presented to the

Board

Health & Wellness Workshop

Approve “Year Out” District Calendars

Visit a Civic Organization

Luncheon Meeting

APRIL AAEA/ASBA Joint Meeting

Curriculum Review Cycle Update (1st

Reading)

Title I Update (Required)

Budget Workshop Budget Review of

Preliminary Budget for Next Fiscal Year

Approve Student Handbook

Awards Banquets & Year-End

Celebrations

MAY

School Board Election

ASBA Legislative Update

Curriculum Review Cycle

(2nd Reading) Board Workshop: Poverty Update

Board Approves ADE Acceptance of Final

Budget

Review Salary & Stipend Schedules Graduation

JUNE

Board Reorganization

ASBA New Board Member Workshop

Annual Facilities Tour

Annual Fringe Benefits Workshop

Meeting w/PTA & PTO Council

Core Values: Excellence, Leadership, Inclusion, Community Engagement, Integrity

: '(/~.

FPS

~ , FAYETTEVILLE PUBLIC SCHOOLS Since 1871

July 26, 2018

X. New Business (Discussion) SafePlans Presentation

Safety & Security Task Force New/Revised District Policies

~ FPS



July 26, 2018

SafePlans’ Assessment Summary Report



I will present the Assessment Summary Report and recommendations from SafePlans, LLC based upon school safety and security and the board will be asked to approve at the August board meeting.

SafePlans, LLC, a company specializing in school safety and security, provided security specialists to conduct security assessments on all locations for Fayetteville Public Schools in March and April 2018. These specialists were tasked with identifying those areas to school safety and security, both working well or facing specific challenges, and then were to determine any impediments to the overall security of the schools comprising the Fayetteville Public Schools (FPS).

~ FPS



FayettevillePublicSchools AssessmentSummaryReport

,..~ FAYETTEVILLE PUBLIC SCHOOLS Since 1871

••• ••• ••• ••• ••• ••• ••• ••• ••• ••• ••• •••

••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••• ••• ••• ••• ••• ••• ••• ••••• ••• ••••• ••• ••• !""' •••••• ••• ••• ••• ••• ••• ••• ••• ••• ••• •••

Table of Contents

Introduction ...................................................................................................................................................................... 3 Core Recommendations ........................................................................................................................................................... 4 Resources ....................................................................................................................................................................................... 5 Acknowledgements .................................................................................................................................................................... 5

Identifying Hazards ....................................................................................................................................................... 6 Physical Security & Safety .......................................................................................................................................11

Perimeter .......................................................................................................................................................................................12 Trespass ........................................................................................................................................................................................................12

Signage ..........................................................................................................................................................................................12 Access Control ...........................................................................................................................................................................13 Visitor Control .............................................................................................................................................................................16 Ability to Secure Classrooms ...............................................................................................................................................16 Video Surveillance.....................................................................................................................................................................17 Communications ........................................................................................................................................................................18

School Climate............................................................................................................................................................................................19 General Safety .............................................................................................................................................................................20

Fire Safety .....................................................................................................................................................................................................20 Special Needs .............................................................................................................................................................................................21 After School Programs............................................................................................................................................................................22 Active Shooter/ Intruder Response ..................................................................................................................................................22 Long-Term Preparedness Program .................................................................................................................................................23

Training ..........................................................................................................................................................................................24

FINAL Fayetteville Public Schools Summary Report 1

Intentionally Left Blank


Introduction SafePlans, a company specializing in school safety and security, provided security specialists to conduct security assessments on all locations for Fayetteville Public Schools in March and April 2018. These specialists were tasked with identifying those areas related to school safety and security, both working well or facing specific challenges, and then were to determine any impediments to the overall security of the schools comprising the Fayetteville Public Schools (FPS).

The process employed was for the specialists to spend several hours at each school site during which time an in-depth interview of school leaders was conducted and school operations, including student arrival and dismissal, were observed. The survey standards utilized during the interviews and the school assessments were based on national best practices for school safety, thus allowing our specialist to use standard guidelines for greater consistency.

