fy13 budget and caseload update fiscal committee june 3, 2013

FY13 Budget and Caseload Update

Fiscal Committee

June 3, 2013

FY13 Caseload Overview

Income Eligible: The FY13 Income Eligible forecast is projecting a surplus of $14.5M, which is approximately $800K more than last month’s projected surplus of $13.7M. The CCRRs have placed only 106 of 600 sibling vouchers (18%) and have not filled any of the 25 military vouchers allocated last month to serve special populations. The other contributing factor to an increase in the surplus is that late billing projected for the month was $78K, but actual dollars billed was $46K. This impacts the balance of the year late billing forecast by approximately $185K. The delayed timing of filling the 625 additional vouchers, attrition, and voucher late billing are built into our projections. Deviations from these projections have a compounding impact on the overall caseload projection.

DTA-Related Caseload: The forecasted deficit has decreased to $6.0M, a minimal decrease of approximately $100K. April’s late billing ($79K), was slightly under 50% of the forecasted late billing for the month. The actual late billing for April impacts the remaining late billing forecast for the year. To ensure the late billing is not being underestimated for the year, we added approximately $300K to the FY13 Accounts Payable period.

Supportive: The projected surplus remains at $3.0M. EEC has asked DCF to manage the allocation of 200 additional expansion slots. It is anticipated 145 slots of these slots will be filled by the end of the fiscal year.

Summary: The surplus in total changed from $10.6M to $11.5M. The primary factor, as stated earlier, is the glacial pace of filling the 625 additional sibling and military voucher placements. If the issue persists into next month, the projected income Eligible surplus will increase.

2

FY13 Caseload Overview SummaryAs of April 2013

3

FY2013 Caseload Spending - April FY2013 Budget Forecast

Variance Forecast vs.

Budget Income Eligible Contract/Flex 134,436,467$ 121,789,419$ 12,647,048$ Voucher 88,414,709$ 86,537,206$ 1,877,503$ Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 217,345,901$ 14,524,551$ DTA *Voucher 125,495,740$ 131,544,722$ (6,048,982)$

Supportive Contract/Flex 76,630,875$ 73,572,030$ 3,058,845$ Voucher 100,000$ 120,826$ (20,826)$ Grants 600,000$ 600,000$ -$

77,330,875$ 74,292,856$ 3,038,019$ Total 434,697,067$ 423,183,480$ 11,513,587$

FY2013 Caseload Spending - March FY2013 Budget Forecast

Variance Forecast vs. Budget

I ncome Eligible

Contract/Flex 134,436,467$ 121,792,757$ 12,643,710$

Voucher 88,414,709$ 87,326,738$ 1,087,971$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 218,138,771$ 13,731,681$

DTA

*Voucher 125,495,740$ 131,634,324$ (6,138,584)$

Supportive

Contract/Flex 76,630,875$ 73,571,950$ 3,058,925$

Voucher 100,000$ 120,013$ (20,013)$

Grants 600,000$ 600,000$ -$

77,330,875$ 74,291,963$ 3,038,912$

Total 434,697,067$ 424,065,058$ 10,632,009$

FY13 Caseload Overview Summary

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FY2013 Caseload Spending - February FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 123,843,323$ 10,593,144$

Voucher 88,414,709$ 87,259,027$ 1,155,682$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 220,121,627$ 11,748,825$

DTA

*Voucher 125,495,740$ 132,037,424$ (6,541,684)$

Supportive

Contract/Flex 76,630,875$ 74,312,240$ 2,318,635$

Voucher 100,000$ 124,158$ (24,158)$

Grants 600,000$ 600,000$ -$

77,330,875$ 75,036,398$ 2,294,477$

Total 434,697,067$ 427,195,448$ 7,501,619$

FY2013 Caseload Spending - J anuary FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 124,223,614$ 10,212,853$

Voucher 88,414,709$ 84,617,062$ 3,797,647$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 217,859,952$ 14,010,500$

DTA

*Voucher 125,495,740$ 130,881,873$ (5,386,133)$

Supportive

Contract/Flex 76,630,875$ 74,488,434$ 2,142,441$

Voucher 100,000$ 128,390$ (28,390)$

Grants 600,000$ 600,000$ -$

77,330,875$ 75,216,824$ 2,114,051$

Total 434,697,067$ 423,958,648$ 10,738,419$


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FY2013 Caseload Spending -December FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 124,634,256$ 9,802,211$

Voucher 88,414,709$ 85,152,392$ 3,262,317$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 218,805,924$ 13,064,528$

