flood damage emergency reconstruction project - additional...

Flood Damage Emergency Reconstruction Project - Additional Finance (AF)

[ADB Loan No. 3125-CAM (SF) and Grant No.0285 -CAM (EF)]

Quarterly Progress Report

October - December 2015

15 January 2016

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TableofContentsI. Executive Summary

i. General.................................................................................................................................... 1

ii. Summary of General Progress ................................................................................................ 1

iii. Construction Progress ............................................................................................................ 2

iv. Financial Progress .................................................................................................................. 2

v. Budget Allocation .................................................................................................................... 4

vi. Summary of FDERP-AF Issues Requiring Action.................................................................. 1

II. Progress to Date for Each Output .............................................................................................. 3

A. Output 1: National and Provincial Roads – Ministry of Public Works and Transport (MPWT) ....................................................................................................................................... 3

B. Output 2 – Rural Roads-Ministry of Rural Development (MRD) ......................................... 8

C. Output 3 – Irrigation and Flood Management ................................................................... 12

D. Output 4 – Project Management and Facilitation .............................................................. 17

III. Environmental and Social Safeguards .................................................................................... 19

IV. Gender Action Plan Monitoring ............................................................................................... 25

APPENDICES ............................................................................................................................... 28

Appendix 1: FDERP-AF Overall and Civil Works Progresses

Appendix 2: FDERP-AF Budget Reallocations

Appendix 3: Summary of Disbursement Status

Appendix 4: FDERP-AF subproject maps

Caption for front cover

MPWT-CW10a- Reconstruction of DBST road on PR 156D in Banteay Meanchey

MRD-CW16a-Construction of Concrete Road BC2 in Banteay Meanchey

MoWRAM-CW11-Reconstruction of Rolous Irrigation system in Kampong Thom

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I.EXECUTIVESUMMARYi.General

1. A Reconnaissance Mission was conducted between 16 December 2013 and 9 Jan 2014;

2. A Fact Finding Mission was fielded between 20-31 January 2014;

3. FDERP AF was approved on 23 April 2014. The loan became effective on 30 May 2014, and is scheduled for closure on 30 September 2017;

4. FDERP-AF costs USD 90.683 M, of which Asian Development Bank (ADB) finances

USD 75 M, the Government of Australia provides a grant of USD 6.683 M and the Royal Government of Cambodia contributes USD 9.0 M; Due to appreciation of USD against the SDR, the ADB fund currently remains to be about USD 67.65M instead of USD 75M.

ii.SummaryofGeneralProgress5. The progress achieved to date has been generally impressive. A total of 45 contracts (36

CW, 4 CS, 5 EQ) have been awarded for a total values of $63.02 million, which accounts for 85% of the allocated fund. Only two civil works packages for MOWRAM: an ICB civil works package with a cost estimate of $5.0M and an additional package ($0.06M), which are under bid evaluation, are to be awarded under the project in the first quarter of 2016.

6. The overall progress is estimated at 68% versus a target of 53%, which is ahead of schedule as the elapsed time is only 49% (see figure 1).

7. The success is largely attributed to the Direct Contracting of stage 2 civil works and retaining the existing Consultants under FDERP. Figure-1: Overall progress of the project FDERP-AF

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iii.ConstructionProgress8. All of stage 2 civil works have been completed, except MPWT-CW10a where

unanticipated cracks occurred after completion. Under MRD and MoWRAM, all of stage 2 contract civil works have been completed.

9. All of the 7 Stage 3 packages under MPWT have been awarded. One civil works contract MPWT-CW13 was completed six months ahead of schedule and the last contract MPWT-CW14 has been awarded recently. The other five contracts appear to be in slow progress. Several warning letters have been issued to the contractors of the five contracts for their slow progresses. MPWT has taken appropriate actions to improve the physical progress of the respective contracts. The overall stage 3 construction progress is 45%.

10. Under MRD component, all of the 8 Stage 3 packages are under intensive construction. The construction works for all contracts are progressing well even during the rainy season with an overall progress of 69%.

11. For MoWRAM, 7 of 8 contracts under Stage 3 package are progressing well with overall construction progress of 52%. The remaining package- MoWRAM-CW08 is under bid evaluation, and will be awarded in the first Quarter of 2016..

iv.FinancialProgress12. Figure 2 provides a summary of actual versus forecasted contract award as of 31

December 2015. The forecasted timings have been extracted from the PAM. As of 31 December 2015, contracts awarded total US$ 63.02 M against a forecast of $63.90 M. This is broken down by IA in the following table.

Figure 2: FDERP-AF Actual versus Forecasted Contract Award

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Cat. No.

Description IA-MPWT IA-MRD IA-MOWRAM PCMU TOTAL

1

Civil Works 23,145,357.31

21,155,342.12

11,512,133.67

- 55,812,833.10

Loan 21,645,357.31

18,093,685.01

10,012,133.67

49,751,175.99

Grant 1,500,000.00

3,061,657.11

1,500,000.00

6,061,657.11

2

Equipment 10,800.00

8,922.00

903,582.45

2,939.00

926,243.45

3

Consulting Service

2,500,000.00

1,651,860.00

1,662,150.00

327,260.00

6,141,270.00

4 Incremental cost

67,070.00

13,900.00

52,080.00

8,344.27

141,394.27

25,723,227.31

22,830,024.12

14,129,946.12

338,543.27

63,021,740.82

13. Figure 3 provides a summary of actual versus forecasted disbursement as of 31 December 2015. The forecasted disbursement schedule have been extracted from the PAM. As of 31 December 2015, disbursement totaled USD 32.57M against a forecast of USD28.56M. Figure 3: FDERP-AF Actual versus Forecasted Disbursement

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This is broken down by IA in the following table.

AF‐Summary Disbursement up to 31‐Dec‐2015

No. Description Amount (USD)

Remarks

1 IA‐MPWT 10,122,818.24

2 IA‐MRD 12,966,585.99

3 IA‐MORAM 7,877,070.24

4 PCMU 1,550,353.49

Interest Charge 51,213.61

32,568,041.57

v.BudgetAllocation14. The underlying summary shows detailed status of loan by each category as of 22

December 2015 [Source: ADB Website].

Cat. Code

Description Current

Allocation Contract Awarded Disbursed Loan Undisbursed Loan

01A

CW - National & Provincial Roads

20,264,003.76 21,876,761.11 7,324,159.13 12,939,844.63

01B

CW - Rural Roads

17,312,756.36 18,162,018.50 9,153,733.83 8,159,022.53

01C

CW - Irrigation and Flood Control

15,198,964.56 8,435,287.84 5,376,191.17 9,822,773.39

02A

Equipment-Component 1

11,779.42 10,800.00 10,800.00 979.42

02B


10,545.04 8,922.00 8,922.00 1,623.04

02C


909,659.56 903,582.45 429,550.23 480,109.33

02D


9,965.40 2,939.00 2,939.00 7,026.40

03A

Consultants Services-Com 1

2,494,294.00 2,500,000.00 1,298,659.11 1,195,634.89

03B


1,816,396.54 1,651,860.00 887,077.95 929,318.59

03C

Consultants Services- Com 3

1,796,564.31 1,662,150.00 776,296.13 1,020,268.18

03D


1,125,992.82 402,734.00 74,174.00 1,051,818.82

04A

Incremental Management Costs-Com 1

227,406.69 63,320.00 63,320.00 164,086.69

04B


223,018.80 18,029.85 18,029.85 204,988.95

04C


397,901.65 71,642.64 19,562.64 378,339.01

04D


168,475.90 11,755.80 11,755.80 156,720.10

5 Interest Charges 1,075,150.97 0 51,213.61 1,023,937.36

6 Unallocated 4,568,334.69 0 0 4,568,334.69

99A Imprest Account 41,591.05 0 1,000,000.00 ‐958,408.95

Total 67,652,801.52 55,781,803.19 26,506,384.45 41,146,417.07

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15. Due to depreciation of SDR against the USD, some project components faced budget

shortage to implement their final packages. In this regard, the first reallocation of loan fund was done on 12 August 2015 by reallocating USD2,083,164 from unallocated category. Of the first reallocated fund, USD1.5 million was reallocated to MRD to cover the shortfall for awarding the last contract, USD250,401 to MoWRAM and USD219,492 to MPWT to cover the shortfalls under equipment and consultancy services, respectively.

16. Despite reallocation of USD1.5 million to MRD’s CW component, there is still a shortfall of USD0.78 million as MRD decided to keep contingencies for all contracts rather than allocating to the final contract. In addition, MRD requested additional works of about USD370,000 for MRD-CW16b for repairing and improving of slope protection of the three bridges along the road line BC09. Hence, the current shortfall for MRD is USD1.15 million.

17. The funding issue of MPWT-CW14 has been resolved with an agreement to undertake a

loan reallocation from the unallocated of Category 6 of the project loan funds to meet the funding shortfall of USD1.24 million for MPWT-CW 14. This contract has been awarded recently. The detailed calculation of shortfall taking into consideration of savings of completed contracts and the second loan reallocation are shown in Appendix2.