The overall work product for this project consists of the following:

School Safety & Security Surveys These multi-hazard 200+ point surveys are based on national best practices from resources such as the National Educational Clearinghouse and Crime Prevention Through Environmental Design. These surveys were completed by SafePlans and have been loaded into the secure www.erip.com preparedness platform.

These school-specific reports serve as the foundation for the following district reports:

District Summary Report This report provides an overview of hazards and vulnerabilities facing the district and efforts taken to prevent and mitigate these risks. The Findings in the report are based on analysts’ observations during the school surveys and Recommendations are based upon national best practices.


http:www.erip.com

Threats and Physical Security For this report, threat categories are placed into the category of Internal or External. • Internal- Persons closely affiliated with the target such as students or former students carry out Internal

attacks. Because of their knowledge of and affiliation with the site, physical security measures can have limited value in preventing Internal attacks. However, this same level of intimacy enables threat assessment programs to be highly effective in preventing Internal attacks. High Schools would ordinarily pose greater concerns regarding Internal attacks due to the nature of the students and their age and capabilities.

• External- Persons not closely affiliated with the target carry out External Attacks. In these instances, the site is often viewed as a soft target that is lacking in sufficient physical security measures to dissuade an attack. Because the attacker is not closely affiliated with the site, it is highly unlikely information has been presented to warrant a threat assessment. Elementary schools, due to the young age of the students, are more likely to be viewed by potential intruders as a soft target and, accordingly, are more vulnerable to the threat of an External attack.

Unfortunately, no amount of physical security can be expected to stop every External attack and even the most robust threat assessment programs may fail to identify potentially violent behavior in time to prevent Internal attacks. However, the objective is not to eliminate all risk but, rather, reduce risk to the greatest extent possible. Accordingly, it is imperative that all facilities implement a layered program that integrates best practice-based emergency plans, training and security measures.

Core Recommendations FPS and its stakeholders should consider the specific recommendations provided in this report to improve the overall safety climate and, thereby, enhance the safety and security of the FPS schools. Core recommendations to improve the overall (real and perceived) safety climate include:

• Increased collaboration with public safety agencies at each school • Emergency plan development training for school leaders • Additional law enforcement officers assigned in schools • Additional emergency response training for both administrators and staff • Enhancing/upgrading video surveillance capability at all schools • Improving and enhancing communications capability • Deterrence media campaign to educate stakeholders on improvements


Resources The surveys used, and recommendations provided in this report are based upon nationally accepted best practices and SafePlans’ experience in working with thousands of schools across the nation in more than 30 States. The following resources support these recommendations and represent current industry standards of care and best practices:

"Educational Facilities Vulnerability/Hazard Assessment Checklist" American Clearinghouse on Educational Facilities http://online.tarleton.edu/ACEF/VulnerabilityHazardChecklist/inde)(.htmIH/l

“The Design and Evaluation of Physical Protection Systems” Butterworth-Heinemann, 2001 (Garcia, Mary Lynn)

"Guide for Developing High-Quality School Emergency Operations Plans" FEMA, 2013. http://www.dhs.gov/sitesLdefaultLfilesfpublicationsLREMS%20K-12%20Guide%20S0S O.pdf

“The Handbook for School Safety and Security” Fennelly & Perry (Brad Spicer contributing author), 2014

"NFPA 730: Guide for Premises Security" National Fire Protection Association, 2006

"School Safety and Physical Design" U.S. Department of Education, Office of Safe and Healthy Students - Aug 2008.  http://rcms.C!d.gov/docs[fraining CHl107 SafetyPhysicalDesign.pdf

“K·12 School Security Checklist" U.S. Department of Homeland Security - April 2013.

Acknowledgements The SafePlans’ team would like to thank Dr. John L. Colbert for his assistance and guidance on this project.