DTA

*Voucher 125,495,740$ 131,311,150$ (5,815,410)$

Supportive

Contract/Flex 76,630,875$ 74,049,733$ 2,581,142$

Voucher 100,000$ 142,277$ (42,277)$

Grants 600,000$ 600,000$ -$

77,330,875$ 74,792,010$ 2,538,865$

Total 434,697,067$ 424,909,084$ 9,787,983$

FY2013 Caseload Spending -November FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,208,236$ 9,228,231$

Voucher 88,414,709$ 84,929,055$ 3,485,654$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 219,156,568$ 12,713,884$

DTA

*Voucher 125,495,740$ 131,467,835$ (5,972,095)$

Supportive

Contract/Flex 76,630,875$ 73,780,144$ 2,850,731$

Voucher 100,000$ 157,433$ (57,433)$

Grants 600,000$ 600,000$ -$

77,330,875$ 74,537,577$ 2,793,298$

Total 434,697,067$ 425,161,980$ 9,535,087$


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FY2013 Caseload Spending - October FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,370,240$ 9,066,227$

Voucher 88,414,709$ 85,661,580$ 2,753,129$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 220,051,097$ 11,819,355$

DTA

*Voucher 125,495,740$ 132,243,742$ (6,748,002)$

Supportive

Contract/Flex 76,630,875$ 74,710,829$ 1,920,046$

Voucher 100,000$ 87,795$ 12,205$

Grants 600,000$ 600,000$ -$

77,330,875$ 75,398,623$ 1,932,252$

Total 434,697,067$ 427,693,462$ 7,003,605$

FY2013 Caseload Spending - September FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,545,863$ 8,890,604$

Voucher 88,414,709$ 85,644,765$ 2,769,944$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 220,209,904$ 11,660,548$

DTA

*Voucher 125,495,740$ 129,037,458$ (3,541,718)$

Supportive

Contract/Flex 76,630,875$ 75,999,574$ 631,301$

Voucher 100,000$ 135,320$ (35,320)$

Grants 600,000$ 600,000$ -$

77,330,875$ 76,734,894$ 595,981$

Total 434,697,067$ 425,982,255$ 8,714,812$


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FY2013 Caseload Spending - August 2012 FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,502,294$ 8,934,173$

Voucher 88,414,709$ 86,603,751$ 1,810,958$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 221,125,321$ 10,745,131$

DTA

*Voucher 125,495,740$ 129,038,794$ (3,543,054)$

Supportive

Contract/Flex 76,630,875$ 76,637,299$ (6,424)$

Voucher 100,000$ 148,086$ (48,086)$

Grants 600,000$ 600,000$ -$

77,330,875$ 77,385,385$ (54,510)$

Total 434,697,067$ 427,549,500$ 7,147,567$

FY2013 Caseload Spending - J uly 2012 FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 126,063,350$ 8,373,117$

Voucher 88,414,709$ 82,629,533$ 5,785,176$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 217,712,159$ 14,158,293$

DTA

*Voucher 125,495,740$ 128,621,652$ (3,125,912)$

Supportive

Contract/Flex 76,630,875$ 77,047,992$ (417,117)$

Voucher 100,000$ 157,583$ (57,583)$

Grants 600,000$ 600,000$ -$

77,330,875$ 77,805,575$ (474,700)$

Total 434,697,067$ 424,139,386$ 10,557,681$

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FY 2013 Income Eligible(3000-4060)

