fifa container inspection procedure australia, fertilizantes

7/22/2019 FIFA Container Inspection Procedure Australia, Fertilizantes

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This document is not to be revised without the approval of AQIS.

T:\1 Data\Import Logistics\Containers\FIFA Container InspectionProcedure.doc

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FERTILIZER INDUSTRY FEDERATION

OF AUSTRALIAIncorporated i n Victoria

Regist ration No. A0025290C ABN 71 395 757 876 ARBN 106 743 015

FIFA Container Inspection Procedure

Inspection and Certification of Empty (Dry Box) Containers forBulk and Bagged Containerised Fertil iser Imports to Australia.


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1. Purpose.....................................................................................................................32. Scope........................................................................................................................33. Additional material(s) to be used in conjunction with this document .........................34. Definitions .................................................................................................................35. Responsibilities .........................................................................................................45.1. Management Responsibility...............................................................................4

5.2. Approved Persons Responsibilities...................................................................46. Work activities...........................................................................................................4

6.1. Preparation for Inspection of Empty (Dry Box) Containers ................................46.2. General Inspection of Empty (Dry Box) Containers. ..........................................56.3. External Inspection of Empty (Dry Box) Containers ...........................................56.4. Container Light Check .......................................................................................66.5. Internal Inspection of Empty (Dry Box) Containers ............................................66.6. Container Liners and Lined Containers..............................................................76.7. Infestible Residue Disposal................................................................................76.8. Rejection Procedures.........................................................................................76.9. Containers Re-presented for Inspection ............................................................76.10. Completed Inspections...................................................................................76.11. Inspection Documentation..............................................................................86.12. Document Control ..........................................................................................8

7. References................................................................................................................9 8. Documentation..........................................................................................................9

Attachments

Attachment 1 - Equipment List for Inspection of Empty (Dry Box) Containers

Attachment 2 Inspection Standard for Prescribed Goods (Dry Box) Containers

Attachment 3 Empty (Dry Box) Container Inspection Record

Attachment 4 Container Treatment Record

Attachment 5 Declaration of Inspection for Empty Shipping Containers

Attachment 6 - Empty Container (Dry Box) Inspection Sticker


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1. Purpose

To describe the procedure to follow when inspecting empty (dry box) containers to be usedfor the import of fertilisers (bulk and bagged) to Australia in line with the ImportedContainerised Fertiliser Cargo (Bulk or Bulk in bags greater than 100kgs) Inspection

Protocols

2. Scope

The procedures set out in this document apply to the inspection and certification of empty(dry box) containers to be used for the import of fertilisers (bulk and bagged) to Australiaunder the Imported Containerised Fertiliser Cargo (Bulk or Bulk in bags greater than100kgs) Inspection Protocols

3. Additional material(s) to be used in conjunction with this document

AQIS Empty (Dry box) Inspection Course Notes available from the FIFA web site.

4. Definitions

Actionable items/cargo: grains and cereal crops (e.g. wheat, barley, oats, maize, sorghum); leguminous crops (e.g. beans, peas, soybean, lucerne); meals and/or stock feed; oilseed crops; rice (raw, unpolished, with husks on); sugar cane;

sand; soil; contaminant plant material (e.g. leaves, weed seeds, twigs, woodchips, bark, etc.); other quarantineable items identified in the Quarantine Act 1908 and other related

legislative and regulative documents; and animal material e.g. feathers, bird excreta etc.

Approved Person - a suitably endorsed and qualified independent third party inspectioncompany person approved by the Importer to undertake the inspection of dry boxcontainers in accordance with this procedure.

Empty - (dry box) container a purpose made, secure, container system unit (CSU) forthe transportation of either bulk or bagged goods to overseas destinations includingAustralia.

Container l iners removable materials (timber, plastic, cardboard) that may be used toline a container to prevent contact between the container and the loaded goods.

CSU- any transport system unit used to securely contain the cargo from point of loading todestination.


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Dry Box- containers that have either wooden or steel floors, that may or may not be linedand are not refrigerated.

Infestible residue- any residue that can sustain insect life.

Infested- any residue that contains live insects (includes all stages).

