fema’s guidelines and standards strategy asfpm conference may 23, 2012
TRANSCRIPT
FEMA’s Guidelines and Standards Strategy
ASFPM ConferenceMay 23, 2012
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Overview Current Condition Future Vision Strategic Plan Goals and Objectives Future State Results Participate!
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Drivers of the Program
Program-level
Standards
Working-Level Standards
Guidance
Best Practices / Lessons Learned
Statutes
Regulations
Policy / Directive
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Current State of G&S
• Mandatory Elements
• Non-mandatory Elements
Type of InformationContainer
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Current StatsDocument Pages Potential Standards
Volume 1 170 333
Volume 2 136 499
Volume 3 110 110
App A 77 154
App B 14 50
App C 73 292
App D 178 694
App E 8 16
App F 16 32
App G 32 32
App H 55 115
App I 23 23
App J 60 177
App K 61 122
App L 141 282
App M 95 372
App N 80 80
App O 152 194
TOTAL 1481 3577
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Future of G&S
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Goals Improve usability. Create a knowledge base of standards of practice that is intuitive
to navigate and use. Adopt a cost effective lifecycle. Develop processes and approaches that reduce the
cost of creating, updating and maintaining the knowledge base. Ensure credibility. Ensure that the standards of practice are understandable,
reasonable and widely accepted. Engage key stakeholders. Foster continuous improvement. Limit the standards to only what is necessary,
such that mapping partners can continuously find efficiencies and allow for a variety of methods to meet the standards such that best practices easily emerge.
Promote the exchange of knowledge. Ensure that the standards of practice themselves are communicated effectively and well understood, as is the structure and process for developing the standards of practice. Ensure there is a feedback loop for the standards of practice such that input for the improvement is easy to harvest and react to.
Maximize technology. Maximize innovative, yet proven, technology.
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Objectives1. Transform the large set of existing volumes and appendices into
stand-alone and distinct standards, guidance and best practices
2. Develop a mechanism to maintain and revise standards of practice in a timely and cost-effective manner
3. Develop processes that are simple and streamlined for the development and approval of new standards, guidance and best practices
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Objectives 1: Transform into stand-alone documents
Inve
nto
ry Develop comprehensive inventory of existing stds and guidance that has been produced for flood risk analysis and mapping
Ass
essm
ent
Perform assessment on usage of existing documents and challenges
Def
ine
Develop clear definitions for stds, guidance and best practices – identify dependencies
Ali
gn
Align all material within existing documents to defined categories / definitions
Eva
luat
e &
T
est
Evaluate completeness and functionality of new documents C
om
mu
nic
ate
Develop a communication plan to explain new structure and transformation
Fin
aliz
eFinalize new stds and guidance documents
Pu
bli
sh
Publish and communicate new documents
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Objectives 2: Develop maintenance strategy
Dev
elo
p
Develop an annual maintenance strategy
Go
vern
ance Establish
roles, responsibilities and authorities to facilitate maintenance strategy
Bu
y-in
Obtain leadership buy-in to maintenance strategy and governance
Sys
tem
Determine best knowledge management/IT solution to support maintenance & support requirements
Ro
adm
ap
Develop routine roadmap for maintenance
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Objectives 3: Develop process for new efforts
Be
st
Pra
cti
ce
sDevelop process for capturing best practices
Ne
w E
ffo
rts
Develop process for new efforts G
ov
ern
an
ce Establish
roles, responsibilities and authorities to facilitate new process
Bu
y-in
Obtain leadership buy-in to process and governance
Ou
tpu
t
Create templates, schedules and overall process document
Co
mm
un
icat eDevelop a
communication plan to explain new structure and transformation
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Future State
Program Standards
Working Level Standards
Guidance
Best Practices
Type of InformationContainer
Knowledge Sharing Site
Feedback loop / routine maintenance
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Knowledge Sharing Site Vision & Expectations The Knowledge Sharing Site (KSS) will serve as the central location
for Risk MAP project delivery methods and information. The KSS will provide a graphical interface to content and will be
keyword searchable based on tagging Users/Risk MAP study practitioners will be able to contribute content
and share relevant information with colleagues across the Program interactively
Expectations: Release 1.0 of the KSS will provide a base level of functionality; the
full vision will be built over time, through multiple releases. The KSS will be set up to accept information as it becomes available
(e.g., parsed or re-written standards/guidance, best practices).
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Knowledge Sharing Site (Artist’s Conception)
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G&S Annual RoadmapAPR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR
Prioritize items and work on next release
Prioritize items and work on next release
New updates released in late Oct
New updates releasedin early April
ASFPM: Discuss significant changes in the recent release; elicit feedback for next release cycle
Risk Analysis Workshop: Discuss significant changes in the recent release; elicit feedback for next release cycle
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Results so farG&S
Initial Estimate of Standards in Original
Documents
Initial Consolidation and Compilation of
Standards
Analysis and SME Review of Standards
Appendix I - Discovery 23 31 21Appendix C – Riverine
Engineering 296 85 39Appendix N – Risk
Assessment 80 46 10Appendix O – Flood Risk
Products 194 118 20Appendix K – FIRM
Format 124 113 75Appendix L – FIRM
Database 282 96 28
Appendix J - FIS 185 (in process) (in process)
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Want to participate? If you want to be involved in any of the following, please talk to me after
the session or contact me:• Review of Transformed guidance content• Maintenance of content• Education and Training on the new content or KSS
Contact:
Mary Jo Mullen
Or
Anna Lee