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vi.SummaryofFDERP‐AFIssuesRequiringAction18. Table below summarizes issues and actions required

Issues Requiring Action

Output

IA Issues Required Actions

1 MPWT

CW 9a,10b, & 16- need to expedite construction works due to slow progress made by Contractors

CW10a – New deep cracks found on 4 locations along the riverbank.

.

MPWT will take appropriate mitigation measures. MPWT with the help of the Consultants are undertaking geological studies to remedy the cracks.

2 MRD Slope protection of three existing bridges along BC09 under MRD-CW16b need to be repaired.

MRD has prepared detailed design and cost estimate for the repair works, and work using contract variation will commence in the first quarter of 2106.

3 MOWRAM

CW09- MOWRAM requesting to change the spillway design from labyrinth weirs with bridges to long broad crested weirs with low level crossings

PRC has approved the changes but yet to be approved by MEF and ADB. A meeting with MEF is proposed in January 2015 to discuss the rationale for this changes.

CW 08- ICB Package is under Bid Evaluation.

MOWRAM will submit the BER to MEF and ADB in January/February 2015

4 PCMU Contract Extension needed for the Team Leader

Proposed variation submitted to MEF for its consideration in December 2015.

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Output

IA Issues Required Actions

Due to delay of civil works implementation of some contracts, the project physical works cannot be completed by March 2017. Some contracts such as MPWT-CW10b, 10c, CW14 and MoWRAM-CW08 are expected to be completed by July 2017. Hence, contract extensions for all individual consultants under PCMU are needed as their current contracts will end by the end of March 2017, six months before the project closing date.

PCMU consultant will submit the request for contract extension to MEF in February.

Maintain FDERP/FDERP-AF website

PCMU website specialist to upload all relevant reports regularly.

Regular submission to ADB the quarterly progress reports. And an Annual Report for 2015

PCMU, has finalized all quarterly reports u to 4th Quarter 2015. The Annual Report for 2015 is under preparation.

Expedite review all IAs documents on a timely manner

PCMU will review and submit all documents on time.

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II.ProgresstoDateforEachOutput

A. Output1:NationalandProvincialRoads–MinistryofPublicWorksandTransport(MPWT)

General

19. MPWT-National and provincial road restoration. This output is the largest component of the project with a total allocation of about 50%. DDIS consultant contract was finalized on 13 August 2014. Despite late contract award, the consultant has carried out all advance actions. Of the three stage 2 contracts, MPWT-CW9b and MPWT-CW10/11 were 100% completed and all the works under the original scope of the other contract MPWT-CW10a were completed, except unanticipated additional works will be needed due to new cracks on a section of the road, the causes for the cracks are being studied by the consultants and will be remedied soon.

20. The procurement of stage 3 civil works were completed with all 7 awarded contracts awarded. One civil works contract MPWT-CW13 was already completed, six months ahead of schedule, while the other six contracts under implementation and is in slow progress. The construction progresses are expected to get back on track in 2016. MPWT is closely monitoring the progress of all the contract packages. The overall stage 3 civil works progress is estimated to be 45% against target of 55%.

Physical Progress of Stage 2 Contracts

21. CW9b: Emergency Reconstruction of Prek Chiek Bridge on provincial road (PR) 270 in Kampong Cham Province (contracted amount: $938,000). The works have been fully completed. There was a savings of $231,404.07 under this subproject. Completion Certificate was issued on 15 June 2016. Currently under defect liability period until 15 June 2016.

22. CW10a: Emergency Reconstruction of Provincial Road PR156D in Banteay Meanchey

(contracted amount: $2,126,833.70). The work is generally completed but is experiencing delays mainly due to new cracks that emerged in 4 locations along the riverbank. These were earlier repaired based on special designs by the consultant's geotechnical specialist but major cracks reappeared. The Consultants are now again undertaking a study to find causes and ways to remedy the cracks .

23. CW11&12: Emergency Reconstruction of 8.15 km of PR 264E and 7.375 km of PR 264D

in Kampong Thom (contracted amount: $2,799,980.19). It is now 100% completed. The Completion Certificate was issued on 3 September 2015. Currently under defect liability period until 3 September 2016.

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7. There are 7 subprojects under Stage 3 including CW9a, CW10b, CW10c, CW13, CW14, CW15 and CW16. All are now under construction.

8. CW9a: Emergency Reconstruction of 18.75 km of Laterite Road on PR 1570 in

Battambang Province. The Contract was awarded on 24 June 2015 (Contracted amount: USD2,749,789.91), and work is in progress but slow, and current progress is about 11%, against a target of 22%. MPWT has issued two warning letters in December 2015 to expedite works. Additional teams are being deployed to accelerate progress. MPWT is closely monitoring the progress.

9. CW10b: Emergency Reconstruction of 6.40 km DBST Road on PR 156D in Banteay Meanchey Province. The Contract was awarded on 24 June 2015 (Contracted amount: USD2,497,238.86), and work progress is very slow for both earth works and bridges. MPWT has issued two warning letters in December 2015 to expedite works. Additional teams for the earth works and bridges are now being deployed. The progress to date is estimated to be around 5%, against the revised target of 10%. Work progress is expected to improve in the first quarter of 2016. MPWT is closely monitoring the progress.

10. CW10c: Emergency Reconstruction of 10.06 km DBST Road on PR 156D in Banteay Meanchey Province. The Contract was awarded on 24 June 2015 (Contracted amount USD3,045,589.37), and to date the work progress is slow. Notable progress on earth works but no progress on bridge works. MPWT has issued two warning letters in December 2015 to expedite works. Additional teams especially for the 75 m bridge are now being deployed. The overall progress is 19% against the target of 30%. Work progress is expected to improve in the first quarter of 2016. MPWT is closely monitoring the progress.

11. CW13: Emergency Reconstruction of 18.75 km of laterite Road on PR 1570 in Battambang Province. The Contract was awarded on 20 January 2015 for an amount of USD1,792,390. It is now 100% completed including additional works and completed six months ahead of schedule. The Completion Certificate was issued on 9 December 2015, and now under Defect Liability.

12. CW15: Emergency Reconstruction of 6 km Concrete Pavement on National Road (NR)

63 in Siem Reap Province The Contract was awarded on 30 December 2014 for USD2,334,526.33). This subproject had experienced slight delays at the start-up. The physical progress to date is about 61%, and is behind target of 100%. Time extension has been approved for completion until 21 March 2016

13. CW16: Emergency Reconstruction of 11.20 km of Double Bituminous Surface Treatment

(DBST) Road on Provincial Road 265F in Siem Reap Province (contract amount: $2,233,310.02). CW16 experienced delays at the start-up lack of manpower and equipment, and the physical progress is 27% against the target of 50%. MPWT has issued two warning letters in December 2015 to expedite works. Additional teams are being deployed to accelerate progress. MPWT is closely monitoring the progress.

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14. CW14: Emergency Reconstruction of 22.0 Km Laterite Road on PR 2563. The contract was awarded on 11 December 2015 to Swee-Camdeg Construction Co. Ltd. For USD2,859,103.23 and work is currently in progress. Due to lack of funds, as a result of USD appreciation against SDR, the subproject scope has been reduced from the proposed DBST to only laterite road and the procurement method was changed from ICB to NCB. Work is expected to make good progress in 2016.

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Table 4-Status of Stage2 Packages

Contract No.

Description Contract Value Awarded

Date Completion

Date Contractor Remarks

MPWT-CW9b

Emergency Reconstruction of PrekChiek Bridge on PR 270 in Kampong Cham Province

$ 938,000.00 10-Jul-14 06-May-15 Seaboard Completed. Under Defect Liability

MPWT-CW10a

Emergency Reconstruction 8.0 km of PR 156D inBanteay Mean Chey Province

$ 2,126,833.70 10-Jul-14 10-Jul-15 Ung Siamsia Completed, pending correction of cracks

MPWT-CW11 & 12

Emergency Reconstruction of 8.15km of PR264E and 7.375km of PR264D in Kampong Thom Province

$ 2,799,980.19 10-Jul-14 03-Sep-15 Seaboard Completed. Under Defect Liability

Total for Stage 2: $ 5,864,813.89 with overall progress for stage 2: 100%

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Contract No.