Disclaimer As with any ongoing safety and emergency preparedness effort, this report should be viewed as a “living document” as changes occur to any of the risk factors found within the FPS.


http://rcms.C!d.gov/docs[fraininghttp://www.dhs.gov/sitesLdefaultLfilesfpublicationsLREMS%20K-12%20Guide%20S0Shttp://online.tarleton.edu/ACEF/VulnerabilityHazardChecklist/inde)(.htmIH/l

Identifying Hazards Identifying and assessing risk is a critical, albeit subjective, element of security and emergency planning. Assessments included in this report are all designed to identify levels of risk:

• Area Hazards Assessment • School Security Surveys

Environment County: Washington County County Population Estimate (2016): School Enrollment (2016-2017) Sites Included in Assessment: Coordinating Agency: Primary Police Jurisdictions: Assessment Timeframe:

228,049

9,864 approx.

19

Fayetteville Public Schools

Fayetteville Police Department

March-April 2018

Area Hazards Assessment SafePlans evaluated the potential risks for hazard specific events with the assumption that each event/incident occurs at the worst possible time. These specific events were grouped into three categories: Natural Hazards, Human Hazards, and Technological Hazards. The following information is specific to Washington County, AR and is derived from the 2015 Pre-Hazard Mitigation Plan developed by the Washington County Office of Emergency Management.

• Hazards: o Dam Failure

A dam is typically constructed of earth, rock, and/or concrete and is used for the purpose of storage, diversion, and control and water within a waterway. These man-made barriers that make up the dam work to impound water in the upstream area of a water way, referred to as a reservoir.

o Drought Drought is a persistent and abnormal moisture deficiency having adverse impacts on vegetation, animals, and people. Droughts can be categorized by one of four types: 1) meteorological drought, 2) hydrological drought, 3) agricultural drought, and 4) socioeconomic drought.

o Earthquake An earthquake is a sudden release of energy in Earth’s crust that causes shaking or vibrations on Earth’s surface. These vibrations that travel through Earth’s surface are known as seismic waves. An earthquake originates as a result of a rupture, slippage, or movement of rocks along a fault line. When this movement occurs along the fault it causes seismic waves to radiate in all directions.

o Extreme Temperatures Extreme heat is characterized by a combination of very high temperatures and exceptionally humid conditions. A heat wave results from persistent conditions over a period of time. Extreme cold can accompany winter storms and be left in their aftermath. Wind chill is defined as how the wind and cold feels on the exposed skin. It is not the actual temperature.

o Flood NOAA defines a flood as overflow of water onto ordinarily dry land. Flooding can occur during heavy rain, when snow melts too fast, or even with just a few inches of water. Any amount of water in an area that is normally dry, no matter how much or little, is considered to be flooding.

o High Winds Damaging winds that are not associated with rotation are known as straight-line winds. Straight-line winds are reported as high winds when they have sustained speeds of 35


knots or greater for at least one hour, or any gust of at least 50 knots (which is defined as a severe wind)

o Pandemic An epidemic, or an unexpected outbreak, that becomes extremely widespread and affects a whole region, a continent, or the world due to a vulnerable population. Pandemics have the potential to cause a high degree of mortality.

o Severe Storms A thunderstorm can be defined as any storm that produces lightning and thunder. Most of the time, blustery winds, substantial rain, and hail are involved. Lightning is a visible discharge of electricity that typically occurs during a thunderstorm. Hail is a form of precipitation that grows in the updraft of a thunderstorm.

o Tornado According to the National Oceanic and Atmosphere Administration (NOAA), a tornado is a violently rotating column of air extending from a thunderstorm to the ground. Tornadoes are usually produced by a thunderstorm and formed when cool air supersedes a layer of warm air, causing the warm air to rise rapidly.