Lined Containers container units lined with wood, fibreglass etc.

Non Infestible residue- any residue that can contaminate the product to be loaded butnot necessarily able to harbour insect life (i.e. flaked paint, rust, non-organic residues).

Pest - any form of plant, animal or microbial life (including insects, rodents, birds andvermin), or any pathogenic agent, injurious or potentially injurious to Animal, Plant orMicrobial life.

Proclaimed goods goods included in a class of goods, that are declared to be Mined orChemical fertiliser and subject to AQIS Import Permit conditions under the Quarantine Actof 1908.

5. Responsibilities

5.1. Management Responsibi lity

The importer is responsible for; the implementation and execution of this procedure. ensuring that only Approved Persons undertake the inspection of empty (dry box)

containers, and that all inspections and certifications of empty (dry box) containers are carried out in

accordance with the requirements of this procedure.

5.2. Approved Persons Responsibi lit ies

The Approved Person is responsible for ensuring that inspection and certification of empty(dry box) containers is carried out in accordance with the requirements of this procedure.

6. Work activit ies

6.1. Preparation for Inspection of Empty (Dry Box) ContainersThe Approved Person will ensure the following prior to commencing inspection of empty(dry box) containers; what commodity is to be loaded e.g. Type of Mined and/or Chemical fertiliser, that all containers are to be inspected to the appropriate level in accordance with

Inspection Standards given in Attachment 1, that all the equipment listed in Attachment 2 is available and in working order, and that a second person is available to assist during the inspection of the empty (dry box)

container.


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The Approved Person will not undertake the inspections of empty (dry box) containersshould any of the inspection equipment items be faulty / unavailable and / or a secondperson not be available to assist them during the inspection.

6.2. General Inspection of Empty (Dry Box) Containers.

The Approved Person will record the container number of all containers inspected on theFIFA Empty Container Inspection Record. (FECIR) (Attachment 3)

Note: All containers inspected, including rejected containers will be recorded on theFECIR.

If any of the following pests are either found or suspected to be present either on theoutside or with in an empty (dry box) container; Giant African Snail, Khapra Beetle, Termites, Asian Gypsy Moth, or Japanese Tussock Moth,the Approved Person will undertake to control and remove the pest.

In all cases where these pests are found / suspected to be present in / on an empty (drybox) container the Approved Person must notify the importer at the earliest opportunityand obtain a direction as to the actions required for the container / prevention measures tobe taken to contain / destroy the pests.

6.3. External Inspection of Empty (Dry Box) Containers

Inspect the outside of the container including the roof to examine for the following: The exterior of containers must be free of insect infestation, infestible residues and

adhering soil. Particular attention should be paid around doorways, fork holes, locking cams and

ledges, the discharge chutes and roof hatches to ensure they are free of insectsand infestible residue.

Presence of structural damage on the outside of the container, including thepresence of fumigation nipples.

That the door and door-seals are free of damage. That door locks / securing devices are examined and tested to ensure that the

container can be securely fastened.

Note: Containers must be safely inspected thoroughly on all exterior surfaces, includingthe underside frame and fork holes.

If any of the above defects are found the container should be deemed to have failed theinspection and be rejected by the Approved Person.


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6.4. Container Light Check

The Approved Person will perform a light check on each container inspected. This willentail the person assisting the Approved Person closing up the container with theApproved Person inside to determine that the container walls (including floor and ceiling)

door / hatch seals are sound.

Note: It is the Approved Persons responsibility to determine whether or not it is safe to beinside the container for the duration of the light check.

Where the Approved Person feels that it would be unsafe to perform a light check thecontainer in question should be deemed not to have passed inspection.

If light can be seen from with in the container, the Approved Person will record the defectand reject the container.

6.5. Internal Inspection of Empty (Dry Box) ContainersThe Approved Person is to examine the inside of the container with the doors open.