Description Contract Value/EE Awarded

Date Completion Date/Expec

Contractor Remarks

MPWT-CW9a

Emergency Reconstruction of 16.19Km (St 6+636 to St 22+826) DBST Road on NR70 in Kampong Cham Province

$ 2,749,789.91 24-Jun-15 23-Dec-16 Banteay Srei

Progress 11% against Target of 22%

MPWT-CW13

Emergency Reconstruction of 18.75Km Laterite Road on PR 1570 in Battambang Province

$ 1,792,390.00 20-Jan-15 15-Mar-16Heng Sambath

Completed. Under Defect Liability

MPWT-CW15

Emergency Reconstruction of 6.0km Concrete Pavement on National Road (NR) 63 in Siem Reap Province

$ 2,334,526.33 30-Dec-14 30-Dec-15Visvakam Samnang

Progress 61% against Target of 100%. Contract Extended

MPWT-CW16

Emergency Reconstruction of 11.20km DBST on Provincial Road (PR) 265F in Siem Reap Province

$ 2,233,310.22 27-Feb-15 22-Apr-16 Banteay Srey Progress 27% against Target of 50%

MPWT-CW10b

Emergency Reconstruction of Bridges and 6.40km DBST Road on PR156D from Sta. 8+000 to Sta.14+400 inBanteayMeanchey province

$ 2,497,238.86 24-Jun-15 23-Dec-16Visvakam Samnang

Progress 5% against Target of 10% (revised target)

MPWT-CW10c

Emergency Reconstruction of 10.06 km (PK 14+400 - PK 24+600) DBST Road and 75m of Concrete Bridge on Provincial PR No. 156D inBanteayMeanchey province

$ 3,045,589.37 24-Jun-15 23-Dec-16Visvakam Samnang


MPWT-CW14

Emergency Reconstruction of PR 2563 from ThmarPuork district to BoengTrakuon

$ 2,859,103.23 11-Dec-15 04-Apr-17 Swee-

Camdeg Just started

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B. Output2–RuralRoads‐MinistryofRuralDevelopment(MRD)General

15. The construction works of all the four contracts under stage-2 contracts have been completed. All the 8 contracts under stage-3 packages have been awarded in May and June 2015.


16. The Stage 2 civil works progress of all four (CW 9, CW 10, CW11 and CW 12) subprojects are well ahead of schedule. Civil works contracts for four subprojects on stage 2 were awarded on 2 July 2014. The four subprojects were completed and defects liability certificates issued. No major issues. Status of Stage 2 Procurement Progress is provided in Table 6.


17. The Stage 3 civil works of eight (CW 13a, CW 13b, CW14 and CW 15a, CW15b, CW16a, CW16b and CW17) subprojects have been awarded in May/June 2015, and construction is under progress.

18. MRD-CW13a: emergency rehabilitation of 14.0km of 2 rural roads, concrete pavement, 1 bridge and road structures in Kampong Cham province. The first road line was divided into two road sections: KC12 (10.5km), connecting from Chheu Teal Toch to Peam Chilieng, and KC14(5.6km), from Thmar Pich to Beoung Proul. The second road line under the package was divided into three road sections: KC13 (4.3km), from Tonle Bet to Toul Ksach, KC16(4.5km), from Preach Chik to Anlong Poung and KC17 (3.5km), from Toul Ksach to Srah Chork. Laterite road construction (4m wide, 15 cm laterite) for KC13, KC14 and KC16 have been completed under stage 2. Hence, the scope of works under this package contract are: reconstruction of 14-km laterite road on KC17 and KC12 and concrete pavement of 5.68 km on the five road sections including 1 bridge, 4 box culverts and 14 pipe culverts. The progress to date is 81%, well ahead of target.

19. MRD-CW13b: emergency rehabilitation of 21.8km of 4 laterite roads:KC9 (4.9km), KC19 (1.1km), KC26 (4.2km), KC24 (11.6km), concrete pavement and road structures on 8 road sections: KC9 (0.98km), KC19 (0.22km), KC26 (0.84km), KC24 (1.12km), KC1 (0.7km), KC3 (0.86km), KC20(2.54 km) and KC23(0.9km) in Kampong Cham. The progress to date is 51%, slightly ahead of target.

20. MRD-CW14: emergency rehabilitation of 16.6Km of 2 laterite roads: KT5 (14.2km) and KT7 (2.4km) and concrete pavement and road structures on KT5(2.84km), KT7(0.48km) and KT6(2.4km) in Kampong Thom province. The progress to date is 98%, much ahead of target.

21. MRD-CW15a: emergency rehabilitation of concrete pavement 5.1km and road structures on road line SR1 in Siem Reap province. The progress to date is 80%, much ahead of the target.

22. MRD-CW15b: emergency rehabilitation of 24.2km of 2 rural roads: SR2 (9.2km) and SR11 (15km) and concrete pavement and road structures in Siem Reap province. The progress to date is 31%, slightly ahead of schedule.

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23. MRD-CW16a: emergency rehabilitation of 15.5km of BC2 laterite road and concrete pavement on BC2 (1.85km) and BC1 (1.886km) and road structures in Banteay Meanchey province. The progress to date is 63%, slightly ahead of target.

24. MRD-CW16b: emergency rehabilitation of 25.5km of 2 rural roads: BC6 (13km), BC9 (12.5km) and concrete pavement and road structures in Banteay Meanchey province. During the 2nd quarter 2015, it was found that three existing bridges along road BC09 need emergency repair for slope protection. MRD has requested for additional fund for this purpose, and is being considered by MEF. The progress to date for this contract is 78%, ahead of target.

25. MRD-CW17: emergency rehabilitation of 24.3.0km of 2 laterite roads BB3 (12km), BB4(12.3km) and concrete pavement and road structures in Battambang province. The progress to date for this contract is 75%, much ahead of target.

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Contract No.

Description Contract Value/EE Awarded Date Completion Date/Expec

Contractor Remarks

MRD-CW9

Emergency Rehabilitation of 47.9km of 8 rural roads in Kampong Cham and Kampong Thom provinces

$ 1,783,618.87 02-Jul-14 29-Dec-14Heng Sambath

Defects Liability Certificate issued

MRD-CW10 Emergency Rehabilitation of 33.3km of 1 rural road in Siem Reap province

$ 1,123,569.07 02-Jul-14 29-Dec-14Swee-Camdeg

Defects Liability Certificate issued

MRD-CW11 Emergency Rehabilitation of 11.0 km of 1 rural road in Banteay Meanchey province

$ 515,538.06 02-Jul-14 29-Dec-14 CDW Defects Liability Certificate issued

MRD-CW12 Emergency Rehabilitation of 22.50 km of 1 rural road in Battambang province

$ 892,745.16 02-Jul-14 29-Dec-14 BKK Defects Liability Certificate issued

Total for Stage 2: $ 4,315,471.16

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Contract No.

Description Contract Value Contractors Remarks

MRD-CW13a

Emergency Rehabilitation of 14.0km of 2 rural roads, concrete pavement, 1 bridge and road structures in Kampong Cham province

$ 2,340,792.66 Heng Sambath Co.Ltd Progress 81% against target of 40%

MRD-CW13b

Emergency Rehabilitation of 21.8km of 4 rural roads, concrete pavement and road structures in Kampong Cham province

$ 2,507,635.60 Xinjang Beixin Group Co., Ltd Progress 51% against target of 51%

MRD-CW14 Emergency Rehabilitation of 16.6Km of 2 rural roads and concrete pavement and road structures in Kampong. Thom province

$ 2,150,903.90 Heng Sambath Co.Ltd Progress 98% against target of 40%

MRD-CW15a

Emergency Rehabilitation of concrete pavement and road structures in Siem Reap province

$ 1,077,107.17 Phlon Hong Co., Ltd Progress 80% against target of 55%

MRD-CW15b

Emergency Rehabilitation of 24.2km of 2 rural roads and concrete pavement and road structures in Siem Reap province

$ 2,190,219.58 Swee-Camdag JV Co., Ltd Progress 31% against target of 31%

MRD-CW16a

Emergency Rehabilitation of 15.5km of 1 rural road and concrete pavement and road structures in Banteay Meanchey province

$ 1,725,513.94 Xinjang Beixin Group Co., Ltd Progress 63% against target of 63%

MRD-CW16b

Emergency Rehabilitation of 25.5km of 2 rural roads and concrete pavement and road structures in Banteay Meanchey province

$ 1,976,545.43 Borey Kamkor Construction Co.,Ltd

Progress 78% against target of 63%

MRD-CW17 Emergency Rehabilitation of 24.3.0km of 2 rural roads and concrete pavement and road structures in Battambang province

$ 2,939,486.18 Swee-Camdag JV Co., Ltd Progress 75% against target of 39%

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C. Output3–IrrigationandFloodManagementGeneral

26. Construction works for Stage 2 subprojects were 100% completed and are under defects liability period.

27. For Stage 3, 7 out of 8 subprojects have been awarded and is progress, and for the remaining one subproject, ICB package MoWRAM-CW08 is currently under Bid Evaluation and is expected to be awarded in February 2016.