o Wildfire A wildfire is any unwanted, unplanned, damaging fire burning in the forest, shrub, or grass and results from lightning and humans. Wildfires, often begin unnoticed, spread quickly, and are usually signaled by dense smoke that fills the area for miles around. A wildland fire is a wildfire in an area in which development is essentially nonexistent, except for roads, railroads, power lines and similar facilities.

o Winter Storms Winter storms, which include heavy snowfall, ice storms, and strong winds, affect every state in the continental United States. Areas where such weather is uncommon, such as Arkansas, are typically disrupted more severely by winter storms than those regions that experience this weather more frequently. The National Weather Service (NWS) defines snow as a steady fall for several hours or more. Sleet is defined as pellets of ice composed of frozen or mostly frozen raindrops or refrozen partially melted snowflakes.


Considerations for Determining Each Hazard’s Specific Risks: 1. Issues considered for probability included, but were not limited to:

a) Known risk b) Historical data c) Manufacturer/vendor statistics

2. Issues considered for response included, but were not limited to: a) Time to marshal an on-scene response b) Scope of response capability c) Historical evaluation of response success

3. Issues considered for human impact included, but were not limited to: a) Potential for staff death or injury b) Potential for patron death or injury

4. Issues considered for property impact included, but were not limited to: a) Cost to replace b) Cost to set up temporary replacement c) Cost to repair d) Time to recover

5. Issues considered for business impact included, but were not limited to: a) Business interruption b) Employees unable to report to work c) Students unable to reach school d) Interruption of critical supplies e) Reputation and public image f) Financial impact/burden

6. Issues considered for preparedness included, but were not limited to: a) Status of current plans b) Frequency of drills c) Training status d) Insurance e) Availability of alternate sources for critical supplies/services

7. Issues considered for internal resources included, but were not limited to: a) Types of supplies on hand/will they meet the need b) Volume of supplies on hand/will they meet the need c) Staff availability d) Availability of back-up systems e) Internal resources ability to withstand disasters/survivability

8. Issues considered for external resources included, but were not limited to: a) Types of agreements with community agencies/drills b) Coordination with local and state agencies c) Coordination with other response commitments d) Community and other stakeholder resources


TECHNOLOGY HAZARDS SUMMARY

Wildfire

Ser…

Dam Failure

RISK

NATURAL HAZARDS SUMMARY

0% 20% 40% 60% 80% 100%

EVEN

T

Drought

Earthquake

Extreme Temperatures

Flood

High Winds

Severe Storms

Tornado

Winter Storms

EVEN

T

Seri…

0% 20% 40% 60% 80% 100% RISK


I • I

I

I

I

I I •

I

I

I

I

HUMAN EVENTS SUMMARY

0% 20% 40% 60% 80% 100%

Pandemic

RISK

Finding: FPS preparedness efforts regarding severe weather events align with threat analysis.

Recommendation: FPS should enhance its preparedness to include an all-hazards approach.

Incidents of Crime Statistics listed below are taken from the FBI UCR (Uniform Crime Report) 2016 and represent the number of offenses reported by law enforcement.

EVEN

T

City Population Violent crime

Murder and nonnegligent manslaughter

Rape Robbery Aggravated assault

Property crime

Burglary Larceny-theft

Motor vehicle

theft

Arson

Fayetteville 84,726 454 3 59 65 327 3,721 485 2,895 341 4

Finding: With a crime rate of 10 per one thousand residents, the City of Fayetteville has a slightly higher crime rate as compared to all communities of the same size in Arkansas. One's chance of becoming a victim of either violent or property crime here is one in 20.

Gang Activity Finding: Even though there is very little gang related activity in the city of Fayetteville, the northwest region of Arkansas is seeing growth in gang activity according to a recent report on NWA.


I I I I I I I

Finding: There were no reports of gang problems from any of the administrators interviewed during the assessment.

Recommendation: Because gang tactics and trends change regularly, FPS should maintain communication with local LE to discuss gang-related concerns should they arise.

