fy13 budget and caseload update fiscal committee may 6, 2013

FY13 Budget and Caseload Update

Fiscal CommitteeMay 6, 2013

FY13 Caseload Overview

Income Eligible: The FY13 Income Eligible forecast is projecting a surplus of $13.7M which is approximately $2.0M more than last month’s projected surplus of $11.7M. Despite opening over 1,100 points of access over a period of three months the IE caseload has had minimal change since February. To project IE contract caseload we rely on the maximum obligation of the contracts. We have, however, underutilization that affects the maximum obligation. Recently, underutilization has lowered the IE contract maximum obligation for the remainder of FY13. In applying the amended lower maximum obligation to the last quarter of FY13, the IE contract projected monthly cost has significantly decreased. This, along with late billing adjustments and timing of access placements, are the driving forces behind the surplus growth.

DTA-Related Caseload: The forecasted deficit has decreased to $6.1M, a swing of approximately $400K. Late billing for February was more than twice the amount projected ($222K vs. 100K). Last month’s forecast was modified to incorporate the change in late billing. March’s late billing, however, was approximately $100K less than February and $73K less than projected. The current forecast anticipates lower late billing, more in line with previous months prior to February for the remainder of the year.

Supportive: The projected surplus of $3.0M is a $700k increase from the projected surplus last month of $2.3M. Caseload billed for March 2013 is approximately 5% lower than forecasted attributing to $200K of the $700K increase in surplus. The remaining $500K is the full year impact for the caseload decrease. This change in surplus may be the result of a minor system issue preventing some billing to be processed in April. The full impact of the unbilled activity could not be fully determined. The forecast includes an offset to prevent an underestimated projection. The next billing cycle should align actual expenditures as we approach the end of the fiscal year.

Summary: The surplus in total changed from $7.6M to $10.6M. The primary factors driving the increase is the impact of IE contract underutilization on the maximum obligation, timing of placements for the additional access for priority populations and contract slots, and adjusting late billing projections to align with the trend prior to the month of February.

2

FY13 Caseload Overview SummaryAs of March 2013

3

FY2013 Caseload Spending - March FY2013 Budget Forecast

Variance Forecast vs.

Budget Income Eligible Contract/Flex 134,436,467$ 121,792,757$ 12,643,710$ Voucher 88,414,709$ 87,326,738$ 1,087,971$ Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 218,138,771$ 13,731,681$ DTA *Voucher 125,495,740$ 131,634,324$ (6,138,584)$

Supportive Contract/Flex 76,630,875$ 73,571,950$ 3,058,925$ Voucher 100,000$ 120,013$ (20,013)$ Grants 600,000$ 600,000$ -$

77,330,875$ 74,291,963$ 3,038,912$ Total 434,697,067$ 424,065,058$ 10,632,009$

FY13 Caseload Overview Summary

4

FY2013 Caseload Spending - February FY2013 Budget Forecast

Variance Forecast vs. Budget

I ncome Eligible

Contract/Flex 134,436,467$ 123,843,323$ 10,593,144$

Voucher 88,414,709$ 87,259,027$ 1,155,682$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 220,121,627$ 11,748,825$

DTA

*Voucher 125,495,740$ 132,037,424$ (6,541,684)$

Supportive

Contract/Flex 76,630,875$ 74,312,240$ 2,318,635$

Voucher 100,000$ 124,158$ (24,158)$

Grants 600,000$ 600,000$ -$

77,330,875$ 75,036,398$ 2,294,477$

Total 434,697,067$ 427,195,448$ 7,501,619$

FY2013 Caseload Spending - J anuary FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 124,223,614$ 10,212,853$

Voucher 88,414,709$ 84,617,062$ 3,797,647$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 217,859,952$ 14,010,500$

DTA

*Voucher 125,495,740$ 130,881,873$ (5,386,133)$

Supportive

Contract/Flex 76,630,875$ 74,488,434$ 2,142,441$

Voucher 100,000$ 128,390$ (28,390)$

Grants 600,000$ 600,000$ -$

77,330,875$ 75,216,824$ 2,114,051$

Total 434,697,067$ 423,958,648$ 10,738,419$


5

FY2013 Caseload Spending -December FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 124,634,256$ 9,802,211$

Voucher 88,414,709$ 85,152,392$ 3,262,317$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 218,805,924$ 13,064,528$

