florida keys aqueduct authority - fkaa, fl

Note: The Board of Directors does allow time for comments from the public, who have completed sign-in cards, on any Agenda Item

or any specific areas of concern. Individuals will be allotted 3 minutes to make presentation. Representatives from established groups

will be allotted 5 minutes to make presentation.

FLORIDA KEYS AQUEDUCT AUTHORITY

BOARD OF DIRECTORS’ MEETING

Open to the Public

Marathon County Commission Chamber2nd Floor

2798 Overseas Highway

Marathon, Florida 33050

Tuesday, January 28, 2020

10:30 a.m.

REGULAR MEETING AGENDA INVOCATION

PLEDGE OF ALLEGIANCE

EMPLOYEE AWARDS

Daniel Hill: 15 Years of Service

FKAA BOARD ORGANIZATION: Election of Officers

APPROVAL OF MINUTES: December 18, 2019 Regular Board Meeting

ADDITIONS/DELETIONS TO AGENDA

ACCEPTANCE OF AGENDA

CONSENT AGENDA ITEMS

OFFICE OF COUNSEL

1. OOC – 01. Consideration to approve payment to Bryant, Miller & Olive for professional

services rendered and expenses incurred for the month of December 2019

regarding Environmental Operational Permit for the injection for the wells issued

by Department of Environmental Protection to the Authority ($750.00)


FKAA Agenda – January 28, 2020


regarding negotiation with Kennedy Center Condominium Association (KCCA)

($780.00)



regarding Sands Property and FKAA pipeline in Islamorada ($7,694.12)



regarding defense of declaratory judgment, Maschal vs. FKAA and Monroe

County ($120.00 Monroe County)

DIVISION OF UTILITY OPERATIONS

5. DUO – 01. Consideration to approve CH2M Hill contract CH4-20. This contract consists of

assistance with replacing the existing SCADA PC’s and updating all software to

currently supported versions ($69,290.00)

6. DUO – 02. Consideration to approve CH2M Hill contract. This contract consists of

assistance in updating the firmware on the existing SCADA PLC’s ($84,896.00)

7. DUO – 03. Consideration to approve the award of IFB-0004-20 for the purchase of valves,

pipe, MJ fittings and associated parts to Ferguson Waterworks for water

construction activities related to FKAA Project #2349-18- Simonton Street Water

Main upgrade (not to exceed $53,431.00)

REGULAR AGENDA ITEMS

EXECUTIVE DEPARTMENT

EO – 01. Executive Director’s Report

• Key Haven Property

• Administration Building Update

• Public Events & Programs Update

OFFICE OF COUNSEL

OOC – 01. Consideration to approve payment for Baker, Donelson, Bearman, Caldwell &

Berkowitz, PC to provide legal representation for FEMA denials and appeals for

Hurricane Irma reimbursement to the Authority. Professional services rendered

and expenses incurred for the month of November 2019 ($10,195.50)

OOC – 02. Consideration to approve payment for Baker, Donelson, Bearman, Caldwell &

Berkowitz, PC to provide legal representation for FEMA denials and appeals for

Hurricane Irma reimbursement to the Authority. Professional services rendered

and expenses incurred for the month of December 2019 ($2,346.00)

OOC – 03. Discuss and consider action on the new Joe Pinder Administration Building

FKAA Agenda – January 28, 2020

DIVISION OF ADMINISTRATION

DOA – 01. Summary of Financial Information for October 2019 through December 2019

DIVISION OF UTILITY OPERATIONS

DUO – 01. Status Report on Capital Improvement Program (CIP) Projects

DUO – 02. Consideration to approve the purchase of stainless-steel stuffing boxes for the

five (5) high service pumps at the J. Robert Dean WTP from Sulzer Pumps, Inc.

sole source for OEM parts ($39,599.68)

DUO – 03. Consideration to approve the purchase of an upgrade of the existing generator

synchronization controls at the Florida City WTP from Governor Control

Systems Inc. (estimated amount of $179,000.00)

DUO – 04. Consideration to approve the purchase of a spray system for the Sludge

Thickener Tank at the J. Robert Dean WTP, from Rebuild-It Services Group,

LLC, sole source for OEM Dorr-Oliver ($42,217.00)

BOARD OF DIRECTORS

BOD – 01. Board of Directors Discussion

MINUTES OF REGULAR MEETING

OF THE

BOARD OF DIRECTORS


HELD ON

DECEMBER 18, 2019

KEY WEST DOUBLETREE RESORT 3990 SOUTH ROOSEVELT BLVD.

KEY WEST, FLORIDA 33040

10:30 A.M.

The following MEMBERS were present:

J. Robert Dean ............ Chairman Richard J. Toppino ......... Vice-Chairman David C. Ritz ............. Secretary/Treasurer

Thomas G. Walker .... . . ... Executive Director Kerry Shelby .............. Deputy Executive Director Robert T. Feldman ..... . .. . General Counsel Timothy Esquinaldo. . . . . ... Internal Auditor

A LIST OF ATTENDANCE IS RETAINED WITH THE PERMANENT RECORD OF THIS MEETING.

FKAA Board Minutes December 18, 2019 Page 2

REGULAR MEETING

Chairman Dean called the Regular Meeting to order at 10:30 a.m.

Pam Albury presented the invocation and Chairman Dean led the Pledge of Allegiance.

EMPLOYEE A WARDS

SERVICE AW ARDS

Dana Vega- Field Supervisor, Customer Service Division- Key West, 15 Years of Service

Marnie Walterson- Distribution Design Supervisor, Engineering Department - Key West, 15 Years of Service

Brian Rodriguez- Water Demand & Loss Programs Supervisor, Engineering Department - Key West, 30 Years of Service

Debbie Niles- Field Office Clerical Assistant, Operation Department - Key Largo, 30 Years of Service

Carla Southcott- Records Data Entry Clerk, Administration Department - Key West, 35 Years of Service

Freddie Guieb- Field Representative, Customer Service Division- Key West, 40 Years of Service

EMPLOYEE OF THE QUARTER

Kim Judge - Engineering Tech., Engineering Department - Key West, 7 Years of Service

RETIREMENT

Tom Morgan - Manager of Water Operations- 28 Years of Service

APPROVAL OF MINUTES

On motion of Mr. Toppino, seconded by Mr. Ritz, the Board unanimously approved the Minutes of a Regular Board Meeting held on December 18, 2019 as presented.

APPROVAL OF AGENDA

By consensus, the Board unanimously approved the Agenda as presented.


CONSENT AGENDA ITEMS

On motion of Mr. Ritz, seconded by Mr. Toppino, the Board unanimously approved the following items by Consent:

1. OOC- 01. Approval of payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of November 2019 regarding Sands Property and FKAA pipeline in Islamorada ($1 ,650.00)

2. OOC - 02. Approval of payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of November 2019 regarding Environmental Operational Permit for the injection for the wells issued by Department of Environmental Protection to the Authority ($810.00)

3. OOC - 03. Approval of payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of November 2019 regarding defense of declaratory judgement, Maschal vs FKAA and Monroe County ($4,866.04 Monroe County)

4. DOA - 01. Approval of 1-year contract with Design Lab, Inc. (T-Shirts and Bottoms) for an estimated amount of $39,507.00 and Unimex Corp. (Polos and Cardigans) for an estimated amount of $17,100.00 ($56,607.00)

5. DUO - 01. Approval of contract to Park Coastal Surveying for the Islamorada Transmission Main Replacement Project #1163-18 ($62,414.50)

6. DUO - 02. Approval of final Change Order No. 2 in the credit amount of $10,295.70 and final payment to 3rd Generation Plumbing, Inc. for on-site Wastewater Nutrient Reduction Systems Project #4029-09 ($1,000.)

7. DUO - 03. Approval of award Bid #FKAA-IFB-003-20, two-year contract for the removal of lime sludge from the J. Robert Dean WTP to Galfare Construction and Land Design Inc. at a cost of $3.10 per cubic yard ($93,000.00)

REGULAR AGENDA ITEMS

EXECUTIVE DEPARTMENT

EO-01. EXECUTIVE DIRECTOR'S REPORT

The Board accepted the Executive Director's Report with additional comments as presented.

Wastewater Service Connections


Mr. Walker reported on the significance of higher flows at the Big Coppitt wastewater treatment plant are a result of King tides and intense rain events. Mr. Walker explained that staff has determined that excessive groundwater and stormwater are entering the collection systems through private property service laterals, primarily from properties identified on Key Haven and Big Coppitt. He advised that additional volume of liquid utilizes capacity of the collection, treatment and disposal systems. He further explained that pipes that are cracked and failing can also allow sewage to leak into the ground during dry conditions, causing health and environmental consequences.

Mr. Walker explained that properties that negatively impact our system have been identified by smoke testing and filming the service lines. Mr. Walker reported that the lines are under private ownership and responsibility, and is necessary for the property owners to repair or replace their lateral pipe. He advised that at this time, 42 properties have been identified with cross connections or failing pipes. Mr. Walker advised that letters have been prepared to be sent to the owners in January 2020 with a 75-day timeline to remedy the existing problem.

Emergency Water Treatment Plant (WTP) at Stock Island

Mr. Walker reported that Stock Island WTP project has gained interest from State and Federal agencies for potential funding. He explained that although the design of the treatment system has not moved forward staff intends to utilize the existing Design/Build contract with Wharton-Smith and Carollo Engineers to design and construct a new RO WTP with a base capacity of 2 MGD and potential to expand to 4 MGD, depending upon costs and potential for grant funding.

Drinking Water System Interconnects within Miami-Dade County

Mr. Walker reported that the J. Robert Dean WTP in Florida City has a combined capacity of 30 MGD; 24 MGD of lime softening and 6 MGD of RO treatment. He explained the lime softening system is limited by SFWMD permit to 17.8 MGD during dry season and low groundwater conditions. This has resulted in having 6 MGD of treatment capacity assets left unavailable to FKAA.

Mr. Walker advised that Miami-Dade Water and Sewer Department (WASD) has the need for a better water supply to service customers within southern Miami-Dade County. He further advised that both Homestead and Florida City have limited water supply and their wellfields are more vulnerable to saltwater intrusion than FKAA' s wellfields.

Mr. Walker reported that the South Florida Water Management (SFWMD) has developed the comprehensive "Lower East Coast Water Supply Plan Update, 2018". He explained that within this plan, SFWMD recommends collaborative actions between our utilities for future needs and an amendment to our Charter will be required if it appears feasible to sell water beyond certain limits in Miami-Dade County. ·

Recent and Future Public Involvement and Events


Mr. Walker reported that the Authority continues to provide important and timely information to our customers through numerous gateways and media outlets. Mr. Walker provided a summary of recent and upcoming activities.

Organizational Changes to Provide Efficiencies and Prospects

Mr. Walker reported on organizational changes including changes that are under consideration. Mr. Walker advised that a meeting regarding the Authority's Strategic Plan and the proposed changes can be scheduled if the Board is inclined.

OFFICE OF COUNSEL

OOC-01. GENERAL COUNSEL'S REPORT

GS Crum Holdings, LLC vs FKAA

Mr. Feldman updated the Board on a new lawsuit regarding a matter that the Authority has been negotiating for the last three years. He explained that GS Crum Holdings, LLC contends that FKAA transmission pipeline is on real property owned by them. Mr. Feldman further explained the contentions are that they are entitled to damages caused by FKAA physical taking of their property without just compensation in violation of the constitutions of the State of Florida and 42 U.S.C. Section 1983 was filed on October 23, 2019, Defendant was served on October 30, 2019.

• Notice of Appearance of Co-Counsel filed on November 21, 2019. • Defendant's Motion to Dismiss for Failure to State a Cause of Action was filed on

December 9, 2019. • Notice of Hearing was filed on December 9th to be scheduled on December 18, 2019 at

the Plantation Court House at 11 :00 a.m.

OOC-02. APPROVAL OF PAYMENT FOR BAKER, DONELSON, BEARMAN, CALDWELL & BERKOWITZ, PC TO PROVIDE LEGAL REPRESENTATION FOR FEMA DENIALS AND APPEALS FOR HURRICANE IRMA REIMBURSEMENT TO

THE AUTHORITY. PROFESSIONAL SERVICES RENDERED AND EXPENSES INCURRED FOR THE MONTH OF OCTOBER 2019 ($8,369.02)

On recommendation of Mr. Feldman and motion of Mr. Toppino, seconded by Mr. Ritz, the Board approved payment to Baker, Donelson, Bearman, Caldwell & Berkowitz, PC to provide legal representation for FEMA denials and appeals for Hurricane Irma reimbursement to the Authority. Professional services rendered and expenses incurred for the month of October 2019 in the amount of $8,369.02.

OOC-03. DISCUSS AND CONSIDER ACTION ON THE NEW JOE PINDER ADMINISTRATION BUILDING

FKAA Board Minutes December 18, 2019 Page6

Mr. Feldman reported that staff continues to work closely with the KCCA attorney. Mr. Feldman reported that the Authority has presented an offer and that the KCCA has counteroff ered and negotiations continue.

Mr. Ritz advised that staff should look at other building site options. Mr. Feldman advised that staff is looking at all options.

Mr. Toppino advised that if Charley Toppino & Sons, Inc. were to enter into a subcontracting agreement on the construction of the new building he would recuse himself from all building discussion. He added that in the interim he agrees with Mr. Ritz, that staff should be looking at other options.

DIVISION OF ADMINISTRATION

DOA-01. SUMMARY OF FINANCIAL INFORMATION OCTOBER 2019 THROUGH NOVEMBER 2019

Mr. Shelby reported on the first two months into the fiscal year stating that October had a fast start with revenue followed by November leveling off. Mr. Shelby reported that a half million has been expended on capital projects two months into the fiscal year and $13.5 million in unreserved money is available for future projects.

DIVISION OF UTILITY OPERA TIO NS

DUO-01. MONTHLY STATUS REPORT ON ALL CURRENT CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS

Mr. Walker presented key project highlights as follows:

- Sombrero Road Distribution Replacement: 99% project completion - C-905 Transmission Replacement: 97% project completion - Stock Island Pump Station: 5% project completion

DUO-02. APPROVAL OF THE PURCHASE OF THREE 20-INCH CHECK VALVES FOR THE LONG KEY PUMP STATION FROM FLUID CONTROL SPECIALTIES,

INC. ($124,644.00)

On recommendation of Mr. Walker and motion of Mr. Ritz, seconded by Mr. Toppino, the Board approved the purchase of three 20-inch check valves for the Long Key Pump Station from Fluid Control Specialties, Inc. in the amount of $124,644.00.


Attest:

BOARD OF DIRECTORS

BOD-01. APPROVAL OF FKAA BOARD MEETING SCHEDULE FOR 2020 {SPONSOR: J. ROBERT DEAN)

By consensus, the Board approved the Board Meeting Schedule for 2020 as presented.

BOD-02. BOARD OF DIRECTORS DISCUSSION

Chairman Dean allowed time for several people from the public to speak.

ADJOURNMENT

With there being no further business, the meeting was adjourned at 11 :35 a.m.

***********************************************


By: __________ _ J. Robert Dean, Chairman

David C. Ritz, Secretary/Treasurer


BOARD MEMBERS

J. Robert Dean Richard J. Toppino David Ritz

FKAA STAFF

Thomas G. Walker Timothy Esquinaldo Kerry Shelby Jolynn Reynolds Robert T. Feldman Julie Cheon Lynese Mariscal Cindy Kondziela Ashley Roberts Lauren Wells Amanda Malott Melissa McLaughlin Jim Lewanski David Hackworth Sotey Jackson Jessica Anderson Olivia Reyes

MEMBERS OF THE PUBLIC

John Sweeting (Union Rep.) Kent Nelson Dawn Nelson Rob O'Neal John O'Neal Gregory Lloyd Tony Elitcher Jacques Mulder Jeff W enstock Maria Jones Ricardo &Rafael Frias Tom Pope Gavin Scarbrough

ATTENDANCE

Bryan O'Berry Debbie Niles Pam Albury Randy Acevedo Rosa Pujol Maghan Barber Mairim Perez Venda Storr Zayli Mayor Diancy Fundora Crystal Cates Elka Garcia Tom Morgan Peter Gomez Christine Malsheimer Melinda Rodriguez Danielle Mendez

BOARD OF DIRECTORS, FLORIDA KEYS AQUEDUCT AUTHORITY AGENDA ITEM SUMMARY

AGENDA ITEM: OOC-0/ TAB: I CONSENT: ~ REGULAR: 0

MEETING DATE: January 2j, 2020 DIVISION: OFFICE OF COUNSEL

AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of December 2019 Regarding Environmental Operational Permit for the injection for the wells Issued by Department of Environmental Protection to the Authority in the amount of $750.00.

ITEM BACKGROUND: This law firm, under primary consultation of Frederick J. Springer, is representing the Authority environmental operational permits issued by the Florida Department of Environmental Protection to the Florida Keys Aqueduct Authority.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS:

STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of November 2019 regarding environmental operational permit Issued by Department of Environmental Protection to the Authority in the amount of $750.00.

SUPPLEMENTAL INFORMATION: Total payments made to Bryant, Miller & Olive including the current invoice is $4,500.00.

DOCUMENTATION: Included: • Cost to FKAA: $ ___ 1~s=o=.o~o_ Cost to Others: $ ____ _

Total Cost: $ __ 7.:....;:5=0=.0=-0-

DEPARTMENT:

To-Follow: D BUDGETED:

Not Required:

YesD •

NoO

DIVISION DEPUTY EXECUTIVE DIRECT°i!ROVAL:

Reviewed by: Internal Auditor General Counsel: Executive Director L£' -"--'--- >

BOARD ACTION:

Approved: D Tabled: 0 Disapproved: D Recommendation Revised: D

Comments: _____________________________ _

Date: __________ _ Recording Clerk: ____________ _

Bryant - M1ller----------

Olive

Florida Keys Aqueduct Authority Robert T. Feldman, General Counsel 1100 Kennedy Drive

Invoice Date: Invoice No.

Client No.

Key West, Florida 33040

12/03/2019 FJS

12/19/2019 FJS

12/20/2019 FJS

12/31/2019

For professional services rendered and expenses incurred regarding challenges to 2019 permits for the Cudjoe Regional Wastewater System

Statement of Legal Services

Review revised permit; telephone conference with C. Balkany; prepare correspondence to K. Nelson

Receive and review correspondence from J. Edelstein to J. Haberfeld; prepare correspondence to T. Walker

Telephone conference with C. Zimmer and other DEP representatives and T. Walker and other FKAA representatives regarding permit issues; prepare follow-up correspondence to T. Walker with historical materials to put issues in context

Current Services

Timekeeper

Frederick J. Springer

Recapitulation

Hours

2.50

Payments

Payment Check 067022 Invoice 71008

Total Current Work

Previous Balance Due

Balance Due

Rate

$300.00

Total

$750.00

January 9, 2020 71203

25047.036

Hours

0.50

0.40

1.60

2.50

810.00

810.00

$750.00

$750.00

$0.00

$750.00

Invoice Date: Florida Keys Aqueduct Authority Invoice No.

Client No.

Please Reference Client Number On Checks And Wire Transfers

Mail Checks to: 101 North Monroe Street, Suite 900

Tallahassee, FL 32301 850-222-8611 FEIN 59-1315801

Send wire transfers to Capital City Bank, ABA #063100688 for credit to Bryant Miller Olive, Account #2132834901

Thank you for your business

January 09, 2020 71203

25047.036

Page:2


AGENDA ITEM: ooc -D.l TAB: CONSENT: ~ REGULAR: f]

MEETING DATE: January 2j, 2020 DIVISION: Office of Counsel

AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of December 2019 Regarding negotiations with Kennedy Center Condominium Association (KCCA) in the amount of $780.00.

ITEM BACKGROUND: This law firm, under primary consultation of Frederick J. Springer has been consulting with FKAA concerning its offer and legal standing with the KCCA construction of the Joe Pinder Administration Building.


STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month of December 2019 Regarding negotiations with Kennedy Center Condominium Association (KCCA) in the amount of $780.00.

SUPPLEMENTAL INFORMATION: Total payments made to Bryant, Miller & Olive including the current invoice is $780.00

DOCUMENTATION: Included: • To-Follow: • Not Required: • Cost to FKAA: $ 780.00 BUDGETED: YesD NoO Cost to Others: $ Total Cost: $ 780.00

DEPARTMENT: __________ DEPARTMENT MANAGER APPROVAL:

DIVISIONDEPUTYEXECUTIVEDIRECTORAPP OVAL: ~ 1-g:~ Reviewed by: Internal Auditor-~ .___ General Counsel: (R:rf Executive Director .-2'£

BOARD ACTION:


Comments: _____________________________ _


Brxant - M1ller----------

Olive



Client No. Key West, Florida 33040

12/24/2019 FJS

For professional services rendered as Special Counsel in connection with negotiations with Kennedy Center Condominiums to facilitate construction of Joe Pinder Administration Building


Review material provided by B. Feldman and create timeline of key events and issues

Current Services

Timekeeper

Frederick J. Springer

Total Current Work


Balance Due

Recapitulation

Hours Rate

2.60 $300.00

Total

$780.00






Hours

2.60

2.60

January 9, 2020 71204

25047.037

$780.00

$780.00

$0.00

$780.00

Page: 1


AGENDA ITEM: OOC- OJ TAB: J CONSENT: [X] REGULAR: 0

DIVISION: OFFICE OF COUNSEL MEETING DATE: January 2g, 2020

AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of December 2019 Regarding Sands Property and FKAA pipeline in lslamorada in the amount of $7,694.12.

