fraternal housing conference 2013

www.housedirectors.org | www.aflv.org

BostonJune 20-23, 2013

Fraternal Fraternal HousingHousingConferenceConference

Presented by the Association of Fraternal Leadership & ValuesPresented by the Association of Fraternal Leadership & Values

OverviewConference

WHY ATTEND? Since 1992, we have hosted the National House Directors Conference. The conference helps house directors improve their skills and efficiency while becoming more aware of the value and importance of their roles. This year, we are pleased to announce the rebranding of the conference. Formerly the House Directors Conference, the AFLV Fraternal Housing Conference maintains the high level and in-depth learning experiences for house directors while adding an enhancing component for house corporation professionals and others who work in the fraternal housing industry.

At the conference, participants will learn to create appropriate and effective relationships with their many constituencies (students, parents, alumni, faculty, vendors, and house employees). The goal of the conference is to provide participants with unique and comprehensive skills and knowledge that encourages teamwork, leadership, fraternal values, and effective use of resources while supporting the shared mission of fraternities/sororities and the university.

Conference participants will develop skills in problem-solving, communication, resource allocation, and facility management and will leave the conference with a better understanding of issues and trends affecting higher education. Attendees will also connect to a network of colleagues who can be relied upon for support and assistance throughout the school year.

WHO SHOULD ATTEND? The conference provides the perfect professional development experience for house directors, potential house directors, house corporation officers, fraternity and sorority headquarters staff, and volunteers and campus professionals who work with house management. Participants of both audiences will engage in some shared learning opportunities, although most of the content will be presented in side by side tracks.

SCHOLARSHIPS ARE AVAILABLEWe are pleased to announce the S. Shelley Sutherland Scholarship. In honor of Shelley Sutherland, longtime leader and innovator in the fraternal community, these scholarships are specifically designated for those participating in the Fraternal Housing Conference.

Download the scholarship application online at:http://aflv.org/EventsPrograms/FraternalHousingCon/Scholarships.aspx.

The deadline to apply for scholarships is March 15, 2013.

ProgrammingEducational

SCHEDULE AT A GLANCEThursday, June 2012:30 - 2:00 p.m. Orientation for first time attendees2:30 - 2:55 p.m. Registration and check-in3:00 - 5:00 p.m. Opening Session7:00 - 9:00 p.m. Welcome Dinner

Friday, June 218:00 - 11:30 a.m. Educational Sessions11:45 a.m. Walk to lunchNoon - 1:15 p.m. Lunch1:30 - 5:00 p.m. Board a bus for city tours6:00 p.m. Evening and dinner on your own

Saturday, June 229:00 - 12:00 p.m. Educational SessionsNoon Exhibitor Luncheon1:00 - 1:45 p.m. Exhibits with conference sponsors & affiliation photos2:00 - 5:00 p.m. Education Sessions6:00 p.m. Evening and dinner on your own

Sunday, June 248:00 - 10:00 a.m. Educational Sessions10:00 - 11:30 a.m. Recognition Brunch and Conference Closing

More information at: www.housedirectors.org

InformationHouse Corporation Track

CONTENTThe House Corporation Track is designed to educate and develop House Corporation board members and professionals on today’s issues in the fraternal housing industry. This track will go in depth in the following seven areas:

1. The Importance of Property AssessmentsAddressing health and safety concerns, determining the health of the structure and the housing board, and developing a capital plan.

2. Developing Your Capital PlanDetermining options regarding renovation or building new, determining costs, and creating your vision to drive your case for support.

3. Raising CapitalDeveloping a planning study, establishing fundraising goals, evaluating the readiness of the housing board, and running a well-organized capital campaign.

4. ConstructionLearning the ins and outs of project management, developing a timeline.

5. Insurance and SuretyWhat needs to be considered in all phases of construction and, once occupied (including personal belongings); understanding the issues and challenges of insurance.

6. Developing an Ongoing Facility PlanEffective ways to develop, implement, and enforce policies; supervising care and maintenance; creating contracts.

7. Alumni DevelopmentDeveloping a regular communications program as well as an annual appeal for financial support of the home.

We’re partnering with these AFLV Associate Member organizations to provide you with the best, most useful and cutting-edge information possible:

Kennedy Presidential Museum and Grounds $80Thursday, June 20The museum, one of Boston’s most popular tourist attractions, features 25 multimedia exhibits and period settings from the White House, offering an exciting “you are there” experience and creating a stirring account of President Kennedy’s thousand days in office. Also housed at the Library are all the personal and public papers and artifacts of John F. Kennedy, his family, and members of his administration, making the Library one of the nation’s most important resources for the study of mid-20th century American history. Transportation to the museum and lunch are included in this excursion.

PRE-CONFERENCE TOUR OPTIONS


ToursConference

Boston Red Sox Game $75Wednesday, June 19More information including specific times will be posted in the spring. Group tickets go on sale on January 19. Transportation to and from the game will be arranged.