28. The works for seven subprojects were divided into six work packages. Construction works are complete for six subprojects: Trapaing Thmor Irrigation System (CW01A), Tumnub Srae Loor (CW02), Chork Reservoir (CW03A), Tumnub O Ang Krang (CW04), Tumnub Luok (CW04), and Tumnub Rolous (CW05). To date the total value of construction contracts awarded under Stage 2 civil works is $ 4,857,815.98. Details by subprojects are in the Table below:

29. CW01A: Trapaing Thmor Irrigation System subproject: All works were completed during

March 2015 and is now under the Defects Liability Period. No defects had been identified up to the mid september 2015.

30. CW02: Tumnub Srae Loor: The Completion Certificate was issued in December 2014,

and is now under the Defects Liability Period. During the ADB Mission on 25 March 2015, some unsatisfactory work was noted: backfill to the structures on the reservoir dam No.2, wet stone masonry for the intake structure No.1 on the dam No.1, and some borrow pits not reinstated in compliance with the Environmental Management Plan ( EMP). This has been completed.

31. CW03A: Chork Reservoir: The Completion Certificate was issued in December 2014,

and is now under the Defects Liability Period. During the ADB Mission on 25 March 2015, it was noted that some grass sodding was not established due to the works being constructed during the wet season and the grass planted at the start of the dry season did not grow, could not properly establish. Grass sodding works have been completed.

32. CW03B: Basac Irrigation System: The construction started on 15 September 2014. The contract was completed and is under defects liability period.

33. CW04: Tumnub Luok and Tumnub O Ang Krang. This Contract package comprises two subprojects both located in Uddor Meanchey province namely; Tumnub Luok and Tumnub O Ang Krang. The construction started on 26 June 2014. Construction of Tumnub O Ang Kang was completed on time and is now under Defect Liability Period. However construction of Tumnub Luok was delayed when the site was flooded for several months from mid July 2014. Works resumed on 1 January 2015 and were completed during March 2015.

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34. CW05: Tumnub Rolous: Construction started on 26 June 2014. The Completion Certificate was issued during February 2015. The contract is now in the Defects Liability Period ending 31 January 2016.


35. MOWRAM-CW01B-Trapaing Thmor Irrigation Subproject: It was awarded on 25 May 2015, and is mainly focusing on dam rehabilitation works, and is now completed. The construction work has progressed for the clay core, repair of drainage canals DC1&DC2, main canals MC1, MC2, MC3, MC Prey Mon, excavation for natural spillway at 15 locations on DC1, DC2. The Completion Certificate was issued on 18 November 2015.

36. MOWRAM-CW06 Lot 1-Kork Srok: It was awarded on 30 March 2015. The construction of new spillway is completed and will be operational in time for the peak flood season. Earthworks including laterite pavement on the crest of the dam were completed. The riprap protection on the side slope of the dam at the breach section 100m, side slope trimming and grass sodding on the side slope of dam were yet to complete, and is expected to be completed n January 2015. The subproject is now 96% complete..

37. MOWRAM-CW06 Lot 2- Tumnub 95 was awarded on 30 March 2015 and completed in mid-July 2015. The contract is now under defects liability period. No major issues.

38. MOWRAM-CW07-Chork & Basaac: It was awarded on 24 June 2015, and was mobilized on 8 July 2015. For Chork subproject, main canal MC1 1,740 m and main canal MC2 1,742 m are completed. The grass sodding is completed and structures on MC1 are completed but some minor works remain. The progress for Chork by 31 December 2015 is 84%. For Basac subproject, soil backfilling for MC2 (2,437 m) is about 80% completed and MC1 (3,208 m) bush & shrub clearance is 100% completed. Soil backfilling and soil excavation is yet to be completed. The structure works is also in progress. The progress for Chork is 84% and Basac is 75%. Therefore, the overall progress for CW07 by 31 December 2015 is about 80%.

39. MOWRAM-CW08: Trapaing Thmor Irrigation System: It will be procured using ICB, and the revised bidding documents were approved by ADB September 2015. It is now under bid evaluation. Based on the current bidding process progress, this package will be awarded in February 2016.

40. MOWRAM-CW09: Tumnub Loak and O Angkrang Irrigation System: The package is under construction. It was awarded in November 2015, and currently made only 1.1% progress against the target of 10.6%. It is expected to be completed in June 2016. Progress is slow due to work on canal not possible because rice harvesting season extended, and also PIU decided to change the spillway design from labyrinth weirs with bridges to long broad way crested weirs with low level vehicle crossings. In this regard, a Variation Order was approved by PRC on 24 December 2015 but this request is yet to be approved by MEF and ADB.

41. MOWRAM-CW10: Tumnub Sre Laar Irrigation System: It was awarded on 20 May 2015. The construction of spillway and turnout structures on MC1 & MC2 and canal MC1, MC2 were completed. The remaining minor works are grass sodding on the side slope of the canals and corrective Works of gabion mattress, wet stone masonry have

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also been completed. The subproject is now fully completed. The Completion Certificate was issued on 19 October 2015, and is now under defect liability period. No major issues.

42. MOWRAM-CW11:Tumnub Rolous Irrigation Canal: The contract was awarded on 24 August 2015 and there were some contract non-compliance issues including poor construction quality and supervision. MOWRAM has issued two warning letters. The contractor has responded positively and had remedied all defective works and the contractor’s performance for the quality control is deemed acceptable. The overall progress as of 31 December 2015 is about 74% against the target of 82%. MOWRAM is closely monitoring the quality and work progress.

43. MOWRAM-ICB01 for Hydromet and AWS was an ICB package, and was awarded on 19 March 2015 for US$0.84 million to Sutron, an International firm. Software installation, training, Hydromet and automatic weather stations installation have been completed. All deliverables are completed 100% under the Contract.

44. MOWRAM-15-NS-CW01: National Shopping of four FWUC. The advertisement for the invitation for bids was posted on 25 December 2015. Expected to be awarded in the first Quarter of 2015.

45. Procurement of office equipment EQ-01 was awarded to Mongkul Bee Co. Ltd on 2

January 2015. The contract sum for shopping was US$ 10,350.00. Completed.

46. The procurement of two vehicles for $55,000 has been completed. The vehicles were delivered in November 2015.

47. MOWRAM also requested $200,000 for FWUC Training. MEF has agreed in principle provided the FWUC training is carried out by FWUC Department Staff under MOWRAM at no cost, and the Project will shoulder incidental expenses pertaining to training only. In this regard, training is now in progress. Todate, 1909 farmers including 629 (33%) women participated in the 12 training workshops held in various subprojects. Topics covered include establishment of FWUC, local level committees, drafting statutes and by-laws, etc.

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Contract No.

Description Contract Value Awarded

Date Completion

Date Contractor Remarks

MoWRAM-CW01

Trapaing Thmor Irrigation system $ 1,499,961.10 01-Oct-14 18-May-15 Ung Simsia Under Defects Liability

MoWRAM-CW02

Tumnub Srae Loor $ 474,731.46 26-Jun-14 05-Dec-15 Ung Simsia Under Defects Liability

MoWRAM-CW3a

Chork Reservoir Rehabilitation $ 244,955.93 26-Jul-14 05-Dec-15 Seak Chheav

Leng Under Defects Liability

MoWRAM-CW3b

Basac Reservoir Rehabilitation $ 1,066,179.88 05-Sep-14 15-Jan-15 Seak Chheav

Leng Under Defects Liability

MoWRAM-CW04

Tumnub Loak & O Angkrang $ 1,025,407.09 26-Jun-14 26-May-15SBPH Under Defects Liability

MoWRAM-CW05

Tumnub Rolous Rehabilitation $ 546,580.52 26-Jun-14 10-Feb-15 Ung Simsia Under Defects Liability

Total for Stage 2: $ 4,857,815.98 with overall progress for stage 2: 100%

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Contract No.

Description Contract Value/EE

Awarded Date

Completion Date/Expec

Contractor Remarks

MoWRAM-CW01B

Emergency Reconstruction Work of Trapaing Thmor sub-project in Banteay Meanchey Province

$1,079,649.72

25-May-15 25-Nov-15 Ung Simsia Completed

MoWRAM-CW06-Lot1

Emergency Reconstruction Work for Tumnub Kork Srok in Siem Reap Province

$908,100.18

30-Mar-15 31-Oct-15 SBPH Engineering

Completed

MoWRAM-CW06-Lot2

Emergency Reconstruction Work for Tumnub 95 in Preah Vihear Province

$178,551.41

30-Mar-15 31-Jul-15 SBPH Engineering

Completed

MoWRAM-CW07

Emergency Reconstruction of Basac and Chork Irrigation system in Battambang

$2,318,292.62

24-June-15 8-Mar-16

Seak Chheav Leng


MoWRAM-CW08

Emergency Reconstruction of Trapeang Thmor Irrigation system in Banteay Meanchey

$5,000,000.00

Under Bid Evaluation, expected to be awarded in February 2016, Construction period: 18 Months

MoWRAM-CW09

Emergency Reconstruction of Tumnub Loak and O Angkrang Irrigation system in Kampong Thom

$1,596,891.41 05-Nov-15 16-June-16 SBPH

Engineering

Just Started. Progress 1% against Target of 10% Construction period: 210 Days

MoWRAM-CW10

Emergency Reconstruction of Tumnub Sre Laar irrigation system in Banteay Meanchey

$246,283.66

22-May-15 22-Sep-15 Tan Kim Eng

Completed

MoWRAM-CW11

Emergency Reconstruction of Tumnub Rolous Irrigation canal in Kampong Thom

$346,594.27

21-Aug-15 31 –Jan-16 Kuy Leang

Ky


MoWRAM-ICB01

Installation of 5 All Wheather Station and 10 Hydrological Station

$838,064.45 19-Mar-15

19-Sep-15 Sutron

Completed

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D. Output4–ProjectManagementandFacilitation PCMU Consultants undertook overall oversight and coordination of the Project, and ensured IAs followed the procedures, regularly monitored IAs implementations schedules. For this Quarter, the following outputs have been achieved:

- Reviewed all remaining bidding and contract related documents and submitted to ADB for no objections on time.