DTA

*Voucher 125,495,740$ 131,311,150$ (5,815,410)$

Supportive

Contract/Flex 76,630,875$ 74,049,733$ 2,581,142$

Voucher 100,000$ 142,277$ (42,277)$

Grants 600,000$ 600,000$ -$

77,330,875$ 74,792,010$ 2,538,865$

Total 434,697,067$ 424,909,084$ 9,787,983$

FY2013 Caseload Spending -November FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,208,236$ 9,228,231$

Voucher 88,414,709$ 84,929,055$ 3,485,654$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 219,156,568$ 12,713,884$

DTA

*Voucher 125,495,740$ 131,467,835$ (5,972,095)$

Supportive

Contract/Flex 76,630,875$ 73,780,144$ 2,850,731$

Voucher 100,000$ 157,433$ (57,433)$

Grants 600,000$ 600,000$ -$

77,330,875$ 74,537,577$ 2,793,298$

Total 434,697,067$ 425,161,980$ 9,535,087$


6

FY2013 Caseload Spending - October FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,370,240$ 9,066,227$

Voucher 88,414,709$ 85,661,580$ 2,753,129$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 220,051,097$ 11,819,355$

DTA

*Voucher 125,495,740$ 132,243,742$ (6,748,002)$

Supportive

Contract/Flex 76,630,875$ 74,710,829$ 1,920,046$

Voucher 100,000$ 87,795$ 12,205$

Grants 600,000$ 600,000$ -$

77,330,875$ 75,398,623$ 1,932,252$

Total 434,697,067$ 427,693,462$ 7,003,605$

FY2013 Caseload Spending - September FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,545,863$ 8,890,604$

Voucher 88,414,709$ 85,644,765$ 2,769,944$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 220,209,904$ 11,660,548$

DTA

*Voucher 125,495,740$ 129,037,458$ (3,541,718)$

Supportive

Contract/Flex 76,630,875$ 75,999,574$ 631,301$

Voucher 100,000$ 135,320$ (35,320)$

Grants 600,000$ 600,000$ -$

77,330,875$ 76,734,894$ 595,981$

Total 434,697,067$ 425,982,255$ 8,714,812$


7

FY2013 Caseload Spending - August 2012 FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 125,502,294$ 8,934,173$

Voucher 88,414,709$ 86,603,751$ 1,810,958$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 221,125,321$ 10,745,131$

DTA

*Voucher 125,495,740$ 129,038,794$ (3,543,054)$

Supportive

Contract/Flex 76,630,875$ 76,637,299$ (6,424)$

Voucher 100,000$ 148,086$ (48,086)$

Grants 600,000$ 600,000$ -$

77,330,875$ 77,385,385$ (54,510)$

Total 434,697,067$ 427,549,500$ 7,147,567$

FY2013 Caseload Spending - J uly 2012 FY2013 Budget Forecast


I ncome Eligible

Contract/Flex 134,436,467$ 126,063,350$ 8,373,117$

Voucher 88,414,709$ 82,629,533$ 5,785,176$

Grants 9,019,276$ 9,019,276$ -$

231,870,452$ 217,712,159$ 14,158,293$

DTA

*Voucher 125,495,740$ 128,621,652$ (3,125,912)$

Supportive

Contract/Flex 76,630,875$ 77,047,992$ (417,117)$

Voucher 100,000$ 157,583$ (57,583)$

Grants 600,000$ 600,000$ -$

77,330,875$ 77,805,575$ (474,700)$

Total 434,697,067$ 424,139,386$ 10,557,681$

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FY 2013 Income Eligible(3000-4060)

MonthCaseload Budget

Actual Caseload Variance

Budget Spending P lan Projection

2013 Actual**/Forecast

Expenditures YTD Variance

Jun-12 32,215 32,215 N/A

Jul-12 31,364 31,353 (11) 18,607,517$ 18,482,028$ 125,490$

Aug-12 31,325 31,514 189 18,902,260$ 18,941,339$ 86,410$

Sep-12 30,933 30,584 (349) 17,350,379$ 14,969,666$ 2,467,123$

Oct-12 30,457 29,849 (608) 17,632,030$ 17,697,601$ 2,401,552$

Nov-12 30,398 29,810 (588) 17,302,718$ 16,868,867$ 2,835,403$

Dec-12 30,237 29,808 (429) 16,902,323$ 16,137,379$ 3,600,347$

Jan-13 29,950 29,932 (18) 17,423,935$ 17,918,323$ 3,105,959$

Feb-13 30,048 29,954 (94) 16,954,176$ 15,680,410$ 4,379,725$

Mar-13 29,955 29,780 (175) 17,050,124$ 16,783,122$ 4,646,727$

Apr-13 29,788 17,311,495$ 18,401,195$ 3,557,028$

May-13 29,256 17,370,697$ 19,101,965$ 1,825,760$

Jun-13 29,924 17,487,919$ 18,137,601$ 1,176,077$

GRANTS 9,019,276$ 9,019,276$

TOTAL 219,314,849$ 218,138,771$

231,870,452 231,870,452

12,555,603 13,731,681

- Blue: FY13 Actual/ Forecast Expenditures

- Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing.