ITEM BACKGROUND: This law firm, under primary consultation of Frederick J. Springer, is representing the Authority in the dispute that FKAA does not have an easement to utilize any part of this property where our pipeline is located.


STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month December 2019 regarding Sands Property and FKAA pipeline in lslamorada in the amount of $7,694.12.

SUPPLEMENTAL INFORMATION:

DOCUMENTATION: Included: CK] To-Follow: • Not Required: D Cost to FKAA: $ 7,694.12 BUDGETED: Yes D No D Cost to Others: $ Total Cost: $ 7,694.12

DEPARTMENT DIRECTOR APPROVAL: __ -1!:,1:.U,1!~~'-t-~~-.a!:::..!~~===----

Revlewed by: Internal Auditor: -#-- General Counsel 4'U+--=-- Executive Director: ~ 7

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: o

Comments: _____________________________ _


Brr,ant - M1ller----------

Olive

Florida Keys Aqueduct Authority Robert T. Feldman, General Counsel 1100 Kennedy Drive Key West, Florida 33040


Client No.

For professional services rendered in connection with the Sands Property Dispute

Monroe County, Florida


12/04/2019 EWN Revise/edit draft answer and affirmative defenses; email correspondence with B. Feldman regarding the same

January 10, 2020 71220

25047.025

Hours

2.90

12/06/2019 EWN Conduct legal research regarding affirmative defenses; conduct 5.40 legal research regarding potential for filing motion to dismiss based on new First DCA case; begin to prepare motion to dismiss; telephone conference with B. Feldman regarding the same

12/06/2019 PKM Conference with F. Springer regarding title search; research 0.80 property appraiser's records; forward information to F. Springer and E. Neiberger for confirmation

12/09/2019 EWN Continue to conduct legal research and continue to prepare motion 3.10 to dismiss; finalize and file the same

12/09/2019 PKM Order property report; follow up communications with E. 0.50 Neiberger regarding expected completion date

12/17/2019 EWN Prepare bench book for hearing on motion to dismiss; review case 3.20 law sent by opposing counsel in opposition to motion; prepare for hearing

12/18/2019 EWN Travel to and from Plantation Key Courthouse for hearing on 6.40 motion to dismiss (billed at half-rate; see courtesy discount)

12/18/2019 EWN Prepare for and appear for hearing on motion to dismiss 3.20

12/18/2019 PKM Email communications with title examiner regarding scope of 0.20 search; telephone conference with E. Neiberger regarding same


Client No.

January 10, 2020 71220

25047.025

12/19/2019 EWN Review and analysis of documents produced by FKAA to plaintiff 3.30 in response to public records request; prepare outline regarding the same; legal research and analysis regarding effect of prior FDOT dispute; review proposed order on motion to dismiss; email correspondence with opposing counsel regarding the same

12/20/2019 EWN Review order on motion to dismiss and deadline for filing answer 0.20

12/30/2019 PKM Follow up with E. Neiberger regarding communication with title 0.10

12/31/2019

examiner

Current Services

Courtesy Discount:

Net Fees after Billing Adjustment

Recapitulation

Timekeeper

Pamela K. McCrary

Elizabeth W. Neiberger

Travel expenses

Westlaw research

Thru 12/31/2019

Payments

Hours Rate

1.60 $100.00

27.70 $300.00

Expenses Incurred

Payment Check 067022 lnvoice 71009

Total Current Work


Balance Due

Total

$160.00

$8,310.00

29.30

1,650.00

1,650.00

$8,470.00

(960.00)

$7,510.00

148.48

35.64

$184.12

$7,694.12

$0.00

$7,694.12

Page:2


Client No.



Tallahassee,FL 32301 850-222-8611 FEIN 59-1315801



January 10, 2020 71220

25047.025

Page:3

Bryant Miller Olive P.A. Listing

Date Prof Matter ID/Client Sort Activity Component Units Price Value Ext. Matter Description Code Task Code Amt. Narrative

Component: T

12/18/2019 25047.025/ Florida Keys Aqueduct T 1.00 148.48 148.48 148.48 Authority Sands Property Dispute (old Stateroad 4A) Check issued to: Ellie Neiberger for travel to Plantation Key, FL on 12/18/19

Component: T 1.00 148.48 148.48 Component: West

11/30/2019 25047.025/ Florida Keys Aqueduct West 1.00 35.64 35.64 35.64 Authority Sands Property Dispute (old Stateroad 4A) Check issued to: Thomson Reuters -West for WestLaw Research

Component: West 1.00 35.64 35.64

Grand Total: 2.00 $184.12 $184.12

1/ 10/2020 2:08:31 PM Page I of I

r ..... .. ......_-1

Expense Report 2019 - 6 2020 Employee Name: Ellie Neiberger Date( s} ofTravel: 12/18/19

Destination: Plantation Key, FL Reason for Travel: Hearing on Motion to Dismiss

Client#: 2504 7 .025 Client Name: Florida Keys Aqueduct Authority

Description of Expenditure Amount to be Reimbursed Notes: Top portion for 1 client only. When splitting costs between clients,

Air Fare complete top portion of form and show splits on bottom portion.

Car Rental Tape receipts to a sheet of paper (Being careful not to put tape over the 1-----------1------------1 writing on thermal paper) Meal Receipts must list names of all people

Gas 1-----------1------------1 attending meal. Mail form with original receipts to Accounting.

Hotel Charges Total Expenses

Hotel Meals

Direct Charges Hotels Travel Total: $148.48

Milea e .58 Mile 256.00 Total: $148.48 Meals Total: $0.00

* Charged@ $0.445 per mil'F-------------1'------------------1

Total Due to Employee: $148.48

J---l-<1.U---------1------------l Total Billable to Client:

Client Number

Destination/Reason for Travel

Client#:

Multiple Client Expense Section

Client#: Client#: Client#:

Description of Expenditure Amount to be Reimbursed Amount to be Reimbursed Amount to be Reimbursed Arriount to be Reimbursed

Air Fare

Car Rental

Gas

Hotel Charges

Hotel Meals

Direct Charges Hotels

Mileage .58 Mile

Meals*

Parking

Taxi

Tips

Tolls

Miscellaneous

Travel Total:

Meals Total:

Total Due to Each Client

$0.00

$0.00

$0.00

Total Client Expenses: $0.00

Total Due to Employe~: $0.00

Total: $0.00 Total: $0.00 Total: $0.00 Total: $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

Prepared by: EWN

Date: 117/20

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Puri:,se or Renc:n HOl..t cf l.ltahfcr Frt Oltm (Uamt of Con•c~n:e) OtPlrna"C Clan tt/.t;tUJ

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f'lorida Keys Aqueduct Autho ity M

(I !caring on Motion to Dismiss) M

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I I Billable Amount Bill Total % Billable Contract Amount Total Amount Billable to Clients

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- ·-

Bill amt oer clien1 Bill Total % Billable ~ aunt Total amount oer client 1 Client# initials 1,384.00 241,320.64 0.0057 621.4 $ 35.64 25047.025 fjs

- - - - - -

THOMSON REUTERS TIIE RATES USED TO CALCULATE CLIENT/REFERENCE CHARGES HAVE BEEN DESIGNATED BY SUBSCRIBER OR ARE BASED ON RETAIL RATES SUBSCRIBER AGREES NOT TO DISSEMINATE THIS REPORT TO ANY THIRD PARTY OR TO REPRESENT THE CHARGES AS ACTUAL ONLINE CHARGES.

,\CCT# 10003731911 BRYANT M ILLER & OLIVE l'A TAI.I.Al IASSEE. FL 32301-15-16

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ACCT# 10003731911 BRYANT MILi.ER & OLIVE PA TALLAHASSEE. FL 32301-1546

CLIENT/REFERENCE

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PAGE 10

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11


AGENDA ITEM: OOC- O'{ TAB: 1/ CONSENT: [Kl REGULAR: 0

DIVISION: OFFICE OF COUNSEL

MEETING DATE: January 2S, 2020

AGENDA TITLE: Consideration to Approve Payment to Bryant, Miller & Olive for Professional Services Rendered and Expenses Incurred for the month of December 2019 Regarding Defense of declaratory judgement, Maschal v FKAA and Monroe County ($120.00 Monroe County)

ITEM BACKGROUND: This law firm, under primary consultation of Frederick J . Springer, is representing the Authority in the defense of a declaratory judgement, Maschal v FKAA and Monroe County. The cost of these legal services will be reimbursed to the Authority by Monroe County as part of the Cudjoe Regional Wastewater System Project.


STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Bryant, Miller & Olive for professional services rendered and expenses incurred for the month December 2019 regarding defense of declaratory judgement, Maschal v FKAA and Monroe County in the amount of ($120.00 Monroe County)

SUPPLEMENTAL INFORMATION: Total payments made to Bryant, Miller & Olive including the current Invoice is $13,086.04.

DOCUMENTATION: Included:

Cost to FKAA: $ ____ _

Cost to Others: $ 120.00 -----$ 120.00 --- --


Not Required:

Yes D •

No •

DEPARTMENT DIRECTOR APPROVAL: __ ~ ~ ='-"'"--''-f--1-~-~___:_ ________ _

Reviewed by: Internal Auditor: -I-- General Counsel: -~~ Executive Director: ,2'$

BOARD ACTION:

Approved: o Tabled: D Disapproved: • Recommendation Revised: •

Comments: _____________________________ _


Brxant - M1ller----------

Olive



Client No. Key West, Florida 33040

For professional services rendered and expenses incurred regarding Defense of Maschal v. Monroe County and FKAA, Case No. 19-186


12/17/2019 EWN Review and analysis of order granting motion to dismiss

Current Services

12/31/2019

Recapitulation

Timekeeper Hours Rate

Elizabeth W. Neiberger 0.40 $300.00

Payments

Payment Check 067022 Invoice 71021

Total Current Work


Balance Due

Total

$120.00

January 10, 2020 71216

25047.034

Hours

0.40

0.40

4,866.04

4,866.04

$120.00

$120.00

$0.00

$120.00


Client No.






January 10, 2020 71216

25047.034

Page: 2


AGENDA ITEM: OUO-OI TAB: CONSENT: r.] REGULAR: 0

MEETING DATE: January 23, 2020 DIVISION: Utility Operations

AGENDA TITLE:

Consideration to approve CH2M Hill contract CH4-20 in the amount of $69,290.00. This contract consists of assistance with replacing the existing SCADA PC's and updating all software to currently supported versions.

ITEM BACKGROUND:

FKAA desires that CH2M Hill provides overall project planning, management, coordination, project instructions, quality control reviews, and the day to day administrative tasks required.


NIA

STAFF RECOMMENDATION (MOTION):

Board of Directors approve CH2M Hill contract CH4-20 in the amount of $69,290.00.


- Funds were budgeted in the 2020 budget. - CH4-20 contract and supporting documentation attached.


Cost to FKAA: $ 69,290.00 Cost to Others: $ ____ _

Total Cost: $ 69,290.00

DEPARTMENT: Water Operations


Not Required:

Yes~

DEPARTMENT MANAGER APPROVAL:

DIVISION DEPUTY EXECUTIVE DIRECTOR PROVAL: _____________ _

• No •

Geraa O:wsel: /([F Executive Director:~

BOARD ACTION:

Approved: • Tabled: D Disapproved: • Recommendation Revised: •

Comments:. _____________________________ _


EXHIBIT A Contract CH 4-20 FKAA Project No.

Florida Keys Aqueduct Authority SCADA System Software Updates

Date:

Contract:

FKAA Project Number:

For Consulting Services:

Title:

December 6, 2019

CH 4-20

NIA

Technical Services

SCAD A System Software Updates

I. Project Description FKAA desires that CONSULTANT provide assistance with replacing the existing SCADA PCs and updating all software to currently supported versions.

II. Scope of Services The following is a description of the scope of services associated with this contract:

Task A. Preparation Activities Architecture Meeting:

Conduct a one day workshop with FKAA Technical Services Staff including IT, InSource Solutions and CONSULTANT to evaluate the current architecture, future needs and to determine any modifications needed to the architecture to support the future needs. Prior to the meeting CONSULTANT will review the following software to determine latest versions available that will support the Windows OS installed: 1) Unity 2) Vijeo 3) W onderware In Touch 4) Historian Client 5) Historian 6) DASMBTCP or other MODBUS Ethernet driver 7) ACP Thin Manager

Documentation Architecture Drawing Following the Architecture meeting a draft Architecture Drawings in Visio will be developed and used for the basis of deployment. Once all the upgrades are completed the architecture drawing will be finalized and provided to the FKAA.

Wonderware Installation guide While installing software and setting up the PCs the process will be documented and an installation guide will be developed that will provide a step by step procedure for creating a new "Wonderware" PC.

SCADA PC Setup CONSULTANT will install the latest version of In Touch software and configure each machine as a replacement for the current SCAD A PCs. Specific software to be installed include Wonderware Intouch, MODBUS Ethernet communication driver, Historian Client, Historian Store and Forward and Licensing. PCs to be replaced are:

I) Stock Island Distribution 2) Stock Island Wastewater 3) Stock Island Backpump 4) Stock Island RO 5) Big Coppitt Wastewater 6) Cudjoe Plant 7) Cudjoe Combined Wastewater 8) Ramrod Booster Station 9) Marathon Booster Station 10) Marathon RO 11) Duck Key 12) Long Key Booster Station 13) Key Largo Booster Station 14) Pipeline Control 15) Florida City WTP 16) Florida City RO

Project Coordination, Estimating, and Quality Assurance and Quality Control. Provide overall project planning, management, coordination, project instructions, quality control reviews, and the day-to-day administrative tasks required for the project.

Task B. Field Activities SCADA Server Setup

CONSULTANT will upgrade the existing server installation for the software located on each. Virtual machine software and Server software will be upgraded by FKAA. Specific software to be upgraded on the Severs are:

1. Key West SCAD A Server - Sever2012 R2 a. W onderware In touch

i. Upgrade all In Touch Applications to new version b. Licensing c. ACP Thin Manager d. IO Drivers

2. Florida City SCADA Server - Sever2012 R2 a. Wonderware Intouch b. Licensing c. ACP Thin Manager d. IO Drivers

3. Engineering Server a. Update The following software to latest versions

i. Unity Pro ii. Vijeo Designer

4. Historian Server- Sever2012 R2 and SQL2014 a. Historian b. Historian Client Licensing Server

Deployment CONSULT ANT will work with the FKAA to develop a deployment plan. The initial basis will be to upgrade the Key West server first and then transition PCs starting at Stock Island and working toward Florida City. Once all the In Touch Servers and PCs have been upgraded, the Historian Server will be upgraded.

Verification As part of the deployment testing forms will be developed to track any installation issues. At a minimum testing will include the following:

1) While connected to the network

a) User Windows login

b) User W onderware login

2) While disconnected from the network

a) User Windows login

b) User W onderware login

3) Trending, license verification and server connection

4) Alarm Logging (local and database)

5) NAD (Network Application Development)

6) Historian Store and Forward

7) 1/0 drivers - Connectivity with appropriate PLCs

8) Time Sync

9) Additional items as needed

Ill. Assumptions In addition to the assumptions stated in Section II, Scope of Services, the following items are assumed:

1) FKAA IT department will assist with domain requirements including:

a) Upgrading or develop new VMs for all Servers

b) Replacing PCs as needed in Active Directory.

c) Managing domain user and PC policies

d) Time sync

2) FKAA IT department will install any non-SCADA software including operating systems, anti-virus and Microsoft Office components.

3) Meetings or workshops will be held in Florida City.

IV. Deliverables 1) Updated Wonderware Installation Guide

2) Architecture Drawings in Visio

V. Compensation Compensation for the labor and all expenses, estimated at $69,290.00 will be charged on a cost reimbursable basis in accordance with Article VII.A.2. A summary of the budget breakdown is provided as Attachment Al.

VI. Schedule 1. Architecture/Kick off meeting - 30 days from NTP

2. Draft Architecture drawing - 30 days from NTP

3. Initial PC setup - 30 days from PC delivery to Consultants office

4. Draft installation guide - 30 days from PC delivery to Consultants office

5. Installation - 90 days from Initial PC setup

6. Project completion - 8/1/2020

VII. Approval

Approved by:


Board Approved Date:. _ _____ _

Date: ____________ _

Tom G. Walker, PE, BCEE Executive Director

FKAA Project Manager

Jolynn Reynolds, P.E. Manager of Engineering

CH2M HILL Engineers, Inc.

Date: 12/16/19

Sirpa H Hall, P.E. Manager of Projects

Task Enalneer6

A Offlce/Conflourallon 64 1 Meellna 16 2 Drawlnas/Daslan 16 3 PC Setup 24 4 PM 8

B Field/ Install 136 1 Server Setup 56 2 Deployment 40 3 Verification 0 4 Contlnaencv 40

TOTAL CONTRACT FEE 200

Project Rates ($/hr) $210.82 1

EXHIBITA1 Contract No. CH 4-20

SCADA SOFTWARE UPDATES

Labor Classlflcatlon/Hours

Enaineer4 Technician 3 Editor Clerical Total Hours

80 16 0 8 168 16 32 24 16 56 40 64

8 16

40 0 0 0 176 56

40 80 0 0 0 40

120 16 8 344

$166.76 1 $94.09 1 $84.56 1 $76.23 1

I UIAL

TOTAL LABOR REIMBURSABLE TOTAL COSTS COSTS f$l COSTS ($\

$28,949 $700 $29,649 $6,041 $ 300 $6,341 $8,881 $ $8,881

$11,730 $ 400 $12,130 $2,296 $ $2,296

$35,342 $4,300 $39,642 $11,806 $ 1,300 $13,106 $15,103 $ 2,600 $17,703

$0 $ $0 $8,433 $ 400 $8,833

64,290 5,000 69,290


AGENDA ITEM: TAB: CONSENT: r.J REGULAR: 0

MEETING DATE: January 2$,2020 DIVISION: Utility Operations

AGENDA TITLE:

Consideration to approve CH2M Hill contract CHS-20 in the amount of $84,896.00. This contract consists of assistance in updating the firmware on the existing SCADA PLC's.

ITEM BACKGROUND:

FKAA desires that CH2M Hill provides overall project planning, management, coordination, project instructions, quality control reviews, and the day to day administrative tasks required.


N/A


Board of Directors approve CH2M Hill contract CHS-20 in the amount of $84,896.00.

SUPPLEMENT AL IN FORMATION:

- Funds were budgeted in the 2020 budget. - CHS-20 contract and supporting documentation attached.


Cost to FKAA: $ 84,896.00 Cost to Others: $ ____ _

Total Cost: $ 84,896.00



Not Required:

Yes 5:]


• No •

DIVISION DEPUTY EXECUTIVE DIREC~ PPROVAL,

Reviewed by: Internal Auditor. General Cou1se1: ~f F Executive Director.#-

BOARD ACTION:

Approved: D Tabled: D Disapproved: D Recommendation Revised: •

Comments: ·------------------------------

Date: __________ _ Recording Clerk:. ____________ _

EXHIBIT A Contract CH 5-20 FKAA Project No.

Florida Keys Aqueduct Authority SCADA System PLC Firmware Updates

Date:

Contract:

FKAA Project Number:

For Consulting Services:

Title:

January 8, 2020

CH 5-20

NIA

Technical Services

SCADA System PLC Firmware Updates

I. Project Description FKAA desires that CONSULTANT provide assistance with updating the firmware on the existing SCADA PLCs.

II. Scope of Services The following is a description of the scope of services associated with this contract:

Task A. Preparation Activities Coordination Meeting:

Conduct a one day workshop with FKAA Technical Services Staff, IT, and CONSULTANT to review the master IP list to develop the list of devices to be updates, review processes for upgrading and discuss overall project goals and challenges.

Deliverables

• Meeting agenda • Meeting minutes • Master list of sites and PLCs to be updated

Documentation Firmware upgrade guide Using spare and or development system equipment, develop a standard operating procedure guide to be used during the field updates. Develop a sequence of activities as

well as backup plans and procedures. Develop a process for backing up and restoring both the PLC logic as well as the PLC data files .

