february 11 2019 board of education cincinnati, ohio ... · martial arts: opened the program to 7th...

February 11 2019

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

BUSINESS MEETING

February 11, 2019

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 132

Minutes Approved . . . . . . . . . . . . . . . . 132

Report of the Student Achievement Committee January 17, 2019 . . . . . . 132

Report of the Finance Committee January 17, 2019 . . . . . . . . . 140

Announcements/Hearing of the Public . . . . . . . . . . . 155

Presentations . . . . . . . . . . . . . . . . . 156

A Resolution to Request a Waiver for Alcohol Use at The Rawson Estate Located at

3737 Clifton Avenue, Cincinnati, Ohio, 45220 . . . . . . . . . .

156

A Resolution Rescinding Board Policy: 6320.03 – Local Business Enterprise Initiative . 157

Report of the Superintendent

Recommendations of the Superintendent of Schools . . . . . . . .

1. Certificated Personnel . . . . . . . . . . . . . 159

2. Civil Service Personnel . . . . . . . . . . . . . 164

Report of the Treasurer

I. Agreements . . . . . . . . . . . . . . . 171

II. Award of Purchase Orders . . . . . . . . . . . . 171

III. Late Requests . . . . . . . . . . . . . . . 172

IV. For Board Information . .. . . . . . . . . . . . 172

V. Then and Now Certificates . . . . . . . . . . . . 173

VI. Award of Contracts – Request for Proposals. . . . . . . . . 174

VII. Donations . . . . . . . . . . . . . . . . 176

VIII. Grants . . . . . . . . . . . . . . . . 177

Inquiries/Updates . . . . . . . . . . . . . . . . 182

Assignments . . . . . . . . . . . . . . . . . 182

Adjournment . . . . . . . . . . . . . . . . . 182

February 11 132 2019

REGULAR MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the

ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, February 11, 2019 at 6:47 p.m.,

President Jones in the chair. The pledge to the flag was led by President Jones.

ROLL CALL

Present: Members Bates, Bolton, Messer, Moroski, President Jones (5)

Absent: Members Copeland-Dansby, Davis (2)

Superintendent Catherine L. Mitchell was present.

MINUTES APPROVED

Mrs. Bates moved and Mr. Moroski second that the minutes of the following meetings be approved without reading, copies of said

minutes having been distributed to members and made available to the public and news media on February 12, 2019.

Special Meeting – January 24, 2019

Special Public Meeting – Board Work Session – January 24, 2019

Special Meeting – January 28, 2019

Business Meeting – January 28, 2019

Passed viva voce.

President Jones declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE

The Student Achievement Committee (SAC) met on Thursday, January 17, 2019 at 1:30 PM at the Cincinnati Public Schools

Education Center in the Conference Room 1-A.

ATTENDEES

Student Achievement Committee Members

Chairperson Eve Bolton, Ozie Davis III, Mike Moroski



(cont.)

Administration/Staff

Susan Bunte, Assistant Superintendent; Emily Campbell, Director, Curriculum; Lucie Collier, ELA Manager; Dawn Grady,

Director of Inbound Marketing; Joshua Hardin, Manager of Athletics; Paul McDole Jr., Human Resources Director; Bill Myles,

Assistant Superintendent; Jennifer Williams, Science Curriculum Director; Lauren Worley, Chief Strategic Communications

Engagement Officer

Cincinnati Federation of Teachers (CFT)

Julie Sellers, President

Mayerson Academy

Beth D’Amico, Director of Operations

Community Members/Parents

Jilda-Adams Vargas, Aubrey Backscheider, Marlena Brookfield, Kate Eisenpress, Brittani Gray, Erikka Gray, Sarah Habib,

Brent Langhorne, Brian Leshner, Aiden Lenox, Ilka Lenox, Rick Miller, Marisa Rowe, Mark Samaan, Craig Rozen, Anna

Tewell, Ashley Thomas Morgan

Activities Beyond the Classroom Overview

Brian Leshner, Executive Director

Mr. Leshner updated the Committee on the following annual report for school year 2017-2018. The report showcases the impact

ABC had on over 15,000 children in CPS through 200 plus programs. He also reported that ABC has added or expanded the

programs.

Swimming for Safety: Expanded the program to include grades K-3 at Taft Elementary, not just kindergarteners.

Martial Arts: Opened the program to 7th

graders who participated in elementary school and want to continue participation

in middle school.

Mandarin Chinese: In addition to maintaining programming at Frederick Douglass, expanded to Silverton Paideia as well.

Youth Soccer: Partnered with the CPS Athletics Department to coordinate matches between elementary schools; hosting

spring break soccer camp for grades K-6.

Community Learning Centers: Became the lead agency at Woodford Paideia and Carson Elementary schools, bringing the

total number to eight.

Community Connectors (Owning our Destinies): Expanded programming from grades 9-12 to grades 5-12.

AAA School Safety Patrol: Added seven schools, bringing the total to 30.

Steer Clear: Added three schools, bringing the total to 18.

Youth Tennis: In the spring, will host an indoor tennis tournament at Western Hills Tennis Club.

Buddies Not Bullies: Began developing a program for grades 5-6 focused on anti-bullying (will launch in the fall of 2019-

2020).

AAA Pathway: Added a full-time employee to oversee Academic & Athletic Accountability Pathway (AAA Pathway), a

CPS program that provides mentoring and resources to student athletes throughout high schools.

Mr. Leshner updated the Committee on the following July 1, 2017 through June 30, 2018 Year End Financial Analysis.



(cont.)

Mr. Leshner reported that he would like to add a year to the contract as a year rolls off to keep the contract at two or two and one

half years. The current contract is for three years.

ACTION: Assistant Superintendent Myles advised the group that the Administration is aware of Mr. Leshner’s request to add

a year to the contract. Mr. Myles will be meeting with Treasurer Wagner and then will make a recommendation to

the Finance Committee.

Competitive Athletic Leagues Overview

Bill Myles, Assistant Superintendent

Mr. Myles updated the Committee on changes within the ECC (Eastern Cincinnati Conference) and CMAC (Cincinnati Athletic

Metro Conference).

He reported that Withrow has been in the ECC for six years, and due to a limited number of teams and a lack of levels per sport at

Withrow, (Freshmen, Junior Varsity, Varsity) the school will be going back into the CMAC.



(cont.)

Student Character and Support Draft

Bill Myles, Assistant Superintendent

Mr. Myles reiterated direction for SAC to review the Code on an annual basis. He informed the group that the Administration has

been assessing the document and would like feedback from the Board for any additional amendments to the document.

ACTION: Mr. Myles asked the Committee and the Board to review the book and submit their items of interest to him for

inclusion into the Code. The Committee will discuss the Board’s items at the February 21, 2019 SAC meeting.

Walnut Hills “We Dine Together Club”

Aiden Lenox, Walnut Hills “We Dine Together Club” Founder

Mr. Lenox, a sophomore and the founder of the “We Dine Together Club” at Walnut Hills High School, reported that the “Club”

was founded at Boca High School in Boca Raton, Florida; where students look for other students who sit alone at lunch. “Club”

members spend a couple days per week to search for students who are sitting by him/herself in the cafeteria. These students are

invited by members to spend lunchtime with other students if he/she has interest and those opportunities could lead to future

friendships.

He also reported that the “Club” offers students opportunities to enjoy lunch with a friend and to spread kindness to those who may

feel lonely in the school environment. The “Club” provides leadership and volunteering opportunities for students.

BE STRONG Stop Bullying Program

Mr. Lenox reported that BE STRONG is a National Non-Profit Organization to help prevent bullying and to show kindness

throughout the school community. Student representatives are nominated, and are required to promote awareness and kindness

throughout the school community by completing monthly tasks provided by BE STRONG. Mr. Lenox was nominated as a BE

STRONG representative for the state of Ohio.

Mr. Lenox advised that “We Dine Together” and BE STRONG have partnered to offer more opportunities for a more enjoyable

lunchtime for students. His goal is to create a school community to support students who are bullied, isolated, or feel lonely.

ACTION: Mr. Lenox would like to offer and expand the BE STRONG and “We Dine Together” programs at the schools.

Assistant Superintendent Susan Bunte will connect Mr. Lenox with Meg Burrows, School Social Worker, to move

the programs forward.

Girls Health Period

Brittani Gray, Girls Health Period

Ms. Gray reported that the mission of Girls Health Period is to eliminate girls’ absenteeism in school by addressing their feminine

hygiene. She advised that she has donated feminine hygiene needs and supplies to fourteen CPS elementary and high schools.

Assistant Superintendent Bunte provided Ms. Gray with contact information for Rolonda Smith, the District’s Employee

Experience Manager, to see how the District’s Community Service Group can assist Ms. Gray in providing the necessary resources

to CPS girls. Ms. Bunte will also put her in contact with Brian Leshner, Executive Director for Activities Beyond the Classroom,

for possible assistance.