* Budgeted caseload assumes access is closed (Vouchers) and terminations will be consistent with historical trend.

- Additional savings may be realised by parent fees.* Spending P lan P rojection is maximum obligation, flex , teen and homeless contracts.

* Actual caseload count is the count of services rendered for the reporting month. P lease note a child could receive multiple services.

* Caseload changes for a prior reporting month is driven by late billing.

Income Eligible SFY13 Forecast for March 2013

Surplus/Deficiency

FY13 Appropriation

**2013 Actuals/Forecast include Infant/Toddler Increase P rojection

9

FY 2013 DTA Related(3000-4050)

MonthCaseload

BudgetActual

Caseload VarianceBudget Spending P lan P rojection


Expenditures

YTD Variance (Original Spending

P lan)

Jun-12 16,920 16,920 N/A

Jul-12 16,019 16,299 280 10,717,525$ 11,015,056$ (297,531)$

Aug-12 16,060 16,381 321 11,233,530$ 11,427,087$ (491,087)$

Sep-12 16,419 16,346 (73) 9,986,720$ 9,453,410$ 42,223$

Oct-12 16,201 16,821 620 11,002,439$ 11,597,022$ (552,360)$

Nov-12 16,428 16,978 550 10,991,409$ 11,380,106$ (941,058)$

Dec-12 16,358 16,827 469 10,447,142$ 10,841,340$ (1,335,255)$

Jan-13 15,912 16,705 793 11,129,920$ 11,314,836$ (1,520,171)$

Feb-13 16,180 16,737 557 10,333,239$ 10,285,174$ (1,472,107)$

Mar-13 16,462 16,812 350 10,513,483$ 10,906,545$ (1,865,170)$

Apr-13 16,631 11,127,055$ 11,369,283$ (2,107,398)$

May-13 16,498 11,539,709$ 11,774,759$ (2,342,448)$

Jun-13 16,374 9,959,024$ 10,269,705$ (2,653,129)$

TOTAL 128,981,195$ 131,634,324$

125,495,740$

(6,138,584)$


DTA SFY13 Forecast for March 2013

* Actual caseload count is the count of services rendered for the reporting month. Please note a child could receive multiple services.

- Actual dollars represent expenditures billed and paid as of the date the forecast w as prepared and may include late billing.

**2013 Actuals/Forecast include Infant/Toddler Increase Projection

- Blue : FY13 Actual/Forecast Expenditures

FY13 Appropriation

Surplus/Deficiency

10

MonthCaseload Budget

Actual Caseload Variance

Budget Spending

P lan Projection


Expenditures

YTD Variance (Original

Spending P lan)

Jun-12 6,010 6,010 N/A

Jul-12 6,097 5,939 (158) 6,588,626$ 6,386,341$ 202,285$

Aug-12 6,071 5,905 (166) 6,865,945$ 6,514,398$ 553,832$

Sep-12 6,084 5,749 (335) 5,983,846$ 5,609,805$ 927,873$

Oct-12 6,084 5,585 (499) 6,876,242$ 6,284,024$ 1,520,092$

Nov-12 6,159 5,532 (627) 6,635,389$ 6,115,138$ 2,040,342$

Dec-12 6,188 5,547 (641) 6,321,780$ 5,999,750$ 2,362,373$

Jan-13 6,172 5,651 (521) 6,911,188$ 6,388,325$ 2,885,236$

Feb-13 6,216 5,698 (518) 6,341,848$ 5,929,386$ 3,297,698$

Mar-13 6,313 5,464 (849) 6,411,617$ 5,833,575$ 3,875,740$

Apr-13 6,314 6,717,704$ 6,179,113$ 4,414,331$

May-13 6,314 7,023,054$ 6,451,002$ 4,986,383$

Jun-13 6,541 6,562,792$ 6,001,106$ 5,548,069$

GRANTS 600,000$ 600,000$

TOTAL 79,840,032$ 74,291,963$

77,330,875$

3,038,912$

- Blue : FY13 Actual/ Forecast Expenditures

**2013 Actuals/Forecast include Infant/Toddler Increase P rojection


SUPPORTIVE SFY13 Forecast for March 2013

- Actual dollars represent expenditures billed and paid as of the date the forecast was prepared and may include late billing.