MonthCaseload Budget

Actual Caseload Variance

Budget Spending P lan Projection

2013 Actual**/Forecast

Expenditures YTD Variance

Jun-12 32,215 32,215 N/A

Jul-12 31,364 31,354 (10) 18,607,517$ 18,474,196$ 133,321$

Aug-12 31,325 31,517 192 18,902,260$ 18,936,156$ 99,425$

Sep-12 30,933 30,594 (339) 17,350,379$ 14,965,740$ 2,484,065$

Oct-12 30,457 29,861 (596) 17,632,030$ 17,692,164$ 2,423,931$

Nov-12 30,398 29,824 (574) 17,302,718$ 16,868,818$ 2,857,831$

Dec-12 30,237 29,828 (409) 16,902,323$ 16,128,495$ 3,631,660$

Jan-13 29,950 29,975 25 17,423,935$ 17,924,677$ 3,130,917$

Feb-13 30,048 30,025 (23) 16,954,176$ 15,684,547$ 4,400,547$

Mar-13 29,955 29,988 33 17,050,124$ 16,719,610$ 4,731,060$

Apr-13 29,788 29,862 74 17,311,495$ 17,683,861$ 4,358,695$

May-13 29,256 17,370,697$ 19,108,515$ 2,620,876$

Jun-13 29,924 17,487,919$ 18,139,847$ 1,968,948$

GRANTS 9,019,276$ 9,019,276$

TOTAL 219,314,849$ 217,345,901$

231,870,452 231,870,452

12,555,603 14,524,551

- Blue: FY13 Actual/ Forecast Expenditures

Income Eligible SFY13 Forecast for April 2013

Surplus/Deficiency

FY13 Appropriation

**2013 Actuals/Forecast include Infant/Toddler Increase P rojection - Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing.

* Budgeted caseload assumes access is closed (Vouchers) and terminations will be consistent with historical trend.

- Additional savings may be realised by parent fees.* Spending P lan P rojection is maximum obligation, flex , teen and homeless contracts.

* Actual caseload count is the count of services rendered for the reporting month. P lease note a child could receive multiple services.

* Caseload changes for a prior reporting month is driven by late billing.

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FY 2013 DTA Related(3000-4050)



Budget Spending P lan P rojection


Expenditures

YTD Variance (Original Spending

P lan)

Jun-12 16,920 16,920 N/A

Jul-12 16,019 16,299 280 10,717,525$ 11,015,056$ (297,531)$

Aug-12 16,060 16,381 321 11,233,530$ 11,427,005$ (491,005)$

Sep-12 16,419 16,346 (73) 9,986,720$ 9,452,540$ 43,175$

Oct-12 16,201 16,821 620 11,002,439$ 11,595,446$ (549,832)$

Nov-12 16,428 16,980 552 10,991,409$ 11,379,027$ (937,450)$

Dec-12 16,358 16,833 475 10,447,142$ 10,840,950$ (1,331,258)$

Jan-13 15,912 16,726 814 11,129,920$ 11,321,340$ (1,522,677)$

Feb-13 16,180 16,780 600 10,333,239$ 10,303,350$ (1,492,789)$

Mar-13 16,462 16,989 527 10,513,483$ 10,827,463$ (1,806,770)$

Apr-13 16,631 16,793 162 11,127,055$ 11,435,854$ (2,115,569)$

May-13 16,498 11,539,709$ 11,594,042$ (2,169,902)$

Jun-13 16,374 9,959,024$ 10,352,649$ (2,563,527)$

TOTAL 128,981,195$ 131,544,722$

125,495,740$

(6,048,982)$


DTA SFY13 Forecast for April 2013

* Actual caseload count is the count of services rendered for the reporting month. Please note a child could receive multiple services.

- Actual dollars represent expenditures billed and paid as of the date the forecast w as prepared and may include late billing.

**2013 Actuals/Forecast include Infant/Toddler Increase Projection

- Blue : FY13 Actual/Forecast Expenditures

FY13 Appropriation

Surplus/Deficiency

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Budget Spending

P lan Projection


Expenditures

YTD Variance (Original

Spending P lan)

Jun-12 6,010 6,010 N/A

Jul-12 6,097 5,959 (138) 6,588,626$ 6,386,341$ 202,285$

Aug-12 6,071 5,903 (168) 6,865,945$ 6,514,398$ 553,832$

Sep-12 6,084 5,747 (337) 5,983,846$ 5,609,805$ 927,873$

Oct-12 6,084 5,584 (500) 6,876,242$ 6,284,024$ 1,520,092$

Nov-12 6,159 5,530 (629) 6,635,389$ 6,115,138$ 2,040,342$

Dec-12 6,188 5,545 (643) 6,321,780$ 5,999,750$ 2,362,373$

Jan-13 6,172 5,650 (522) 6,911,188$ 6,388,325$ 2,885,236$

Feb-13 6,216 5,698 (518) 6,341,848$ 5,929,386$ 3,297,698$

Mar-13 6,313 5,662 (651) 6,411,617$ 5,828,194$ 3,881,120$

Apr-13 6,314 5,611 (703) 6,717,704$ 6,163,748$ 4,435,077$

May-13 6,314 7,023,054$ 6,433,172$ 5,024,959$

Jun-13 6,541 6,562,792$ 6,040,575$ 5,547,176$

GRANTS 600,000$ 600,000$

TOTAL 79,840,032$ 74,292,856$

77,330,875$

3,038,019$

- Blue : FY13 Actual/ Forecast Expenditures

**2013 Actuals/Forecast include Infant/Toddler Increase P rojection


SUPPORTIVE SFY13 Forecast for April 2013

- Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing.