Committee Chair Bolton recommended that upon adopting the health curriculum, to include this initiative within the program.

https://bestrong.global/

https://theehairkitchen.com/home/2017/1/16/qt6yhk5xx261kpee3m8jao7o5k6nez



(cont.)

Student Car Crash Data

Mark Samaan, Better Bus Coalition, Secretary

Mr. Samaan updated the Committee on crashes involving pedestrians under 18 who have been hit by cars from January 1, 2013 to

December 31, 2018. The data is for crashes that occurred in blocks surrounding CPS high schools. Data collected was based on

crashes by hour, by year, road conditions and injuries.

The data revealed that half of the crashes involving pedestrians happened between the hours of 3:00 PM to 4:00 PM for pedestrians

under 18 years of age.

He also informed the Committee about crashes involving persons under the 18 years of age in the City of Cincinnati from January

1, 2013 to December 31, 2018. The data collected was based on crashes due to road conditions, injuries, weather, by month, by

year and lighting. Mr. Samaan reported that crashes skyrocketed in 2015 citywide, all age groups for some reason to be learned.

Data collected is for the hours of 6:00 AM to 9:00 AM and 2:00 PM to 5:00 PM, Monday through Friday.

He reported that data revealed that the middle of the day is when most of pedestrian crashes occur.

Copies of both reports are available in the Board office.

ACTION: The Committee will continue discussion of safety at the February 21, 2019 SAC meeting. Committee Chair Bolton

provided the Committee with the following list of Safety Concerns generated as a result of a number of public

dialogues.

1. Take note of the highest density of schools

2. Take note of all addresses of schools and categorize by traffic volume and by any special visibility issues both as a result

of lighting and distance

3. In studying what solutions there may be, separate high schools from elementaries and K12 schools since each present

different considerations

4. Separate all schools into the three geographic areas when designing solutions as the different traffic and living patterns

vary within the city and outlying communities

5. Separate all schools into density of walkers vs. riders vs. commuters at each school

6. Assess all egress and access to schools on and off school property

7. Duke and City Partnership should be formed for replacing lights with brighter and better LED bulbs while at the same

time the CPS District needs to illuminate its outdoor lighting equipment and perhaps add to it

8. ASSESS IMMEDIATELY which flashing lights are working or not

9. CPS Cameras on campus – how many face outward and focus on egress and access so that as a driver or Walker passes a

school they know they are on a camera located on school property

10. The City may need a charter amendment regarding cameras...allowed maybe only in school zones...that would require a

charter vote

11. What are the District's own light coverage and safety features on our own campuses

12. Reassess our own uniform designs and color choices (dark colors)

13. Issue reflectors to each student to be placed on their book bag

14. Police and staff presence on campus during arrival and dismissal

15. Using already existing data...To determine which elementary schools can be walking school bus schools again

16. Public Education Campaign focused on speeding, safe school zones and pedestrian best practices like look both ways

17. A list of all assigned crossing guards and where they are and at what school

18. Is CPS paying only for crossing guards at CPS schools?

19. Are the crossing guards assigned at the correct places or even at enough locations

20. We need to know the amount of wages, benefits packages and contract coverage and collective bargaining agreement

membership regarding City Crossing Guards

21. Create an inventory list of all safety equipment currently deployed around schools and replenish and/or update it with

more up-to-date equipment that has better results



(cont.)

Student Car Crash Data (cont.)

22. We need the Metro buses to drop off and pick up our students on the side of the street that the high school is located

23. Some addresses where schools are located are on streets where it would be possible to have road closure two times a day

24. Crossing guards length of A.M. and P.M. assignment needs to be reviewed—are they there long enough, early enough or

late enough—and what is the attendance rate?

25. Some school addresses are located where it would be possible to place street bumps and or bump outs to narrow lanes and

slow traffic

26. Starting times for all schools need to be reevaluated...NOT ONLY ABOUT LATER STARTS BUT TO INTERFACE

THE H.S. STARTS WITH THE ELEMENTARY STARTS AND IN RECOGNITION OF OUR OWN HIGH DENSITY

OF SCHOOLS

27. The City and whichever entity that is responsible needs to expedite any work order as it pertains to safety equipment

around schools

28. The City needs to place paddles, speed wagons, crosswalks, and crosswalk signs at every high school regardless of state

law minimum requirements

29. The City needs to enforce speeding laws at least in school zones

30. The City needs to report and update the CPS School District, the Charters, the Private, and the Parochial districts and

schools regarding traffic and pedestrian accident investigations involving their students

31. Crosswalks need to be repainted and perhaps repainted differently than they are now

32. Crosswalks need to be coordinated and if necessary created with the Metro stops for the X CPS runs in mind.

33. The City needs to raise its profile regarding vehicular activity around school buses and Metro buses during school drive

time and Metro needs to invest in better physical safety awareness on its buses and among its drivers and passengers

34. The community needs to think about requiring traffic stopping even on 4-lane streets regardless of direction when a bus is

collecting or releasing students and the STOP paddle sign is fixed

35. The school district needs to deploy some of their security forces near the transportation collection and release areas

Recruitment of Professional Staff Plan

The need for competiveness for Administrator Recruitment is seen as a problem due to full compensation packages being weak.

Mr. McDole reported that recruitment of staff is a yearlong program and those being considered for principals and assistant

principals are being assessed through the Assessment Center in collaboration with the Talent Department. Assessments will occur

before moving forward with the LSDMCs. He also reported that a Request for Proposals was done for assessment of the District’s

salary structures.

ACTION: Mr. McDole will update the Committee about the assessment at the April 18, 2019 SAC meeting.

Ms. Bunte reported that Master Degree classes are being offered to Lead Teachers at the Education Center at reduced rates.

Timeline of Superintendent Evaluation

Mr. McDole reported that the Superintendent’s Evaluation is due March 1, 2019. The Superintendent will do a progress update to

the SAC and then to the full Board. A survey is then generated on Survey Monkey for Board members to evaluate and rate her.

On February 25, the Board will discuss the results in an Executive Session and then have discussion with Mrs. Mitchell, also in

Executive Session.

ACTION: Mrs. Mitchell will present her progress report to the SAC at the February 21, 2019 meeting.



(cont.)

Cleveland Metropolitan School District Attendance Campaign and CPS Proposed Attendance Campaign

Dawn Grady, Director of Inbound Marketing, reported that she is in the early stages of developing an attendance campaign. She

reported that the District is partnering with Radio One and DJs from their three radio stations as they are helping with getting

branded CPS messages out to the community.

A mini campaign is being planned and incentives are being collected for the Fall and Spring campaigns. Students whose attendance

has improved will be entered into a drawing.

The District will model Cleveland’s campaign as they saw an increase in attendance due to marketing and incentives. Cleveland

spent $300,000 dollars on their campaign. One of their concepts was “at 10:00 am, dance.”

She is looking to roll out the campaign during attendance week in October 2019 and doing a dry run in the Spring of 2019.

ACTION: The Committee will share the full Cleveland presentation with the Administration.

Physical Education Minute Requirement for Elementary School Students

Sarah Habib, Mission 2Move, Founder

Assistant Secretary for Health, on November 12, 2018 announced the release of the U.S. Department of Health and Human

Services’ second edition of the Physical Activity Guidelines.

The second edition provides evidence-based recommendations for youth ages 3 to 17 and adults to safely get the physical activity

they need to stay healthy. There are new key guidelines for children ages 3 to 5 and updated guidelines for youth ages 6 to 17.

Children and adolescents ages 6 to 17 years should do 60 minutes (1 hour) or more of moderate to vigorous physical activity daily.

The Administration is attempting an increase in daily activity for next year, but not to the full suggested amount.

Additional information about the new guidelines can be located at:

https://health.gov/paguidelines/second-edition/

Mission2Move is a non-profit organization that focuses on bringing movement and meditation to students via teacher professional

development, school implementation, and after-school programming. The program focuses on four critical health areas:

movement, meditation, nutrition, and community involvement

English Language Arts Adoption

Lucie Collier, ELA Manager, updated the Committee about the following report and advised that they would like to recommend the

resources to the Board for their review at an event on January 22, 2019, 2:30 pm – 5:30 pm at the Mayerson Academy.

Chairperson Bolton referenced that the resources should be a budget item. She also advised that more time needs to be spent on

writing.

ACTION: Curriculum will present the resource to the Board in March 2019 for recommendation of adoption.

https://www.hhs.gov/about/news/2018/11/12/hhs-releases-physical-activity-guidelines-americans-2nd-edition.html

https://www.hhs.gov/about/news/2018/11/12/hhs-releases-physical-activity-guidelines-americans-2nd-edition.html

https://health.gov/paguidelines/second-edition/

https://www.mission2move.org/



(cont.)