Physical Security & Safety Physical security describes measures taken to protect people and property from harm or damage. These measures generally fall into four interdependent categories: deterrence, detection, delay and response.

Deterrence is discouraging or preventing a crime or attack. Due to the difficulty in determining the specifics of what exactly was prevented, the effectiveness of deterrence strategies and programs can be very difficult to measure.

Detection is the observation and/or alerting of the presence of a threat or hazard, such as an intruder.

Delay slows movements and impedes the progress of the threat or hazard.

Response is the action taken to mitigate a threat or hazard, whether active or potential.

Examples of Deterrence Onsite L.E. & Security Perimeter Fencing Signage

Lighting Video Surveillance Staff Awareness

Examples of Detection Onsite Security Video Surveillance Staff Awareness

Student Awareness Family Awareness Reporting System

Examples of Delay Perimeter Fencing Access Control Locking Classrooms

Examples of Response Law Enforcement Security Staff

Panic Alarms Radios Intercoms Emergency Plans Training Cell Phones

Finding:FPS is utilizing Deterrence, Detection, Delay and Response strategies at most schools.

Recommendation: FPS should adopt and maintain Security Standards for Schools. These Standards should be referenced in future safety audits and utilized to prioritize security enhancements.

Law Enforcement and Security

Finding: Due to limited manpower, the presence of onsite armed law enforcement is limited to SROs at the high school, junior highs, and the ALLPS building.


Finding: Limited onsite availability increases response time for incidents requiring an armed law enforcement response.

Finding: Law Enforcement response is based on the location of the officer at a given moment. Officers close to the incident will certainly respond quicker than those who are further away.

In today’s environment, more and more school districts across the country are placing police officers into full-time positions at all schools; including elementary schools.

Recommendation: Since full time law enforcement presence at all schools may be economically unfeasible, the need to increase the effectiveness of the law enforcement response is critical. School site mapping data (aerial photographs, area maps, floor plans, etc.) should be made available so it can be securely accessed by area response agencies. This information should be remotely accessed and readily available to area Law Enforcement jurisdictions by the local 9-1-1 Public Safety Answering Points (dispatch call centers) to enhance response communications.

Perimeter Finding: In general, perimeter fencing is consistent at most campuses. Typically, FPS schools have fencing around specific playground areas to contain younger children or athletic fields and venues.

Recommendation: Perimeter fencing and the use of gates is an efficient way to prevent unwanted persons from entering unobstructed areas and venturing onto restricted property as well as a method of directing persons towards a desired entry point.

A secondary purpose of boundaries is to encourage entry via highly visible and well-monitored areas, preferably under video surveillance. Additions should be implemented so the fences discourage entrance onto the campus from undesired areas. While these improvements would not prevent unauthorized access, they would make persons approaching the facility from undesired areas more obvious. If the recommended improvements to the fencing are made, gates should be installed at key locations.

Finding: Some gates were found to be unsecured.

Recommendation: If gates are present and not in use, they should be secured to restrict access which increases the schools level of security.

Trespass Instances of trespassing can never be fully eliminated; clearly identifying school boundaries and access will aid in distinguishing trespassers from those who are simply having difficulty locating the main office.

Recommendation: All school campuses should have clearly defined perimeters and signs posted at regular intervals that identify school property boundaries. This measure will help to dissuade incidents of trespass and make trespassers more obvious to school staff.

SignageFinding: Signage on building exteriors and entrances was not present or inconsistent with design and messaging. At many locations the signage posted to designate the Main Office or Entrance was absent or not prominent.


Recommendation: Signage should be extended to the perimeter of the campus as part of a layered approach to facility security. Entry points onto the property are a critical component of overall security. It is important that persons entering onto the complex grounds be aware that they are on restricted property. To dissuade entry by unauthorized persons, signs/notices should be put up at conspicuous spots of the perimeter to serve as a deterrent and enhance the security image. Some examples of these signs/notices may include: “The premises are protected by video surveillance” and/or “Trespassers will be prosecuted.”