- PCMU consultants attended all IAs bid openings, BER, PRC meetings, etc. - PCMU Team Leader who was fielded in March 2015, and has completed the main

inputs by 31 December 2015. Contract variations is being requested for additional inputs.

- Field spot checks carried out on-going subprojects’ progress and quality regularly. - Up-dated FDERP –AF website regularly. - Updated all project progress information and relevant reports on a regular basis. - The Gender Action Plan and Safeguards Progress are being monitored on a regular

basis through filed visits. - Monthly Meetings organized with IAs to discuss project progress and issues, etc. Overall, the PCMU has effectively supported the EA and undertook monitoring of project implementation and as a result, the project is currently ahead of schedule.

According to the project implementation plan in the project PAM, all the physical works were predicted to be completed by March 2017, six months before the project closing date. However, it is now envisaged that some civil work contracts such as MPWT-CW14, MWPT-CW10b, MPWT-CW10c, MPWT-CW9a and MoWRAM-CW08 will be completed after March 2017. MPWT-CW14 was awarded recently in December 2015 and is expected to be completed in April 2017. The biggest package contract MoWWRAM-CW08 is expected to sign in March 2016 and the intended completion date will be September 2017 (18 moths construction period). Due to poor performance of the contractors, MPWT-CW9a, MPWT-CW10b and MPWT-CW10c will be delayed till the closing date of the project. Hence, it is imperative to consider time extension for PCMU consultant’s contracts as their current contracts will be expired at the end of March 2017. The time extension will also enable each individual consultant to provide necessary inputs for preparation of the project completion report. Table 10 below shows the status of PCMU Consultants’ inputs and the proposed for additional inputs for time extension till the project closing date. PCMU consultant will submit the request to MEF for approval.

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Table 10: Status of PCMU consultants’ input

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III.EnvironmentalandSocialSafeguardsThe safeguards specialists of Implementing Agencies (IAs) and PCMU have regularly conducted extensive public consultation meetings with AHs/beneficiaries about projects’ backgrounds, entitlement of AHs regarding the Project development. The primary stakeholders meetings and discussions were conducted with the provincial levels to solicit the ideas regarding the Project development and related issues.

All subprojects under MPWT, MRD and MOWRAM under Stage 2 and 3 are classified as Category C for involuntary resettlement and Category B for environment. The project has also prepared the initial environmental examinations (IEEs) and environment management plans (EMP) for all the subprojects.

Most of the Stage 3 subprojects resettlement categorizations have been completed by the 4th quarter 2015.

I. Resettlement

Under MPWT/Component 1: There are ten subprojects, and all subprojects have prepared resettlement categorizations, conducted consultations with partially affected households and all voluntary contributions have been monitored during construction phase. The partially affected properties such as affected houses’ roof extension, fences, movable shops, plantations, and other marginal structures were inspected. It is confirmed that there were no affected properties during construction. It is also confirmed by local authorities that no complaints received. The voluntary agreements were also verified and confirmed by an independent consultant (the third party). Table below provides the safeguards status:

MPWT

PROJECT CONTRACT No. Status of civil

work

Resettlement Environment

MPWT‐CW9b Completed civil

work

No issue No Issue

MPWT‐CW10a Completed civil

work

No Issue No issue

MPWT‐CW11&12 Completed civil

work

No issue No issue

MPWT‐CW9a On going Resettlement

categorization: No

resettlement issue

EMP/IEE attached to

docs/contractor:

Contractor is facing

shortage water truck to

control the dusts.

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work


MPWT‐CW10b Initial stage Resettlement

categorization:

EMP/IEE attached to

docs/contractor

MPWT‐CW10c On going Resettlement

categorization: No

resettlement issue

EMP/IEE attached to

docs/contractor: deepest

borrow pit, contractor

built fence and warning

sign erected to prevent

from drowning.

MPWT‐CW13 Completed civil

work

‐No Issue ‐No Issue

MPWT‐CW14 Initial stage Resettlement

categorization

EMP/IEE attached to

docs/contractor. Being

monitored

MPWT‐CW15 On going Resettlement

categorization: No

resettlement issue

EMP/IEE attached to

docs/contractor: No

Environmental issue

MPWT‐CW16 On going Resettlement

categorization: No

resettlement issue

EMP/IEE attached to

docs/contractor: due to

delay in civil work

implementation,

residents along the road

lines complained about

dust. Contractor is facing

shortage water truck to

control the dusts.

Under MRD Component 2: There are twelve subprojects (four subprojects in stage 2 and eight subprojects in stage 3). All are in category C for resettlement, neither involuntary resettlement nor voluntary resettlement, and no packages involve in any road-widening, embankment raising or changing the existing alignments. During construction, it is confirmed that there are no affected people and no complaints from local people. Table below provide the safeguards status:

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MRD


work


MRD‐CW9 Completed

defect liability

No Issue No Issue

MRD‐CW 10 Completed

defect liability

No Issue No Issue


defect liability

No Issue No Issue


defect liability

No Issue No Issue

MRD‐CW 13a On going Not applicable EMP/IEE attached to

docs/contractor: No

Environmental issue

MRD‐CW 13b On going Not applicable EMP/IEE attached to

docs/contractor: No

Environmental issue

MRD‐CW 14 On going Not applicable EMP/IEE attached to

docs/contractor: No

Environmental issue


docs/contractor: No

Environmental issue

MRD‐CW 15b On going Not applicable EMP/IEE attached to

docs/contractor: No

Environmental issue


docs/contractor: No

Environmental issue

MRD‐CW 16b

On going Not applicable EMP/IEE attached to

docs/contractor: No

Environmental issue

MRD‐CW 17

On going Not applicable EMP/IEE attached to

docs/contractor: No

Environmental issue

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Under MoWRAM Component 3: All eleven irrigation subprojects were in category C for resettlement. However, there were some voluntary contributions for some subprojects during construction phase. All partially affected properties such as a portion of rice field close to edge of embankments, plantations, and other marginal structures and infrastructures has to be confirmed but were minor. It is confirmed now there are no affected properties during construction. Local authorities in affected areas confirmed that there are no complaints from local population. Table below provides the safeguard status:

MOWRAM


work


MoWRAM‐CW01A/01B Completed civil

work

No Issue No Issue

MoWRAM‐CW02 Completed civil

work

No Issue No Issue

MoWRAM‐CW03a/03b Completed civil

work

No Issue No Issue


work

No Issue No Issue


work

No Issue No Issue

MoWRAM‐CW06 lot1&2 Completed civil

work

No Issue No Issue

MoWRAM‐CW07 On going Resettlement

categorization/subproject

profile: No resettlement

issue

EMP/IEE attached to

docs/contractor: No

Environmental issue



profile: No resettlement issue

EMP/IEE attached to

docs/contractor: No

Environmental issue



profile: No resettlement issue

EMP/IEE attached to

docs/contractor: No

Environmental issue


work

No Issue No Issue

MoWRAM‐CW 11 On going Resettlement


profile: No resettlement

EMP/IEE attached to

docs/contractor: No

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work


issue Environmental issue

II. Environment

Under MPWT Component 1: There are ten subprojects, and all the subprojects’ EMP and IEE prepared, and all subprojects implemented under stage 2&3 were in category B for environment. During construction, the contractors have been responsible for site management including traffic management, campsites and pollution from human waste, etc. Contractors implemented the EMPs strictly; where necessary, contractors also provided shelters for workers usually by renting houses in the project sites. The contractors also used the approved borrow sites for soils during construction. Generally, the provincial roads are usually busy with traffic, many commuters/passengers/vehicles traversed; thus created dust and noise pollution. Adequate measures were taken to minimize such impacts on the local population.

Under MRD Component 2: There are twelve subprojects (four subprojects in stage 2 and eight subprojects in stage 3). Similar to provincial roads, all rural roads constructed were in category B for environment. The restoration works for those flood-damaged laterite/concrete payment roads did not involve any road widening, embankment raising or changing the existing alignments. The rural roads normally generated plenty of dust, and the dust pollution is a nuisance to rural communities living along the road lines, especially during dry season. The contractors have been responsible for site managements include traffic, site camps and pollutions from human waste. Adequate measures were taken to minimize impacts on the local people.