Attendance Boundary Lines Discussion

CANS, PHA, WHA, Mt. Airy, Chase, PRM, Silverton, and Woodford

Ms. Bunte informed the Committee about the draft report: CPS, Ohio Neighborhood Attendance Area Changes 2018-19 and

Option Statistics Report. She reported that Woodford will be included in an update on January 29, 2019.

Committee Chair Bolton reiterated that the focus was Pleasant Ridge Montessori, and moving some of the magnet schools to

neighborhood schools. The Committee mentioned concerns about schools being overcrowded, some being small, and not fiscally

beneficial to the District.



(cont.)

Oversight of Athletics Department – Upper Arlington Model

Chairperson Bolton provided the Committee with a report: “Athletic Department Success and Compliance” that she received at the

Ohio School Boards Association’s Capital Conference.

The meeting adjourned at 3:45 PM.

Student Achievement Committee Staff Liaisons

Eve Bolton, Chair Tianay Amat, Assistant Superintendent

Ozie Davis III Bill Myles, Assistant Superintendent

Mike Moroski

Ms. Bolton moved that the Report of the Student Achievement Committee be accepted.

Passed viva voce.


REPORT OF THE FINANCE COMMITTEE

The Finance Committee met on Thursday, January 17, 2019 at 4:00 PM at the Cincinnati Public Schools Education Center in the

Board Conference Room.

ATTENDEES

Finance Committee Members

Chairperson Eve Bolton, Melanie Bates, Ryan Messer,

Administrators

Vera Brooks, Interim Director, Early Childhood; Daniel Hoying, General Counsel; Lauren Roberts, Internal Auditor; Brittany

Treolo, Director of Financial Reporting and Transparency; Laura Sanregret, District-Wide Lead Teacher; Jennifer Wagner,

Treasurer; Scott Adams, Chief Operations Officer

Kearney and Kearney

Eric Kearney, CEO, President

Focused Capitol Solutions

George Glover, Co-Managing Director

Community Members/Parents

Marlena Brookfield, Craig Rozen,

Preschool Promise

Hector Polanco, Finance Manager

Cincinnati Federation of Teachers (CFT)

Julie Sellers, President



(cont.)

FOR BOARD APPROVAL

2019 Audit Committee Meeting Dates

Ms. Roberts presented the group with following 2019 Audit Committee meeting dates. The Committee agreed with the Dates and

will recommend them to the Board for approval at a February 2019 Regular Board meeting.

February 27, 2019 • April 24, 2019 • June 26, 2019

August 28, 2019 • October 23, 2019 • December 19, 2019

FOR BOARD INFORMATION

Governmental Relations Update

Mr. Glover and Mr. Kearney updated the Committee on the following House Bills:

House Bill 343 (132nd General Assembly) This Bill was introduced by Representative Derek Merlin to amend sections 5709.17

and 5715.19 of the Revised Code to limit the authority of local governments to initiate property tax valuation complaints against

residential property, to require local governments to formally pass a resolution before initiating a complaint against any type of

property, to limit the authority of a school district to file counter-complaints, and to expand the existing property tax exemption for

fraternal organizations to include the property of such organizations with longstanding national governing bodies. Passed the Ohio

House on 3/21 /18 (59-38; along party lines). It was reported out of the Ohio Senate Ways and Means Committee on 12/12/18 (8-3;

along party lines).

House Bill 371 (132nd General Assembly) This Bill was introduced by Representative Derek Merrin to enact section 5709.51 of

the Revised Code to exempt from property taxation the increased value of land subdivided for residential development for eight

years or until construction commences or the land is sold. It was referred from the Ohio House Ways and Means Committee to the

Rules and Reference Committee on 3/1 /18.

House Bill 512 (132nd General Assembly) This Bill introduced by Representative Reineke would establish the Department of

Learning and Achievement; to abolish the Department of Higher Education, the position of the Chancellor of Higher Education,

and the Ohio Board of Regents; to transfer, with exceptions, the duties regarding the administration of primary and secondary

education programs and all duties regarding the administration of higher education programs to the Department of Learning and

Achievement; and to prescribe certain duties regarding educator licensure, community school sponsorship, and other education

programs for the State Board of Education, Superintendent of Public Instruction, and Department of Education. It was in House

Government Accountability and Oversight Committee and was not voted out.

House Bill 705 (132nd General Assembly) Introduced by Representatives Hambley and Ingram (former CPS Board member) deals

with the circumstances in which school district and educational service center treasurers may be held liable for a loss of public

funds. It passed the Ohio House on 12/5/18 (89-2). Language was incorporated into HB 491.

Sub. House Bill 491 (132nd

General Assembly) Highlights of the Bill (as passed by General Assembly):

Substitute licenses for pupil services personnel

Requires the State Board of Education to issue substitute licenses to certain pupil services personnel who hold valid Ohio

occupational licenses and complete criminal records checks, without requiring any additional qualifications.

Counselor education

Allows the Counselor, Social Worker, and Marriage and Family Therapist Board to temporarily approve a counseling

education program created after January 1, 2018, that has not been accredited by the Council for Accreditation of

Counseling and Related Educational Programs.

Specifies that a degree from a Board-approved counseling education program is sufficient to receive a professional

clinical counselor's license or a professional counselor's license for the time period approved by the Board.

Requires the Board, if it elects to approve unaccredited programs, to adopt rules regarding the approval process,

educational requirements, and time period during which completion satisfies licensure requirements.



(cont.)

FOR BOARD INFORMATION (cont.)

School treasurer liability

Protects from liability for loss of public funds a school district or educational service center treasurer who has performed

the treasurer's official duties without negligence or wrongfulness. Requires a district or service center superintendent to

provide a written statement to the school treasurer confirming the superintendent's receipt of the required reports and a

valid educator license from each teacher prior to the teacher's receiving payment for services.

Protects a school treasurer or superintendent from liability for loss of public funds for payments made to a teacher unless

the loss results from the negligence or wrongfulness by that treasurer or superintendent.

School resource officer training

Removes the requirement that the Ohio Peace Officer Training Commission must develop and conduct a basic school

resource officer training course.

Permits any one of three entities to conduct the specialized school resource officer training required under continuing law,

provided that the program the entity intends to teach has been approved by the Commission.

Alternative high school graduation requirements

Extends the 2018 alternative graduation pathways for two additional years, to the classes of 2019 and 2020.

Modifies the requirements of the main alternative pathway for the class of 2020.

Recommendations for new permanent graduation requirements

Requires the Department of Education to make recommendations for new permanent graduation requirements and to

present them to the House and Senate Education committees by April 1, 2019.

Policy on assignments missed during suspension

Requires school districts and schools to adopt a policy on completing and grading assignments missed as a result of a

student's suspension that provides the student an opportunity to receive at least partial credit.

Mr. Glover updated the Committee on the following Items of Note:

State Board of Education

The State Board of Education is made up of 19 members—11 who are elected and 8 who are appointed by the governor. The

chairs of the education committees of the Ohio House of Representatives and Ohio Senate serve as non-voting ex officio members.

The Superintendent of Public Instruction serves as secretary of the State Board of Education.

President: Laura E. Kohler, Member At-Large

Ms. Kohler Laura was appointed to the State Board by Gov. Kasich in February 2017 and is eligible for re-appointment in January

2021.

Ohio Department of Education, Paolo DeMaria

Mr. DeMaria is the Superintendent of Public Instruction for the Ohio Department of Education.

Executive Budget

Mr. Glover reported that the State is currently working on the Operating Budget for fiscal year 2020-2021. This is the first step in

an extended process to develop and enact the biennial budget. The Executive Budget is expected to be finalized in late February

2019 for submission to the General Assembly not later than March 15, 2019.

Committee member Messer informed the Committee about the Administration’s and the Board’s following budget items that were

submitted by Superintendent Mitchell. The below items are not in order of priority.

Biennial Budget

Charter School and Vouchers

Facility Master Plan Funding

Graduation Requirements

School Funding

State Report Card

Transportation Funding

ACTION: Superintendent Mitchell will provide detail to the topics and submit them to the District’s lobbyist. The lobbyist

will present them to the legislature.



(cont.)

Status of Policies in the Finance 6000 Series

Mrs. Wagner informed the Committee about the status of Financial Policies in the 6000 Series: 6105 – 6900. She reported that

Financial Policies 6105 through 6233, and 6470 through 6610 have been reviewed by the Committee and are completed.

The Committee reviewed the following policies and recommended the following ACTIONS:

Discuss recommended revisions at the February 21, 2019 Finance Committee meeting

6320 – Purchasing of Goods and Services

Mr. Hoying will review the policy to ensure that it’s in line with Ohio Revised Code 9.312 - Factors to determine whether bid

is responsive and bidder is responsible. He will review the document with the Policy Committee at their February 21, 2019

Committee meeting.

6320.01 – Determination of Lowest Responsible Bidder

The Policy will be forwarded to the Policy Committee for their review of the recommended revisions at their February 21,

2019 Committee meeting.

6320.02 – Business Policy

The Administration will review the policy to determine if it is in conflict with the Business Advisory Committee, and if there is

a need to create an initiative. The Policy will be rescinded until further notice.