* Actual caseload count is the count of services rendered for the reporting month. P lease note a child could receive multiple services.

FY13 Appropriation

Surplus/Deficiency

FY 2013 Supportive (3000-3050)

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FY2013 Income Eligible Total Caseload Actual/Forecast & Budgeted Expenditures

Total Appropriation of $231.9M includes $9,019,276 for Grants and $600K Reserve for Late BillingMarch 2013 Voucher Expenditures paid is $6,698,148Actual/Forecast includes projected cost for Infant Toddler Rate Increase

Gray : FY13 Appropriation (Vouchers, Contracts & Grants)

Blue: Actual/Forecast Expenditures

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun $-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

$220,000

$240,000

$19,2

26

$38,9

14

$54,6

31

$73,0

75

$101,9

69

$107,5

75

$126,2

51

$142,6

88

$160,1

59

$178,5

94

$198,4

54

$217,3

46

$19,3

59

$39,0

13

$57,9

55

$77,3

04

$96,2

82

$114,8

18

$133,9

59

$152,5

46

$171,2

30

$190,2

17

$209,3

05

$231,8

70

Actual/Forecast FY13 Budget

FY2013 DTA Caseload Actual/Forecast & Budgeted Expenditures

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Gray : FY13 Appropriation


$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

$110,000

$120,000

$130,000

$140,000

$11,0

15

$22,4

42

$31,8

95

$43,4

90

$54,8

69

$65,7

10

$77,0

31

$87,3

35

$98,1

62

$109,5

98

$121,1

92

$131,5

45

$10,4

26

$21,3

54

$31,0

72

$41,7

72

$52,4

68

$62,6

34

$73,4

59

$83,5

13

$93,7

44

$104,5

74

$115,8

05

$125,4

96


FY2013 Supportive Caseload Actual/Forecast & Budgeted Expenditures

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Gray : : FY13 Appropriation


$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

$6,4

36

$13,0

01

$18,6

61

$24,9

95

$31,1

60

$37,2

09

$43,6

48

$49,6

27

$55,5

05

$61,7

19

$68,2

02

$74,2

93

$6,4

28

$13,1

24

$18,9

67

$25,6

73

$32,1

47

$38,3

17

$45,0

58

$51,2

48

$57,5

07

$64,0

62

$70,9

13

$77,3

31


FY2013 Actual Caseload by Service Date

14

DTA July August September October November December January February March April May June

FY2008 24,922 25,130 24,610 25,480 25,690 25,646 24,600 25,321 25,557 26,125 26,137 26,277

FY2009 26,923 26,807 26,473 26,350 26,330 26,372 25,871 26,034 26,267 26,544 26,334 26,516

FY2010 15,260 15,497 16,020 15,725 15,847 15,780 15,344 15,714 16,210 16,316 16,222 16,210

FY2011 15,550 15,438 15,754 15,532 15,768 15,611 14,870 14,970 15,211 15,386 15,401 15,178

FY2012 15,799 15,804 16,353 16,219 16,626 16,659 16,466 16,773 16,889 17,168 17,211 16,912

FY2013 16,299 16,381 16,346 16,821 16,980 16,833 16,726 16,780 16,989 16,793

IE July August September October November December January February March April May June

FY2008 8,365 8,396 8,763 9,057 9,018 9,028 9,036 9,405 9,603 9,865 9,902 9,800

FY2009 24,216 24,347 25,290 24,782 24,600 24,383 24,128 25,277 26,749 26,523 26,008 25,909

FY2010 30,820 30,002 29,248 27,447 27,101 27,023 26,894 27,454 29,053 30,550 31,439 32,476

FY2011 31,832 31,711 32,685 31,768 32,805 33,233 33,399 33,569 33,308 33,151 32,625 32,621

FY2012 34,230 33,924 33,319 31,431 31,450 31,379 31,298 31,385 31,300 31,723 31,843 32,215

FY2013 31,354 31,517 30,594 29,861 29,824 29,828 29,975 30,025 29,988 29,862

SUPP July August September October November December January February March April May June