Under MOWRAM Component 3: There are seven subprojects, and as of 31 December 2015, the seven subprojects have prepared EMP and IEE (includes stage-2 and stage-3), all irrigation subprojects implemented under stage 2&3 were in category B for environment, therefore, the project has prepared and submitted the IEEs and EMPs reports. The scope of works included reconstruction of the flood-damage embankments or replaced existing damage structures and restored to the pre-flood conditions. The civil works for irrigation subprojects mainly generated some domestic waste from site camps but no major issues as it was generally managed well. Other issue was the loss of agricultural land for borrows pits, but these were requested by the landowners to have the pond for water to irrigate the rice crops, consumption and fish farming. Generally, there are no major environmental issues.

2.1. Monitoring

As environmental management plans (EMP) has been attached to the contract/subproject therefore all EMP under the project components have been monitored during construction

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phase. The following highlighted the main issues identified during the 4th quarter 2015 during environment monitoring:

The contractors of MPWT-CW9a in Kang Meas district, in Kampong Cham province, and CW16 in Siem Reap town and province has been slow in their civil works implementation, therefore dust pollution is a nuisance to communities living along the road lines, due to inadequate watering trucks, as a result, the local authorities and local people made complaints (CW16) via phone calls and radio broadcasting (ABC107.50) requesting to rectify the dust pollutions quickly. Necessary action has been taken.

During the last ADB mission of September 2015, under MPWT-CW10c in Preah Netr Preah district, in Banteay Mean Chey province, it was noticed that the contractor has excavated the existing borrow pit and resulted in a very deep pit. ADB recommended that the contractor/MPWT to build fence around this deep borrow pit with warning signs to prevent people and cattle falling into this pit. In October 2015, the PCMU safeguards specialist has conducted site visits to follow up ton he progress and found that the contractor has done complied with the request.

III. Field Visits for the 4th Quarter 2015

PCMU consultant frequently conducted field visits to each subproject site during civil works construction. During each field visit particular attention have been paid to resettlement and

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environmental aspects with contractors/IAs, beneficiaries and primary stakeholders. PCMU safeguards specialists verified EMPs during implementation of civil works. Regarding resettlement, all partially affected households who voluntarily contributed their affected assets to the subprojects had monitored and also dealt with some identified minor problems. Table below details the 4th Quarter 2015 field visit to subprojects of all IAs:

No Date of field visits Subprojects-IAs

1 26-31 Oct 2015 Field visited to MPWT CW9a, 9b, 6abc, CW7, CW3, CW11&12, CW15, CW16, CW10abc, CW14 and CW13. MOWRAM CW11 Rolous stage3, MRD CW13b/KC19, CW14/KT7, CW15b/SR11, CW 16a/BC1, BC2, CW17/BB2, BB3

2 24-26 Dec 2015 Field visited to Monitor EMPs implementation and Resettlement issues about:

- MPWT/CW10b, CW10c, CW15, CW16, and CW 9a.

3 27-31 Dec 2015 Field visited to Monitor EMPs implementation and Resettlement issue:

- MOWRAM, CW9/Tumnub Luok and O Angkang/stage 3, CW10/Sre La-or, CW6/Lot1 Tumnub Kok Srok, CW11 Rolous stage3, CW7/Bassac and Chork.

- MRD CW15a/SR1.

Conclusion

Generally, the social/environmental impacts in the Projects are considered minor. These impacts are minimized by strict implementation of mitigation measures of IEE, EMP reports and through regular monitoring.

IV.GenderActionPlanMonitoring

The project target is at least 25% of unskilled workdays created will be for women, and be achieved by each IA during the implementing period. However, the percentage of women of two sub-projects of MoWRAM (CW9A &CW9B) and two sub-project of MRD (CW14 & CW15b) are lower than the target. It is expected that as the work progresses, the total percentage of workdays for women is expected to increase.

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Progress todate include:

‐ Regular field monitoring by IA and PCMU gender specialists.

‐ An orientation on gender action plan (GAP) implementation, monitoring and reporting was organized by ADB-CARM on 19 August 2014 for gender focal points and contractors from each IAs.

‐ Gender training/meeting on data collection have been provided to three IAs by PCMU National Gender Specialist, on 8 April 2015 at PCMU office.

‐ The training/workshop on gender mainstreaming in infrastructure project including an orientation on the Ready for Roads materials has been provided to PIU staff in 29 May 2015 at Phnom Penh InterContinental Hotel.

‐ From 07 - 09 September 2015, MRD, MPWT and MoWRAM Gender Focal Persons, project staff, consultants and contractors attended on job training on Collecting & Recording Gender Data.

‐ Data of local unskilled labor has been collected by contractors and submitted to IA on monthly base.

‐ No child labor was availed of by the contractors

‐ Most contractors paid equal wages but some did not pay equal wages to unskilled women. Through the coaching/training on 07 to 09 September 2015, IAs and Gender Specialist, PCMU advised the contractors to give equal paid for the equal work.

‐ Gender Mainstreaming Action Group of MRD who is also assigned as a Gender Focal Person of the Project attended workshops, meetings, trainings and has visited the project sites every three-month for monitoring the gender implementation.

‐ Gender Mainstreaming Action Group of MoWRAM who is also assigned as Financial Officer of the Project attended workshops, meetings, trainings regarding project financial affair and gender implementation.

‐ Generally, the project target of at least 25% of unskilled workdays created will be for women, have been achieved, during this implementing period by each IA as below:

o MPWT reported that it employed women unskilled labor up to 31.6%

o MRD reported that it employed women unskilled labor for more than 28%

o MoWRAM reported that it engaged women unskilled labor for about 30.9%

Total number of work-days of unskilled labor/worker as of December 2015

IAS Total Number of

Work-Day Number of

Women Work-Day % of Female

MPWT 25,860 8,168 31.6%

MRD 47,722 13,632 28.6%

MoWRAM 34,401 10,643 30.9%

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Conclusion

The project has regularly monitored the implementation of the labor and gender mainstreaming action plan both by IAs and PCMU Gender Specialist as a priority , and as a result there are some good benefits seen in the local population especially women in terms of employment and well being. As of 31 December 2015, the project target of at least 25% of unskilled workdays created for women, have been generally achieved.

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APPENDICES

Appendix 1: Overall Progresses

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29

Component /Activity

Act. % Wgt % act. % Wgt % Act. % Wgt % act. % Wgt %

Output 1: National & Provincial Roads 37

Recruit DDIS Consultants 0.7 0.3 100 0.3 100 0.3 100 0.3 100 0.3

Misc Procurement (FS, office, etc.) 0.3 0.1 100 0.1 100 0.1 100 0.1 100 0.1

Stage 2 Civil Works 29 10.7 10.7 10.7 10.7 10.7

- Design /preparation 5 1.9 100 1.9 100 1.9 100 1.9 100 1.9

- Procurement 2 0.7 100 0.7 100 0.7 100 0.7 100 0.7

- Safeguards (docs, impl., monitor) 2 0.7 100 0.7 100 0.7 100 0.7 100 0.7

- Construction 20 7.4 100 7.4 100 7.4 100 7.4 100 7.4




- Procurement 3 1.1 70 0.8 100 1.1 75 0.8 100 1.1

- Construction 50 18.5 10 1.9 22 4.1 15 2.8 31 5.8

Consultant Services 5 1.9 45 0.3 45 0.8 50 0.9 45 0.8

Sub-total - Ouptput 1 100.0 37.0 48% 17.6 56% 20.7 53% 19.4 61% 22.6

Output 2: Rural Roads 30

Recruit DDIS Consultants 1 0.3 100 0.3 100 0.3 100 0.3 100 0.3



- Procurement 2 0.6 100 0.6 100 0.6 100 0.6 100 0.6


- Construction 20 6.0 100 6.0 100 6.0 100 6.0 100 6.0




- Procurement 2 0.6 70 0.4 100 0.6 80 0.5 100 0.6

- Construction 55 16.5 13 2.1 31 5.1 22 3.6 69 11.4



Output 3: Irrigation & Flood Control 27

Recruit DDIS Consultants 0.7 0.2 100 0.2 100 0.2 100 0.2 100 0.2

Misc Procurement (FS, equ, ..) 0.3 0.1 100 0.1 100 0.1 100 0.1 100 0.1



- Procurement 2 0.5 100 0.5 100 0.5 100 0.5 100 0.5

- Safeguards (docs, impl., monitor) 2 0.5 100 0.5 100.00 0.5 100 0.5 100.00 0.5

- Construction 20 5.4 100 5.4 100.00 5.4 100 5.4 100.00 5.4


- Design /preparation 8 2.2 75 1.6 100.00 2.2 100 2.2 100.00 2.2


- Procurement 8 2.2 50 1.1 96 2.1 55 1.2 96 2.1

- Construction 42 11.3 7 0.8 32 3.6 10 1.1 43 4.8



Output 4: Project & Flood Management 6

Management of overall project 50 3.0 1.4 1.7 1.5 1.7

- review of IA's procurement 20 1.2 75 0.9 95 1.1 80 1.0 95 1.1

- monitor progress 30 1.8 25 0.5 30.00 0.5 30 0.5 30.00 0.5

Recruit PCMU consultant 5 0.3 100 0.3 70 0.2 100 0.3 70 0.2

Procurement equipment 5 0.3 50 0.2 50 0.2 70 0.2 50 0.2

PCMU Consultant Services 40 2.4 45 1.1 45 1.1 50 1.2 45 1.1


100.0 47.9 58.8 53.0 68.3

Overall Weighting

% weigh of output

% Weight of total

Project Progress Project Progress(to 30 Sep 2015) (to 31 Dec 2015)