6320.03 – Local Business Initiative

The Committee reviewed the policy and will forward the document to the Policy Committee for their review at the February

21, 2019 Committee meeting.

6350 – Prohibition Against Contracting with a Person Against Whom an Unresolved Finding for Recovery Has

Been Issued

The Committee reviewed the following policies and will recommend approval of the documents at the Board’s January 28,

2019 Regular Business meeting.

6520 – Payroll Deductions

6600 – Deposit of Public Funds

Treasurer Financial Updates

Monthly and Year-to-Date Revenue

Treasurer Wagner updated the Committee on the following: CPS General Fund: Revenues for December 2018



(cont.)

Monthly and Year-to-Date Expenditures

Treasurer Wagner updated the Committee on the following: CPS General Fund Expenditures for December 2018.



(cont.)

Treasurer Wagner updated the Committee on the following: CPS General Fund – Cash and Encumbrances for December 2018

State and Federal Grants

Treasurer Wagner updated Committee on the following: State and Federal Grants for December 2018.



(cont.)

Preschool Promise Expansion Report

Mrs. Wagner discussed with the Committee the following: Preschool Promise Expansion.

CPS Tuition Assistance Summary

Mrs. Wagner discussed with the Committee the following CPS Tuition Assistance Summary.



(cont.)

CPS Preschool Students with Tuition Assistance at each income level

Mrs. Wagner discussed with the Committee the following: CPS Preschool Students with Tuition Assistance at Each Income

Level.

Community Reinvestment Act (CRA) Agreements

Treasurer Wagner updated the Committee on the following CRA Agreements that will be recommended to the Board for approval.



(cont.)

Preschool Expansion Financials

Mr. Polanco updated the Committee on the following CPP and CPS Joint Budget Summary of FY19 Actuals and Tuition

Assistance Chart. He informed the group about under and over spent dollars outlined in the budget YTD (Year to Date) minus

Actuals YTD column. The lighter shade is under spent dollars and the darker shade is overspent dollars. He reported that at the

end of December 2018 the budget was under spent $8.6 million for the first six months.

Mr. Polanco reported that numbers are not reaching what was budgeted due to programs not coming through. The enrollment of

more students will help serve tuition assistance students.

Committee Chair Bolton reiterated that the CPS Boad had discussed the CPP proposal of raising the eligibility to 300 percent and

were not supportive, believing that not enough had been done to maximize the participation at 250 percent.



(cont.)

Treasurer Wagner recommended delaying the 300 percent due to the Board’s concern about the 250 percent not being “tapped

into” as of yet.

Mr. Polanco updated the Committee on the following Levy Lifetime Revenue and Spending Forecast.

Status of Pilot Proposal

Mr. Polanco reported that the Quality Teacher Grant application went out the week of January 7, 2019. The applications will be

reviewed by a team in February 2019. Staging may begin in April 2019 or March 2019.



(cont.)

District Insurance Update

Mr. Hoying provided an overview of the below District’s Property/Casualty Insurance. He reported that an RFP was done and

Assured Partners continued to have the better package and guaranteed their current price for three years. The contract is yearly.

Audits in Place and Not Yet in Progress

Lauren Roberts, Internal Auditor, updated the Committee on the status of the District’s external and internal audits. She also

informed the group on her projected 2018-19 and 2019-20 Internal Audit calendars.

Her memo to the Committee summarized the status of the District’s external and internal audits. The following external audits and

reviews are in progress:

Ohio Department of Education (ODE):

o Child and Adult Care Food Program Review; Period of 7/1/2017 – 6/30/2018

o Food Services Procurement Audit; Period of 7/1/2017 – 6/30/2018

o Medicaid School Programming Audit; Period of 7/1/2016 – 6/30/2017

o Consolidated ESEA Grants Desk Review; Period of 7/1/2018 – 6/30/2019

Ohio Auditor of State (OAS):

o Financial Audit, Period of 7/1/2017 – 6/30/2018

U.S. Department of Justice:

o Grant Program Audit – Developing Knowledge About What Works to Make Schools Safe



(cont.)

The following list provides a brief status update for each engagement within the Internal Audit Plan:

Engagements Supporting District Strategy & Objectives

o Virtual High School & Cincinnati Digital Academy Attendance – In Progress

Plan to release report at the February 27, 2019 Audit Committee meeting.

o Strategic Project Review & Verification – Complete

Report released on December 18, 2018.

Engagements Resulting from Risk Assessment

o Technology Security Assessment – In Progress

Internal Audit continues to follow up with the Information Technology Management (ITM) Department to ensure

the RFP is posted in a timely manner.

The network assessment request for proposal (RFP) is currently in the final stages of review by the Purchasing

Department.

o Transportation Expenditures – In Progress

Plan to release report at the April 24, 2019 Audit Committee meeting.

Internal Audit Development & Advancement

o Prior Engagement Follow-Up & Annual Reporting – Complete

Internal Audit Annual Report released June 26, 2018.

o PwC Skills for Society Project Coordination – In Progress

The PwC team is reviewing the project request for the key performance indicator (KPI) dashboard.

o Recruiting & Internal Audit Department Development – Complete

Internal Audit Interns:

Patrick Fuller: January 2nd

– January 25th

Jakob Snyder: January 14th

– April 29th

Isaac Karn: May 15th

– August 12th

o Professional Development – Complete

Met CPE requirements to renew my CPA license

Attended Association of Local Government Auditors Annual Conference

2018-19 and 2019-20 Internal Audit Calendars.



(cont.)

Investments Update

Ms. Treolo reported the District's interest earnings through December 2018. She reported that the actual interest collected to date

is greater than what was original estimated for the entire fiscal year and greater than the total collected in fiscal year 2018. She will

provide a year-to-year comparison report in July 2019.

Levy Scheduling

Committee Chair Bolton and Ms. Treolo provided the Committee with timeline reports about the types of levies for years 2015

through 2023.



(cont.)



(cont.)

The Finance Committee will reach out to the Administration for recommendations and discuss Levy options with the full Board

before recommendation of a millage. Treasurer Wagner will discuss the options with the full Board. A discussion will take place

at a near future Board meeting.

YMCA Contracts Update and Melrose Closure Community Engagement Due to an Interim Development Control Three-

Month Study

This topic will be discussed at a future Finance Committee meeting.

The meeting adjourned at 6:22 PM.



(cont.)

Finance Committee Staff Liaisons

Eve Bolton, Chair Jennifer Wagner, CFO/Treasurer

Melanie Bates Laura Mitchell, Superintendent

Ryan Messer Scott Adams, Chief Operations Officer

Ms. Bolton moved that the Report of the Finance Committee be accepted.

Passed viva voce.


ANNOUNCEMENTS/HEARING OF THE PUBLIC

Kudos to:

1. Member Messer – Rockdale Principal Belinda Tubbs Wallace – Service to Youth Honoree at the 5-Star Community

Sweetheart Gala sponsored by the Top Ladies of Distinction, Inc. Cincinnati Chapter.

2. Member Moroski – To the group of teachers and Julie Sellers who met at Walnut Hills High School regarding the

Bullying Initiative.

The following persons addressed the Board regarding the topics indicated:

1. John R. Ploehs Westwood Campus building

2. Jilda Vargus-Adams Later start times for High Schools

3. Matt Sampson School start times

4. Cara Coy School start times

5. Kate Sampson School start times

6. Corinne Adams Later start times for High Schools

7. Thais Morata School start times

8. John Radford Changing start time for Walnut Hills School

9. Corinne Lehmann Later school start times

10. Milo Calderas Later school start times

11. Damariz Macias Propst Late school start

12. Nikki Kingen School start times

13. Kathleen Grover School start times

14. Nate Candill School start times

15. Kelly Byars Start times

16. Krissy Little Later start time

17. Laura Whitman Later start times


PRESENTATIONS

1. Dynegy Energy Donation Presentation for STEM Programming – Laura Mitchell, Superintendent

2. Alcohol Waiver: James M. Gamble Montessori Fundraiser – Anneliese Clear; Gloria Lane; Lenice Williams; Tom

Haid, Resource Coordinator, James M. Gamble Montessori; Laura Providenti

3. Westside Strategy – Laura Mitchell, Superintendent

4. Levy Options – Jennifer Wagner, Treasurer

A RESOLUTION TO REQUEST A WAIVER FOR ALCOHOL USE AT

THE RAWSON ESTATE LOCATED AT

3737 CLIFTON AVENUE, CINCINNATI, OHIO, 45220

WHEREAS, the goal of the Gamble Montessori High School Foundation is to increase their fundraising to continue to

offer scholarship support for Gamble students; and

WHEREAS, the Gamble Montessori High School Foundation would like to host a fund raiser at the Rawson Estate to

offer scholarships that will support students in their Montessori educational experiences in and out of the classroom; and

WHEREAS, components of some of those experiences come at additional cost that are not covered by the District; and

WHEREAS, the proceeds of the event will go towards the Gamble Montessori High School Foundation Scholarship

Fund;

NOW THEREFORE BE IT RESOLVED, the Board is authorized in Board Policy 7510 Use of District Facilities and

Property to approve the use of the Rawson Estate for the fund raising event on Saturday, April 6, 2019. The event will be hosted

by the Gamble Montessori High School Foundation. For this event, the host shall obtain required licensure for alcohol, arrange for

the necessary security and obtain insurance satisfactory to the District for the event.