FY2008 5,270 5,297 5,324 5,351 5,378 5,405 5,432 5,459 5,486 5,513 5,540 5,567

FY2009 5,619 5,618 5,734 5,517 5,530 5,583 5,701 5,833 5,981 6,063 6,097 6,392

FY2010 6,552 6,457 6,571 6,157 5,998 6,028 5,950 5,960 6,036 6,006 5,938 6,226

FY2011 6,159 6,058 5,947 5,635 5,602 5,613 5,506 5,573 5,697 5,724 5,816 5,976

FY2012 6,004 5,999 6,004 5,641 5,701 5,690 5,771 5,804 5,857 5,847 5,869 6,025

FY2013 5,959 5,903 5,747 5,584 5,530 5,545 5,650 5,698 5,662 5,611

Totals July August September October November December January February March April May June

FY2008 38,557 38,823 38,697 39,888 40,086 40,079 39,068 40,185 40,646 41,503 41,579 41,644

FY2009 56,758 56,772 57,497 56,649 56,460 56,338 55,700 57,144 58,997 59,130 58,439 58,817

FY2010 52,632 51,956 51,839 49,329 48,946 48,831 48,188 49,128 51,299 52,872 53,599 54,912

FY2011 54,290 54,150 54,978 54,224 55,387 55,679 55,631 55,922 55,994 55,668 38,441 38,597

FY2012 40,234 39,923 39,323 37,072 37,151 37,069 37,069 37,189 37,157 37,570 37,712 38,240

FY2013 37,313 37,420 36,341 35,445 35,354 35,373 35,625 35,723 35,650 35,473 - -

FY13 Late Billing As of April 2013

15

SFY2013 Late Billing Caseload First Time Billed

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 4/1/2013 Grand TotalDTA 7/1/2012 373 85 25 13 19 4 1 520

8/1/2012 451 42 28 14 2 4 541 9/1/2012 281 70 21 4 6 1 1 384

10/1/2012 277 57 14 12 3 2 365 11/1/2012 237 40 16 14 3 310 12/1/2012 226 51 18 9 304 1/1/2013 501 72 23 596 2/1/2013 269 49 318 3/1/2013 217 217

DTA Total 373 536 348 388 348 290 591 377 304 3,555 Income Eligible 7/1/2012 534 124 12 23 8 3 704

8/1/2012 530 33 42 10 2 4 621 9/1/2012 259 86 17 4 11 377

10/1/2012 293 64 10 12 2 381 11/1/2012 236 22 17 9 284 12/1/2012 237 47 18 5 307 1/1/2013 435 56 25 516 2/1/2013 295 51 346 3/1/2013 172 172

Income Eligible Total 534 654 304 444 335 275 529 380 253 3,708 Total 907 1,190 652 832 683 565 1,120 757 757 7,263

DTA - Average Caseload For Prior Month 315 DTA - Average Caseload 395 Income Eligible - Average Caseload For Prior Month 332 Income Eligible - Caseload 412

SFY2013 Late Billing First Time Billed Expenditures

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 4/1/2013 Grand TotalDTA 7/1/2012 199,919$ 30,614$ 13,960$ 5,617$ 6,647$ 857$ 697$ 258,311$

8/1/2012 193,314$ 18,474$ 14,479$ 7,261$ 698$ 971$ 235,197$ 9/1/2012 104,644$ 22,239$ 5,228$ 564$ 2,567$ 192$ 33$ 135,467$

10/1/2012 121,078$ 21,353$ 2,956$ 3,926$ 1,354$ 120$ 150,786$ 11/1/2012 94,478$ 17,076$ 6,247$ 4,895$ 1,093$ 123,789$ 12/1/2012 79,921$ 20,503$ 9,825$ 2,342$ 112,591$ 1/1/2013 223,173$ 34,203$ 9,743$ 267,119$ 2/1/2013 106,598$ 16,812$ 123,409$ 3/1/2013 82,098$ 82,098$

DTA Total 199,919$ 223,928$ 137,077$ 163,414$ 134,967$ 102,072$ 258,085$ 157,065$ 112,241$ 1,488,768$ Income Eligible 7/1/2012 258,685$ 41,446$ 3,784$ 11,542$ 1,943$ 1,573$ 318,974$

8/1/2012 172,628$ 7,980$ 19,521$ 2,895$ 1,200$ 1,178$ 205,403$ 9/1/2012 73,244$ 26,826$ 4,418$ 1,749$ 2,404$ 108,641$

10/1/2012 102,379$ 16,500$ 4,055$ 3,303$ 142$ 126,380$ 11/1/2012 74,465$ 6,495$ 3,645$ 3,899$ 88,503$ 12/1/2012 69,365$ 11,023$ 6,229$ 1,021$ 87,637$ 1/1/2013 148,900$ 20,157$ 6,469$ 175,526$ 2/1/2013 81,070$ 14,447$ 95,517$ 3/1/2013 49,411$ 49,411$