Deliverables

• SOP for firmware update • Sequence of events for site work • SOP for data backup and restore

Testing CONSULTANT will verify the firmware upgrade process as well as the backup and restoration of the PLC program and data files. At a minimum the following information will be verified both prior to and after the firmware update:

I. Firmware version

2. IP address and remote communication

3. PLC clock

4. PLC configured to auto start

5. Other items as identified in coordination meeting

6. PLC program backup

7. Data File backup

Deliverables

• Verification form to be used for site visits

Project Coordination, Estimating, and Quality Assurance and Quality Control. Provide overall project planning, management, coordination, project instructions, quality control reviews, and the day-to-day administrative tasks required for the project.

Task B. Field Activities Deployment

CONSULTANT will work with the FKAA to visit each location where there is a PLC and perform the firmware updates.

Assumptions

• Number of locations to visit is 45 • Number of PLCs to be updated is 100

Verification As part of the deployment verifications forms will be documented to verify PLC configuration both pre and post firmware updates.

Deliverables

• Completed verification forms

Ill. Assumptions In addition to the assumptions stated in Section II, Scope of Services, the following items are assumed:

1) Meetings or workshops will be held in Florida City.

2) CONSULTANT's consultation, review, configuration, or study (as applicable) of FKAA's software, hardware, products or systems (collectively "FKAA's System") in no way makes CONSULTANT responsible for the performance, operation or security of FKAA's System. CONSULTANT makes no warranty, whether expressed or implied, as to the viability or performance ofFKAA's System. Additionally, CONSULTANT cannot and does not provide any representation, warranty or guarantee that its services will ensure FKAA's System will not be vulnerable, susceptible or open to outside infiltration, exploitation, hacking or breach from third parties, outside entities or sources. FKAA is solely responsible for the security of FKAA's System and CONSULTANT' services do not in any way relieve FKAA of any responsibility for the protection, firewalling and/or overall security of FKAA's System.

IV. Deliverables 1) As identified in each section

V. Compensation Compensation for the Labor and Expenses of this Contract will be on a Lump Sum fee basis in the amount of $84,896 in accordance with Article VII.Al of the CONTRACT. A detailed compensation breakdown by Task is presented in Attachment Al.

VI. Schedule 1. Kick off meeting - 30 days from NTP

2. Documentation - 30 days from NTP

3. Office testing - 30 days from kickoff meeting

4. Field Work - scheduled 90 days from NTP

5. Project completion - 8/1/2020

VII. Approval

Approved by:


Board Approved Date: _______ _

Date:. _____________ _

Tom G. Walker, PE, BCEE Executive Director

FKAA Project Manager

Jolynn Reynolds, P.E. Manager of Engineering

CH2M HILL Engineers, Inc.

Date: __________ _

Sirpa Hall, P.E. Senior Business Vice President

Task Engineer 6

A Office/Conflauratlon 44 1 Meeting 16 2 Documentation 4 3 Testina 16 4 PM 8

B Field/Install 144 1 Server Setup 0 2 Oeolovmant & Verification 120 3 0 4 Contingency 24

TOTAL CONTRACT FEE 188

Project Rates ($/hr) $210.82 1

EXHIBIT A1 Contract No. CH 5-20

PLC FIRMWARE UPDATES

Labor Classification/Hours

Engineer 4 Technician 3 Editor Clerical Total Hours

56 0 0 8 108 16 32 24 0 28 16 32

8 16

144 0 0 0 288 0

120 240 0 0 24 48

200 8 396

$166.76 1 $94.09 1 $84.56 1 $76.23 1

,~,~-TOTAL LABOR REIMBURSABLE TOTAL COSTS

COSTS($) COSTS ($)

$19,224 $300 $19,524 $6,041 $ 300 $6.341 $4,846 $ $4,846 $6,041 $ $6,041 $2,296 $ $2,296

$54,372 $11,000 $65,372 $0 $ $0

$45,310 $ 10,000 $55,310 $0 $ $0

$9,062 $ 1,000 $10,062

73,596 11,300 84,896


AGENDA ITEM: DU0- O3 TAB: 7 CONSENT: ~ REGULAR: 0

MEETING DATE: January 2i, 2020 DIVISION: UTILITY OPERATIONS

AGENDA TITLE: Consideration to approve the award of IFB-0004-20 for the purchase of valves, pipe, MJ fittings and associated parts to Ferguson Waterworks for water construction activities related to FKAA Project #2349-18 - Simonton Street water Main Upgrade in the amount not-to-exceed of $53,431.

ITEM BACKGROUND: • The water main upgrade is on Simonton Street from Southard Street to Front Street and is being

performed by FKAA's In-house Construction Crew in cooperation with the City of Key West. • The IFB was advertised on December 27, 2019 in the newspaper as well as being published on the

FKAA's website and Demand Star.

• IFB bids were opened on January 9, 2020; Ferguson Waterworks was the lowest qualified bidder.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) Board approved the Capital Improvement Plan in the FY2020 Budget.

STAFF RECOMMENDATION (MOTION): Consideration to approve the award of IFB-0004-20 for the purchase of valves, pipe, MJ fittings and associated parts to Ferguson Waterworks for water construction activities related to FKAA Project #2349-18 - Simonton Street water Main Upgrade in the amount not-to-exceed of $53,431.

SUPPLEMENTAL INFORMATION: See attached.


Cost to FKAA: Cost to Others:

$ $

0 56,431

Total Cost: $ 56,431 ---~--

DEPARTMENT: Engineering


Not Required:

Yes [KJ

DEPARTMENT DIRECTOR APPROVAL:

• No •

General Counsel: a rE Executive Director:#-

BOARD ACTION:


Comments: _________________________________ _

Date: ___________ _ Recording Clerk: --------------

Florida Keys Aqueduct Authority p ~ 1100 Kennedy Drive _,.,(/ Key West, Florida 33040 d ~ Telephone (305) 296-2454 ~

www.fkaa.com ~\\, <; ~ e,

g»~\sn~~_,,-·· ~ £5)

MEMORANDUM

TO: Jolynn Reynolds, Manager of Engineering

FROM: David Jackson, Purchasing Manager

DATE: January 10, 2019

J. Robert Dean Chairman District 3

Richard J. Toppino Vice-Chairman District 2

David C. Ritz Secretary/Treasurer District 5

Antoinette M. Appell District 4

Cara Higgins District 1

Thomas G. Walker Executive Director

SUBJECT: FKAA-IFB-0004-20 Valves, Pipe, MJ Fittings and Associated Parts for Project 2349-18

Subject bid opening was conducted on January 9, 2020. This bid was advertised once in one newspaper, as well as being published on the Authority' s website, and Demand Star. Three bids were received, which are as follows:

Vendor Ferguson Waterworks

Core and Main LP Fortiline Waterworks

Total Cost $56,431.00 $63,755.22 $68,068.60

It is recommended that we award the bid to Ferguson Waterworks as the lowest qualified bidder for these products. Please see the attached bid tabulation for your review. Please ensure that a purchase order is generated upon acceptance of the recommendation.

ACCEPTED: ____ X _____ UNACCEPTED: ___ _____ Reason for Not

Jolynn Reynolds ;_~,.:'"._, ... :::,:;;~ Accepting Bid: _ _ ____ _____ - _ -__ ~_ -_-_ _ _____ ____ ___ _

General Counsel' s Signature (If Bid Not Accepted): ___ _______ _ ___ _

e ·d Sh t f IFB 0004 20 P I ee or . . f urchase o Pipe, Valves, MJ Fittings, for Proj 2349-18 Simonton St. Kev West Core& Main

Qty Description Ferguson Cost Extended Cost Extended Fortlllne Cost Extended ~,,..-,;;;, ...,..,.uu, 1.c;, oL.uc;OR•nf

CLASS 150; GASKET BELL EPOM; 1050 (20 FT LENGTHS ONLY) s 15.70 s 16,485.00 s 17.12 $ 17,976.00 s 15.25 s 16,165.00

....u.-v- I CK, ~_,.,. NL, v~• v,~ x MIP, EPDM GASKET, FORD# C 114•

25 «-=L; OR MUELLER# H 15"51- N; s 12.70 s 317.50 s 16.53 $ 413.25 s 18.50 $ 462.50 ,~- ,u<V"\..,.v'NL, m,c X

CTS, EPDM ONLY; FORD #F-1 101>+0 10 NL; MUELLER# H•15028-N; or $ 35.35 s 353.50 $ 46.06 $ 460.60 $ 42.75 $ 427.50

'"W' n, .~,. -~·-DARLING 81148-5 - REPAIR# 8009053

4 Y001 ONLY, SAFETY FLANGE, STEM, $ 275.00 $ 1,100.00 $ - $ - $ - s -rul'V\ril,-i>/\rc , .... ....... "'-' " "

KIT, S-11•• MUELL. CENTURIAN (A 6 301-07) ONLY, KITTO INCLUDE: (1) $ - $ - s 261.62 s 1,569.72 $ 325.00 s 1,950.00

NIPPLE, PVC, 2" x 12", SCH. 80, 10 SPEARS# 887-120, (USA ONLY). s 6.75 s 67.50 s 5.97 s 59.70 $ 7,00 $ 70.00

"c~ I t:K, ,i;iol"U"h'.ll,>• NL, .110 . 9", DOUBLE KEY VALVE PADLOCK

6 'MNGS, W/W, EPDM, FORD# V V •2- s 111.25 $ 667.50 s 113.60 s 681.60 s 105.45 s 632.70 l t:t:.,MJ, lL 'X lX ,l,; 1.1J JaUUI,

'MTHOUT ACCESSORY SET, ( MADE 6 IN USA ONLY) s 470.00 s 2,820.00 $ 485.90 s 2,915.40 s 475.75 s 2,854.50

lt:t: , MJ, 1"'- . XIS , l,; 1::,J, JJU UI,

'MTHOUT ACCESSORY SET, ( MADE 4 IN USA ONLY) $ 356.00 s 1,424.00 $ 368.62 s 1,474.48 $ 360.95 $ 1,443.80

lt:C, MJ, 1.£ X t> , I., 1:>J JV UI,

'MTHOUT ACCESSORY SET, ( MADE 9 IN USA ONLY) s 337.00 s 3,033.00 s 348.51 s 3 ,136.59 s 341.25 s 3,071.25

...... , .... , MJ,,..,..,..,_...,,,.._._, 14' ,

C153/350 DI, W/0 ACC. SET, (MADE

9 IN USA ONLY) $ 290.00 s 2,610.00 s 300.26 s 2 ,702.34 s 294.00 $ 2,6-46.00 ....... ,,..,, M,J, ,.;, ..,._,....,._ .. , o· ,-----c; ,v

DI, W/0 ACC. SET, (MADE IN USA

18 ONLY) s 81.00 s 1,458.00 s 84.45 s 1,520.10 $ 82,70 s 1,488.60

r,.cuuvcr,;, MJ, .-Z x a , C 1aJ

DI, W/0 ACCESSORY SET, (USA

1 ONLY) s 182.00 s 182.00 s 188.33 s 188.33 s 184.40 s 184.40

" ' , MJ, ti IAt-'X-2" D-', t; l!>:S JJau

DI, W/0 ACCESSORY SET, (USA 1 ONLY) s 64.00 $ 64.00 $ 65.68 $ 65.68 $ 64.30 s 64.30

MEGALUG, 12", C900, EBM SERIES

40 2012PV, DR-18 PIPE ONLY. $ 74.00 s 2,960.00 $ 76.12 $ 3,044.80 s 75.35 s 3,014.00

MEGALUG, e•, C900, EBM SERIES

34 2006PVFOR DR-18 PIPE ONLY. $ 25.00 s 850.00 $ 25.88 s 879.92 s 25.60 s 870.40

.,.._,, M.J,"TZ · DVACU,

W/0 GLAND, EPDM TAPERED MJ

40 GASKET-MUST BE MOLDED OR s 7D.00 s 2,800.00 s 111.37 s 4 ,454.80 $ 2 16.05 $ 8,602.00

n,._..,._.,....,..,... t.C. ,MJ, a ""' ,,..., , W/0 GLAND, EPDM TAPERED MJ

14 GASKET-MUST BE MOLDED OR $ 46.00 $ 644.00 $ 75.06 s 1,050.84 $ 145.25 s 2,033.50

ACCtSSOHY St I, MJ, s- t::JOXtu, W/0 GLAND, EPOM TAPER ED MJ

34 GASKET-MUST BE MOLDED OR s 44.00 s 1,496.00 $ 70.64 $ 2,401.76 s 144.65 $ 4,918.10

•=-, ,_ .... , '-'. --~ Ot

#7615 FC, FOR "WATER" , (US

10 FOUNDRY DOMESTIC ONLY) $ 77.00 s 770.00 s 98.99 $ 989.90 $ 86.50 $ 865.00

..,,..,,. , ,..,.., , .,_, , - 1o"c.L 'It:, lJlJ: ~~ 118" x 1&-3/11•, FL12T BOX12 ONLY,

107 wtth FULL RADIUS MOUSE HOLE s 52.00 $ 5,564.00 s 51.76 $ 5 .538.32 $ 51.20 $ 5.478.40

1._,.., - ,., ,,_,.. ft:-t-L1,r.;14•;

"WATER•, 18~ X 11-114• X 1- 31-4•, $ 3,323.42 s 30.75 $ 3,290.25

107 COLOR: GRAY; REBAR ENCASED; $ 31.00 s 3,317.00 $ 31.06

,"Lln'tr. ... , ....... 'O< '

•;2.75- 13.30 x 12, NBR GASKET s 3,328.08 $ 491.10 s 2 946.60 6 ONLY, SSFE FUSION BONDED s 499.00 s 2,994.00 s 554.68

, r..1..vi.,l..l W:3vv....- .. ._fE #7630 FD, FOR "WATER•, (US

$ 4,122.75 $ 132.00 $ 3,300.00 25 FOUNDRY DOMESTIC ONLY) $ 12e.OO $ 3,150.00 $ 16-4.91

1'-'...,..,r._,.,, .... , '"""""'..,, ,..._, , H' ;-5.ou

9.10 x 12, NBR GASKET ONLY, SSFE 364.21 $ 1,456.84 $ 322.45 $ 1,289.80

4 FUSION BONDED EPOXY L & C, END $ 326.00 s 1,304.00 $

TOTAL $ 56,431.00 TOTAL $ 63,755.22 TOTAL $ 68,068.60

TO:

FROM:

DATE:

Florida Keys Aqueduct Authority 1100 Kennedy Drive Key West, Florida 33040 Telephone (305) 296-2454 www.fkaa.com

EXECUTIVE DIRECTOR'S REPORT

Board of Directors

Thomas G. Walker, Executive Director

January 14, 2020

..

SUBJECT: Current Topics for Discussion at 1/20/20 Board of Directors Meeting

J . Robert Dean Chairman District 3

Richard J. Toppino Vice-Chairman District 2

David C. Ritz SecretaryfTreasurer District 5

Antoinette M. Appell District 4

Cara Higgins District 1

Thomas G. Walker Executive Director

Below are topics of interest that have been identified for presentation and discussion during this month's meeting.

Topic 1 - Key Haven Property

The Key Haven wastewater system improvements have been completed, including the demolition of the old wastewater treatment plant. The property where the plant was situated is cleared and is available for sale or future use by FKAA. The site is approximately 1 /2 acre is size. The attached pictures and aerial photo show the good condition and layout of the property. Monroe County Property Appraiser's webpage values the property at $640,607.

Topic 2 - Administration Building Update

During last month's Board meeting, it was decided to evaluate a different building alternative to the current option. This decision was made since a reasonable agreement could not be negotiated with the Kennedy Center Condominium Association (KCCA).

The alternative which is now being evaluated is to first demolish our existing administration building and then construct a new building on the same site. This was one of three options initially evaluated by staff and is a feasible alternative.

The action plan for this option includes:

• Acquire and move employees into temporary office space using existing FKAA

property, commercial leases, and/or purchase.

o Key West Plant on Southard - 1,500sf for Information Technology Department

o Add modular space onto our Stock Island property - up to 14,400sf for Engineering design and construction Division, Billing and Records

o Overseas Market - 3,000sf for our Customer Service Department

o BBT building - up to 4,900sf for Executive offices, Finance, Engineering Division that interfaces with the public for permitting and plan reviews

• Relocate power lines underground prior to construction.

• Demolish existing building.

• Finalize design of new building with additional soil information from beneath existing building.

• Proceed with construction of project.

A comparison of layouts and costs of these two alternatives are attached to th is report for review and discussion.

Topic 3 - Upcoming and recent public events and programs conducted or sponsored by FKAA are shown on the attachment to this report.

2

TOPIC 1- KEY HAVEN PROPERTY

TOPIC 1 - KEY HAVEN PROPERTY

Property looking east from roadway

3

TOPIC 2- ADMINISTRATION BUILDING UPDATE

EXISTING SITE

Parking Analysis :

86 spaces required per City Parking Code

99 spaces for BB&T Easement

185 spaces required

j 133 spaces provided I

Parking Summary:

KENNEDY DRIVE

52 space nonconformity exists on current site.

Any redevelopment will require deficiency to be addressed and meet

current City Parking Requirements.

FKAA KEY WEST SITE ANALYSIS THOMAS E POPE, PA

~ ~

Site Study @ NTS ~

': \

t

r.>,6U> OF 1WO STORY l!KJII.O't,t;, iUIT>l3P"'4'1<1-1G

Sf"AaS

EXISTING SITE ! 1100 KENNEDY Site Study ~ --- --,

NT& \JJY ---~ ,

Land Development Code Notes:

8 A height variance is required, but it will not go to

referendum .

• A side and rear setback variance will be required to

shift the building away from the Kennedy Street

power lines .

• The variance process can move concurrently with

t he design process.

Parking Analysis:

85 spaces required per City Parking Code

99 spaces for BB&T Easement

184 spaces required

133 existing spaces provided

135 total spaces provided {Phase 1)

185 total spaces provided {Phase 2)

FKAA KEY WEST SITE ANALYSIS THOMAS [ POPE, PA

Programming Notes:

8 Building smaller than proposed program requi rements .

• Existing footprint is not optima l fo r natural lighting but

can be mitigated in t he design.

Cost Analysis:

Site Work:

Office Building:

Owner Costs:

$1,600,000

$12,500,000

$2,500,000

Project Cost Estimate: $16,600,000

r_,:~ ~-'

?&.4ee !F Tl-0 &TORY B:J J..C !NG C Vl:R 29 ,,.....,_..., Sf'-'CE&

SITEI 1100 KENNEDY

APPENDIX

I I

----b=., =a=d- -._.•~· - ••• ..,_i.,,. •-•.-LH r::r, - - ---1- - 1--7) -\) .• ;.

I I L _ ,- _ _j

- ~ - .- -~-~---~•:t1H1.~i1~1!QIL__ t 4 •: "T •-4 ~- - - - - -

• ! t,4,, u_. , _ L . •• _..J!'P&)J •-

...,___.,_ ________ _ Height Diagram NT5

FKAA KEY WEST APPENDIX THOMAS E POPE, PA

Phase 2 NT5

2&.~ f:F TU.O STOFn" etl'LDING: OVER 2~ P,Ofil<IM5 sP'-CE&

1

I ;

I : I - J i

J'....i;l--~-=---_--,,,,c-=·:::---'1LJ I

7&,-4e4Z 5F iu.O STORY l!IU LDNG OVER 2!> P,ORl(.tlel, 5P4CE&

SITE COMPARISON

APPENDIX S ile Study @ \1'Tf',-,

•~ • _ --f\)lll ' I - - ::.-- I r \_~wl l\\~I

I \~~~~::~~ I ~~1~ 1,, 1~,. I I \\\\\\1'" · I

I l ,~@~I

I h ··~-=.~- I :, .!;:·-~ rt;JP. ' . I I I r= --- -'1

Proposed Design I Cost Analysis:

Site Work: $1,600,000

Office Building: $12,500,000

Owner Costs: $2,500,000


*Owner Costs Include:

Current Design I Cost Ana lysis:

Site Work: $2,235,000

Office Building:

Parking Garage:

Owner Costs:

$12,324,000

$6,467,000

$4,920,000


FKAA KEY WEST APPENDIX A/E Design and Construction Fees, PM Fees, Inspect ions, Surveying, Decorating, Furnishings, Equipment, Art in Public Places, Moving Expenses

THOMAS E POPE, PA

TOPIC 3- UPCOMING PUBLIC EVENTS & PROGRAMS

TOPIC 3- UPCOMING PUBLIC EVENTS & PROGRAMS

Florida Keys Aqueduct Authority (305) 296-2454 fkaa .com

Upcoming Events

Florida Keys Toilet Retrofit Rebate Incentive Program Launches - February

Utilizing $30,000 in grant funding obtained through the South Florida Water Management

District, the Authority will launch the Toilet Retrofit Rebate Incentive Program in February.

The objectives of this program are to reduce the use of

potable water, promote a local water conservation ethic

and provide additional assistance to income eligible

seniors and 100% disabled veterans. All customers who

reside in the Authority's water service area (Monroe

County) are eligible.