BE IT FINALLY RESOLVED, that the Cincinnati Board of Education approves the request from the Gamble

Montessori High School Foundation to serve alcohol at their event on Saturday, April 6, 2019.

CINCINNATI BOARD OF EDUCATION

Carolyn Jones, President

Ryan Messer, Vice President

Melanie Bates

Eve Bolton

Ericka Copeland-Dansby

Ozie Davis III

Mike Moroski

Mr. Moroski moved and Mr. Messer seconded the motion A Resolution to Request a Waiver for Alcohol Use at The Rawson

Estate Located at 3737 Clifton Avenue, Cincinnati, Ohio 45220 be approved.

Ayes: Members Bates, Bolton, Messer, Moroski, President Jones (5)

Noes: None



A RESOLUTION RESCINDING BOARD POLICY:

6320.03 – LOCAL BUSINESS ENTERPRISE INITIATIVE

WHEREAS, the Cincinnati Board of Education is reviewing the existing Board Policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies is in order to make

them consistent with the current state laws and District procedures; and

WHEREAS, Board Policy 6320.03 – Local Business Enterprise Initiative has been reviewed by the Administration and

the Cincinnati Board of Education Finance Committee; and

WHEREAS, the Finance Committee determined the language in Board Policy 6320.03 – Local Business Enterprise

Initiative is no longer needed; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education rescinds Board Policy 6320.03 –

Local Business Enterprise Initiative.

Melanie Bates

Mrs. Bates moved and Mr. Moroski seconded the motion A Resolution Rescinding Board Policy: 6320.03 – Local Business

Enterprise Initiative be approved.


Noes: None



RECOMMENDATIONS

SUPERINTENDENT OF SCHOOLS

CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. RETIREMENT

B. RESIGNATION

C. CHANGE IN STATUS

D. APPOINTMENT

E. PROMOTION

F. ADJUSTMENT OF SALARY

G. ADDITIONAL ASSIGNMENT

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. DEATH

B. RETIRMENT

C. RESIGNATION

D. SERVICES COMPLETED

E. APPOINTMENT

F. CHANGE IN STATUS


H. PROMOTION


RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RETIREMENT

(Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This

recommendation is being made because the employee has completed the term of their employment, or due to disability status, or

by mutual agreement. There is no mandatory retirement age for employees.)

The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the

statutes of the State of Ohio.

Roger L. Pomplas Teacher – SCPA Service March 1

B. RESIGNATION

(The effective date is the first working day the employee is no longer providing services to the district. This recommendation is

being made because either the employee has completed the term of their employment, or by mutual agreement.)

Amanda B. Dias Teacher – AMIS Personal Reasons August 1

Sandra A. Hawley Teacher – Auxiliary Services Personal Reasons February 5

C. CHANGE IN STATUS

(A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective

date as indicated.

Teacher - Class V – (Master’s Degree plus 30 semester hours)

Rosa B. Brinkman $53,897.80 November 19 Sub Retiree $126.13 daily

D. APPOINTMENT

(Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes

in status may occur once an individual is appointed.)

The Superintendent recommends approval of the appointment of the following for the 2018-19 school year, subject to the

possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati

Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as

indicated.

English Language Arts Manager - - 261 day

Lanisha C. Simmons $97,000.00 June 3


RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)

D. APPOINTMENT (cont.)

Substitute Teacher – Class I – $113.17 per day

Margaret Dietz August 14, 2018

Alek Marchelle Teague February 12

E. PROMOTION

(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)

The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as

otherwise noted by an asterisk (*). Effective date is August 1, 2018.

In Board proceedings of January 28, 2019, Dawn S. Williams was promoted to Math Curriculum Manager, effective August 1,

2018. This action should be corrected to read June 3, 2019.

F. ADJUSTMENT OF SALARY

(Occurs when an employee presents documentation of additional training or experience credit.)

The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as

indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is as indicated

Teacher - Class VI – (Master’s Degree plus 45 semester hours)

Beth A. Brown To: $79,826.12 From: $75,736.66 January 20

Julie J. Frampton 79,826.12 75,736.66 January 20

Britni L. Tudor 72,059.81 67,970.27 February 3

Teacher - Class V – (Master’s Degree plus 30 semester hours)

Janine Ann Kiefer To: $75,736.66 From: $73,313.83 February 3

Michelle E. Kowalski 56,498.46 54,073.24 December 9

Brad Smith 80,224.40 77,799.18 August 13

Teacher - Class IV – (Master’s Degree)

Shalitha M. Williams To: $49,637.67 From: $45,899.07 February 3




(Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned

work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)

The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of

appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education.

Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General

Fund.

The following persons are recommended to perform additional responsibilities planning for opening of CANS, for up to 15 days.

Funding is from the General Fund and (*) denotes other than General Fund.

Name Location Position

Kelley E. Bagayoko CANS Elementary Assistant Principal

Stipends based upon criteria in the agreement between the Board of Education and Cincinnati Association for Administrators and

Supervisors.

Jason P. Dearwester 125.00 Sallie Graves-Hill 250.00

Dwayne Aaron Dubois 250.00 Jerron T. Gray 500.00

Sherwin Q. Ealy 250.00 Kristin Grote 250.00

Kynda R. Few 125.00 Jeffery A. Hall 250.00

Benjamin Fulton 250.00 Martha Hasselbusch 250.00

Christopher L. Grant 250.00 Stacey S. Hill-Simmons 250.00

The following assistant principals are recommended for a stipend in the amounts indicated for the 2018-19 school year.

Align Tutors to Students (KISR) - $3,000.00

Susan Adewusi* David Conger*

The following teachers are recommended to receive additional payment for 1st and 2nd quarter class size overload for the 2018-19

school year. Payment will be provided in compliance with the Collective Bargaining Agreement, Section S500-Staffing.

1st Qtr. Overload Pay

Mary E. Zins 1080.00

2nd Qtr. Overload Pay

Lynn M. Collins 1755.00 Valerie J. Maxsam 1755.00

Lauren M. Hope 810.00 Jennifer S. Smith 1080.00



G. ADDITIONAL ASSIGNMENT (cont.)

Teacher-In-Charge - $43.91 per hour (extended employment rate)

Roberts – (SWP) - 20 hours

Joe A. Colon

Teacher - $37.64 per hour (extended employment rate)

Administer Special College Preparatory Program Examinations – Test Administration – 10 hours

Marilyn M. Beran Winona L. Oliver Marcia L. Weaver

Tory L. O’Connell Stephen J. Sinden

Teacher - Tutor - $30.69 per hour (extended employment rate)

Kids in School Rule – (KISR) – 40 hours except as indicated

Steven Cross* Shanina K. Lige* Michelle E. Thumann*

Zondrah Greene* Heidi Ann Watchman Raney* Moira A. Vera*

Home Instructor - $30.69 per hour (extended employment rate)

Jamie L. Dell 7 hours Deborah Moraga 80 hours

Catherine Rose Guimaraes 10 hours

Home Instructor - $30.69 per hour (extended employment rate) (IDEA-B)

Aimee B. Costandi* 50 hours Tracey M. Lewis* 30 hours

Marquise Freeman* 45 hours Cynthia Y. Lockett-Nelson 40 hours

Patrick J. Good* 50 hours Erica M. Montgomery* 83 hours

Charlie R. Johnson-Shearer* 40 hours Yolanda Smith* 10 hours

Home Instructor - $30.69 per hour (extended employment rate) (SWP)

Renata F. Adkins* 17 hours Vivien R. Rusche* 50 hours

DeRonda R. Calhoun* 90 hours Brock Rutledge* 60 hours

Monica Lynn Glover* 45 hours Jennifer L. Rylatt* 13 hours

Lauren M. Hope* 20 hours Stacy L. Wentzell* 20 hours

The following teachers are recommended to receive supplemental contracts for the school year 2018-19. Payment will be as provided

under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as

maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time.

Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of

non-reemployment for the ensuing school year.



G. ADDITIONAL ASSIGNMENT (cont.)

Athletic and Co-curricular Activities (cont.)