The Approved Person must pay particular attention to the following areas for the presenceof actionable cargo/items: insects (including all life cycle stages), frass, rodents (includingdroppings) weed seeds, infestible residues (including previous cargo grain / plantmaterials) non infestible residues, flaking paint, rust, wet areas (including condensation): Around the door seals, discharge chutes and roof hatches, The floor of the container, in particular tongue and groove flooring, Horizontal ledges at or near the wall / roof angle,

Ceiling and walls, including ventilation grills, The floor / wall angle, Around bulk heads if fitted, Inspect temporary bulk heads (if available) and, Ensure that all ventilation grills /openings are taped / sealed .

The vents in the container will be sealed with tape of other material to prevent theintroduction of pests.

Where container liners are to be used / re-used the Approved Person will inspect liners toensure they are free of actionable cargo/items including, insects, residues, and only allow

installation after the container itself has been passed as fit for use.


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6.6. Container Liners and Lined Containers

6.6.1. Container LinersThe Approved Person will ensure that the liner is fully removed from the container prior toinspecting the container.

6.6.2. Lined Containers (Timber or like linings)Where it is revealed that the container lining has been damaged, evidence of insectinfestation or infestible residue is likely to occur, it is necessary to order measures toeliminate the infestation or residues or reject the container.

Lined containers will be inspected in the same manner as unlined containers. (Clauses 6.2to 6.5)

6.7. Infestible Residue Disposal

Where the Approved Person finds significant quantities of infestible residue (includingtimber spacers / pallets etc and previous prescribed goods cargo residues) inside thecontainer the Approved Person will ensure disposal / destruction of the infestible residue.

6.8. Rejection Procedures

All containers that fail inspection will be rejected

The Approved Person will record the details of any containers found to be defective(clause 6.3 and 6.5). The reasons for the containers rejection are to be documented onthe Container & Treatment Record (Attachment 4).

Rejected containers will not be accepted for re-inspection unless they are accompanied bya signed and completed Container & Treatment Record identifying the treatment that hastaken place.

Note: If a container that has been rejected is re-presented without a completed Container& Treatment Record the Approved Person will reject the container until the Container &Treatment Record is provided.

6.9. Containers Re-presented for Inspection

Containers that have failed inspection may be re-presented for inspection once all thefaults have been rectified. An Approved Person will carry out inspection on these

containers as per clauses 6.2 to 6.6 of this procedure.

All re-presented containers found to have defects (clauses 6.2 to 6.5) will be rejected andthe reasons for the rejection recorded on the Container & Treatment Record.

6.10. Completed Inspections

All containers that have passed inspection are to be marked by the Approved Person byplacing a completed inspection sticker on the inside, right-hand side, of the container.Inspection stickers are to comply with the requirements of Attachment 6.


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Containers being re-packed immediately after inspection.

Where the inspected container is to be packed immediately (with in a maximum of 1 hour)after inspection the Approved Person will attached a completed inspection sticker to theinside of the container on the right-hand side wall, and close up the container.

NOTE: Where the Approved Person is unsure as to how long it will be before the containeris to be packed, the container will be treated as a container to be packed more than 1hours after inspection.

Containers to be packed at another location or more than 1 hour after Inspection

Where the inspected container is to be packed at another location (or more than 1 hourafter inspection) from where the inspection took place, the Approved Person will sticker theinside of the container and close up the container.

On closing up the container the Approved Person will apply a seal to the container doors insuch a manner that the doors can not be open without the seal being broken.

6.11. Inspection Documentation

The Approved Person will record all inspection details (eg. vents taped, floor swept,infestible residue removed etc.) on the FIFA Empty Container Inspection Record(Attachment 3)

The Approved Person will record the details of any containers found to be defective(clause 6.2 and 6.5). The reason for the containers rejection are to be documented on theContainer & Treatment Record (Attachment 4).

For all containers that have passed inspection the Approved Person will complete aCertificate Of Inspection For Empty (Dry Box) Containers. (Attachment 5)

6.12. Document Control

The Approved Person having completed and signed all inspection documentation asapplicable (Clause 6.10) will ensure that this documentation is forwarded to the Importerfor presentation to AQIS with all other documentation when the consignment arrives inAustralia.