1. Community-wide Program

Eligibility: Property owners or customers installing the product in a home built

prior to 1992, in the Authority's water service area.

• Replace an inefficient toilet with a 1.28 gallons per flush (gpf) or less single flush ($100 max rebate)

• Replace an inefficient toilet with a 1.28 gpf max flush dual flush toilet ($150

max rebate)

2. Income Eligible Senior Citizens or Disabled Veterans Installation Program

Eligibility: Customers must meet the guidelines for the Authority's Senior/ Disabled Veteran Citizen Discount Program

• A maximum $200 rebate is available to eligible applicants who have a

licensed plumber install a qualifying toilet (see Community-wide program)

All qualifying applicants will receive a conservation kit with a WaterSense

showerhead and WaterSense bathroom aerator and installation instructions.

Page 1 of 4

Florida Keys Aqueduct Authority (305) 296-2454 fkaa.com

Upcoming Events

City of Marathon 13th Annual Fun Fest-January 25, 2020

The Authority will support one of Marathon's premier events, the City sponsored Family Fun Fest. We will

promote our Resolve to Conserve Campaign and provide

our award winning tap water to all attendees.

Monroe County Regional STEM Fair - Plantation Key - February 8, 2020

The Authority takes a special role in this event, being

asked to judge the students science projects. Very specific judging criteria will be used to evaluate the

quality of work done on upper elementary, middle and

high school student projects. The projects involve laboratory, field or theoretical work and judges are

present to help educate the students in science and

research methods, in addition to scoring projects.

Key West Tropical Forest GardenFest & Green Market Place - February 15, 2020

At this event the Authority will showcase conservation strategies and our Protect Your

Pipes campaign, specifically reminding folks to make sure they plant away from underground utilities. We will also be providing our award winning water.

Page 2 of 4


Event and Program Update

Recent Events

Resolve to Conserve Campaign 2020

Each January the Authority promotes the use of water efficient

fixtures and distributes conservation kits to customers through

our customer service offices. Kits include a shower head, a

kitchen aerator and a faucet aerator. All fixtures are WaterSense

certified, meaning that they are not only efficient, but also

perform as well or better than regular models. Press releases,

radio announcements, and print advertising are all employed to promote the program.

M up~-FRO! c.uer'IIIJ1ID,i •Jc !rid llal9 upm 700 gallcrl1 pr 'i'WClr

"-'',,.. r•..-1 I~ ... , , • u•" • •

h •.A t:>4 ):I\ H4 l4~

Wounded Warrior Ride - January 10, 2020

FKAA supported the Wounded Warriors by provid ing the water stop

at Coral Shores High School and a very enthusiastic cheering section

as they rode by the customer service office, complete with banners,

flags and appreciation signs.

Poinciana School STEM Fair - January 15, 2020

The Authority presented hands on water science demonstrations

at the event where students showcase their science fair projects

and engage in hands-on science .

8th Annual Baygrass Bluegrass Festival - lslamorada - January 18, 2020

The Authority will be serving the best drink in town and, in keeping

with January's Resolve to Conserve Campaign, speaking about water -

conservation and water quality. The event is expected to reach over

1,000 attendees.

Page 3 of 4


Event and Program Update

Recent Events

WLRN's Stock Island Reverse Osmosis Visit and Interview Went National December 11, 2019

We were pleased to have WLRN's Southernmost Reporter/Producer, Nancy Klingener,

tour our Stock Island Reverse Osmosis Facility on December 11, 2019. While the original interview was conducted by local station WLRN, it was then broadcast on

National Public Radio beyond the local area.

The full story and radio interview can be found here: https://www.wlrn.org/post/keys-water-utility-looks-replace-aging-desal-plant? fbclid=lwAR204g201 bBAn-xjSJyA-Z9fOOTgb6rgaEHLoJ49Jc2cTWs-hE317dvn1 aO#stream/0

WLRN.ORG

Keys Water Utility Looks To 1Replace Aging Desai Plant The Keys get freshwater from the mainland - it's pumped in Florida Cit ...

Pag e 4 of 4


AGENDA ITEM: OOC- Q/ CONSENT: 0 REGULAR: [K]

DIVISION: OFFICE OF COUNSEL

MEETING DATE: January 2S, 2020

AGENDA TITLE: Consideration to approve payment for Baker, Donelson, Bearman, Caldwell & Berkowitz, PC to provide legal representation for FEMA denials and appeals for Hurricane Irma reimbursement to the Authority. Professional Services rendered and expenses incurred for the month of November 2019 in the amount of $10,195.50.

ITEM BACKGROUND: Hurricane Irma caused damaged to real property and personal property of the Authority. Reimbursements proposed by the insurance companies is insufficient and assistance from a law group specializing in FEMA insurance claims is necessary. Staff has meet with members of the Baker, Donelson, Bearman, Caldwell & Berkowitz, PC to represent the Florida Keys Aqueduct Authority (Authority) for all FEMA claims arising out of Hurricane Irma and feels they are qualified for this action.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Baker, Donelson, Bearman, Caldwell & Berkowitz, PC for professional services rendered and expenses incurred for the month November 2019 in the amount of $10,195.50 regarding legal representation for FEMA denial and appeals for Hurricane Irma reimbursements to the Authority.

SUPPLEMENTAL INFORMATION: Total payments made to Baker, Donelson, Bearman, Caldwell & Berkowitz, PC including the current invoice is $42,795.02.

DOCUMENTATION: Included: • Not Required: • Cost to FKAA: $ __ 1:....:cO-'--', 1--=-95-=--·-=--50::___

To-Follow: D BUDGETED: YesD No •

Cost to Others: Total Cost:

DEPARTMENT:

BOARD ACTION:

Approved: o

$ $

Tabled: D

10,195.50

NT DIRECTOR APPROVAL:

General Counsel: (J?£

Disapproved: o

Executive Director: ,W 7

Recommendation Revised: o

Comments: ·----------------------------------

Date: ___________ _ Recording Clerk:. _____________ _

BAICE~ DONELSON BEARMAN, CALDWELL &., BER KOW ITZ, P C

TAX NO. 62-1047356

Robert T Feldman General Counsel Florida Keys Aqueduct Authority 1100 Kennedy Drive Key West, FL 33040

Client: Florida Keys Aqueduct Authority Matter: FEMA Claim Hurricane Irma

ONE EASTOVER CENTER

100 VISION DRIVE SUITE 400

JACKSON, MISSISSIPPI 39211

PHONE: 601.351.2400

MAILING ADDRESS:

P.O. BOX 14167


www.BakerDonelson.com

December 10, 2019 Invoice No. 8682952

Client.Matter: 2949532.000001 Attorney: Wendy Huff Ellard

Email: [email protected] Phone: 601.969.4681

Current Professional Services Rendered

Total Current Amount

Previously Billed and Outstanding

$10,195.50

$10,195.50

$8,369.02

iOfAL AMOUNT DUI: $18,564.52 --------------UNLESS OTHERWISE AGREED, PAYMENT IS DUE WITHIN 30 DAYS FROM DATE OF INVOICE

CREDIT CARD: BAKERDONELSON.COM/PAYMENT

REMIT CHECK TO: P.O. BOX 14167, JACKSON, MISSISSIPPI 39236

PAYMENT OPTIONS

WIRE TRANSFER: Bank: ABA No.: Beneficiary: Account No.: Swift Code: Reference No.: Client. Matter:

First Horizon Bank 084000026 Baker, Donelson, Bearman, Caldwell & Berkowitz 00,9760288 FTBMUS44 8682952 2949532.000001

Please reference your Invoice No. 8682952 and Client.Matter number 2949532.000001 on your payment

Florida Keys Aqueduct Authority December 10, 2019 FEMA Claim Hurricane Irma Invoice No. 8682952 Client.Matter: 2949532.000001 Page2

ITEMIZED FEES

DATE TKPR DESCRIPTION HOURS AMOUNT

11/04/19 JTC Review and analyze background documentation for FKAA Stock 2.00 500.00 Island Pump Station and begin preparing Background Section for Appeal and submit to Macy Climo for review

11/06/19 WSH Call with Macy Climo re Stock Island Pump Station appeal, discuss 0.20 76.00 support and strategy for arguments

11/07/19 WSH Correspond with Josh Peele re Pump Station appeal, send status 0.10 38.00 summary

11/08/19 MRC Review all documentation and engineering reports re: the Stock 4.70 1,292.50 Island Pump Station damages; draft introduction and background sections of appeal; work on drafting first argument section of appeal; outline second argument section of appeal

11/08/19 WSH Call with Macy Climo re Stock Island Pump Station appeal, discuss 0.40 152.00 support and additional items needed; confirm follow up with Josh Peele, review emailed request and response

11/11/19 MRC Work on drafting first argument of appeal; draft second argument 3.10 852.50 of appeal; draft conclusion; send complete draft to Wendy Ellard for review

11/12/19 WSH Work to review and edit draft first appeal for Stock Island Pump 2.70 1,026.00 Station; work to review and edit draft Affidavit to support appeal; review engineering reports submitted; send revised appeal to Macy Climo with list of remaining questions; review Climo responses to questions; review and finalize draft, send to Climo with instructions to transmit draft and remaining questions to Authority; review additional information received from Peele re 2015 work and damages, send follow up question to Peele; review Climo research re substantial damage definition under FEBC, send follow up inquiry

11/12/19 MRC Review and revise Stock Island Pump Station appeal draft per 2.10 577.50 comments from Wendy Ellard; research the Florida Existing Building Code required threshold for full code compliance and compare to roofing damage cost to determine whether roof alone crosses threshold into full compliance

11/12/19 AOZ Review First Appeal of PW 37610 and edit footnotes 0.70 133.00

11/13/19 WSH Correspond with Anastasia Zhitareva re completion of citations for 0.30 114.00 Stock Island Pump Station appeal; work with Macy Climo to confirm plan to address additional information received form Authority and completion of Affidavit for Josh Peele

11/13/19 AOZ Review and revise First Appeal of PW 37610; review and edit 5.50 1,045.00 footnotes; identify attachments and prepare the attachment list

BAKER, DONELSON, BEARMAN, CALDWELL & BERKOWITZ, PC

Florida Keys Aqueduct Authority December 10, 2019 FEMA Claim Hurricane Irma Invoice No. 8682952 Client. Matter: 2949532.000001 Page 3

DATE TKPR DESCRIPTION HOURS AMOUNT

11/14/19 MRC Email Joshua Peele re: appeal review and answers to questions; 0.80 220.00 review 2016 SIPS repair documents; phone call with Joshua Peele re: remaining issues in appeal

11/14/19 AOZ Review and revise First Appeal of PW 37610; review and edit 1.60 304.00 footnotes; prepare a cover letter and e-mail for filing; request flash drives

11/15/19 WSH Review Macy Climo summary update re 2015 inspection report; 2.60 988.00 review report and call with Climo; work to revise Stock Island Pump Station appeal; follow up call with Climo with report from Josh Peele; further revisions and send to Peele, Cheryl Sargent, and Bob Feldman

11/15/19 MRC Review 2015 bid documents; revise appeal to include 2016 repairs 3.80 1,045.00 and explanation of 2015 documents

11/15/19 AOZ Review and revise First Appeal of PW 37610; review and edit 1.70 323.00 footnotes; revise attachments and prepare flash drives for filing; communicate with D. Haneckow to coordinate filing of the First Appeal PW 37610

11/18/19 EBA Review Stock Island Pump Station appeal and sign for filing 0.30 153.00

11/18/19 MRC Review and finalize appeal for filing 0.10 27.50

11/18/19 WSH Call with Josh Peele and Executive Director Kirk Zuelch re Stock 0.60 228.00 Island Pump Station appeal, confirm plan forward; send instructions to team for final preparations

11/19/19 MRC Research small project threshold for Hurricane Irma 0.10 27.50

11/19/19 MRC Optimize and upload attachments to FloridaPA for Kennedy 0.80 220.00 Building and Stock Island Pump Station appeals

11/19/19 WSH Call with Josh Peele re Duck Key WWTP project (.4); review 1.50 570.00 information received from Peele including P4 for PW 6631, original narrative and requested costs, costs comparison chart, notification of obligated PW from FDEM, skim bid documents (.7); confirm small project threshold for Irma (.1); call with Peele and Bob Feldman re recommendations for handling (.3); call with Macy Climo re brief summary and docketing of appeal deadline

11/19/19 MRC Review issues for Hawks Cay/Duck Key appeal 0.20 55.00


Florida Keys Aqueduct Authority FEMA Claim Hurricane Irma Client.Matter: 2949532.000001

December 10, 2019 Invoice No. 8682952

Page4

DATE

11/19/19

INITIALS

AOZ

EBA

JTC

MRC

WSH

TKPR

WSH

DESCRIPTION HOURS

Review update from Cheryl Sargent re confirmation of receipt of 0.60 pending appeals; correspond with Amanda Campen re receipt and attachments for Stock Island Pump Station appeal; call with Sargent to confirm plan to upload attachments and FEMA response time frame, work with Macy Climo to complete upload; call with Climo to confirm process; call with Climo to confirm complete

AMOUNT

228.00

TOTAL CURRENT FEES 36.50 $10,195.50

FEE RECAP

NAME RATE HOURS AMOUNT

Anastasia Zhitareva 190.00 9.50 1,805.00

Ernie Abbott 510.00 0.30 153.00

Jordan Corbitt 250.00 2.00 500.00

MacyClimo 275.00 15.70 4,317.50

Wendy Huff Ellard 380.00 9.00 3,420.00

TOTAL CURRENT FEES 36.50 $10,195.50

CURRENT AMOUNT DUE $10,195.50

PREVIOUSLY BILLED AND OUTSTANDING

Outstanding balances are reflected through 12/10/19

INVOICE DATE INVOICE NUMBER AMOUNT BILLED LESS PAYMENT(S) AMOUNT DUE

11/14/19 8673541 0.00 8,369.02 - -------'----8,369.02

TOTAL PREVIOUSLY BILLED AND OUTSTANDING 8,369.02

iOTAL AMOUNT DUE 18,564.52 --- --~---



AGENDA ITEM: CONSENT: 0 REGULAR: [K]

MEETING DATE: January 28, 2020 DIVISION: OFFICE OF COUNSEL

AGENDA TITLE: Consideration to approve payment for Baker, Donelson, Bearman, Caldwell & Berkowitz, PC to provide legal representation for FEMA denials and appeals for Hurricane Irma reimbursement to the Authority. Professional Services rendered and expenses incurred for the month of December 2019 in the amount of $2,346.00.

ITEM BACKGROUND: Hurricane Irma caused damaged to real property and personal-property of the Authority. Reimbursements proposed by the insurance companies is insufficient and assistance from a law group specializing in FEMA insurance claims is necessary. Staff has meet with members of the Baker, Donelson, Bearman, Caldwell & Berkowitz, PC to represent the Florida Keys Aqueduct Authority (Authority) for all FEMA claims arising out of Hurricane Irma and feels they are qualified for this action.


STAFF RECOMMENDATION (MOTION): The Board of Directors approve payment to Baker, Donelson, Bearman, Caldwell & Berkowitz, PC for professional services rendered and expenses incurred for the month December 2019 in the amount of $2,346.00 regarding legal representation for FEMA denial and appeals for Hurricane Irma reimbursements to the Authority.

SUPPLEMENTAL INFORMATION: Total payments made to Baker, Donelson, Bearman, Caldwell and Berkowitz, PC including the current invoice is $45,141.02.

DOCUMENTATION: Included: 0 Not Required: • Cost to FKAA: $ __ -----'2=,3=---4.a..=s=.o--=-o-Cost to Others:

To-Follow: D BUDGETED: YesD NoO

$ ------Total Cost: $ ---=2=,3:...:.4-=6-=00=----

DEPARTMENT:

DIVISION DEPUTY EXECUTIVE DIRECTOR APPROVAL:

Reviewed by:

---------- DEPARTMENT MANAGER APP,7ovAL:

~-r;j:.A-General Counsel: ~ Executive Director ~

7 Internal Auditor --JL---

BOARD ACTION:


Comments: _________________________________ _

Date: ___________ _ Recording Clerk: _____________ _

BAI(E~ DONELSON BEARMAN, CALDWELL &, BERKOWITZ, PC

TAX NO. 62-1047356

Robert T Feldman General Counsel Florida Keys Aqueduct Authority 1100 Kennedy Drive Key West, FL 33040

Client: Florida Keys Aqueduct Authority Matter: FEMA Claim Hurricane Irma

ONE EASTOVER CENTER

100 VISION DRIVE SUITE 400


PHONE: 601.351.2400

MAILING ADDRESS:

P.O. BOX 14167


www.BakerDonelson.com

January 9, 2020 Invoice No. 8694929

Client.Matter: 2949532.000001 Attorney: Wendy Huff Ellard

Email: [email protected] Phone: 601.969.4681

Current Professional Services Rendered

Total Current Amount

Previously Billed and Outstanding

TOTAL AMOUNT DUE

$2,346.00

$2,346.00

$10,195.50

$12,541.50

UNLESS OTHERWISE AGREED, PAYMENT IS DUE WITHIN 30 DAYS FROM DATE OF INVOICE

CREDIT CARD: BAKERDONELSON.COM/PAVMENT

REMIT CHECK TO: P.O. BOX 14167, JACKSON, MISSISSIPPI 39236

PAYMENT OPTIONS

WIRE TRANSFER: Bank:

ABA No.: Beneficiary: Account No.: Swift Code: Reference No.: Client. Matter:

First Horizon Bank 084000026 Baker, Donelson, Bearman, Caldwell & Berkowitz 00-9760288 FTBMUS44 8694929 2949532.000001

Please reference your Invoice No. 8694929 and Client.Matter number 2949532.000001 on your payment


DATE TKPR

12/12/19 WSH

12/13/19 AOZ

12/16/19 MM

12/16/19 WSH

12/17/19 MM

12/18/19 JBB

12/18/19 AOZ

12/19/19 MM

12/31/19 WSH

ITEMIZED FEES

DESCRIPTION

Call with Josh Peele re pending appeals for emergency lodging of critical personnel, Administration Building, and Stock Island Pump Station, also discuss Duck Key Plant (.3); review each appeal and prepare status summary, including deadlines for next required FEMA action, send to Peele; correspond with Macy Climo and Anastasia Zhitareva re files

Archive FDEM Appeal PW 31545 submission package to FEMA and FEMA confirmation of receipt; review and archive Appeal History for PWs 31545, 32553, 37610

Initiate process to provide information in response to client's auditor's request, including review of requesting letter; initiate accumulation of information for response; email to attorneys and paralegals who have preformed services for the client during the specified time period to obtain information requested by client's auditors regarding matters to be disclosed

Work with Mary Beth McDavid to review and respond to audit letter request; send status of matters for consideration

Follow up with attorneys and paralegals regarding potential matters to be disclosed; prepare initial draft of letter in response to auditor's request for information; provide to attorney for review

Review and revise audit response letter

Review and archive submission of the First Appeal PW 37610 and FDEM's confirmation of receipt

Coordinate transmittal of Audit Response letter to all appropriate parties

Call with Macy Climo re status of PW 6631 Hawks Cay/Duck Key Wastewater Treatment Plant; prepare and send status email to Josh Peele; call with Peele, review additional information received from Peele; prepare draft First Appeal of PW 6631, send to Authority for review; confirm approval finalize, and file PW 6631 First Appeal

TOTAL CURRENT FEES

FEE RECAP


Page 2

HOURS AMOUNT

0.90 342.00

0.60 114.00

1.20 270.00

0.20 76.00

1.00 225.00

0.30 153.00

0.30 57.00

0.20 45.00

2.80 1,064.00

7.50 $2,346.00

INITIALS NAME RATE HOURS AMOUNT



INITIALS

AOZ

JBB

MM

WSH

NAME

Anastasia Zhitareva

John Beard

Mary Beth McDavid

Wendy Huff Ellard

RATE

190.00

510.00

225.00

380.00

TOTAL CURRENT FEES

CURRENT AMOUNT DUE

PREVIOUSLY BILLED AND OUTSTANDING

Outstanding balances are reflected through 01/09/20

INVOICE DATE INVOICE NUMBER AMOUNT BILLED LESS PAYMENT(S)

12/10/19 8682952 10,195.50 0.00


Page 3

HOURS AMOUNT

0.90 171.00

0.30 153.00

2.40 540.00

3.90 1,482.00

7.50 $2,346.00

$2,346.00

AMOUNT DUE

10,195.50

TOTAL PREVIOUSLY BILLED AND OUTSTANDING 10,195.50

TOTAL AMOUNT DUE 12,541.50 ----- ~--


Deanna Esquinaldo

From: Sent: To: Cc:

BakerDonelsonBilling <[email protected]> Thursday, January 9, 2020 10:48 AM Robert Feldman; Huff Ellard, Wendy Williams, Melody

Subject: Baker Donelson lnvoice(s) Attached for Client Florida Keys Aqueduct Authority 2949532

Attachments: BL_3513767 _2949532.pdf

Please see the attached invoice(s) for services rendered.