Name School Position Amount

Thomas W. Blair Oyler School HS Asst Athletic Director 2429.87

Kelly Jo Boosinger Western Hills HS Girls Var Basketball Coach 4743.43 #

Michael V. Brown Douglass Elem Club Advisor (M.O.R.E. Club) 647.97

Mayra A. Castaneda AMIS Elem Club Advisor (Homework Club) 323.99 @

Vincent J. Chiarella Roberts Elem Club Advisor (Outdoor Club) 647.97

Ronna L. Edwards Roberts Elem Club Advisor (Girls Leadership Club) 647.97

Marisa J. Giglio AMIS Elem Club Advisor (Tutoring Club) 647.97

Tiana L. Gilbert Roberts Elem Club Advisor (Girls to Women Club) 647.97

Joseph Todd Hamilton AWL Elem Club Advisor (3D Printer Club) 647.97

Nicole L. Han AWL Elem Club Advisor (Volleyball Club) 647.97

Craig A. Hanthorn Western Hills HS Boys Basketball (Frosh) Coach 2429.87

Ricardo Hill Walnut Hills HS Boys Varsity Basketball Coach 4743.43 #

Joan M. Irvin-Smith Step/WRC Program HS Class Advisor 12Th Grade 1457.94

Lindsay J. Laroche Western Hills MS Girls Head Basketball Coach 2672.86 #

James F. Martin Walnut Hills HS Girls Basketball (Frohs) Coach 2672.86 #

Brian J. Meeron Walnut Hills HS Academics Coach 1660.41

Mark S. Mitchell Western Hills HS Boys Varsity Basketball Coach 4312.22

Robin E. Morton Taft High HS Indoor Track Coach 809.96 @

Richard L. Notter Dater High HS Band Director 3973.67

Andrew M. Parks Dater High MS Girls Head Basketball Coach 2429.87

Dante D. Payne Western Hills HS Girls Asst Var Basketball Coach 3239.83

S. David Price Western Hills MS Boys Head Basketball Coach 2429.87

Armand F. Tatum Jr. Western Hills MS Intramurals Coach 1619.92

Kimberly Traylor-Lowe Roberts Elem Club Advisor (Girls Leadership Club) 647.97

Fred F. Tudor Jr. Walnut Hills HS Boys Varsity Basketball Coach 4312.22

Britni L. Tudor Walnut Hills HS Reserve Cheerleader Coach 1214.95


RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL

A. DEATH

The Superintendent regrets to report the death of the following.

Deloris A. Washington Paraprofessional January 25

B. RETIREMENT

(Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.)

The following employees have made application to the School Employees Retirement System in accordance with the statutes of the

State of Ohio.

Donna S. Scott Support Specialist April 1

Shannon L. Hoebbel Manager Class 1-C May 1

Marguerite Johnson Paraprofessional June 1

C. RESIGNATION

(Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective

date is the first working day the employee is no longer providing services to the district.)

The following resignations have been received to be effective on the dates indicated.

Leon Forte, Jr. Paraprofessional Personal Reasons March 1

Gayle A. Payne Paraprofessional Personal Reasons March 18

Leslie C. Smith Paraprofessional Other Employment December 13

Barbara A. Sumbry Paraprofessional Other Employment January 14

D. SERVICES COMPLETED

(Marks the end of a temporary assignment.)

The services of the following, temporarily appointed, have been completed effective as indicated.

Sylvia A Cue Sub Food Service Helper August 6

Tremaine Devonte Dees Paraprofessional December 17

Kourtney Amber Strickland Sub Food Service Helper February 6


RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

E. APPOINTMENT

The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay

calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and

Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is

from the General Fund, except as otherwise noted by an asterisk (*).

Food Service Assistant Supervisor – 261 day

Kenneth Burns $71,963.78 Food Services February 12

Senior Elementary Support Specialist (Classified)

Bolanle Brown $20.15 hr. Midway February 4

Jillian Dubois $20.15 hr. Mt. Airy February 12

Custodian 1 (Classified)

Stephon Carter $15.30 hr. Iowa Avenue January 30

Paraprofessional (Unclassified)

Tohouegnon Elvire Vilate Ahouangbe $15.85 hr. Rising Stars – Vine February 7

Zachary Aaron Bley $15.43 hr. Rising Stars – Vine January 28

Brittany Brown $15.43 hr. Woodward January 29

Chondalyn King $15.43 hr. Rothenberg February 6

Toni Wiles-Jackson $15.43 hr. Rising Stars - Carthage January 30

Substitute Security Assistant 1 (Unclassified)

Roger Dumas, Jr. $13.20 hr. Various February 12

Substitute Food Service Helper

Kendra Rae Riley $11.17 hr. Various February 12

Athletic and Co-curricular Activities

Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.


Jennifer E. Golden Walnut Hills HS Boys Varsity Swimming Coach 2429.87

Roderick A. Mcfarland Walnut Hills MS Special Sports Coach 485.97

Jamie E. Moore Walnut Hills MS Special Sports Coach 971.94

Dorian Mundy Walnut Hills MS Special Sports Coach 485.97

Raymond D. Person Walnut Hills MS Girls Head Basketball Coach 2672.86 #

Reginald Rodquel Williams Walnut Hills MS Girls Head Basketball Coach 2672.86 #

Richard E. Witherspoon Walnut Hills HS Boys Reserve Basketball Co 2996.86

In Board proceedings of January 28, 2019 an appointment was approved for Jasmine Feaster with an effective date of January 8,

2019. This action should be corrected to read February 11, 2019.



F. CHANGE IN STATUS

(A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as

otherwise noted by an asterisk (*).

Paraprofessional (Unclassified) From:

Tramell English $16.35 hr. Woodward Sub Paraprofessional $15.43 hr. January 31

Food Service Helper (Unclassified) From:

Bonnie A. McKeever $15.54 hr. Mt. Airy Paraprofessional $16.40 hr. February 12

Sub Food Service Helper From:

Sheila D. Wall $11.17 hr. Various Food Service Helper $15.30 hr. February 2


(Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.)

The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities

were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an

asterisk (*).

Athletic and Co-curricular Activities

Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.


Melinda Brown Bond Hill Elem Club Advisor (Drill Team) 647.97

Stephanie Lynn Butler AWL MS Girls Asst Basketball Coach 1457.94

Stephen A. Colyer Western Hills MS Boys Head Basketball Coach 2429.87

Luz Eliana Gutmann Fuentes AWL Elem Club Advisor (Quilting Club) 712.76 #

Elyse M. Hill Walnut Hills HS Cheerleader Coach 1619.92

Sherri S. Illokken Western Hills HS Asst Athletic Director 2429.87

Mary Mccormick AWL Elem Club Advisor (Upcycling Club) 712.76 #

Nathaniel Mcglothin Walnut Hills MS Special Sports Coach 971.94

Matthew Stephen Phillips Western Hills MS Intramurals Coach 1619.92

Michele A. Plummer Walnut Hills MS Special Sports Coach 971.94

Bryce L. Stokes Western Hills HS Boys Reserve Basketball Co 2996.86

Samuel E. Weems Western Hills HS Girls Res Basketball Coach 2996.86



H. PROMOTION

(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)

The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as

otherwise noted by an asterisk (*).

Human Resources Civil Service Specialist – 261 day From:

Jara Y. Bonner $61,334.57 Human Resources Sr Executive Secty $29.74 hr. February 12

School Community Coordinator (Unclassified) From:

Jacqueline Kelley $22.97 hr. Carthage Paraprofessional $16.40 hr. January 29

Maintenance Worker 1 (Classified) From:

Anthony Carlisle $18.72 hr. Iowa Avenue Custodian 1 $15.88 hr. January 21

Senior Support Specialist (Classified) From:

Lisa Marie Piening-Miller $19.57 hr. Human Resources Support Specialist $16.93 hr. January 22

Catherine L. Mitchell

Superintendent of Schools

Mr. Messer moved and Mr. Moroski seconded the motion that The Report of the Superintendent be approved.


Noes: None



REPORT OF THE TREASURER

TABLE OF CONTENTS

I. AGREEMENTS

II. AWARD OF PURCHASE ORDERS

III. LATE REQUESTS

IV. FOR BOARD INFORMATION

V. THEN AND NOW CERTIFICATES

VI. AWARD OF CONTRACT – REQUEST FOR PROPOSALS

VII. DONATIONS

VIII. GRANT AWARDS



Fund Legend

Fund # Fund Description Purpose

001 General Fund Set of accounts used to show all ordinary operations of a school

system, generally all transaction which do not have to be accounted for in

another fund.

003 Permanent Improvement Fund provided to account for all transactions related to the acquiring, construction,

or improving of such permanent improvements as are authorized by Chapter 5705,

Ohio Revised Code.

006 Food Services Fund used to record financial transactions related to food service

operations.

007 Special Trust The special trust fund may be classified as a special revenue, permanent, or a

private purpose trust fund. A special revenue fund should be used if the original

contributions can be expended for school district programs. A permanent fund

should be used if the only the earnings on the original proceeds can be expended

and not the principal. If the original contribution, whether required to be kept

intact or not, and the earnings do not support the school district's programs, then

the fund will be classified as a private purpose trust fund.