POST-CONFERENCE TOURCape Cod $375Sunday, June 23 - Wednesday, June 26Graced with outstanding natural beauty and replete with historic charm, few places can match Cape Cod and the Islands as a unique destination for an unforgettable getaway. Join us for this special, three-day spectacular opportunity. Bring a guest!

Our post-conference trip experience will include transportation from Boston to Hyannis, a day on Martha’s Vineyard, and free time on your own to explore all that downtown Hyannis has to offer. We will conclude the experience with dinner together at the fabulous Paddock restaurant on Tuesday evening. Transportation back to Boston Logan airport will be provided on Wednesday morning. Please make returning flights after 1:00 p.m.

Martha’s Vineyard is a wonderful mix of architectural styles and varied landscapes. Up-Island are country stores, remote galleries, sheep farms, and the wind-buffeted, gray-shingled homes of the rural towns of West Tisbury, Chilmark, Menemsha, and Gay Head (Aquinnah). The larger and more active towns with their fine restaurants, galleries, and shops, are located down island in Edgartown, Oak Bluffs, and Vineyard Haven. We’ll see it all on our rustic school bus tour of the entire island!

House Corporation Track

THE REVERE HOTEL BOSTON COMMONDiscover a destination that redefines luxury and puts its own spin on the Boston experience. Just a stone’s throw away from the Commons, this boutique hotel takes inspiration from the city’s rich history while reveling in the unpredictable. Each space at Revere Hotel complements the next, allowing you to create your own unique and original Boston experience. Explore a completely new side of Boston!

ReservationsEach attendee and guest is responsible for making his/her hotel reservations. The special conference rate is $169 plus tax. To make reservations, please go online to www.aflv.org or call 617-482-1800 and ask for the “AFLV rate.”

AFLV has reserved a limited number of rooms at this special contracted rate, and they are available on a first come/first serve basis. Once the AFLV block is full, we cannot guarantee the availability of rooms or the rate of the rooms that may be available. Make your reservations early to ensure that you get the conference rate. AFLV cannot be responsible for ensuring that all of our attendees get the conference hotel or that they receive the conference rate.

TRAVEL INFORMATIONParticipants attending both the conference and the post conference trip should fly into Boston Logan Airport (BOS). There are several options for shuttles, taxis, and public transportation from Boston Logan to the Revere Hotel.

Post-Conference trip participants should make sure flights return on Wednesday, June 26 after 1:00 p.m., EST. Transportation will be provided from Cape Cod to Boston Logan Airport on Wednesday morning.

InformationTravel

POST-CONFERENCE TRIP HOTELPost Conference Trip pricing does not include hotel accommodations. Participants should make reservations by contacting the hotel directly and asking for the AFLV rate.

The Resort & Conference Center at HyannisThe Resort and Conference Center at Hyannis is located on 52 lush acres in Hyannis, Cape Cod, MA. Hyannis is the historic summer home of America’s first family, the Kennedys. The Resort is a very short distance from the Kennedy Compound, Kennedy Museum, and the historic waterfront district.

ReservationsThe special room rate is $140 plus tax. To make your reservations, call 866-828-9111 and ask for the “AFLV Conference” rate.

First-Time Participants OrientationFirst-timers are invited to attend an optional orientation session on Thursday, June 20, from 12:30 to 2:00 p.m. There is no charge to attend this session, but participants are asked to RSVP in advance for proper planning. More information is online at www.housedirectors.org.

Registration/Cancellation PoliciesAFLV allows substitutions of delegates; therefore, there will be no refunds for registration fees or cancellation of unpaid registration fee related invoices. However, there may be times when extreme situations arise that are out of the control of the delegate(s) or schools. In those rare situations, the individual may request a refund or registration fee invoice waiver in writing. Requests for refund or waiver submitted after ten days from the conclusion of the conference will not be considered. An additional fee of $50 is assessed for registrations after June 15.

Registration is online at www.housedirectors.org. Questions regarding assistance with registration should be directed to Kyle Jordan, Director of Member Engagement, via [email protected] or by calling (970) 372-1174 ext. 207.

REGISTRATION RATES

Bring a Friend or Family Member!Your guests are welcome. Their special conference rate starts at $275, and they can join you for all conference meal functions. During the educational sessions, guests can spend time in Boston or at the hotel. There are many amenities at the hotel, and it is conveniently located just a stone’s throw away from the Commons. Guests will be provided with an information packet about transportation and activities to do in their free time. Guests are also welcome on the pre-conference and post-conference excursions at the same fee as conference participants.


Travel RegistrationConference

Pre April 1 $525 $275 $375 $100

ConferenceRegistration

ConferenceGuest

Post-Conference

Saturday One-Day Rate*

*For House Corp. Track participants, only

After April 1 $600 $350 $450 $125

After June 15 $650 $400 $500 $150

New This Year: Save Money by Referring a Colleague!Recruit first-time attendees to register for the Fraternal Housing Conference in 2013 and receive a $25 credit towards your own registration for each person who registers and pays for the conference! Credits can be applied retroactively or be refunded to you. For more information, contact Kyle Jordan, Director of Member Engagement, at [email protected].

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