If we can assist your delivery of a check or other payment prior to the end of the month, please let us know. We

would appreciate payment of all outstanding invoices before January 31, 2020, which is our Firm's fiscal

year end.

Invoice# Client.Matter Client Name Matter Name Current Outstanding Amount Balance

8694929 2949532.000001 Florida Keys FEMA Claim Hurricane 2,346.00 10,195.50

Aqueduct Irma Authority

We appreciate the trust you have placed in Baker Donelson. If you have questions, please contact:

Wendy Huff Ellard [email protected] 601.969.4681

Total Due

12,541.50

Baker, Donelson, Bearman, Caldwell & Berkowitz is a full service regional law firm with offices in Alabama, Florida, Georgia, Louisiana, Maryland, Mississippi, South Carolina, Tennessee, Texas, Virginia and Washington, D.C.

NOTICE: This electronic mail transmission with any attachments may constitute an attorney-client communication, protected health information (PHI) or other confidential information that is in fact confidential. legally protected from disclosure and/or protected by the attorney-client privilege. If you are the intended recipient, please maintain confidentiality and be aware that forwarding this e-mail to others may result in a waiver of these protections and privileges and regardless electronic communications may be at times illegally accessed and viewed. If you are not the intended recipient, this e-mail is not intended for transmission to you, nor to be read, reviewed, used, distributed or even received by you or any other unauthorized persons. If you have received this electronic mail transmission in error, please double delete it from your system immediately without copying. reading or disseminating it. and notify the sender by reply email. so that our address record can be corrected Thank you very much.

1


AGENDA ITEM: OOC-Q3 CONSENT: 0 REGULAR: @

MEETING DATE: January 2j, 2020 DIVISION: Office of Counsel

AGENDA TITLE: Discuss and consider action on the new Joe Pinder Administration Building.

ITEM BACKGROUND: Bids went out May 21, 2019. Bids were open at 2:00 p.m. on August 9, 2019 and award has been made to Burke Construction Group, Inc. on October 23, 2019.


STAFF RECOMMENDATION (MOTION): Discuss and consider action on the new Joe Pinder Administration Building.

SUPPLEMENT AL INFORMATION:


Cost to FKAA: $ Cost to Others: $ Total Cost: $

• To-Follow: D BUDGETED:

Not Required:

Yes D •

No •

DEPARTMENT DIRECTOR APPROVAL: ~/4.. ~-

Reviewed by: Internal Auditor: - --V-.f,,,L-- General Counsel: {)1£ Executive Director: 7-z/{(

BOARD ACTION:

Approved: • Tabled: D Disapproved: • Recommendation Revised: • Comments:. _______________________________ _

Date: ___________ _ Recording Clerk: _____________ _


AGENDA ITEM: DOA-01 CONSENT: 0 REGULAR [!J

DIVISION: Administration

MEETING DATE January 2J, 2020

AGENDA TITLE: Summary of financial information for October 2019 through December 2019.

ITEM BACKGROUND: Financial highlights Percentage of fiscal year elapsed Percentage of budgeted revenue earned Percentage of operating budget expended Budget amendments year to date Budget line item transfers year to date Operating revenue increase (decrease) year over year Operating expense {less depreciation) increase {decrease) year over year


STAFF RECOMMENDATION (MOTION): Informational only


DOCUMENTATION: Included: • Cost to FKAA: $ ----- -Cost to Others: $ Total Cost: $ _____ _


25.00% 24.50% 21 .20%

1 0

1.93% 5.35%

Not Required:

Yes 0

DEPARTMENT: Finance DEPARTMENT DIRECTOR APPROVAL:

• NO LJ

General Co Executive Director: 7'.ff"

BOARD ACTION:

Approved: !J Tabled: 0 Disapproved: • Recommendation Revised: o

Comments: ___________ ____________________ _

Date: ___________ _ Recording Clerk: ___ __________ _

FLORIDA KEYS AQUEDUCT AUTHORITY Financial Analysis

Cash, cash equivalents and investments Capital assets, net of depreciation Other assets Total assets

Deferred outflow of resources

Long-term debt (including current portion) Other liabilities Total liabilltles

Deferred Inflow of resources

Net assets

Net operating revenues Interest income Other income Total Income Operating expenses (less depreciation) Depreciation Interest expense Other expenses Total expenses Excess of revenues over expenses System development fees and other contributions Chanae In net assets

'Decemiier 31, 2019

Balance sheet summarv lncrean (decniaae)

Cu1Tent month,.nd from last month $ 89,574,136 4.9%

274,636,004 0 1%

15,094,896 -1.7%

379,306,036 0,4•4

37,416,625 -0 .03%

254,076,726 0.0%

13,166,643 13.2%

287,243,389 0.5%

3,640,793 0.00%

$ 145,936,499 0.0•4

Revenue and expense summary Increase (decrease) from aame month

Month-to-date last year

$ 5,510,049 52%

130,979 99.9% 73,755 - 188.5%

5,714,783 9.5%

4,062,791 18.8%

1,203,031 0.0%

622,680 27.5%

6,888,602 15 ,3%

(173,719) 189,323 25. 1%

$ 16,604

Net Operating Revenun

!!,500,000

5.500,000

1,500,000 --------------------

20,000,000 18,000.000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4.000.000 2,000,000

s

$

Increase (decniase)

from last year-end

2.8%

-0.5%

12.9%

0.8%

-0.1%

15.1%

0.1%

0.00'4

1.9%

Year-to-date 16,871 ,299

284,758 550,248

17,708,305 10,446,494 3,609,092 1,830,722

(56,458) 15,829,860

1,876,455 874,556

2,751,011

Capital Expenditu,.s Last ten fiscal years

Increase (decrease}

from year-to-date last year

1.9%

39.0%

9877%

5.J%

5.4%

0.0%

34.3%

a.a%

-20.7%

/ / / ./,/ ✓ ., +f' ., ,. ,/'/ 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

f - = l019 - :101• - _ .....,.._

Financial indicators Current month-end Last month-end Last year-end

:II Unrestricted net au ets $ (8,426,132) $ (7,745,324) $ (11,321,657)

• Current c«ah and Investments to current liabllltln 4.5 4.8 4.5

• # months operating expenses In cash and investments 2.3 2.7 1.6 Working capital (cumnt •-1eu cumtnt 111111-1 to total assets 0.2 0.2 0.2

• Net assets to total nsets 0.4 0.4 0.4 Average rate of mum on Investments (year to date} 1.87% 1.92% 2.12% % of total annual budgeted revenue earned (year to date) 24.!5% 16.5% 110.8% % of total annual budget expended (year to date} 21 .2% 12.3% 97.5% .. Total capital expenditures (year-to-elate} $ 1,641,102 $ 632,823 $ 18,407,737

Assets Cunent assets Unmtncled cumtnl -Clth-cnllequ!vliffls lnv.-U R,c,riv-, ---Aooounls • Olhcf

lnloreot c.mnt pottJon 01-.

- IOd ouppliet P,opoid _..,. ond olhetcunero auets

T-utWUtrictodc..mntaueto Rlst,kta,d current assets C1$111fld casll oquiv-lnveslments ----T ___ _

T-cumnl-

Noncum>nl aasets - ..... ,:1,, __ call and cost, equiv--TOUlfrulridodnoMIUf'nlnl U:Mlf•

Capilafassots Cl!)W.-lnlCMCI c..--lnpn>grus Les$-~

Total assets

eTATDIENT OP NET POSITION 0ec.-,s1,201,

Deferred outflow of ..-sources - change in Jilt vllfue of hedg ng dlll\latlves Dot,_ ....,... on deb( rl.'lllndinQS

Pen-,

N""l'-tr OPEB

LlabllltJes CU1Tenl liablilties --payal>lefn>ffl-rimda ... ta -,,.~ Aa:Ned- lOd benefits llneomedt<a,ipb

OU.... f-T- culffl!I -lllliu ~ from u-d uHls Curmolllll>IINIU--fnm rulllclad UNta

Cust_, dcposlls 1n1.- peyoble Advlnea from other governments CuM,C portion of aedil cfuv to US oc,vornmeN

Cllffffl portk>n ol-PIJ-Cumt pa,1kMI of compensated oblenses T- cu.,.nllilbllltieopoyablo lrom ru1!1c1eduNts

Long.term llabililies Credit due to US govemment _,,.,_ lleflvalM,iMftuntefll--p Cornp,aaled absences N«CIPEBollligallon Ne!pa,slarllitlll'WGeS

Las ....... Pottion Taal long.qna lilbllltiu

Total liabllltles

Deferred Inflow of resources Pension OPEB

NetposiUon lnvuted in capltJI( nsetJ:, not of rctetad d1tbl llestJk:lect

Od>l .. rvloo Copilll projects Olllefp,,posu

UNdriekd

Total net position

' . ,,.:,.

$

----27.7e0.4D5

8,215,127 2.87',303

340.491 2.712.723

92&ol7 40,8311511

5,!.925,819

561125618

99 7511775

2.888.022

2 888,022

533,1$2.114 20,sell,327

1279,855,437)

274 638004

2 024 235 279,549.281

379,305,036

:.,., 11.790,859

2,230.112

9,310,772

"14,562,332

(487.250)

"37,415,625

1,175,&75 753,737

4088034 S997'48

4818,022 1.030.1!2!1 2.<41541 1,047,1351

4,711,274

sos21e 13 302.830

11300.278

2S,5N,4J7 171,259.12]

11,711,esl 3,3'1,127 1.811 ,'38

23155544 254,078,728

(!!,133 833l 2479'.l<Wl

267,243.369

2,562,524 978.2e9

3,540,793

97,378,647

62,977,052 1,117,710 2.888.022

(8,426,132)

145,9361499

Florida Keya Aqueduct Authority

STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS For the Three months ending December 31, 2019

Month-to-date Year-to-date Increase Increase

Operating revenue This }'.ear Last }'.ear (decrease) This year Last year (decrease)

Metered revenue water: Residential $ 2,278,188 $ 2,192,928 $ 85,260 $ 7,007,668 $ 6,934,837 $ 72,831 Commercial 1,887,045 1,777,043 110,002 5,863,768 5,680,096 183,672 U.S. Navy 85,233 87,841 (2,608) 256,577 279,214 (22,637) Other governmental Senior citizens 33,114 37,985 (4,871) 106,841 121,656 (14,815) Reclaimed water 15,030 10,599 4,431 41 ,857 35,115 6,742 Metered revenue wastewater: Residential 553,842 509,893 43,949 1,650,635 1,584,524 66,111 Commercial 81,608 66,569 15,039 239,936 217,991 21,945 U. S. Navy 113,261 122,396 (9,135) 342,034 383,870 (41,836) Other governmental 383 506 (123) 1,325 1,564 (239) Senior citizens 12,292 12,275 17 35,558 40,197 (4,639)

Total metered revenue 5,059,996 4,818,035 241 ,961 15,546,199 15,279,064 267,135 Other operating revenue 482,038 461,440 20598 1,405,770 1,385,166 20604

Total operating revenue 5,542,034 5,279,475 262,559 16,951 ,969 16,664,230 287,739 Less: abatements (31,985) (401380) 81395 (80,670) (112,354) 31,684

Net operating revenue 5,510,049 5,2391095 2701954 16,871.299 1615s1 1s1s 319,423

Operating expenses Source of supply 49,372 79,890 (30,518) 147,459 175,006 (27,547) Water treatment 330,238 343,577 (13,339) 903,858 947,941 (44,083) Transmission 473,385 407,136 66,249 1,303,516 1,247,875 55,641 Distribution 748,490 705,426 43,064 2,205,669 1,983,979 221,690 Customer accounts 295,065 249,437 45,628 777,615 742,675 34,940 General and administration 1,821 ,327 1,258,440 562,887 4,174,596 3,818,927 355,669 Wastewater treatment 95,366 122,117 (26,751) 246,465 302,358 (55,893) Wastewater collection 249,548 253,018 (3,470) 687,316 696,917 (9,601) Depreciation 1,203,031 11203,031 3,609,092 3,609,092

Total operating expenses 5,2651822 4,622,072 643z750 14.055,586 131524,770 5301816

Utility operating income 2441227 6171023 {372.796) 2,815,713 3,0271106 1211,393)

Non-operating revenues (expenses) Interest income 130,979 65,527 65,452 284,758 204,883 79,875 Other income 73,755 (83,359) 157,114 550,248 50,586 499,662 Funding from federal and state agencies Gain (loss) on disposal of assets and inventory 30,767 (30,767) 70,271 (70,271) Interest expense (622,680) (488,561) (134,119) (1 ,830,722) (1,363,051) (467,671) Other financing fees 56,458 56,458 Bond issuance costs Amortization Total non-operating revenues (expenses) 1417,946} {475,626) 571680 {939,258} {1 10371311} 98,053

Net income before contributions (173,719) 141,397 (315,116) 1,876,455 1,989,795 (113,340) Capital contnbutions 189,323 151 ,353 37,970 874,556 1,103,263 (228,707)

Change in net position $ 15,604 $ 292,750 $ 1211,14sl $ 2,751,011 $ 3,093,058 $ (34210472 Net position, beginning of period 145,920,895 143.185,488

Net position, end of period $ 1451936,499 $ 145,936,499

Florida Keys Aqueduct Authority

SCHEDULE OF OPERATING EXPENSES For the Three months ending December 31, 2019

Month-to-date Year-to-date Increase Increase

This iear Last iear (decrease} This~r Last~ar (decrease)

Salaries $ 1,565,829 $ 1,473,068 S 92,761 $ 4,436,152 $ 4,418,371 $ 17,781 Salaries (capitalized) Overtime 68,509 47,618 20,891 192,854 185,071 7,783 Overtime (capitalized) Retirement 169,908 157,635 12,273 577,877 552,976 24,901 Payroll taxes 121,942 114,622 7,320 345,814 345,171 643 Employee health insurance 510,648 270,546 240,102 809,448 740,638 68,810 Other benefits 17,357 8,713 8,644 42,624 21,584 21,040 Electricity 257,997 245,952 12,045 758,993 718,347 40,646 Fuel for power production 3,681 3,510 171 11,113 29,872 (18,759} Chemicals 159,002 164,999 (5,897} 450,328 468,671 (18,343} Maintenance and materials 391,310 268,828 122,482 997,817 962,885 34,932 Maintenance anct materials - construction 40,456 64,994 (24,538} 113,531 (31 ,973) 145,504 Emergency materials and suppies 22,197 (22,197} 82,396 (82,396) Engineering services 9,694 14,832 (5,138) 33,092 30,681 2,411 Accounting and auditing services 2,400 2,400 12,900 1,530 11,370 Legal services 10,829 90 10,739 31,504 90 31,414 Other consulting and support services 234,000 198,407 35,593 443,739 428,866 14,873 Outsourced operations 67,052 (5,514) 72,566 124,231 15,361 108,870 Sludge removal 32,871 (32,871) 20,712 46,454 (25,742) Rental of building - real property 725 639 86 2,175 639 1,536 Rental expense - equipment 1,489 758 731 4,438 2,806 1,632 Transportation expense 33,798 50,151 (16,353) 98,825 90,995 7,830 lnsurarice-vehicle 7,273 4,913 2,360 21,820 14,740 7,080 Vehicle repairs (net of Insurance reimbursements) 792 (3,088) 3,880 I nsurance-generaJ liabilities 9,364 7,604 1,760 28,092 22,813 5,279 General liability claims (net of insurance reimbursements} 26,187 (26,187} Insurance-workers' compensation 17,363 17,010 353 52,091 54,477 (2,386) Workers compensation (net of insurance reimbursements) Insurance-other 101,444 83,181 18,263 202,870 286,212 (83,342) Other claims and damages 113,774 113,774 115,904 {3,557) 119,461 Advertising 4,892 3,117 1,775 12,077 8,170 3,907 Bad debt expense 6,000 10,000 (4,000) 20,000 30,000 (10,000} Office supplies 6,438 5,121 1,317 15,518 12,127 3,391 Bank charges 63,715 13,803 49,912 275,674 108,873 166,801 Cashiers over/short 1 (1) (2) (18) 16 Other utilities and technical services 63,638 132,183 (68,545) 140,117 232,101 (91,984) Postage 3,271 2,111 1,160 6,511 6,473 38 Travel 14,652 5,683 8,969 33,427 18,208 15,219 Training 12,012 1,947 10,065 19,870 8,021 11,849 Miscellaneous 14,075 617 13,458 70,043 59,906 10,137 Public Information and outreach 476 1,432 (956) 10,164 4,146 6,018 Misc. Freight 142 271 (129} 314 739 (425) Less: administrative overhead (capitafized) (42,364) (4,869) (37,4951 !86,955) (82,2831 (4,672)

Total operating expenses before depreciation 4,062,791 3,419,041 643,750 10,446,494 9,915,678 530,816 Depreciation 1,203,031 1,203,031 3,609,092 3,609,092

Total operating expenses $ 5&!651822 $ 41622,072 $ 643,750 $ 14,055,586 $ 1!,524.770 $ 530,816

Florfda Keyl Aqueduct Authority

BUDGETARY COMPARISON SCHEDULE For th11 Three months anding December 31, 2019

Budgeted exe!nditures Actual exeendltures 0/4 of budget Budget Ort11inal Adjusted Month-to-date Year-t~te exe!!nded remaining

Capital expenditures: Additions to capital assets $4,793,600 $4,801,500 $ 639,877 $ 852,056 17.7% $ 3,949,444 Salaries (tapllllzed) 1,094,500 1,094,500 75,639 133,623 12% 960,STT Overtime,~ 6,569 6,836 na {6,836! Total Caeltal Outlal 61aes1100 51896,000 722,085 9921515 4,9031485

Operating expenses: Personnel services Salaries 19,941,100 19,941,100 1,565,829 4,436,152 22% 15,504,948 Overtime 580,800 580,800 68,509 192,854 33% 387,946 Retirement 2,181,600 2,181,600 ,ss,soa 577,877 27% 1,603,723 Payroll taxes 1,653,800 1,653,800 121,942 345,814 21% 1,307,986 Employee health insurance 3,600,000 3,600,000 510,648 809,448 23% 2,790,552 Other benefits 270,100 270,100 17,357 42,624 16% 227,476 OPEB na Pension na Total e!!~onnel services 28,2271400 28,227,400 ~ .. ~.193 6,404,769 21,822,631

Other operating expenses Electricity 3,354,300 3,354,300 257,997 758,993 23% 2,595,307 Fuel for power production 139,400 139,400 3,681 11,113 8% 128,287 Chemicals 2,285,400 2,285,400 159,002 450,328 20% 1,835,072 Maintenance and materials 5,019,600 5,019,600 391,310 997,817 20% 4,021,783 Maintenance and materials - construction 40,456 113,531 na (113,531) Emergency materials and suppies na Engineering services 410,000 410,000 9,694 33,092 8% 376,908 Accounting and auditing services 96,000 96,000 2,400 12,900 13% 83,100 Legal services 30,000 30,000 10,829 31 ,504 105% (1,504) Other consulting and support services 2,150,300 2,150,300 234,000 443,739 21% 1,706,561 Outsourced operations 1,847,100 1,847,100 67,052 124,231 7% 1,722,869 Sludge removal 252,100 252,100 20,712 8% 231,388 Rental of building - real property 12,000 12,000 725 2,175 18% 9,825 Rental expense - equipment 60,000 60,000 1,489 4,438 7% 55,562 Transportation expense 540,700 540,700 33,798 98,825 18% 441,875 Insurance-vehicle 110,000 110,000 7,273 21,820 20% 88,180 Vehicle repairs (net of insurance reimbursements) 792 na (792) Insurance-general liabilities 120,000 120,000 9,364 28,092 23% 91 ,908 General liability claims (net of insurance reimbursements) na lnsurance-workE!fS' compensation 300,000 300,000 17,363 52,091 17% 247,909 Wor1<ers compensation (net of insurance reimbursements) na Insurance-other 1,150,000 1,150,000 101,444 202,870 18% 947,130 Other claims and damages 113,774 115,904 na (115,904) Advertising 67,000 67,000 4,892 12,077 18% 54,923 Bad debt expense 81,000 81,000 6,000 20,000 25% 61 ,000 Office supplies 147,200 147,200 6,438 15,518 11% 131,682 Bank charges 600,000 600,000 63,715 275,674 46% 324,326 Cashiers over/short (2) na 2 Other utilities and technical services 760,100 760,100 63,638 140,117 18% 619,983 Postage 56,000 56,000 3,271 6,511 12% 49,489 Travel 198,000 198,000 14,652 33,427 17% 164,573 Training 254,000 254,000 12,012 19,870 8% 234,130 Miscellaneous 185,900 185,900 14,075 70,043 38% 115,857 Public Information and outreach 70,000 70,000 476 10,164 15% 59,836 Misc. Frel9bt 10,000 10,000 142 314 3% 9,686 Total other Oe!ratlng exe!nses 20,3061100 20,306,100 11sso19s2 4,128,680 16,177,420