018 Public School Support Fund provided to account for specific local revenue sources, other than taxes or

expendable trust (i.e. profits from vending machines, sales of pictures, etc.), that

are restricted to expenditures for specified purposes approved by board

resolution. Such expenditures may include curricular and extra-curricular

related purchase.

019 Other Grants Fund used to account for the proceeds of specific revenue sources, except for

State and Federal grants) that are legally restricted to expenditures for

specified purposes.

021 Intra District Service Fund A fund to account for functions that provide goods or services to other areas

within the school district. Intra-district functions could include central

warehousing and purchasing and central data processing.

024 Employee Benefits Self

Insurance

A fund provided to account for monies received from other funds as payment for

providing medical, hospitalization, life, dental, vision, or any other similar

employee benefits. The Employee Benefits Self- Insurance Fund may make

payments for services provided to employees, for reimbursements to employees

who have paid providers, to third party administrators for claim payment or

administration, for stop-loss coverage or for any other reinsurance or other

similar purposes.

034 Classroom Facilities

Maintenance

A fund used to account for the proceeds of a levy for the

maintenance of facilities.

300 District Managed Student

Activity

Fund provided to account for those student activity programs which have

student participation in the activity but do not have student management of

the programs. This fund would usually include athletic programs but could

also include the band, cheerleaders, flag corps, and other similar types of

activities.



(cont.)

Fund Legend (cont.)

Fund # Fund Description Purpose

401 Auxiliary Services A fund used to account for monies which provide services and materials to pupils

attending non-public schools within the school district.

499 Miscellaneous State Grant A fund used to account for various monies received from state agencies which are

not classified elsewhere. A separate special cost center must be used for each grant.

516 IDEA Part B Special

Education

Grants to assist states in providing an appropriate public education to

all children with disabilities.

525 Project Head Start To promote school readiness by enhancing the social and cognitive development

of low income children, including children on federally recognized reservations

and children of migratory farm workers, through the provision of comprehensive

health, educational, nutritional, social and other services; and to involve parents

in their children's learning and to help parents make progress toward their

educational, literacy and employment goals.

536 Title I School Improvement

Stimulus A To help schools improve the teaching and learning of children failing, or most at

risk of failing to meet challenging State academic achievement standards.

551 Title III – Limited English

Proficiency

Funds to develop and carry out elementary and secondary school programs,

including activities at the pre-school level, to meet the educational needs of

children of limited English proficiency. These programs provide structured

English language instruction, with respect to the years of study to which the

program is applicable, and instruction in the child's native language to the extent

necessary to allow a child to achieve competence in English. The instruction must

incorporate the cultural heritage of these children and of other children in

American society. The instruction must be, to the extent necessary, in all courses

or subjects of study which will allow a child to meet grade promotion and

graduation standards.

572 Title I – Disadvantaged

Children/Targeted

Assistance

To provide financial assistance to State and Local educational agencies to

meet the special needs of educationally deprived children. Included are the

Even Start and Comprehensive School Reform programs.

587 IDEA Preschool Grant The Preschool Grant Program, Section 619 of Public Law 99 -457, addresses

the improvement and expansion of services for students with disabilities, ages

three (3) through five (5) years.

598 Schoolwide Building

Program

The purpose of this bulletin is to inform you of the creation of a Schoolwide

Building Program Fund. The Schoolwide Building Program Fund allows for the

pooling of Federal, State, and local funds to be used to upgrade the overall

instructional program of a school building where at least 40 percent of children

are from low-income families.

590 Improving Teacher

Quality

A fund used to account for monies to hire additional classroom teachers in grades

1 through 3, so that the number of students per teacher will be reduced.



(cont.)

I. AGREEMENTS

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants:

Vendor/Consultant Name Amount Not to Agreement Dates

Exceed

Food Services

(A.) Performance Foodservice - Ellenbee $345,000.00 2/12/2019 – 6/30/2019

Funding Source: Food Service Fund

Purpose:

Amendment to Master Service agreement C1900174 $5,430,472.90 to provide additional vegetables and/or assorted foods for

the 2018/2019 academic school year. The new agreement amount is $5,775,472.90.

ITM Management

(B.) Pomeroy IT Solution Sales $60,000.00 2/12/2019 – 6/30/2019

Funding Source: General Fund

Purpose:

To provide project management services for windows 10/AD migration. Registration Gateway Rollout, LPD Replacement,

student device refresh, Papercut rollout and additional.

II. AWARD OF PURCHASE ORDER(S)

The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund.

Vendor/Consultant Name Amount Not to Exceed

Food Services

(A.) City of Cincinnati $42,124.00

Funding Source: Food Services Fund

Explanation:

Food Service Operation License for 2019.



(cont.)

III. LATE REQUESTS

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants.


Exceed

Carson ES

(A.) Dreambox Learning $11,000.00 1/01/2019 – 6/30/2019

Funding Source: Title I Sch Improve Stimulus A

Purpose:

To provide online software that focuses on mathematics education at the elementary level with over 1,800 lessons presented as

animated adventures, games, and challenges.

Walnut Hills HS

(B.) Alexandra K. Mondini $10,200.00 1/29/2019 – 4/01/2019

Funding Source: District Managed Stud Act Fund

Purpose:

Cash Advance to cover car rental, accommodations, entry fees, food and activity expenses for annual Hawaii Geology/Ecology

Field Trip (March 20, 2019 – March 31, 2019).

IV. FOR BOARD INFORMATION

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants.


Exceed

Legal Counsel

(A.) To authorize the Treasurer to enter into parking agreements with the Cincinnati Center City Development Corporation

(3CDC) for parking in the Washington Park Garage (130 spaces) and the YMCA Garage (20 spaces) across from the School

for Creative and Performing Arts. The agreements will be for a five year term, renewable at CPS’s option for two additional

three year terms.

(B.) To authorize the Treasurer to enter into a contract amendment with the City of Cincinnati, to provide additional

nursing services to the District. The original contract shall be amended to add 0.8 FTE to the contract, with a prorated cost

increase to the District to cover the cost of the extra nurse from the nurse’s start date to the end of the 2018-19 school year.

Student Services

(C.) Affordable Language Services LTD $12,701.07 2/12/2019 - 6/30/2019


Purpose:

An amendment to Master Services Contract C1900322 $14,500.00 to provide onsite interpreting, OPI/VRI and translation

services for 2018/2019 Academy School Year for EL students and their families. The new agreement amount is $27,201.07.



(cont.)

V. THEN AND NOW CERTIFICATE(S)

That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor/Consultant Name Amount CPS Location

(A.) Cincinnati Arts Association $16,248.00 South Avondale ES

Inv Date Req Date Brd Date

11/09/2018 10/31/2018 2/11/2019

Funding Source: Other Grant Fund

Purpose of Purchase:

Reginald Harris services for Month of September 2018.

(B.) Ohio Head Start Association $3,000.00 Early Childhood Education


12/17/2018 1/18/2019 2/11/2019

Funding Source: Project Head-Start


2019 Agency Dues.

(C.) Petermann LLC $28,896.64 Transportation


10/15/2018 2/04/2019 2/11/2019



Paying 65% of the fuel charges due to breech of contract penalty for December 2017 through May 2018.

(D.) Visionaries & Voices $4,820.00 Cirriculum


2/07/2019 1/03/2019 2/11/2019


Purpose of Purpose:

To provide artistic services; materials, supplies, preparatory sessional and monthly visual art workshops for students at

Roselawn Condon Elementary School and Rees E. Price Academy for fall 2018.



(cont.)

V. THEN AND NOW CERTIFICATE(S) (cont.)

That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor/Consultant Name Amount CPS Location

(E.) Academic Fields of Success $30,545.84 William H Taft ES


4/20/2018 2/01/2019 2/11/2019

Funding Source: Title I Sch Improve Stimulus A

Purpose of Purpose:

To pay FY18 outstanding invoices for Data Coaching services provided to Taft Elmentary School. Service dates are for

March 1, 2018 through June 30, 2018.

VI. AWARD OF CONTRACTS - REQUEST FOR PROPOSALS

(A.) On Wednesday, January 30, 2019 bids for the renovation of the Westside Campus at Mercy Package

(#2019WSCMREN) were opened and read by the Purchasing Department.

Proposals Due: Wednesday, January 30, 2019

Publication Date: Thursday, January 17, 2019

Awarded: Mark Spaulding Construction has been awarded the RFP for the renovation of the Westside Campus at

Mercy.

Amount: $ 4,124,500.00

Funding: 003

Department: Facilities

Bid Tabulation and Award – see Attachment (1)



(cont.)

VI. AWARD OF CONTRACTS - REQUEST FOR PROPOSALS (cont.)

(B.) On Tuesday, February 5, 2019 bids for the Stargel Stadium Buildings and Improvements Package

(#2019SSBI01) were opened and read by the Purchasing Department.