Income Eligible Total 258,685$ 214,074$ 85,008$ 160,269$ 100,221$ 82,863$ 172,027$ 111,496$ 71,347$ 1,255,991$ 458,604$ 438,003$ 222,085$ 323,682$ 235,189$ 184,935$ 430,112$ 268,561$ 183,589$ 2,744,758$

DTA - Average Caseload For Prior Month Billing 133,914$ DTA - Average Caseload 165,419$ Income Eligible - Average Prior Month Billing 114,461$ Income Eligible - Caseload 139,555$

Billing Date

Billing Date

FY13 Late Billing As of April 2013

16

SFY2013 Late Billing Caseload

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 4/1/2013 Grand TotalDTA 7/1/2012 449 131 2,236 506 21 11 1 4 3,359

8/1/2012 574 2,282 509 19 10 4 7 2 3,407 9/1/2012 2,801 649 42 15 11 15 11 3,544

10/1/2012 958 98 56 23 22 17 1,174 11/1/2012 305 86 33 40 37 501 12/1/2012 477 98 51 52 678 1/1/2013 602 141 66 809 2/1/2013 372 119 491 3/1/2013 335 335

DTA Total 449 705 7,319 2,622 485 655 772 652 639 14,298 Income Eligible 7/1/2012 605 160 508 173 19 5 8 5 1 1,484

8/1/2012 645 516 188 23 13 12 6 1 1,404 9/1/2012 843 316 42 18 29 18 13 1,279

10/1/2012 560 110 32 30 18 13 763 11/1/2012 304 55 35 25 13 432 12/1/2012 336 83 46 18 483 1/1/2013 514 97 48 659 2/1/2013 378 99 477 3/1/2013 234 234

Income Eligible Total 605 805 1,867 1,237 498 459 711 593 440 7,215 Grand Total 1,054 1,510 9,186 3,859 983 1,114 1,483 1,245 1,079 21,513

DTA - Average Caseload For Prior Month 764 DTA - Average Caseload 1,589 Income Eligible - Average Caseload For Prior Month 491 Income Eligible - Caseload 802

SFY2013 Late Billing Expenditures

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 4/1/2013 Grand TotalDTA 7/1/2012 208,305$ 34,802$ 67,157$ 1,262$ 6,474$ 922$ 697$ (8)$ 319,611$

8/1/2012 196,011$ 74,422$ 11,015$ 7,424$ 1,165$ 971$ (550)$ (82)$ 290,376$ 9/1/2012 155,010$ 13,620$ 6,183$ 349$ 2,707$ 611$ (870)$ 177,610$

10/1/2012 114,892$ 20,448$ 3,650$ 4,913$ 966$ (1,576)$ 143,292$ 11/1/2012 96,402$ 16,244$ 7,246$ 4,689$ (1,079)$ 123,503$ 12/1/2012 80,290$ 19,265$ 9,308$ (390)$ 108,474$ 1/1/2013 222,351$ 33,819$ 6,504$ 262,673$ 2/1/2013 105,698$ 18,176$ 123,874$ 3/1/2013 79,443$ 79,443$

DTA Total 208,305$ 230,813$ 296,589$ 140,789$ 136,932$ 102,620$ 258,150$ 154,534$ 100,125$ 1,628,857$ Income Eligible 7/1/2012 269,860$ 43,762$ 7,799$ 7,007$ 2,306$ (485)$ 1,232$ 4$ (377)$ 331,108$

8/1/2012 177,118$ 19,673$ 11,358$ 3,855$ 424$ 1,178$ (241)$ 0$ 213,366$ 9/1/2012 83,879$ 23,617$ 3,581$ 622$ 2,567$ (977)$ (754)$ 112,536$

10/1/2012 106,694$ 16,507$ 5,716$ 2,559$ (76)$ (1,213)$ 130,188$ 11/1/2012 76,294$ 7,421$ 3,426$ 3,630$ (1,054)$ 89,716$ 12/1/2012 73,623$ 10,166$ 5,343$ (55)$ 89,077$ 1/1/2013 152,513$ 17,652$ 4,438$ 174,603$ 2/1/2013 78,696$ 10,972$ 89,668$ 3/1/2013 45,676$ 45,676$