Total operating expense budget 48,533,500 48,533,500 4,105,155 10,533,449 38,000,051

Total operating budget 54,421,600 54,429,500 4,827,240 11,525,964 42,903,536

4,827,240 11,525,964 I zt'.2%1 $ 42.903.536 Less: Capital expenditures (722,085) (992,515)

Administrative overhead capitalized (42,364) (86,955) Add: Depreciation 1,203,031 3,609,092 Total actual operating expenses

$ 5,265,822 £ 14,055,586

Florida Keys Aqueduct Authority Capital Improvement Plan and Debt Service Budget to Actual Comparison December 31, 2019

Capital Improvement Plan Distribution replacement

Transmission main improvements C-905 Key Largo Transmission main replacements-Grassy Key, lslamorada

Transmission main replacements- lslamorada

Key West adminstrative building Navy PS rehabilitation

Cathodic protection water transmission

Water transmission subaqueous crossings Big Coppitt WW Treatment Filters

Stock Island distribution pump station Stock Island seawater reverse osmosis plant

Repair/upgrade electrical and instrumentation demo/replace water storage tanks-C69 Trumbo Point

Onsite wastewater program

Storage tank flow control Key Haven WWTP decommission design

Hurricane IRMA Fema projects Capital salaries to be allocated

Debt Service Interest expense Principal payments

,t"T~•r,. ••--"- ..._~--......- -- • - -,- - • • • i . Remaining

l. §!l.9&.~tg_d_ costs _ _ Aftu_aJ c9sts _ budget ~

3,350,000 242,190 3,107,810 415,914 {415,914)

8,000,000 146,689 7,853,311 2,670,000 196 2,669,804 9,000,000 189,116 8,810,884

1,160 {1,160) 2,700,000 2,700,000 2,000,000 3,974 1,996,026

11,364 (11,364) 7,000,000 212,796 6,787,204 3,000,000 22,491 2,977,509 1,000,000 1,000,000

(11,665) 11,665 1,200,000 47,446 1,152,554

210,567 (210,567) 5,603 (5,603)

43,261 (43,261)

$ 39,920,000 $ 1,541,101 $ 38,378,899 - . -

$ 6,638,000 $ 4,555,000

6,638,000 4,555,000

$ 11,193,000 $ - $ 11,193,000

Florida Keys Aqueduct Authority Cash Summary December 31, 2019

Cash Investments

Total cash and investments

Externally restricted by statute or covenant Debt service reserves

Monroe County funds advanced for wastewater construction Grant match for on-site wastewater project

Reserve for self-retained health care claims

Cash and investments at board's discretion

Board restrictions Contingency fund for unanticipated losses Operating reserve (3 months of minimal operating expenses)

Cash and investments after board restrictions

Other set asides Customer deposits

Cash and investments available for projects

$

$

89,574,135.65

89,574,135.65

(54,815,678.12) (2,992,230.68) (1,117,710.00) (1,330,733.27)

29,317,783.58

(3,000,000.00) (9,000,000.00)

17,317,783.58

(2,888,022.00)

14,429,761.58


AGENDA ITEM DUO- 0-/ CONSENT 0 REGULAR [Kj

MEETING DATE: January ~ . 2020 DIVISION: Utility Operations

AGENDA TITLE: Monthly status report on all current Capital Improvement Program (CIP) Projects.

ITEM BACKGROUND: • This report will provide highlights on all current CIP projects, as well as current contractual commitments,

and will replace former monthly status report on wastewater projects.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: 1) None

STAFF RECOMMENDATION (MOTION): N/A


• Please see attached presentation.

DOCUMENTATION: Included: [Kl

Cost to FKAA: $ ------Cost to Others: $ ------Total Cost: $ - --- - -

To Follow: D BUDGETED: Yes 0

Not Required: D No 0

DEPARTMENT: Engineering DEPARTMENT DIRECTOR APPROVAL:

BOARD ACTION:


Comments: ------------------ --------------

Date: ___________ _ Recording Clerk: __________ ___ _

Florida Keys P ..

Aqueduct Authority /

~ ~ ✓ w~\~~~.,,--·

~L/

CIP PROJECT UPDATE 22 - JANUARY 2020

2.

Key Project Highlights

Sombrero Road

Distribution Replacement

C-905 Transmission Replacement

Stock Island Pump Station

Grassy Key Transmission Replacement

Construction Completion

99%

97%

6%

0%

Achievements This Month

• Worked on punchlist items

• Worked on punchlist items for Phase II

• Pipe ordered for Phase Ill

• Continued pump station design

• Began installation of water main relocates

• Continued submittal process

Anticipated Next Month

• Prepare final close-out documentation

• Prepare close-out of Phase II

• For Phase Ill, pipe delivery anticipated mid-January

• Complete installation of water main relocates

• Review pump station design

• Expected pipe delivery in January

3.

Key Project Highlights (cont.)

Stock Island RO Facility Upgrades

lslamorada Transmission Main Replacement

New Key West Headquarters Building

Key Haven WWTP Decomm/Demo

Construction Completion

0%

0%

0%

63%

Achievements This Month

• Performed site visit with DEO staff for grant application

• Board approved contract for survey and soft-dig services

• Extended Notice of Award date

• Completed demolition of structures

Anticipated Next Month

• Prepare scope of work for preliminary design with D-B Team

• Commence survey and softdig services

• Provide Board update

• Prepare for relocation of pole

Contractual Commitments as of December 31, 2019

4.

- - - - -.- - ~- : - - - .. -- -: -- ---:-.;·-~: ~ .. :- -- ~--.--- , .. ·.--- - ------ ---,. - FKAA - -- Other So-urce - Other - -.-:

Contract Total Remaining Remaining Funding • _-Project _ _ _ __ _ Value __ _ _ _ Expenditur~ _C_oml'!litryl.en~ C_on:!~i.tme!'!,t_ . So~r_c;e __ , Water Projects C-905 Transmission Upgrade $ 11,220,059.55 $ 9,383,069.36 $ 1,836,990.19 Sombrero Water Main Upgrade $ 1,791,793.34 $ 1,662,385.72 $ 129,407.62 Grassy Key Transmission Replacement $ 8,693,475.00 $ 385,678.25 $ 8,307,796.75 Stock Island RO Upgrade $ 296,041.00 $ 230,541 .00 $ 65,500.00 lslamorada Transmission Replacement $ 64,617.00 $ 47,531.32 $ 17,085.68 Stock Island Pump Station $ 299,559.00 $ 161 ,636.40 $ 137,922.60 College Road Asphalt $ 712,280.00 $ $ 356,140.00 $ 356,140.00 City of Key West

Wastewater Projects Decentralized Onsite WW Systems $ 952,968.32 $ 725,896.56 $ 56,267.94 $ 170,803.82 EPA Key Haven WWTP Decommission/Demo $ 424,670.90 $ 243,432.40 $ 181 ,238.50 Cudjoe Regional WW Treatment System $ 103,898,383.31 $ 102,895,458.02 $ 1,002,925.29 County Navy WW Assessment/Collection System lmprovemen $ 52,700.00 $ 52,700.00 $ Big Coppitt Wastewater Treatment Filters $ 106,075.96 $ 52,134.27 $ 53,941.69

Facilities Headquarters 1,468,011.28 Marathon Campus Florida Ci Roof Re lacement

Breakout of Costs by Allocation and Assignment

5.

Facilities 19%_

WW Transmission """ 0%

wastewater Collection 13%

Navy

6%

Wd\l w f e~t ,ent

Water Treatment 6%

I tr Ul I Al(• 1~2)

Distribution (Area 3) &%

Expenditure Allocation (through December 31, 2019)

E:PA

l 31

N.iw ll O'

1ty 01 KEY We~t

2 /4

Expenditure Assignment (by Agency)

88.24%


AGENDA ITEM: /)(1()-0.;J. CONSENT: 0 REGULAR: i.J

MEETING DATE: January 2S, 2020 DIVISION: Utility Operations

AGENDA TITLE:

Consideration to approve the purchase of stainless-steel stuffing boxes for the 5 high service pumps at the J.Robert Dean WTP; from Sulzer Pumps, Inc. sole source for OEM parts in the amount of $39,599.68.

ITEM BACKGROUND:

- The current stuffing boxes are non-stainless, rusting, and in need of an upgrade. - The original equipment manufacturer (OEM) is Sulzer Pumps, Inc.


N/A


Board of Directors approve the purchase of of stainless-steel stuffing boxes for the 5 high service pumps at the J.Robert Dean WTP; from Sulzer Pumps, Inc. sole source for OEM parts in the amount of $39,599.68.


Funds were budgeted in the 2020 budget.

DOCUMENTATION: Included: IBJ Cost to FKAA: $ 39,599.68 Cost to Others: $ - ----Total Cost: $ 39,599.68



Not Required : D Yes E] No D


DIVISION DEPUTY EXECUTIVE DIRECTOR APPROVAL: _____________ _

A, 0,F Reviewed by: Internal Auditor. ~ General Ca.nsel: ...... ~- '.--~ -=--- Executive Director._:/J,/1._

BOARD ACTION:

Approved: D Tabled : D Disapproved: o Recommendation Revised: D

Comments: _____________________________ _


J:'age J ot J • l1 uecember LU I '.I u::,'.1:4'.I

Ship-To-Address FKAA, J. Robert Dean WTP 35400 SW 19211<1 Ave FloridH City, FL 33034

Sold-To-Address Florida Keys Aqueduct Authority I I()() Kennedy Dr. Key West Fl 33040

Contact Name Anthony Ross<•lli

Email

Phone

Pricing valid to

nrossctli(,1lfl-an.t·,m1

786 ~49 6530

01/3 1/2020

Incotcnns EXW BARBOUSVJLLE,WV

Payment Term Net due in 30 days.

NOTES:

ocumcnt Date FQNumber ustomerNo.

, stomerVATNo.

Email Sulzer Contact Phone Pax

mail

20212890

!iUL~i:;K SlJLWR r u Mrs (US) INC

P~ 1'11rc~ A. Rcuurai: M .. nufild1uing Cir

1305 Main Slrcct

BARBOURSVIUJ:: WV 25l04 USA

I 3 December 2019 SN 524466-524506 153994

NAM-CSS-Eastem Ernest Williams

[email protected] Brandee Jernigan Hawkins 3462079604

brandee.hawkins a sulzer.com -··-··-.. - ... ·-·-----------------

Delivery Time 6 Weeks

PLEASE NOTE: All incoming purchase orders must be issued to Sulzer Pumps (US) Inc. and reference one of the following addresses before the order cnn be processed:

1305 Main Street, Barboursville, WV, 25504

2800 NW Front Ave., Portland, OR, 97210

1255 Enclave Parkw,1y, Suite 300, Houston, Texas 77077 USA.

We would like to thank you very rnuch for your i11qui1y. h1 response, we arc pleased to sutirnit our propoSlll as per the commercial mid technical conditions hL-rewith

enclosed. We hope our proposal meets your cxpectotions, und ifit is necessary any further infonnation, please do not hesitate to contact us.

SHIPMENT: 6 WEEKS, ARO

MINIMUM ORDER TOTAL: SI00.00

Scriallt 524466-524506 Domestic Quotation only. These parts can not be sold for International use.

····-···············•*••*·•························••*••······••*

---------- --- ·--· ·-•·• ·- ------------ --·------- - -'

SULZER CONFIDENTIAL

J'age 1, ot J - 11 uecember :.w 1 'J 11::w:4Y

tern DIN/BOM Material/Description

FREIGHT NOT INCLUDED

PLEASE REFERENCE OUR QUOTE ON FUTURE CORRSPONDl.iNCE.

PLEASE NOTE:

Quantity

Order No. Document Date

Prices quoted hereunder include no special documentation. Special documentation odders (if required) arc listed below for your advance information.

Certificate ofCompli~ncc: No Chnrgc Cc,tificatc of C'..-0nformity: No Charge Cc1titicote of Origin: USO $350.00

If any other special documents arc rcquin.>d which arc not listed above please consult with factory for

nvai lnbi lily of same and cost add=.

SULZl:R rlJMl'S (!JS) INC

Pt11l1) r.i11s &. Rt lrol'it~ Marn1rnt..iua·U1g Ctr

I 30S Main Slrtcl

AAROOURSVJl.l.E WV 2SSOl USA

www.su1l Cf .COIU

20212890 13 December 2019

Unit Price

SULZER PUMPS (US) INC. STANDARD TERMS AND CONDITIONS OF SA LE SHAU, APPL y TO nns ORDER.

10 204807777013 2.00 PCE BEARJNG BUSHING Equipment Number : 524466

Pump Size/Type : JT 227.38

20 OR568-246-726 0-RING 4.00PCE 64.20 Equipment Number: 524466 Pump

Sil'..dfypc : JT

Delivery Time : 2 Weeks

30 204898011846 4.00 PCE 28.69 0 -RING Equipment Number : 524466

Pump Si:te/fype : JT


40 441. 441-SEAL HOUSING 2.00PCE 7,546.90 SEAL HOUSING MATERfAI.316 SS

SHAFT DIA 2. l 875 IN

SULZER CONFIDENTIAL

Amount

454.76

256.80

114.76

15,093.80

.Page .s ot,; - u JJecember :tU1 ~ J'r::,Y:4Y liULi&~K

Item

50

60

70

80

DJN/BOM Material/Description

llquipmcnt Number: 524466

Pump Sizcffypc : JT

Delivery Time: 5 Weeks

441. 441-SEAL HOUSING SEAL HOUSING MATERIAL 316 SS

SHAFT l)JA. 2.4375 IN

Equipment Number : 524506

Pump Size/Type : JT


204801296001 BEARING BUSHING Equipment Number : 524506

Pump Si7.Cffype : JT

Delivery Time: 4 Weeks

OR568-246-726 O-RING Equipment Number : 524506

Pump Size/Type : JT


204898011846

O-RING Equipment Number: 524506

Pump Siz.e/Type : JT


Order No. Document Date

Quantity

3.00PCE

2.00PCE

6.00 PCE

6.00 PCE

SUI.ZF.R ru~m; (US) INC

P11mp Puns & Retrofit~ M:muraclurin" Cir

1305 Main SCR!\:l

llARllOl.lRSVlf.U:\ WV 25504 USA

www.suU.cr.com

20212890 13 December 2019

Unit Price

7,546.90

220.76

64.20

28.69

Net Amount Tax

39,559.68 Exempt

Total Amount (USD) 39,559.68

Unless otherwise agreed in writing, this quote and our delivery is subject to the SULZER PUMPS GENERAL TERMS AND CONDITIONS OF SALE which are available on the Sulzer website at

( www.sulzer.com/terms)

'----------------- ·-···- . ·------------------ -

SULZER CONFIDENTIAL

Amount

22,640.70

441.52

385.20

172.14

DA TE: 12/22/2019

RE: Sulze,.- Sole Source letter

SULZER Sl !l.l F.R PIJMPS(l !SI IN(.

BARBOURSVILL~ WV JSSo-t USA

v.·v.w.,.ul,tr.,vm

Sulzer North America, 1255 Enclave Parkway, Housto!l, TX non Is the original equipm~ht manufacturer, (OEM)

of all equipment listed as SUizer, Bingham Pump, Johnston Pump, etc.

Remittance for Pump Parts is to be addressed to:

Sulzer Pumps (US) Inc, 1255 Enclave Parkway, Suite 300, Houston, Texas 77077 USA.

Remittance for Pump Services, Repairs, Engineering, Testing is to be addressed to:

SUizer Pump Servfc;eJ (US) Inc, 1255 Enclave Parkway, Suite 300, Houston, Texas 77077 USA.

Kind Regards,

Ernest wtllfams. I Sales Representative Sulzer Pumps Services (US) Inc. 108 Hurricane Creek Rd. Piedmont, SC 29673 Cell: 813.340.63901 [email protected]! I Customer Partnership I Operational Excellence f Committed People Because life is fluid -- www.sulzer.com

. SULZER CONFIDENTIAL

..... " .. .


AGENDA ITEM: IJ{J0-0"3 CONSENT: 0 REGULAR: [ij

MEETING DATE: January 2$, 2020 DIVISION: Utility Operations

AGENDA TITLE:

Consideration to approve the purchase of an upgrade of the existing generator synchronization controls at the Florida City WTP from Governor Control Systems Inc. in the estimated amount of $179,000.00.

ITEM BACKGROUND:

The current system consists of obsolete analog controls. FKAA desires to upgrade to a system that is a drop-in replacement in order to re-use the existing field wiring.


N/A


Board of Directors approve the purchase of an upgrade of the existing generator synchronization controls at the Florida City WTP from Governor Control Systems Inc. in the estimated amount of $179,000.00.

SUPPLEMENT AL INFORMATION:

- Funds were budgeted in the 2020 budget. - Proposal and supporting documentation attached.

DOCUMENTATION: Included: [KJ Not Required: • Cost to FKAA: $ 179,000.00

To-Follow: D BUDGETED: Yes EJ NoO

Cost to Others: $ Total Cost: $ 179,000.00

DEPARTMENT: Water Operations DEPARTMENT MANAGER APPROVAL:

Reviewed by: Internal Auditor. General O:u1sel: ~ DIVISION DEPUTY EXECUTIVE DIRECTi7-PROVAL,

Executive Diredo~

BOARD ACTION:


Comments:, _____________________________ _

Date:. __________ _ Recording Clerk: ____________ _

-------- - -------------------------------

~ WOODWARD

June 4, 2019

To Whom It May Concern,

Industrial Control Systems 1041 Woodward Way

Fort Collins, CO 80524, USA 970-482-5811

Governor Control Systems, Inc. (GCS) with Woodward Authorized Independent Service Facilities in Fort Lauderdale Florida; Mandeville, Louisiana; Norfolk, Virginia, and Everett, Washington is the Woodward Authorized Independent Service Facility (AISF) for the Southeastern, South Central, Mid-Atlantic and Northwest/Pacific United States, Central America, Caribbean, Suriname and the Guyana's. GCS territory and area of responsibility for sales of New Woodward Controls and Parts is comprised of the following:

Southeast, South Central, Mid-Atlantic, and Northwest/Pacific United States

Alabama Hawaii North Carolina Washington

Alaska Idaho (Northern) Oregon West Virginia

Arkansas Kentucky South Carolina

Central America, Caribbean, Suriname and the Guyana's

Anguilla Antigua & Barbuda Aruba Bahamas Barbados Belize Bermuda British Virgin Isl. Cayman Islands

Costa Rica Curacao Dominica Dominican Republic El Salvador Grenada Guadeloupe Guatemala Guyana

Haiti Honduras Jamaica Martinique Montserrat Nicaragua Panama Puerto Rico Fr. Guyana

Florida Louisiana Tennessee

St. Kitts & Nevis St. Lucia

Georgia Mississippi Virginia

St. Martin/St. Maarten St. Vincent & Grenadines Suriname Trinidad & Tobago Turks & Caicos US Virgin Islands Venezuela

GCS was first authorized by Woodward in 1998 and continues to meet the stringent criteria required by Woodward of its AISFs. GCS maintains inventory of controls and spare parts and has service facilities throughout its region staffed with factory trained sales and service technicians. GCS also has an engineering staff dedicated to the Woodward product line that is readily available to assist customers within their region. GCS is authorized and certified by Woodward to perform warranty evaluations, training, repair, and field service work for all standard Woodward products worldwide.

Regards,

I ~ Tim Harwick Woodward, Inc. Account Manager I Aftermarket North America, S.E. Asia P: +760-758-88021 M: +760-470-2541 [email protected] www.woodward.com

'M:,, WOOOW"RO

A._ __ G_O_V_E_R_NO_R_C_O_N_T_RO_L_S_Y_S_TE_M_S __ , I_NC_.

'-" authorized sales & service center www.govconsys.com

MSHS Group of Companies

-:;/b wooDWARD

Proposal to

Florida Keys Aqueduct Authority

For: Florida City Plant

Woodward System Upgrade

GCS PROPOSAL TLE-201608-0004 Rev D November 20, 2019

Attention: Reyner Lopez

Presented by: Terry Lee

terry. [email protected] GOVERNOR CONTROL SYSTEMS, INC.

3101 SW 3 AVE Fort Lauderdale, FL 33315

+ 1-954-462-7404

C LIJ -LL -l-o: LIJ u

ISO 9001

PLEASE NOTE THAT OUR CURRENT TERMS & CONDITIONS APPL V TO ALL SERVICES AND SUPPLIES RENDERED

FKAA - Florida City Plant TLE-201608-0004 Rev D

SECTION 1 - EXECUTIVE SUMMARY

1.1 Project Overview

FKAA has requested that Governor Control Systems, Inc. provide a technical proposal to upgrade the current generator control system at their Florida City plant.

The Woodward system currently installed consists of older analog controls and the electrical protection consists of a variety of individual analog relays.