Recommendation: SafePlans recommends that signage at each facility portray the actual level of surveillance capability. Signage should be on or near each exterior entrance and exit to allow for maximum notification.

Recommendation: Signs should be updated and posted at all points of entry to both foot and vehicular traffic. Additional signs should be placed along fence lines and at the entrances to the driveway and parking lots.

Signs should be placed on all entrances to schools. These signs should state the visitor policy and violation ramifications.

Access Control Access Management or Access Control is the process of regulating access to an area, building or room. Access management devices range from simple mechanical locks and keys to complex electronic biometric devices.

Traditional Mechanical Access Control: Door locks that utilize keys are the most prevalent system for managing access. They are easy to implement, require no training and are relatively affordable.

Low Risk Areas: Locks and keys are best suited for lower volume, lower risk areas. FPS can continue to use its key system while updating access control. Lost or stolen Keys: Key control is the greatest challenge with traditional mechanical locks. Lost or stolen keys are especially problematic as they force facilities to either re-tool locks or accept the risk of unaccounted for keys.

Electronic Access Control (EAC): In its simplest form, an EAC system consists of an electronic door lock and some form of electronic verification device. The verification device can be an entry pad, card reader, biometric scanner or even a video camera. Once the pre-defined criteria are met, the verification device communicates with the electronic door lock to allow entry.

Types of EAC Systems: The most common EAC systems use some form of reader or entry device that is located near the door. These entry devices are designed to recognize codes (something you know), credentials (something you have), or biometrics (something you are). • Keypads are affordable and provide a simple method of entering your code. However, codes are

typically shared (or stolen). • Access Control Credentials are typically cards or fobs. Usually, these devices utilize a Radio

Frequency Identification (RFID) chip to communicate with the reader device. These credentials are unique to each employee, but they cannot guarantee the employee is actually the one using the credential.

• Biometric Readers: Biometric readers scan a part of the user’s body to authenticate access. Biometric readers require a sign-up procedure in order to enroll a user and enter the biometric identity in the system.


Replacing all keyed door locks with EAC, although somewhat expensive, is a major enhancement to security/control and should be a long-range goal.

What you have

(Traditional Key or ID Badge)

What you know

(P.I.N.)

Who you are

(Biometrics)

Finding: Most schools have good lines of sight (visibility) from the reception desk area (main office) to the main entrance. Schools do not have the luxury of simply securing doors and not having to worry about allowing entry throughout the school day. The ability to monitor entrances is an important element of managing access.

Recommendation: A combination of architectural renovations and enhanced surveillance camera implementation can greatly improve the ability to monitor entrances. Some of these are currently being implemented.

Recommendations for More Secure School Entrances A secure entrance can prevent an attack by presenting a more positive security image. When prevention fails, the entrance should mitigate the attacker’s ability to enter the school. This provides staff time to call 911 and implement intruder response plans - allowing teachers to secure students inside classrooms. These elements are in no way a guarantee against forced entry, and a secured main entrance does not a safe school make.

Elements of more secure school entrances: 1. Perimeter fencing to deter trespass and limit access to non-primary entrances. Fencing should encourage entry via highly visible and well-monitored areas, preferably those that are under video surveillance. While fencing does not prevent unauthorized access, it does make persons approaching the facility from undesired areas more obvious. 2. Single point of entry. Effective access control requires that entry to and from a facility be monitored. A single point of entry allows for such monitoring. Efforts to mitigate forced entry via the primary entrance are marginalized if secondary points of entry are unsecure or easily defeated. 3. Staff monitoring of arrival and dismissal times. Arrival and dismissal times require a lower security posture due to the volume of student and staff movement. Properly trained and equipped staff should be assigned to monitor activities during these periods. 4. Strong visitor management system.

FINAL Fayetteville Public Schools S

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