IMPROVEMENT FOR FINAL EXAMINATION PROCESS IN UTEM – SERIAL NUMBER SYSTEM

FKE-FTK-BPA-PK

Driving Committee

Zamani Md Sani

FKE - FTK BPAPusat

Komputer

Nur Ilyana ApandiRusdy Yaacob

Al-Qais AliasRozana Abu Bakar

Noor Asyikin

Norazhar Ahmad

Mohd Reduan

Azhar Ismail

Norhayati Ahmad

Nurul Ain SaidLoi Wei SenArfah Ahmad

Nur Maisarah

Aminurrashid (FTK)

Khalil Azha (FTK)

Aimie Nazmin

Current issues at our system ..Problems related to the system..

Students are given options to sit anywhere as long in the range

Hard to trace absentees when there longer traceable method available.

~1 hour to check/reorganize students attendees by lecturers

Longer time to double check and finding misplace/lost answer paper

Conclusion – there are more room for improvement

Current issues at our system ..

Students discipline issue Higher risk for student sit in grouping. With the

system potential of students sits together are higher.

With groups, student maybe can discuss together.

Current issues at our system ..

Post exam issues Trivial issues for handling the answer paper

by the examiner Potential quality issues based on wrong key

in marks in the system by the examiner Inefficient time spent for key in the marks

Improvement Scope – Serial Number

A unique table number for each student

@ Serial number for exam

Based on the capacity of the exam hall Sport Complex – 450 seats Main hall – 800 seats

Same with the old ranging method, BUT now each of the students has its own table number provided in the slip

How the serial number is defined?

How the serial number is created?

1

2

3

4

8

7

6

5

9

10

11

12

16

15

14

13

17

18

19

20

24

23

22

21

25

26

27

28

32

31

30

29

Other Improvement

DEMO

&vs

Best Known Methods (BKMs)Propose Implementations Attendance checking must be based on the

slip + table number together with the file containing the list of students names. (estimate ~20 minutes for 60 students). Preferable done by the subject lecturer.

Best Know Methods (BKMs)Propose Implementations Empty table means – on the spot traceable

absentees.

Answer paper collection as per normal process. If there is no tally, then the serial number should be referred to solve the problems.

Preferable to arrange the paper by numbers too!! I’ll give you the reason why – in the video

How the Serial Number can help us? Easier for control

Students are forced to sit on the given number. We have more power.

Minimizing students grouping – minimizing copying effort in exam

Tracking purpose Absentees & late comers can be traced on the spot Attendance slip check reduce to only maximum ~20

minutes Final answer paper tally issue at the end of exam can be

reduced

Post exam with easier tracking (For lecturers) Easy to key in marks to personal record and then to SMP Faster way to trace the sample for test answer for AEC

Sharing the process in FKE FKE is the pioneer in using the methods

in mid term i.e. test 1 and test 2 To design, took~10 minutes for 70

students but the Return Of Investment is more than that… Interested? let us know ….

Suggestions from Invigilators for the serial number improvements on the past 3 exams

i) Seat number on attendance sheet for invigilators

ii) Arrangements up to 2 lines skipiii) New numbering arrangement in halls

Sharing process

Video

Implementation Miles Stones Completed for Sem Khas in August with

minor issues Completed 1st and 2nd year Diploma

examination with minor issues Current – 3rd year diploma still with

minor issues.

Q & A session Upgrade your life version … @ UTeM