FKAA wants a system that is a drop-in replacement for the current system, without the need for making any changes in the existing field wiring. The existing enclosures that currently contain the Woodward equipment will be re-used, and all existing field wiring will be re-used.

1.2 Woodward - Company Information

'Ni> .. WOODWARD Woodward has been providing reliable control and safety solutions for the global industrial market since 1870. It is the leader in the design and manufacture of control and safety systems and components for rotating and reciprocating equipment including turbines, engines and compressors. Guided by a strong tradition of integrity, values, and principles, Woodward is a multi-billion dollar enterprise that partners with businesses such as GCS to meet aftermarket control systems engineering, application and product requirements.

1.3 Governor Control Systems Inc (GCS) - Company Information

Governor Control Systems (GCS) is the largest independent system integrator of the Woodward Governor Company. GCS supplies engineered control solutions and system components for Engines, Industrial Steam and Gas Turbine and Hydro applications of all kinds, utilizing Woodward and other third party components.

While Woodward directly serves the needs of the OEM's, GCS and companies like us are responsible for servicing the aftermarket. This gives us the advantage of being able to choose products and equipment from a world-class supplier that is designed specifically for this industry. GCS takes these industry proven controls and integrates them into a customized control solution, utilizing Woodward and other third party equipment to meet your specific site requirements.

GCS trades on our reputation for providing first class products, systems and services to our customer base. GCS has established itself as a leader in the turbine controls and retrofit market by meeting and

2


exceeding the expectations of our customers with our products and services. The large volume of repeat business that makes up our project workload attests to this.

GCS projects range from small single unit turbines to large-scale power producers. We use our customer base as a working reference to all potential customers. There is no better account of GCS performance than speaking directly to one of our customers to evaluate the full project cycle from kick off through commissioning and after sales service and support. The key to any successful project is providing a value added asset that has been designed to meet the operating demands of the plant, while having ease of use for the plant operations and maintenance departments.

Our reputation has been built on the quality and reliability of our products, our local customer support and our unmatched service. GCS is responsible and accountable for what we deliver and stand behind our products and services.

Everyone at GCS is proud to be in this industry and understands the value of the trust that is placed in us by our customers.

1.4 Confidentiality

This document contains information proprietary to Governor Control Systems Inc. Your acceptance of this document is an acknowledgment of a confidential relationship between you and Governor Control Systems Inc. This document nor any information contained within cannot be reproduced, transmitted, disclosed or used otherwise in whole or in part without the written authorization of Governor Control Systems Inc.

3

FKAA - Florida City Plant

SECTION 2 - TECHNICAL SECTION

2.1 System Overview

TLE-201608-0004 Rev D

GCS has been asked to quote a three-engine control system with 1 dedicated HM! to display operating data and alarms from the new Woodward system.

For the speed controls GCS will use Woodward 2300E controls plus easYgens 3400XT/P2 for synchronization, load-sharing and load-control. For generator protection the Woodward HighPROTEC relay will be utilized. The required Woodward hardware, HM!, ethernet switches plus all engineering work is included in this quote.

The HM! will be used as operator screens. The HM! will be able to see any screen of any engine. The screens can also be accessed remotely from a remote computer elsewhere in the plant (this will require running an Ethernet cable from the remote computer to the HM!).

GCS will provide wiring diagrams to include the new hardware to be installed.

2.2 Control System Hardware Configuration

The following modules will make up the new control system:

• 3x Woodward 2300E control • 3x Woodward easYgen 3400XT/P2 control • 3x Basler DECSlS0 voltage regulator • lx Horner 15" color touchscreen HMI/PLC • lx Horner SmartRail remote I/O modules

2.2.1 Woodward 2300E Controller

The 2300E is a powerful and rugged industrial control with embedded microprocessor technology and designed for use with Woodward control systems.

The Woodward 2300E controller runs a site specific customized generator application that fulfills the control needs of the end

l.JIJ!t,.,_ ~WOOOWA• O

user. Extra functionality can be added or modified at a later date depending on the changing requirements of the end-user.

2.2.2 Woodward easYgen 3400XT Control

4


A new Woodward easYgen 3400XT/P2 will replace the obsolete RPS and SPM-A for each engine.

The easYgen 3400XT/P2 controls are intended for genset applications. The numerous inputs and outputs, along with a modular software structure, permits to use the easYgen-3000 series for a wide range of applications. This includes stand-by, AMF, peak shaving, import-export, co-generation or distributed generation, among others. The easYgen is compatible for isolated, isiand parallel, mains parallel and multiple unit mains parallel operations.

TLE-201608-0004 Rev D

A remote panel (RP-3000XT) will be used for visualization/ control purpose in this case and mounted on the door near each easYgen control on the front door panel.

2.2.3 Automatic Voltage Regulator

The DECS-150 AVR will provide the automatic voltage control for the generators. The DECS-150 monitors the terminal voltage of the generator and adjust the field excitation to match the setpoint. The DECS-150 utilizes a quadrature droop component based on the generator load current. The easYgen will interface with the DECS-150 via a hardwired signal to adjust the AVR for synchronizing and reactive power loadsharing.

The Basler DECS-150 Digital Excitation Control System is a high powered, low-cost, and environmentally rugged solution for controlling the output of rotary excited synchronous generators. The DECS-150 is perfect for machines that are paralleled to other generators and/or the utility system. It is ideal for distributed generation, cogeneration, and peak shaving applications. Some of its features are:

• 0.5% accuracy up to 40% Total Harmonic Distortion (THD) (harmonics associated with six-thyristor load)

• 63 Vdc and 125 Vdc @ 10 Ade pulse-width-modulated (PWM) output • Var/PF control • Exciter Diode Monitor (EDM) • Overexcitation limiting • Under excitation limiting • Manual mode (field current regulation) • Paralleling input from 1-amp or 5-amp CT secondaries • Nominal sensing inputs of 120, 240, 480, and 600 Vac

• Set up via PC using BESTCOMSP/uS®software (included)

• Customizable logic in BESTlogic™ Plus

2.2.4 Local HMI Panel

5

FKAA · Florida City Plant

The Configuration and Operator Interface 15" color HMI/PLC is much more than a standard HMI. The HMI will gather and display all relevant information available to the controls. The Operator Interface is a valuable tool for troubleshooting the system and providing clear information on the functions of control system.

• Improved fault finding and troubleshooting • Remote monitoring of data • 24/7 alarm logging • Track historical data • Web enabled via Ethernet • Password protected

The HMI Operator Interface will display all prime mover related data

TLE-201608-0004 Rev D

that is available from the control modules. This information is displayed in a user-friendly manner, the HMI is made up of a series of screens, each screen is used to present a group of complementary data. The HMI also makes a great trouble shooting tool, where all the control system I/O can be monitored in one location.

The number of screens will be sufficient for the operators to perform all required system functions.

2.2.6 Horner SmartRail Remote 1/0

GCS will use the Horner SmartRail I/O to augment the I/O found on the HEXP7E6 PLC/HM!. SmartRail is a modular I/O system for OCS offering a choice of fieldbus networks (CsCAN, Ethernet, CANopen and Profibus). It is a flexible I/O system that can be applied as a local expansion I/O or remote I/O distributed over hundreds of meters. SmartRail is also a compact I/O system - supporting 128 I/O points in a footprint of only 3.SH x 8.75W (in.)

2.3 Electrical Control System Mounting Location

GCS will mount the quoted hardware (except for the HMI's) in the existing Woodward cabinets in the engine room.

The 15" touch-screen HMI will be located inside the ECR (exact location to be decided by Florida Keys Aqueduct Authority).

2.4 Engineering, System Integration and Design

As part of the scope of the project, GCS will provide full integration and design of the new system into the existing Woodward I/O.

2.5 Drawings and Engineering Documentation

As part of the scope of the project, GCS will provide one (1) operation and maintenance manual in paper copy and electronic copies.

2.6 Customer Drawings

6

FKAA • Florida City Plant TLE-201608-0004 Rev D

It is assumed that all drawings that will be made available to GCS are the latest revision and truly reflect the system as it stands today, as these drawings have been used in the preparation of this quotation.

2.7 GCS- Drawings

Drawings produced by GCS will be limited to the equipment supplied, with notes referencing any existing system drawings, which are required to enable system integration. GCS will not be responsible for modifications to the customer's original drawings. All GCS drawings will be produced in AutoCad format and delivered to the customer in PDF format.

GCS can undertake conversion of the customer's original drawings into AutoCad format as a separate chargeable task. Price would be dependent on the complexity, size and number of drawings required.

SECTION 3 - SCOPE OF WORK

Upon receipt of a purchase order, GCS will conduct an internal meeting to confirm an acceptable project schedule for both parties to include design and testing of the system here at GCS prior to the final install on board. Any additional information required by GCS from the customer to complete the total engineering package should be submitted at this time.

3.1 Governor Control Systems is responsible for the following:

• Electrical Interface Design • Wiring Diagrams / Schematics • Systems integration and control software design as applicable • Control system configuration • In-House System Testing • Manual Development • Project Management (GCS Scope of Supply) • Installation of new hardware as provided by GCS as part of this quote

3.2 Customer is responsible for:

• Providing latest and up-to-date current electrical wiring diagrams and accurate I/O count for each control

• Providing and installing CAT5/CAT6 ethernet cable between the 3 engine control cabinets and the customer's existing SCADA system

• Accessibility to all engines and control related equipment • Providing availability of all engines for GCS to set up and commission the control system

7


It is strongly recommended that the installation of the CATS/CAT6 ethernet cable as mentioned above, is completed prior to GCS arriving on site for this upgrade.

3.3 Start-Up and Commissioning

Estimated installation and commissioning is included in this proposal. Time spent on site will be charged on a time and materials basis at GCS published commissioning rates (see attached rate sheets). The estimate for installation/commissioning is based on our engineers working no more than 10 hours/day and staying in a local hotel. This will be more cost-effective than driving from Fort Lauderdale each day and charging travel time and mileage. Labor estimate is based on GCS engineers only work during regular weekdays (weekends and/or Holidays are not considered in this estimate).

3.4 Operator and Engineering System Training

On-site training will be provided concurrent with the commissioning.

More detailed training can be provided in addition to start-up and commissioning for the operators and technicians. The training package would incorporate both component and system level instruction with power point presentation. This can be quoted if required (contact [email protected]).

8


SECTION 4 - COMMERCIAL SECTION

4.1 Project Hardware and Engineering (excluding recommended critical spares)

Item Qty. Description 1 1-lot Integrated Engine Control System containing:

• (3) Woodward 2300E controls

• (3) Woodward easYgen 3400XT/P2 controls • (3) Basler DECS150 AVR • (1) Horner 15" color touchscreen HMI

• (1) Horner SmartRail remote I/O modules

• (3) Advantech Ethernet Switches

• (3) Aluminum back-plate with 2300E and easYgen pre-mounted

• Misc. Hardware (Cables. MCB's. labels. etc.) 2 1 System Manuals - Paoer Copy and PDF copy 3 1-lot System Engineering - Integration and design to include the following:

Project Management Electrical and Mechanical Design System Integration Configuration and Testing Drafting and Documentation:

• Wiring Diagrams

• Wiring Schedule System Manual Development

Hardware and Engineering - Total: USD $ :t.03,000.00

4.2 Estimated Installation and Commissioning

Item Qty. Description 1 1 Installation assistance and commissioning estimate includes the following:

• One service engineer to be on site for sixteen (16) days for installation and commissioning

• One application engineer to be on site for eight (8) days for installation and commissioning

• Travel time and expenses for both engineers

Note: These services will be billed on a time and materials basis at GCS Standard Commission and GCS Standard Elec. Field Services rates

Installation and commissioning - Total: USD $ 76,000.00

9


4.3 Validity

This quotation is valid for 60 days.

4.4 Delivery

14-16 Weeks from receipt of purchase order.

4.5 FOB Point

Ex GCS Works, Fort Lauderdale, FL

4.6 Payment Terms

TLE-201608-0004 Rev D

Progress billing will apply to all engineered systems sales. The following schedule will apply:

• 40% Upon receipt of order • Balance upon shipment of system hardware • Only installation/commissioning if included in purchase order will remain to be invoiced • Standard payment terms are NET 30 days with approved credit

4.7 Terms and Conditions

GCS Terms and Conditions attached. All engineered systems are considered non-returnable and noncancellable.

4.8 Warranty

Woodward provides an 18-month limited warranty for all the products it manufactures. This reflects the confidence Woodward has in its products. All products supplied by GCS but manufactured by others will carry that manufacturer's standard warranty which is assumed to be 12 months unless indicated otherwise.

Thank you for the opportunity to provide this quotation.

10


TERMS AND CONDTIIONS (also available at http://www.govconsys.com/termsandconditions.htm)

These terms and condition represent the final and complete agreement of the parties, and no modification shall be binding upon Governor Control Systems, Inc. ("GCS") unless made in writing and signed and approved by an officer of GCS. No modification of these terms shall be deemed made or accepted by GCS shipping goods or performing services following receipt of a purchase order or other documents containing terms and conditions additional to or in conflict with the terms and conditions herein. GCS does not agree to the accident, indemnity, and insurance provisions, if any, contained in the buyer's or customer's invitation or specifications, and in such cases GCS accepts only such liability as is imposed upon GCS by law and as limited by this contract. Receipt of goods or services by the buyer or customer shall be deemed conclusive proof of irrevocable acceptance of these terms and of the conformity of the goods or services provided; similarly these terms and conditions shall be deemed irrevocably accepted upon commencement of work by GCS at GCS' facility or at any other location. GENERAL: GCS' contracts for furnishing repairs, parts and services are solely on the basis of the insured limited liabilities and specific warranties set forth below. GCS shall not be liable for any injury or death resulting from its provision of repairs, parts or services, and the purchaser or customer agrees to indemnify, defend and hold GCS harmless for any such claims brought against GCS by or on behalf of any person other than a GCS employee. When GCS provides parts, repairs or services to any vessel, GCS shall not be liable, directly or indirectly, in contract, tort or otherwise, to the vessel's owners, charterers, underwriters, lienholders or other party in interest for any damages to such vessel or to its appurtenances, cargo, equipment or moveable stores, or for any consequence thereof, unless such damage is caused solely by GCS' gross negligence or intentional tort, and in no event shall GCS' aggregate liability under this contract (with the exception of the specific warranty as set forth in "WARRANTY" below) exceed the sum of $50,000.00 or the value of the vessel, whichever figure is the lesser. In no event shall GCS be liable for any consequential or special damages including but without limitation, for faulty or negligent design or manufacture, delay, loss of revenue, detention, wharfage, demurrage, tug expense, pilotage, crew wages, salvage or loss of use. For all sales or services provided, whether vessel related or non-vessel related, GCS shall not be liable for incidental, special or consequential damages or losses arising directly or indirectly from the purchase and sale of goods or provision of services, or for any other cause, and GCS' sole liability shall be as set forth under "warranty" below. The buyer or customer agrees to indemnify, defend and hold GCS harmless with respect to all liabilities to all parties in interest exceeding the amounts herein stated. FORCE MAJEURE: GCS shall not be liable in any event for any loss, damage or delay caused by strikes, labor difficulties, accidents, delays in delivery of materials, acts of God, war, restraint of princes, including, but not limited to, restraint by local, state or federal authorities, or causes or any kind beyond GCS' control, including, but not limited to, tropical storms, hurricanes, lightning or rain.

11

WARRANTY: GCS warrants that its parts and services are provided in accordance with industry standards and parts supplied are free from defects in material and workmanship. Buyer or customer agree that the sole remedy for breach of any warranty, express or implied shall be limited, at GCS sole discretion, to the replacement of parts, repair of parts, return or crediting of purchase price, or referral of the claim to the original manufacturer for manufacturer's warranty review. GCS makes no warranty and specifically disclaims all liability for design of any items supplied. THE FOREGOING WARRANTY IS NON ASSIGNABLE AND IS IN LIEU OF AND SPECIFICALLY EXCLUDES ALL OTHER WARRANTIES NOT ACTUALLY SET FORTH HEREIN, WHETHER EXPRESS OR IMPLIED BY OPERATION OF LAW OR OTHERWISE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS OR THOSE IMPLIED BY THE COMMON LAW OF BAILOR AND BAILEE. No agent or employee of GCS has authority to bind GCS to any other or expanded warranty, and any representation to that effect shall not be deemed to become a part of this contract and shall be unenforceable. The specific warranty provided by this section shall be deemed expired and all right of the buyer or customer irrevocably waived unless the claimed defect is submitted to GCS in writing within 60 days of receipt of the relevant part or service (or the redelivery of the vessel, whichever occurs first). This period shall govern whether the alleged defect is latent or patent and shall not be deemed to be tolled or to arise at any future time as a result of the discovery of a latent defect. Remedies for latent defects not discovered and submitted to GCS within the 60 day period shall be exclusively those available from the manufacturer, if any. All warranties are contingent upon, and no obligation to perform warranty repai rs shall arise until, full payment is received by GCS, and the provision of repairs or replacement of parts by GCS shall not be deemed a waiver of this provision. FORUM AND CHOICE OF LAW: This contract shall be deemed to have been executed and fully performed within in the State of Florida, and shall be interpreted and construed in accordance with and subject to the federal maritime law of the United States (excluding its conflict of law rules) or, should no such law exist on any particular issue, the laws of the State of Florida, to the exclusion of the laws of any other state or country. The prevailing party in any legal action shall be awarded reasonable attorneys' fees and costs. Moreover: (1) for U.S. buyers or customers: any dispute arising under, in connection with or incident to this contract shall be litigated before either a federal court of competent jurisdiction located in the Southern District of Florida, or a state court of competent jurisdiction located in the State of Florida, County of Broward, to the exclusion of the courts of any other state or country, and buyer or customer hereby irrevocably consents to the jurisdiction of such court; (2) for non-U.S. buyers and customers: any dispute arising under, in connection with or incident to this contract shall be referred to three persons at New York, New York, one to be appointed by each of the parties hereto, and the third by the two so chosen; their decision or that of any two of them shall be final and, for the purpose of enforcing any


award, this contract may be made a rule of the court. Should a party fail to appoint an arbitrator within ten days of notice of demand for arbitration, the demanding party may appoint the second arbitrator with the same force and effect as if appointment by the second party. Should the two arbitrators be unable to agree on the appointment of a third arbitrator within 14 days after appointment of the second arbitrator, the President of the Society of Maritime Arbitrators, Inc. shall make the appointment upon the request of either party without further notice. The proceedings shall be conducted in accordance with the Rules of the Society of Maritime Arbitrators, Inc., including Section 2 "Consolidation". The arbitrators shall be commercial men and shall be members of the Society of Maritime Arbitrators, Inc. The arbitrators shall consider this Agreement an honorable engagement rather than merely a legal obligation. The arbitrators shall award reasonable attorneys' fees and costs to the prevailing party. The parties irrevocably stipulate to the jurisdiction of the United States District Court for the Southern District of New York for purposes of compelling arbitration or confirming an arbitration award. This stipulation shall not be deemed consent to the jurisdiction of the courts of New York for any other purpose or evidence of any presence within New York. With regard to petitions to compel arbitration or to confirm an arbitration award, the parties consent to service of process by certified mail, certified international mail, fax, e mail, Federal Express or OHL courier service to the parties at any of the addresses or other contact information set forth in the GCS purchase order, quotation, or elsewhere in this contract, and irrevocably waive and right to personal service of these documents. PAYMENT AND PRICE: Prices quoted and product availability stated are valid for ten days only unless designated as firm for a specific other period in writing by an officer of GCS. Payment in all cases is net upon receipt of invoice, 1.5% per month to be added to the invoice amount if full payment is not received by GCS within thirty days of presentation of the invoice. Local fees or taxes are the responsibility of the customer and no deduction shall be made to the invoiced amount therefor. All returns (other than for defective goods under the WARRANTY section hereof) shall be subject to a 25% restocking fee, consent to payment of which is hereby given by customer or buyer, and no returns will be accepted for special order goods, goods supplied

TLE-201608-0004 Rev D

pursuant to an incorrect part number provided by the customer, or goods with damaged packing or labels. All returns must be accompanied by a returned goods authorization number provided by GCS. GCS may place any account not paid within thirty days into the hands of attorneys for collection and the buyer or customer agrees to pay the reasonable fees and costs of the attorneys, without regard to whether suit is filed or arbitration commenced. All payments must be made in Florida at 3190 SW 4th Avenue, Fort Lauderdale, Florida 33315 or by wire as set forth below. It is agreed that wires are to be deemed payments made in Florida. For payment for work done on or materials furnished to any vessel, whether authorized orally, or by letter, or written contract, and whether GCS is the general contractor or a subcontractor, GCS looks to both vessel and owner.