Income Eligible Total 269,860$ 220,880$ 111,350$ 148,676$ 102,542$ 87,321$ 173,640$ 104,033$ 57,634$ 1,275,938$ Grand Total 478,165$ 451,693$ 407,940$ 289,465$ 239,474$ 189,941$ 431,790$ 258,567$ 258,567$ 2,904,794$

DTA - Average Prior Month Billing 139,822$ DTA - Average Caseload 180,984$ Income Eligible - Average Prior Month Billing 118,261$ Income Eligible - Caseload 141,771$

Billing Date

Billing Date

FY12/13 IE Contract Slots - Regular and Flex

17

Data Report created on May 28, 2013Total Awarded Slots is 14,799 and Allowable Flex Slots is 851. Last month EEC reported 14,834 awarded contracts. One vendor (-36 slots) no longer is providing services; the children were provided with vouchers. One vendor requested a change to their contract slots (+1) to accommodate a service need.300 of the 355 additional contract slots awarded have been filled. Last month EEC reported 296 of 355 were filled.22 Vendors representing 25 contracts are Over 5% Flex

**No. of children filling slots may be greater than slots awarded.

Total awarded slots for Homeless is 693 and Teen 519. - Homeless: filled 594, open 99. An additional 100 slots were awarded in April 2013. - Teen: filled 438, open 81

Effective Reporting Month February 2013 flex over 5% no longer includes Supportive (expansion slots) over 5%.

RegularFilled

RegularOpen

FlexFilled

FlexOpen

Flex -Over 5%

Flex -Under

5%

5/ 29/ 2012 13,266.0 1,197.0 596.5 278.5 (426.0) 704.5

7/ 1/2012 13,305.0 1,447.0 513.5 345.5 (381.5) 727.0

8/ 1/2012 12,978.0 1,530.0 492.5 365.5 (368.5) 734.0

9/ 28/ 2012 12,434.0 2,057.0 427.0 430.5 (309.0) 739.5

10/30/2012 12,751.5 1,738.5 427.0 430.5 (303.5) 725.0

11/28/2012 12,881.5 1,608.5 426.5 421.5 (289.0) 719.5

1/ 1/2013 12,783.5 1,706.5 400.0 457.0 (273.0) 730.0

1/ 31/ 2013 13,123.0 1,365.0 428.0 429.0 (289.0) 718.0

2/ 28/ 2013 13,195.5 1,292.5 213.5 643.5 (98.5) 742.0

3/ 28/ 2013 13,587.0 1,256.0 210.0 647.0 (99.5) 746.5

4/ 29/ 2013 13,567.0 1,267.0 209.5 647.5 (100.0) 747.5

5/ 27/ 2013 13,395.0 1,404.0 201.5 649.5 (96.5) 746.0

(2,000.0) -

2,000.0 4,000.0 6,000.0 8,000.0

10,000.0 12,000.0 14,000.0 16,000.0

New Children on Waitlist (July 2012 thru May 2013)

18

Active Since Month Infant Toddler PreschoolSchool

AgeUnborn Total

Prior Month

Change

05/01/2013 To 5/28/2013 276 292 372 456 127 1,523 N/A 04/01/2013 To 04/30/2013 416 377 433 463 154 1,843 1,858 (15)03/01/2013 To 03/31/2013 377 317 366 375 160 1,595 1,610 (15)02/01/2013 To 02/28/2013 305 289 304 294 111 1,303 1,313 (10)01/01/2013 To 01/31/2013 394 356 387 460 152 1,749 1,771 (22)12/01/2012 To 12/31/2012 271 209 259 301 95 1,135 1,145 (10)11/01/2012 To 11/30/2012 331 347 333 292 110 1,413 1,431 (18)10/01/2012 To 10/31/2012 443 444 516 562 161 2,126 2,151 (25)09/01/2012 To 09/30/2012 536 491 651 662 147 2,487 2,511 (24)

Total 3,349 3,122 3,621 3,865 1,217 15,174 13,790 (139)

Data Report created on May 28, 2013Note: This report shows the number of children who first time entered waitlist, as active child, within specified period of time and still active when the report is created.