Proposals Due: Tuesday, February 5, 2019

Publication Date: Tuesday, January 22, 2019

Awarded: Graybach, LLC has been awarded the RFP for Buildings and Improvements Package at Stargel

Stadium .

Amount: $ 4,194,000.00

Funding: 003



(C.) On Friday, February1, 2019 bids for the HVAC Equipment Installation at the Westside Campus at Mercy

(#R150505-OH-20411) were opened and reviewed through The Interlocal Purchasing System (TIPS).

Proposals Due: Friday, February 1, 2019

Publication Date: Sunday, January 20, 2019

Awarded: Daikin has been awarded the RFP for the installation of HVAC equipment at the Westside Campus at

Mercy school building.

Amount: $ 1,707,100.00

Funding: 003





(cont.)

VII. DONATIONS

That record is made of a donation from the following Donors:

Donor Name Amount Location Funding Source &

Description

(A.) Xavier University $88.00 Oyler School Fund 300 – Student

Activities

Purpose: To be used for WBB field trip day bus stipend.

(B.) Scripps Howard Foundation $1,225.70 Oyler School Fund 019 – Other

Grants

Purpose: To be used as incentives for 7th

and 8th

grade students.

(C.) Mayer Marketing $138.70 Oyler School Fund 018 – Public

School Support

Purpose: To be used for their 2018 Give-Back Program with Principals discretion.

(D.) Scallywag Tag $96.25 Chase School Fund 018 – Public

School Support

Purpose: To be used at Principals discretion.

(E.) Greenacres Arts Center $2,119.00 Pleasant Hill

Academy

Fund 300 – Student

Activities

Purpose: To be used to help cover the cost of buses to Greenacres Arts Center.

(F.) Xavier University $434.00 Sands Montessori

School


Activities

Purpose: To be used to help cover the cost of buses to Xavier University to watch a basketball game.

(G.) Greenacres Arts Center $2,737.00 Pleasant Hill

Academy


Activities




(cont.)

VII. DONATIONS (cont.)

That record is made of a donation from the following Donors:

Donor Name Amount Location Funding Source &

Description

(H.) Greenacres Arts Center $449.16 Westwood School Fund 300 – Student

Activities


(I.) United Way $4,549.75 Early Childhood Fund 019 – Other

Grants

Purpose: Over designations payment for Books in Action program from 17/18 campaign.

(J.) Cheviot Charitable Foundation $4,000.00 Western Hills

High School

Fund 007 – Special

Trust

Purpose: Scholarships for seniors in the Class of 2018. This was deposited

April 9, 2018.

VIII. GRANT AWARDS

That record is made of a grant award from the following Grantors:

Grantor Name Amount Location Funding Source

& Description

(A.) Cincinnati Children’s

Hospital Med Ctr

$7,500.00 Rockdale Academy Fund 019 –

Other Grants

Purpose: To address literacy barriers from several angles including student competencies, ELA

Developmental Strategies, parental involvement initiatives as well as materials/supplies to support

identifiable literacy benchmarks.

(B.) Thomas J Rebold

Foundation

$500.00 Cheviot School Fund 019 –

Other Grants

Purpose: To be used to help pay for performances.

(C.) Greater Cinti STEM

Collab/Univ of Cin

$1,200.00 John P. Parker Fund 019 –

Other Grants

Purpose: Stipend for club teacher, transportation to 3D printer showcase and materials.



(cont.)

VIII. GRANT AWARDS (cont.)

That record is made of a grant award from the following Grantors:

Grantor Name Amount Location Funding Source

& Description

(D.) Knowledge Works

Foundation

$100,000.00 Curriculum Fund 019 –

Other Grants

Purpose: To provide support for quality improvement initiatives to keep students on track through

8th

grade Math proficiency.

Jennifer M. Wagner

Treasurer/Chief Financial Officer

Mrs. Bates moved and Mr. Moroski seconded the motion that The Report of the Treasurer be approved.


Noes: None




(cont.)

BID TABULATION Attachment #1

Estimate: $6,500,000.00

RFP Title: Westside Campus at Mercy Renovation

Naming Convention: 2019WSCMREN

RFP Release Date: Thursday, January 17, 2019

RFP Close Date: Wednesday, January 30, 2019

Vendor Name Mark Spaulding Construction D.A.G. Construction Jostin Construction Century Construction Empire Building Company Graybach

Base Bid 4,100,000.00$ $ 5,034,000.00 $ 5,378,000.00 4,548,000.00$ 5,477,000.00$ 4,909,490.00$

Alternate #1 (Gym Building) 436,370.00$ $ 471,000.00 $ 427,825.00 438,000.00$ 591,000.00$ 490,500.00$

Alternate #2 Restore Wood 24,500.00$ $ 83,000.00 $ 106,300.00 No Bid 250,000.00$ 55,000.00$

Alternate #T1 Passive Optic 93,172.00$ $ 97,000.00 $ 64,500.00 60,500.00$ 60,000.00$ 93,000.00$

Alternate #T2 Smart Boards 26,240.00$ $ 27,500.00 $ 30,400.00 3,400.00$ 4,000.00$ 26,000.00$

Alternate #T3 Gym Building

Tech. 11,250.00$ $ 11,000.00 $ 28,000.00 2,700.00$ 3,000.00$ 11,000.00$

AWARD: Mark Spaulding Construction

Awarded Amt.

$4,124,500.00 (Base Bid of

$4,100,000.00 and

Alternate #2 $24,500.00)

FUND: Facilities Fund #3



(cont.)

BID TABULATION Attachment #2

RFP Title: Stargel Stadium Buildings and Improvements

Naming Convention: 2019SSBI01

RFP Release Date: Tuesday, January 22, 2019

RFP Close Date: Tuesday, February 05, 2019

PRICE QUOTE

Vendor Name Graybach HGC Construction D.A.G. Construction

Base Bid 4,194,000.00$ 4,480,000.00$ $ 4,450,000.00

Alternate No. 10 - add new sidewalk

along Cutter Street 38,518.00$ 28,000.00$ $ 43,000.00

Alternate No. 11 - add masonry piers

and overhead structural framing for

signage at pedestrian plaza gates 155,237.00$ 127,000.00$ $ 161,000.00

Alternate No. 12 - add masonry piers

at site perimeter fence 106,823.00$ 78,000.00$ $ 140,000.00

Alternate No. 13 - add visitor

restrooms finish work building A 53,757.00$ 102,000.00$ $ 115,000.00

Alternate No. 14 - add metal tube

screen assembly at home grandstand 55,990.00$ 200,000.00$ $ 150,000.00

Allowance 50,000.00$ 50,000.00$ 50,000.00$

AWARD: Graybach

FUND: Facilities Fund #3



(cont.)

BID TABULATION Attachment Attachment #3

RFP Title:

Mercy/Westwood Campus

Phase 4, minus deducts: HVAC

Equipment Installation

TIPS certified proposal # R150505-OH-20411

RFP Release Date: January 20, 2019

RFP Close Date: February 1, 2019

Awarded : Daikin $1,707,100.00 $1,707,100.00

TOTAL AWARDED AMOUNTS $1,707,100.00

FUND: Permanent Improvement 003

CPS has awarded the following proposal received from The Interlocal Purchasing System (TIPS)

purchasing cooperative of which CPS is a member.

(1) HVAC Equipment Installation: DOAS, WSHPs, MINISPLITS, SHEETMETAL, PIPING, CRANE, RIGGING, CONTROLS.

Pricing competitively bid through National IPA purchasing group; certified proposal #R150505-OH-20411


INQUIRIES/UPDATES

1. President Jones – Board members submit final ideas/suggestions around the budget priorities today. We will combine our

list to make one good list and give to Administration by Friday, the 15th

as they prepare for the budget process to talk

about at the next board meeting on the 20th

.

2. President Jones – CPS has not entered into negotiations with the City of Cincinnati regarding the 1999 agreement. We

have not had discussions with the City about the tax abatements. However, we are putting it on our Board Matters agenda

for February 25th

as a topic, so we can have a public conversation to talk about the perimeters of what CPS wants and talk

about timelines for community engagement.

ASSIGNMENTS

Please note the following assignments:

1. Administration – provide input and a cost analysis of what it would be to move to later start times for next year. How is

later start times going to impact the district? How will it impact metro? How will it impact our Elementary Schools?

How are we going to balance transportation? Reach out to Metro and let them know a decision will not be made by

March 1st.

2. Lauren Worley, Chief Strategic Communications Engagement Officer provide engagement data surrounding later start

times.

3. Legal Counsel – provide in writing an opinion:

Of what we are truly responsible for when we refer to giving equivalent transportation service

to parochial/charter schools.

Legal control of our own crossing guards

ADJOURNMENT

The Board adjourned at 9:48 p.m.

Jennifer M. Wagner

Treasurer/CFO

february 11 2019 board of education cincinnati, ohio ... · martial arts: opened the program to 7th...

Documents