Target

Total Estimated Physical Progress

Actual Target Actual

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Appendix 2: FDERP-AF Budget Reallocations

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31

Proposed

Increase/Decrease

(SDR)

Category Subcategory Category Subcategory

1 Works 37,890,091 100%* 39,697,820 100%*

1A Component 1 14,563,000.00 940,019.00 15,503,019

1B Component 2 12,434,091.00 867,710.00 13,301,801

1C Component 3 10,893,000.00 ‐ 10,893,000

2 Equipment 674,064 100%* 674,064 100%*

2A Component 1 7,761.00 ‐ 7,761

2B Component 2 7,000.00 ‐ 7,000

2C Component 3 652,303.00 ‐ 652,303

2D Component 4 7,000.00 ‐ 7,000

3 Consulting Services 5,173,170.00 100%* 5,173,170 100%*

3A Component 1 1,774,170.00 ‐ 1,774,170

3B Component 2 1,295,000.00 ‐ 1,295,000

3C Component 3 1,295,000.00 ‐ 1,295,000

3D Component 4 809,000.00 ‐ 809,000

4

Incremental

Administrative Costs 727,349.00 100% 727,349 100%

4A Component 1 160,000.00 ‐ 160,000

4B Component 2 160,000.00 ‐ 160,000

4C Component 3 286,349.00 ‐ 286,349

4D Component 4 121,000.00 ‐ 121,000

5 Interest Charge 777,000.00 100% 777,000 100%

6 Unallocated 3,303,326.00 100% (1,807,729.00) 1,495,597 100%

99A Impress ‐ ‐

Total 48,545,000.00 100% 48,545,000 100%

* Exclusive of taxes and duties imposed within the territory of the Borrower.

Flood Damage Emergency Reconstrucion Project‐Additional Financing

Proposed Second Reallocation of Loan Proceeds (in SDR)

Rate = 0.723 SDR per USD (as of 22 Dec 2015)

Cat.

Ref

No.Category Name

Current Allocation

(SDR) ADB Financing

Second

Revised Allocation (SDR) ADB Financing

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Proposed

Increase/Decrease

(USD)

Category Subcategory Category Subcategory

1 Works 52,775,725 100%* 55,275,725 100%*

1A Component 1 20,264,003.76 1,300,000.00 21,564,004

1B Component 2 17,312,756.36 1,200,000.00 18,512,756

1C Component 3 15,198,964.56 15,198,965

2 Equipment 941,949 100%* 941,949 100%*

2A Component 1 11,779.42 ‐ 11,779

2B Component 2 10,545.04 ‐ 10,545

2C Component 3 909,659.56 ‐ 909,660

2D Component 4 9,965.40 ‐ 9,965

3 Consulting Services 7,233,247.67 100%* 7,233,248 100%*

3A Component 1 2,494,294.00 ‐ 2,494,294

3B Component 2 1,816,396.54 ‐ 1,816,397

3C Component 3 1,796,564.31 ‐ 1,796,564

3D Component 4 1,125,992.82 ‐ 1,125,993

4

Incremental

Administrative Costs 1,016,803.04 100% 1,016,803 100%

4A Component 1 227,406.69 ‐ 227,407

4B Component 2 223,018.80 ‐ 223,019

4C Component 3 397,901.65 ‐ 397,902

4D Component 4 168,475.90 ‐ 168,476

5 Interest Charge 1,075,150.97 100% ‐ 1,075,151 100%

6 Unallocated 4,568,334.69 100% (2,500,000.00) 2,068,335 100%

99A Impress 41,591.05 100% 41,591 100%

Total 67,652,801.52 100% ‐ 67,611,210 100%

* Exclusive of taxes and duties imposed within the territory of the Borrower.

Flood Damage Emergency Reconstrucion Project‐Additional Financing

Proposed Second Reallocation of Loan Proceeds (in USD)

Rate = 0.723 SDR per USD (as of 22 Dec 2015)

Cat.

Ref

No.Category Name

Current Allocation

(USD) ADB Financing

Second

Revised Allocation (USD) ADB Financing

FDERP-AF

33

Cat. Code

DescriptionCurrent

Allocation (Grant-USD)

Current Allocation

(Loan-USD)

Forecast Contract Awards

Shortfall/ Savings

BalanceProposed add

ScopeShortfall for

additonal scopeRemarks

A B Contract Grant Loan C (total amount) D E F=A+B-C-D+F F G=E-F

01A CW - MPWT 1,500,000 20,264,003.76 1,500,000.00 21,876,761.61 23,376,761.61 - 373,061.07 (1,239,696.78) - (1,239,696.78) No added scope

1 bridge, KPC CW9b 244,952.54 693,047.46 938,000.00 231,404.07 stage 2 saving

8km road, BMC CW10a 422,233.25 1,704,600.45 2,126,833.70 (89,343.00) stage 2 shortfall

2 roads, KPT CW11/12 832,814.21 1,967,165.98 2,799,980.19 231,000.00 stage 2 saving

6km road, SRP CW15 2,334,526.33 2,334,526.33

18.75km, BTB CW13 1,792,390.00 1,792,390.00

11.2km, SRP CW16 2,233,310.02 2,233,310.02

16.2km, KPC CW9a 2,749,789.91 2,749,789.91

6.4, 2BR,BMC CW10b 2,497,238.86 2,497,238.86

10.1,1BR, BMC CW10c 3,045,589.37 3,045,589.37

22km, BMC CW14 2,859,103.23 2,859,103.23 Saving

Status of Loan and Grant Utilization by Cost Category (Summary)

Loan 3125-CAM: Flood Damage Emergency Reconstruction Project-Additional Financing

Contract Awarded in USD

Cat. Code

DescriptionCurrent


Current Allocation

(Loan-USD)


Shortfall/ Savings

BalanceProposed add

ScopeShortfall for


01B CW - MRD 3,061,657 17,312,756.36 3,061,657.11 18,162,018.50 21,223,675.61 - 68,333.49 (780,928.65) 370,000.00 (1,150,928.65) added scope

47.9,KPC, KPT CW9 1,262,651.41 520,967.45 1,783,618.86 465.65 stage 2 saving

33.3km, SRP CW10 576,059.54 547,509.53 1,123,569.07 18,413.69 stage 2 saving

11.0km, BMC CW11 462,768.19 52,769.87 515,538.06 1,351.18 stage 2 saving

22.5km, BTB CW12 760,177.97 132,567.19 892,745.16 48,102.97 stage 2 saving

14k,1BR,KPC CW13a 2,340,792.66 2,340,792.66

21.8km,KPC CW13b 2,507,635.60 2,507,635.60

16.6km,KPT CW14 2,150,903.90 2,150,903.90

CP Road, SRP CW15a 1,077,107.17 1,077,107.17

24.2km, SRP CW15b 2,190,219.58 2,190,219.58

15.5km, SRP CW16a 1,725,513.94 1,725,513.94

25.5km,BMC CW16b 1,976,545.43 1,976,545.43 370,000.00 3 bridges in BC

24.3km,BTB CW17 2,939,486.18 2,939,486.18




FDERP-AF

34

Cat. Code

DescriptionCurrent


Current Allocation

(Loan-USD)


Shortfall/ Savings

BalanceProposed add

ScopeShortfall for


01C CW - MoWRAM 1,500,000 15,198,964.56 1,500,000.00 10,031,798.75 11,531,798.75 5,056,000 123,287.14 234,452.95 1,000,000.00 (765,547.05) added scope