0

200

400

600

80005

/01/

2013

To

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8/20

13

04/0

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13 T

o04

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03/0

1/20

13 T

o03

/31/

2013

02/0

1/20

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o02

/28/

2013

01/0

1/20

13 T

o01

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o12

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Infant

Toddler

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School Age

Unborn

Num

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New Children on Waitlist (Jan 2012 thru June 2012)

19

Active Since Month Infant Toddler PreschoolSchool

AgeUnborn Total

Prior Month

Change

08/01/2012 To 08/31/2012 429 483 536 648 136 2,232 2,243 (11)07/01/2012 To 07/31/2012 400 372 444 518 135 1,869 1,878 (9)06/01/2012 To 06/30/2012 341 297 401 625 119 1,783 1,795 (12)05/01/2012 To 05/31/2012 375 350 456 540 144 1,865 1,866 (1)04/01/2012 To 04/30/2012 354 347 383 430 127 1,641 1,656 (15)03/01/2012 To 03/31/2012 412 372 456 436 144 1,820 1,825 (5)02/01/2012 To 02/29/2012 336 305 381 336 142 1,500 1,506 (6)01/01/2012 To 01/31/2012 313 270 337 341 106 1,367 1,378 (11)

Total 2,131 1,941 2,414 2,708 782 9,976 10,026 (50)

Data Report created on May 28, 2013Note: This report shows the number of children who first time entered waitlist, as active child, within specified period of time and still active when the report is created.

0

200

400

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800

08/0

1/20

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o08

/31/

2012

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2012

04/0

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o04

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12 T

o03

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2012

02/0

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12 T

o02

/29/

2012

01/0

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12 T

o01

/31/

2012

Infant

Toddler

Preschool

School Age

Unborn

Num

ber

of N

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aitli

st

Caseload Waitlist Since 04/2012

20 * Waitlist Data as of September 2011 is reported from KinderWait** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state.

Data Report created on May 28, 2013

*Waiting List Category4/30/12

Total5/31/12

Total6/30/12

Total7/31/12

Total8/30/12

Total9/30/12

Total10/31/12

Total11/30/12

Total12/31/12

Total01/31/13

Total02/28/13

Total3/28/13

Total4/30/13

Total5/28/13

Total

Child of Foster Care 205 216 215 227 241 255 269 276 282 288 290 285 289 299

Child of Homeless family 315 342 374 410 435 460 482 520 536 558 566 576 591 609

Child of Military Personnel 68 69 71 71 71 79 95 101 105 116 116 123 117 90

Child of Teen Parent 312 343 355 380 406 427 461 477 481 489 513 507 523 525

Child w ith Special Needs 1,449 1,577 1,676 1,765 1,890 1,978 2,056 2,117 2,198 2,234 2,291 2,355 2,442 2,524

Continuity of Care: Prior Year Summer Only

66 83 124 122 123 123 120 135 149 161 164 167 173

Continuity of Care: Aging Out 301 310 312 315 388 405 404 409 411 402 398 399 404 414

Continuity of Care: Approved Break in Service

337 353 359 383 437 448 450 442 451 470 473 482 490 523

Continuity of Care: ARRA 159 162 159 160 153 151 148 146 149 148 146 141 142 143

Continuity of Care: Geographic Relocation 118 123 134 142 168 182 171 182 186 198 201 207 221 222

Continuity of Care: Homeless Contract 16 17 18 19 17 20 20 25 27 29 32 31 30 37

Continuity of Care: Supportive Referral 184 204 226 233 245 247 255 269 279 288 296 308 324 352

Continuity of Care: Teen Parent Contract 23 23 23 23 27 31 32 32 32 28 27 28 28 29

General Priority 28,818 30,564 31,958 33,370 35,264 37,113 38,268 39,470 40,431 41,722 42,588 43,315 44,861 45,970

Grandparent/Guardian Families 461 482 631 504 616 590 561 541 547 565 566 576 584 609

N/A 656 636 944 623 867 876 888 556 541 523 518 509 501 500

No Priority - Other Family Member 144 171 482 220 518 542 538 282 295 314 327 338 363 393

Parent w ith Special Needs 657 681 193 734 235 253 268 805 806 805 807 807 823 840

Sibling: Contract 485 460 700 516 764 795 795 654 672 714 729 771 788 804

Sibling: Voucher 685 603 500 684 555 602 630 788 804 833 845 870 815 792

Summer only care 736 748 653 875 712 734 745 899 893 919 923 958 1,024 1,074

Grand Total 36,129 38,150 40,066 41,778 44,131 46,311 47,659 49,111 50,261 51,792 52,813 53,750 55,527 56,922

fy13 budget and caseload update fiscal committee june 3, 2013

Documents

voucher late billing

actual late billing

forecasted late billing

year late billing forecast

aprils late billing

fy13 appropriation vouchers

dtarelated caseload

fy13 income eligible