Wire Transfer: City National Bank of Florida Fort Lauderdale, FL 33301

Account: 2005697395 ABA: 066004367 VESSEL WARRANTIES: The vessel, its owners, charterers, underwriters, lienholders, and all parties in interest, shall indemnify and hold GCS harmless from all liability arising under any state or federal air or water quality statute or regulation unless the liability shall arise solely from the gross negligence or intentional tort of GCS' own employees. Owners, or other parties in interest, warrant that a valid and current U.S. Coast Guard Certificate of Financial Responsibility (Water Pollution) (Form CG-5358-10) shall be kept in force at all times while GCS is furnishing repairs, parts or services. BUYER AND CUSTOMER'S RIGHT TO PURCHASE FURTHER WARRANTIES: Different or more extensive liabilities will be accepted if an agreement in writing stating the nature and extent thereof is entered into before work is commenced by GCS, and if the price is adjusted to include the cost of appropriate additional insurance. The terms contained in this contract or as set forth by an addendum thereto shall in no way be interpreted to hold GCS as an insurer. MISCELLANEOUS: Nothing herein shall be deemed to constitute a waiver of GCS' maritime lien. Invalidity of any one or more provisions of this contract shall not affect nor impair the remaining provisions. This contract may not be changed orally. Governor Control Systems, Inc. is an Equal Employment Opportunity/Affirmative Action Employer. 04/14

PLEASE NOTE THAT OUR CURRENT TERMS & CONDITIONS APPLY TO ALL SERVICES AND SUPPLIES RENDERED Page 12 of 14

Corporate: 3101 SW 3rd Avenue, Fort Lauderdale, FL 33315 Phone: +1 954-467-7404 Toll Free: 877-659-6328 Fax: 954-761-8768

Locations In • Southeast • Gulf Coast • Mid-At/antic • Pacific Northwest


AGENDA ITEM: t1tJO- O'-/ CONSENT: 0 REGULAR: [i]

MEETING DATE: January 2S, 2020 DIVISION: Utility Operations

AGENDA TITLE:

Consideration to approve the purchase of a spray system for the Sludge Thickener tank at the J. Robert Dean WTP, from Rebuild-it Services Group, LLC, sole source for OEM Dorr-Oliver in the amount of $42,217.00.

ITEM BACKGROUND:

The spray system is a replacement in the Sludge Thickener System, the original equipment manufacturer is Dorr-Oliver. The current spray system is beyond repair due to rust and leaks.


NIA


Board of Directors approve the purchase of a spray system for the Sludge Thickener tank at the J.Robert Dean WTP, from Rebuild-it Services Group, LLC, sole source for OEM Dorr-Oliver in the amount of $42,217.00.


Funds were budgeted in the 2020 budget.


Cost to FKAA: $ 42,217.00 Cost to Others: Total Cost:

$ ~-c-=-...,,...,...--$ 42,217.00



Not Required:

Yes~


• No 0

DIVISION DEPUTY EXECUTIVE DIRECTOR APPROVAL: ______________ _

Reviewed 1Jv, lnremal AudHoc ~ G"""' QxJnsel, ();ff Exeruwe Dired.or;J,I!_

BOARD ACTION:

Approved: D Tabled: D Disapproved: • Recommendation Revised: •

Comments: _______________________________ _

Date: ___________ _ Recording Clerk: ____________ _

Rebuild-it Services Group c,;,,-

6810 South 300 West, Suite 8 -Midvale, UT 8404 7 www.rebuild-it.com

PROPOSAL DATE; December 16, 2019

PREPARED FOR: Florida Keys Aqueduct Authority 35400 SW 192 Ave Florida City, FL Attention: Anthony Rossetti PH: 786-349-6530

E-Mail: [email protected]

SCOPE OF WORK:

PROPOSAL NUMBER: Q122013-A

Replace the spray system on a Dorr-Oliver 50' Dia Thickener S/N 81892-1.

PREPARED BY: Rebuild-it Services Group, LLC. 6810 South 300 West, Suite 8 Midvale, Utah 84047 Terry A. Reyburn Main: (888) 709-5676 Direct: (385) 235-6924 Mobile: (801) 828-5369 E-Mail: [email protected] Website: rebuild-it.com

I tJ DORR-OLIVER I i R•bulld-it Servic.s Group is th• only FLS

authorized distributor for EIMCO and 1 Dorr-Oliver Parts and s.rvlcH In the

municipal mark•tplac•.

PROPOSAL 1

PROJECT SUMMARY:

Rebuild-it Services Group, LLC. (RSG) is pleased to offer the following proposal to provide a new spray system to replace the existing one on a Dorr-Oliver 50' dia. Thickener tank. Dorr-Oliver serial No. 81892-1

Note: Feed loop pressure: 150 psi, current clay valve set at 90 psi for feed pressure to header system. Flow rate is unknown and will need to be determined. We will create a new P&ID for system.

SCOPE OF WORK:

We include the following:

• Spray nozzles ( 60) • 4" sch 40 pipe - 40' • 3" sch 40 pipe 156' • Unions, reducers, elbows, etc. • Flange 4" • Fasteners • Shop labor including welding and pipe rolling • Site visit to take measurement during engineering stage

• Shipping to job site

• Engineering • Installation hardware • 2-year warranty

EXCLUDED ITEMS FROM SCOPE OF SUPPLY: • Installation of equipment (this can be furnished by Rebuild-it's professional

installation team) • Field painting • Electrical controls, mounting plates, brackets, conduit, wiring, mounting channels,

light posts, photocells, etc. • Concrete work • Lubricating oils / greases • Bi-metallic protection for aluminum handrail, floor plating. • Access stairways, walkways, gratings, handrailing, etc. outside the tank.

• Control panels except as specifically noted. • Parts not mentioned above

PROPOSAL 2

Proposa1No.Q122013-A

PRICING: Pricing for one complete spray system and engineering as described above .... $42,217.00

SCHEDULE: Delivery of components: 6 weeks ARO.

Note: we will take field measurements during the engineering portion of this project. All expenses are included.

Please be sure to reference this quotation number and date on your purchase order. Remit order to:

Rebuild-it Services Group, LLC. P.O. Box 9178 Midvale, Utah 84047 Attention: Candace King, [email protected]

PROPOSAL 3

•

PRICING AND PAYMENT TERMS:

We appreciate the opportunity to offer our parts & services. Upon receipt of an order, we assure you of our continued interest and service. RSG will provide the best service possible to ensure we exceed your expectations.

This proposal, including all terms and conditions contained herein, shall become part of any resulting contract or purchase order. Changes to any terms and conditions, including but not limited to submittal and shipment days, payment terms, and escalation clause shall be negotiated at order placement, otherwise the proposal terms and conditions contained herein shall apply.

Terms: If not outline otherwise in the proposal, terms for the parts and/or equipment are 100% due after shipment or service is completed. Net 30 days from shipment or after service is completed. The prices are good for 60 days.

Sales Tax: No sales taxes, use taxes, or duties have been included in our pricing. Unless you live in Utah, we are not registered to collect sales tax in your state. If you are not tax exempt, please remit taxes directly to the governing authorities.

Freight: Prices quoted are F.O.B. shipping point with freight prepaid and added to a readily accessible location nearest to jobsite, unless otherwise indicated. All claims for damage or loss in shipment shall be initiated by purchaser.

Shipment: Shipping times noted within this proposal are estimated and will be finalized once an order has been received and accepted.

Field Service: Prices do not include field service unless noted in the rebuild scope of work description. Additional field service is available at $900.00 per day plus expenses.

OEM Parts: If applicable RSG will quote OEM factory parts furnished by FLSmidth USA, Inc. FLSmidth owns EIMCO® and Dorr-Oliver"' registered trademarks. FLSmidth is the~ owner of

EIMCO® and Dorr-Oliver® registered trademarks and brand names.

[ilsm1DTH

DORA-OLIVER EIMCO

EIMCO & Dorr-Oliver: RSG is the only authorized distributor for EIMCO and Dorr-Oliver parts and services for FLSmidth in the municipal market. No other company is authorized to use the EIMCO or Dorr-Oliver name or trademark unless approved by FLSmidth or Rebuild-it Services Group.

PROPOSAL 4

WARRANTY & TERMS AND CONDITIONS:

Parts and/or Equipment manufactured or rebuilt and sold by Rebuild-it Services Group, once paid for in full, is backed by the following warranty:

For the benefit of the original user, RSG warrants all new parts and equipment sold oi: rebuilt RSG, LLC. to be free from defects in material and workmanship, and will replace or repair, F.0.8. its factories or other location designated by it, any part or parts returned to it which RSG's examination shall show to have failed under normal use and service by the original user within two (2) years following initial start-up, or two (2) years and six (6) months from shipment to the purchaser, whichever occurs first.

Such repair or replacement shall be free of charge for all items except for those items such as resin, filter media and the like that are consumable and normally replaced during maintenance, with respect to which, repair or replacement shall be subject to a pro-rata charge based upon RSG's estimate of the percentage of normal service life realized from the part. RSG's obligation under this warranty is conditioned upon its receiving prompt notice of claimed defects, which shall in no event be later than thirty (30) days following expiration of the warranty period, and is limited to repair or replacement as aforesaid,

This warranty is expressly made by RSG and accepted by purchaser in lieu of all other warranties, including warranties of merchantability and fitness for particular purpose, whether written, oral, express, Implied, or statutory. RSG shall not be liable for normal wear and tear, corrosion, or any contingent, incidental, or consequential damage or expense due to partial or complete inoperability of its equipment for any reason whatsoever.

This warranty shall not apply to equipment or parts thereof which have been altered or repaired outside of a RSG factory, or damaged by improper installation, application, or maintenance, or subjected to misuse, abuse, neglect, accident, or incomplete adherence to all manufacturer's requirements, including, but not limited to, Operations & Maintenance Manual guidelines & procedures. When buying a drive or drive rebuild, if the drive control has not been hooked up or disabled, the warranty on the drive is not valid.

This warranty applies only to equipment made or sold by Rebuild-it Services Group, LLC (RSG).

RSG makes no warranty with respect to parts, accessories, or components purchased by the customer from others. The warranties which apply to such items are those offered by their respective manufacturers.

CONFIDENTIALITY; All the information in this quotation is confidential and has been prepared for your use solely in considering se,vices described. Transmission of all or any parts of this information to others or use by you for other purposes is unauthorized without our written consent.

PROPOSAL 5

,• ii

IERMSAND CONDJTIQNS;

Terms and Condltions appearing In any order based on this proposal which arc inconsistent herewith shall not be binding on Rebuild-It Services Group (RSGJ. The sale and purchase of equipment described herein shall be governed exclusively by the foregoing proposal and the following provisions:

I SPECIFIC,\ flO!liS RSG is furnishing its standard equipment as outlined in the proposal and as will be covered by final approved drawings if applicable. The equipment will, however, meet the general intention of the mechanical specifications of these documents.

l ITEMS INCLUOfO: This proposal includes only the equipmenL speclflcd herein and does not include erection, Installation, accessories, nor associated malerials such as controls, piping. etc., unless specifically listed.

J. PRl<:F ,\ND DHIVF.RY· All selling prices quoted are subject to change without notice after 30 days from the date of this proposal unless specified otherwise. Unless otherwise stated, all prices are F.O.B. RSG or Its supplier's shipping points. All claims for damage, delay or shortage arising from such equipment shall be made by Purchaser directly against the carrier. When shipments are quoted F.O.B. job site or other designation, Purchaser shall inspect the equipment shipped, notifying RSG of any damage or shortage within forty-eight hours of receipt, and failure to so notify RSG shall constitute acceptance by Purchaser, relieving RSG of any liability for shipping damages or shortages.

•I P/\Y\lt::NT'i· All invoices are net 30 days. Delinquencies are subject to a 1.5 percent service charge per month or the maximum permitted by law, whichever is less on all past due accounts. Pro rata payments are due as shipments are made. If shipments are delayed by the Purchaser, Invoices shall be sent on the date when RSG Is prepared to make shipment and payment shall become due under standard invoicing terms. If the work to be performed hereunder Is delayed by the Purchaser, payments shall be based on the purchase price and percentage of completion. Products held for the Purchaser shall be at the risk and expense of the Purchaser. Unless specifically stated otherwise, prices quoted are for equipment only. These terms are independent of and not contingent upon the time and manner in which the Purchaser receives payment from the owner.

,;. IN~T,\1.1.,\ TIO!'l SUPERVISION Prices quoted for equipment do not include installation supervision, unless otherwise noted. RSG recommends and will, upon request, make available, RSG's then current rate, an experienced installation supervisor to act as the Purchaser's employee and agent to supervise Installation of the equipment. Purchaser shall at its sole expense furnish all necessary labor equipment, and materials needed for Installation.

Responsibility for proper operation of equipment. if not Installed by RSG or installed in act'Ordance with RSG or original manufacture instructions, and Inspected and accepted In writing by RSG or manufacture representing RSG.

RSG will supply the safety devices described in this propo~l or shown in RSG's or manufacture rep,·esented drawings fornished as part of this order but excepting these, RSG shall not be required to supply or Install any safety devices whether required by law or otherwise. The Purchaser hereby agrees to Indemnify and hoid harmless RSG from any claims or losses arising due to alleged or actual insufficiency or inadequacy of the safety devices offered or supplied hereunder, whether specified by RSG or Purchaser, and from any damage resulting from the use of the equipment supplied hereunder.

6 •\tU-:PTI\N<:F. CH PIIODUI I\ Products will be deemed accepted without any claim by Purchaser unless written notice of nonacceptance is received by RSG within 30 days of delivery if shipped F.0.B. point of shipment, or 48 hours of delivery if shipped F.0.8. point of destlnatlon. Such written notice shall not be considered received by RSG unless it is accompanied by all freight bills for said shipment, with Purchaser's notatlons as to damages, shortages and conditions of equipment, containers, and seals. Non-accepted products arc subject to the return policy stated below.

7 I \XE'i Any federal, state, or local sales, use or other taxes applicable to this transaction, unless specifically included in the price, shall be for Purchaser's account

8. INSUR,\NCr From date of shlpment until the Invoice Is paid In full, Purchaser agrees to provide and maintain at its expense, but for RSG benefit, adequate insurance including. but not limited to, builders rlsk lnsurance on the equipment against any loss of any nature whatsoever.

') SHIPM t,N IS. Any shipment of delivery dates recited represent RSG's best estimate but no liability, direct or indirect, is assumed by RSG for failure to ship or deliver on such dates.

RSG shall have the right to make partial shipments: and invoices covering the same shall be due and payable by Purchaser in accordance with the payment terms thereof. If Purchaser defaults in any paymenl when due hereunder, RSG may, without incurring any liability therefore to Purchaser or Purchaser's customers, declare all payments immediately due and payable with maximum legal Interest thereon from due date of said payment, and at its option, stop all further work and shipments until all past due payments have been made, and/or require that any further deliveries be p.iid fo r prior to shipment.

PROPOSAL 6

Proposal No. Q122013-A

If Purchaser requests postponements of shipments, the purchase price shall be due and payable upon notice from RSG that the equipment is ready for shipment; and thereafter any storage or other charge RSG incurs on account of the equipment shall be for the Purchaset's account.

If delivery ts specified at a point other than RSG or its supplier's shipping points, and delivery is postponed or prevented by strike, accident, embargo, or other cause beyond RSG reasonable control and occurring at a location other than RSG or Its supplier's shipping points, RSG assumes no liability in delivery delay. If Purchaser refuses such delivery, RSG may s tore the equipment at Purchaser's expense. Jlor all purposes of this agreement such tender of delivery or storage shall constitute delivery.

IO ~IJ RFACF l'IH f) \R,\ l"ION '"o PI\IN11N<i If furnished, shop primer paint ts intended to serve only as minimal protective finish. RSG will not be responsible for the condition of primed or finish painted surfaces after equipment leaves its shops. Purchasers are invited to inspect paint in shops for proper preparation and application prior to shipment. RSG assumes no responsibility for field surface preparation or touch-up of shipping damage to paint Painting offasteners and other touch-up to painted surfaces will be by Purchaser's painting contractor after mechanism installation.

l I RF.TURN Of PROllllf IS No products may be returned to RSG without RSG's prior written permission. Said permission may be withheld by RSG at its sole discretion.

I/. RACK Cll,\RG~S RSG will not approve or accept back charges for labor, materials, or other costs incurred by Purchaser or others in modification, adjustment, service, or repalr ofRSG furnished materials unless such back charge has been authorized in advance in writing by a RSG employee and a purchase order, or work requisition signed by RSG.

I . .I INDFMNIFlt,l HON: Purchaser agrees to indemnify RSG from all costs incurred, including but not limited to court costs and reasonable attorney fees, from enforcing any provisions of this contract. including but not limited to breach of contractor costs incurred In collecting monies owed on this contract.

I I FNTI RF i\G RF.EM FN f · This proposal expresses the entire agreement between the parties hereto superseding any prior understandings, and is not subject to modification except by a writing signed by an authorized officer of each party.

I:.. F.X'TF.NO~:o nORM;f. Extended storage instructions will be part of information provided to shipment. If equipment Installation and start-up is del ayed more than 30 days, the provisions of the storage instructions must be followed to keep WARRANTY In force.

16 Ll/\81tl1-Y. Professional liability Insurance, including but not limited to, errors and omissions insurance, is not included. In any event, liability for errors and omissions shall be limited to the lesser of 25,000USD or the value of the particular piece of equipment (not the value of the entire order) supplied by RSG against which a claim Is sought

17 ARBITR/\ HON Nl:C.O fl,\ rlON: Any controversy or claim arising out of or relating to the performance of any contract resulting from this proposal or contract Issued or the breach thereof, shall be settled by arbitration ln accordance with the Construction Industry Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered to any court having jurisdiction.

ACCEPTED BY PURCHASER

Customer Name: _______________ _ Customer Address: ________________ _

Contact Name:. __________________ _

Contact Phone: ________________ _ Contact Email: _____ _ _ ___ _ _______ _

Signature: __________________ _ Printed Name: __________________ _

Title: ___________________ _ Date: ______________ _ ___ _

PROPOSAL 7

Rebuild-It Services Group, LLC 6810 South 300 West, Suite 8 Midvale, Utah 84047

December 16, 2019

Florida Keys Aqueduct Authority 35400 SW 192 Ave

Florida City, FL (P) 786-349-6530

Attention: Anthony Rossetti

Subject: The Authorization and exclusivity of Rebuild -It Services Group, LLC (RSG) to sell and support

EIMCO" Parts and Services in the Municipal Market.

Dear Anthony Rossetti,

Rebuild-it Services Group, LLC. through FLSmidth is the only authorized supplier of EIMCO" parts and

services for existing EIMCO Equipment in the municipal market. FLSmidth has given the exclusive rights to

Rebuild-it Services Group, LLC. to sell OEM Parts and Services for the repair and the rebuilding of EIMCQ• and

Dorr-Oliver~ equipment in the Municipal Market. FLSmidth Is the sole owner of the. EIMco• and Dorr

Oliver• brand names and trademarks.

FLSmldth has not given the rights to any other company to support the EIMCO"' and Dorr-Oliver., brand

names in the Municipal Market. Rebuild-It Services Group, LLC. is the sole provider of EIMCO"' and Dorr

Ollver• parts and services ln the Municipal Marketplace for FLSmldth. Rebuild-it Services Group, LLC. will

receive full support from FLSmidth for the engineering, the execution of parts and the quality assurance

related to the FLSmldth Company.

'~-" Terry A. Reyburn

President

Rebuild-It Services Group

Midvale, UT 84047

Office: 385-235-6924

Mobile : 801-828-5369

E-Mail: [email protected]

Website: rebuild-It.com

References:

• http ://www. flsm I dth .corn/ en -us/About+ FLSQl id th/Qur +History/ Ou r+Pr od u ct +Br an ds/Qorr-

0 llver E imco

• FLSmldth Company Authorization letter

Rebuild-it Sea•vices Group, LLC Midvale, Utah Rebuild-it.com


AGENDA ITEM: BOD-01 CONSENT: 0 REGULAR: [X]

DIVISION: BOARD OF DIRECTORS MEETING DATE: January 2j, 2020

AGENDA TITLE: Board of Directors Discussion

ITEM BACKGROUND: The Board of Directors can bring up any subject they deem necessary to be discussed at this time.

PREVIOUS RELEVANT ACTION BY FKAA BOARD OF DIRECTORS: N/A

STAFF RECOMMENDATION (MOTION): N/A


DOCUMENTATION: Included: • Cost to FKAA: $ Cost to Others: $ Total Cost: $

DEPARTMENT: Board of Directors


Not Required:

Yes D •

No LJ

DIVISION DIRECTOR APPROVAL: ---"--f-1-££-'c__,..,l,l<.--1--J,"------:::,,~------------

Reviewed by: Internal Auditor: 4 BOARD ACTION:

Approved: • Tabled: D Disapproved: D Recommendation Revised: D

Comments: _ ___ ______________ ___________ _

Date: __________ _ Recording Clerk: __________ __ _

florida keys aqueduct authority - fkaa, fl

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