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7. References

AQIS Inspection of Empty (Dry Box) Containers Workshop Notes.(http://www.fifa.asn.au/default.asp?V_DOC_ID=1135)

8. DocumentationAttachment 1 - FIFA Inspection Standard for Proclaimed Goods - Empty (Dry Box)Containers

Attachment 2 - Recommended Inspection Equipment

Attachment 3 - FIFA Empty Container Inspection Record (FFECIR)

Attachment 4 - FIFA Container Treatment Record

Attachment 5 - FIFA Certificate of Inspection for Empty (Dry Box) Containers


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Attachment 1 FIFA Inspection Standard For Proclaimed Goods Empty(Dry Box) Containers

Empty (Dry Box) Container Inspection TolerancesLevel 1 (non-consumable)

Rejection codes to beused on FIFA EmptyContainer InspectionRecord (FECIR)

One or more live insects in residues or on the structure of thecontainer either inside or out.

LI

One or more live rodents or evidence of rodents. LR

Any residue infestible by insects. IR

Structural damage such that insects could enter after loading. SD

Non-infestible materials; odour, water, rodent carcasses ordroppings.

NI


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Attachment 2 Equipment List for Inspection Of Empty Containers

A suitable torch, capable of being focused to a bright spot. A scraper for scraping out residues and dislodging rust flakes behind which insects

may be harbouring.

A pair of tweezers for removing residues from cracks and also for collecting largerinsects found during an inspection.

A hand lens X 10 magnification. Pest and pest identification information. Specimen jars. Record Sheets. FIFA Empty Container Inspection Records. Container Treatment Record. Certificate of Inspection for Empty (Dry Box) Containers. Seals. Stickers.


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Attachment 3. FIFA Empty Container Inspect ion Record (FECIR)

Approved Persons Name __________________________________________________________

Date ContainerNo:

SealNo:

Exporter/Packer

WhereInspected

Contents Pass/ReasonFor Failure

TR

Signature Of Approved Person: D

Failure codes Treatment Codes

LIOne or more live pests in residues or on structureinside or out

RRejected for loador returned to con

LROne or more live rodents, or evidence of rodentsharbouring behind linings.

IR Any residue infestible by pests.

TTreatment or repRejection Advice

SD Structural damage such that pests could enter afterloading (includes vents). Contents Descript ion

NINon-infestible material, odour, water, rodentcarcasses or rodent droppings.

FertilizerState type, i.e. M


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Attachment 4 FIFA Container & Treatment Record

Date of Inspection: Exporter/packer:

Place of Inspection: Approved Person:

Container No:

Site Floor Ceiling Walls Doors Seals Outside

Fault

Fault Codes:

LI One or more live pests in residues or on structures inside or out.

LR One or more live rodents, or evidence of rodents harbouring behind lining.

IR Any residue infestible by pests.SD Structural damage such that pests could enter after loading (include vents).

NI Non-infestible material, odour, water, rodent carcasses or rodent droppings.

Description of Fault:

Treatment Required (Tick appropriate box):

Repair CleanDismantle/Remove

High VolumeSpray

Fumigate

Treatment Applied (Tick appropriate box):

Repaired CleanedDismantled/Removed

High VolumeSprayed

Fumigated

High Volume Spray DetailsChemical Concentration Carried Out By

Fumigation Details

Fumigant Concentration Duration Temperature

Carried Out By:

Re-inspection

Date: Approved Person:

Passed Rejected Signature:


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Attachment 5 Declaration of Inspection for Empty Shipping Containers

(To accompany Phytosanitary or other certificates when presented for Importation)

I _________________________________ being an Approved Person

Of______________________________________________________________________

(COMPANY NAME) hereby declare that:

i) the information supplied on this form is true and correct in every particular;ii) the containers listed have been inspected and comply with the relevant requirements

set out in the FIFA Approved Third Party Inspection and Certification CompanyContainer Inspection Procedure

_________________________________ __________Signature of Approved Person Date

Date Container No. Inspected andPassed

Seal Number


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Attachment 6 FIFA Empty Container (Dry Box) Inspection Sticker

A sample format for stickers which are to be placed on all containers that pass inspection

is as follows:

The colour, shape, and type print is not a major consideration; the requirements are that allthe information contained on this sample sticker appear on the sticker used by theorganisations approved personnel.

Inspected

Container No.

Approved Person Name

Signature: Date:

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