Loak O.A,BMC CW04 385,138.07 640,269.02 1,025,407.09 232.00 stage 2 saving

T Thmor, BMC CW 01A - 1,499,961.10 1,499,961.10 14,200.00 stage 2 saving

Basac, BTB CW03b - 1,065,799.10 1,065,799.10 380.78 stage 2 saving

Roous, KPT CW05 450,349.00 96,231.52 546,580.52

SreLoar,BMC CW02 440,829.79 33,901.67 474,731.46

Chork, BTB CW03a 223,683.14 21,272.79 244,955.93 9,500.00 stage 2 saving

Kork Srok,SRP CW06L1 908,100.18 908,100.18 41,866.68 500,000.00 +1 BR Kork Srok

T95, PVH CW06L2 178,551.41 178,551.41 7,676.26 500,000.00 +1 BR Tnub 95

T Thmor, BMC CW01B 1,079,650.00 1,079,650.00 49,431.42

SreLoar,BMC CW10 246,283.66 246,283.66

Roous, KPT CW11 346,594.27 346,594.27

Basac, Chork CW07 2,318,292.62 2,318,292.62

Loak O.A,BMC CW09 1,596,891.41 1,596,891.41

T Thmor, BMC CW08 - 5,000,000

FWUC B - 56,000




FDERP-AF

35

Cat. Code

DescriptionCurrent


Current Allocation

(Loan-USD)


Shortfall/ Savings

BalanceProposed add

ScopeShortfall for


02A Eq. MPWT 11,779.42 Office E. 10,800.00 979.42 saving

02B Eq. MRD 10,545.04 Office E. 8,922.00 1,623.04 saving

02C Eq. MoWRAM 909,659.56 903,414.45 6,245.11 saving

ICB01 838,064.45

Office E. 10,350.00

VEHICLES 55,000.00

02D Eq. MEF 9,965.40 Office E. 2,939.00 7,026.40 saving

03A CS-MPWT 2,494,294.00 Egis Int 2,500,000.00 (5,706.00) shortfall

03B CS-MRD 1,816,396.54 KCI 1,651,860.00 164,536.54 saving

03C CS-MoWRAM 1,796,564.31 Egis Eau 1,662,150.00 134,414.31 saving

03D CS-MEF 1,125,992.82 Indiv. Co. 402,734.00 723,258.82 saving

04A IMC-MPWT 227,406.69 Operating 67,070.00 to be used

04B IMC-MRD 223,018.80 Operating 13,900.00 to be used

04C IMC-MoWRAM 397,901.65 Operating 52,080.00 to be used

04D IMC-MEF 168,475.90 Operating 8,344.27 to be used

5 Interest 1,075,150.97

6 Unallocated 4,568,334.69

99A Imprest Acc. 41,591.05

Total 6,061,657 67,652,801.52




FDERP-AF

36

Appendix 3: Summary of Disbursement Status

FDERP-AF

37

Date:

Cat

ego

Committed $

Disbursements $

Pending * W/A

Undisbursement Balance $

1 Civil Works 49,751,176 21,854,084 - 29,470,620

1 A Component 1 21,645,357 7,324,159 - 15,198,117 Stage 21 FDERP-AF/MPWT-CW9b 461,643 461,643 - (0) 2 FDERP-AF-MPWT-CW10a 1,704,600 1,002,629 - 701,972 3 FDERP-AF/MPWT-CW11/12 1,967,166 1,735,633 - 231,533

- -Stage 3 1,530,926 4 FDERP-AF/MPWT-CW15 2,334,526 1,530,926 - 803,600

5 FDERP-AF/MPWT-CW13 1,792,390 472,517 - 1,319,873

6 FDERP-AF/MPWT-CW16 2,233,310 412,468 - 1,820,842

7 FDERP-AF/MPWT-CW9a 2,749,790 374,586 2,375,204

8 FDERP-AF/MPWT-CW10b 2,497,239 456,838 - 2,040,400

9 FDERP-AF/MPWT-CW10c 3,045,589 - - 3,045,589

10 FDERP-AF/MPWT-CW14 2,859,103 - - 2,859,103 - - -

- - 1 B Component 2 18,093,685 9,153,734 - 8,939,951

Stage 2 -

FDERP-AF-MRD-CW9 520,502 520,502 - 0 FDERP-AF-MRD-CW10 529,096 529,096 - 0 FDERP-AF-MRD-CW11 51,419 51,419 - - FDERP-AF-MRD-CW12 84,464 84,464 - -

Stage 3FDERP-AF-MRD-CW13a 2,340,793 1,314,878 - 1,025,914 FDERP-AF-MRD-CW13b 2,507,636 858,272 - 1,649,363 FDERP-AF-MRD-CW14 2,150,904 1,720,501 - 430,403 FDERP-AF-MRD-CW15a 1,077,107 374,482 - 702,625 FDERP-AF-MRD-CW15b 2,190,220 487,598 - 1,702,622 FDERP-AF-MRD-CW16a 1,725,514 572,888 - 1,152,626 FDERP-AF-MRD-CW16b 1,976,545 1,157,564 - 818,981 FDERP-AF-MRD-CW17 2,939,486 1,482,069 - 1,457,417

- - -

1 C Component 3 10,012,134 5,376,191 - 5,332,552 Stage 2 -

FDERP-AF-MOWRAM-CW04 640,269 588,778 - 51,491 FDERP-AF-MOWRAM-CW 01A 1,499,961 1,411,473 - 88,488 FDERP-AF-MOWRAM-CW03b 1,065,799 959,219 - 106,580 FDERP-AF-MOWRAM-CW05 96,232 68,902 - 27,329 FDERP-AF-MOWRAM-CW02 23,737 - - 23,737 FDERP-AF-MOWRAM-CW03a 11,773 - - 11,773

- - -Stage 3

FDERP-AF-MOWRAM-CW06 LOT1 908,100 110,743 - 797,357 FDERP-AF-MOWRAM-CW06 LOT2 178,551 818,029 - (639,477) FDERP-AF-MOWRAM-CW01B 1,079,650 211,793 - 867,857 FDERP-AF-MOWRAM-CW10 246,284 - - 246,284 FDERP-AF-MOWRAM-CW11 346,594 510,643 - (164,049) FDERP-AF-MOWRAM-CW07 2,318,293 - - 2,318,293 FDERP-AF-MOWRAM-CW09 1,596,891 - - 1,596,891

- -- -

Name & Address

31-Dec-15

FDERP-AF

38

Date:

Cat

ego

Committed $

Disbursements $

Pending * W/A

Undisbursement Balance $

2 Equipment and Vehicles 926,243 452,211 - 948,064 Q2 -

2 A Component 1 10,800 10,800 - 2 B Component 2 8,922 8,922 - 2 C Component 3 903,582 429,550 474,032

FDERP-AF-MOWRAM-ICB01 838,064 419,032 419,032 Office Equipment 10,518 10,518 - FDERP-AF-MOWRAM-VEHICLE-01 55,000 - 55,000

2 D Component 4 2,939 2,939 -

3 Consulting Services 6,141,270 3,036,207 - 3,105,063

Q2 - 3 A Component 1 2,500,000 1,298,659 - 1,201,341 3 B Component 2 1,651,860 887,078 - 764,782 3 C Component 3 1,662,150 776,296 - 885,854 4 C Component 4 327,260 74,174 253,086

4 Incremental Management Cost 141,394 112,668 - 28,726 Q2 -

4 A Component 1 67,070 63,320 3,750 4 B Component 2 13,900 18,030 (4,130) 4 C Component 3 52,080 19,563 32,517 4 D Component 4 8,344 11,756 (3,412)

5 51,214 6 Contingencies - 7 Impress Account 1,000,000

Total 56,960,084 26,506,384 - 33,552,473

Name & Address

Interest Charges during Construction

31-Dec-15

Cat

egor

y

Committed $

Disbursements $

Pending * W/A

Undisbursement Balance

$

1 Civil Works 6,061,657 6,061,657 - 0 1 A Component 1 1,500,000 1,500,000 - 0

Stage 21 FDERP-AF/MPWT-CW9b 244,953 244,952 - 0 2 FDERP-AF-MPWT-CW10a 422,233 422,233 - 3 FDERP-AF/MPWT-CW11/12 832,814 832,814 - 0

- 1 B Component 2 3,061,657 3,061,657 - (0)

Stage 2FDERP-AF-MRD-CW9 1,262,651 1,262,651 - (0) FDERP-AF-MRD-CW10 576,060 576,060 - - FDERP-AF-MRD-CW11 462,768 462,768 - - FDERP-AF-MRD-CW12 760,178 760,178 - -

- - - 1 C Component 3 1,500,000 1,500,000 - -

Stage 2FDERP-AF-MOWRAM-CW04 385,138 393,813 - (8,675) FDERP-AF-MOWRAM-CW02 440,830 359,093 - 81,737 FDERP-AF-MOWRAM-CW05 450,349 478,929 - (28,580) FDERP-AF-MOWRAM-CW03a 223,683 268,165 - (44,482)

Total 6,061,657 6,061,657 - 0

GRAND TOTAL 63,021,741 32,568,041 - 33,552,473

Name & Address

FDERP-AF

39

Appendix 4: FDERP-AF subproject maps

flood damage emergency reconstruction project - additional...

Documents