* Actual caseload count is the count of services rendered for the reporting month. P lease note a child could receive multiple services.

FY13 Appropriation

Surplus/Deficiency

FY 2013 Supportive (3000-3050)

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FY2013 Income Eligible Total Caseload Actual/Forecast & Budgeted Expenditures

Total Appropriation of $231.9M includes $9,019,276 for Grants and $600K Reserve for Late BillingMarch 2013 Voucher Expenditures paid is $6,698,148Actual/Forecast includes projected cost for Infant Toddler Rate Increase

Gray : FY13 Appropriation (Vouchers, Contracts & Grants)

Blue: Actual/Forecast Expenditures

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun $-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

$220,000

$240,000

$19,2

34

$38,9

27

$54,6

48

$73,0

97

$101,9

92

$107,6

07

$126,2

76

$142,7

08

$160,2

43

$179,3

96

$199,2

50

$218,1

39

$19,3

59

$39,0

13

$57,9

55

$77,3

04

$96,2

82

$114,8

18

$133,9

59

$152,5

46

$171,2

30

$190,2

17

$209,3

05

$231,8

70

Actual/Forecast FY13 Budget

FY2013 DTA Caseload Actual/Forecast & Budgeted Expenditures

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Gray : FY13 Appropriation


$15,000

$30,000

$45,000

$60,000

$75,000

$90,000

$105,000

$120,000

$135,000

$150,000

$11,0

15

$22,4

42

$31,8

96

$43,4

93

$54,8

73

$65,7

14

$77,0

29

$87,3

14

$98,2

21

$109,5

90

$121,3

65

$131,6

34

$10,4

26

$21,3

54

$31,0

72

$41,7

72

$52,4

68

$62,6

34

$73,4

59

$83,5

13

$93,7

44

$104,5

74

$115,8

05

$125,4

96


FY2013 Supportive Caseload Actual/Forecast & Budgeted Expenditures

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Gray : : FY13 Appropriation


$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

$6,4

36

$13,0

01

$18,6

61

$24,9

95

$31,1

60

$37,2

09

$43,6

48

$49,6

27

$55,5

11

$61,7

40

$68,2

41

$74,2

92

$6,4

28

$13,1

24

$18,9

67

$25,6

73

$32,1

47

$38,3

17

$45,0

58

$51,2

48

$57,5

07

$64,0

62

$70,9

13

$77,3

31


FY13 Late Billing As of March 2013

14

SFY2013 Late Billing Caseload First Time Billed

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 Grand TotalDTA 7/1/2012 373 85 25 13 19 4 1 520

8/1/2012 451 42 28 14 2 4 541 9/1/2012 281 70 21 4 6 1 383

10/1/2012 277 57 14 12 3 363 11/1/2012 237 40 16 14 307 12/1/2012 226 51 18 295 1/1/2013 501 72 573 2/1/2013 269 269

DTA Total 373 536 348 388 348 290 591 377 3,251 Income Eligible 7/1/2012 534 124 12 23 8 3 704

8/1/2012 530 33 42 10 2 4 621 9/1/2012 259 86 17 4 11 377

10/1/2012 293 64 10 12 2 381 11/1/2012 236 22 17 9 284 12/1/2012 237 47 18 302 1/1/2013 435 56 491 2/1/2013 295 295

Income Eligible Total 534 654 304 444 335 275 529 380 3,455 Total 907 1,190 652 832 683 565 1,120 757 6,706

DTA - Average Caseload For Prior Month 327 DTA - Average Caseload 406 Income Eligible - Average Caseload For Prior Month 352 Income Eligible - Caseload 432

SFY2013 Late Billing First Time Billed Expenditures

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 Grand TotalDTA 7/1/2012 199,919$ 30,614$ 13,960$ 5,617$ 6,647$ 857$ 697$ 258,311$

8/1/2012 193,314$ 18,474$ 14,479$ 7,261$ 698$ 971$ 235,197$ 9/1/2012 104,644$ 22,239$ 5,228$ 564$ 2,567$ 192$ 135,434$

10/1/2012 121,078$ 21,353$ 2,956$ 3,926$ 1,354$ 150,666$ 11/1/2012 94,478$ 17,076$ 6,247$ 4,895$ 122,696$ 12/1/2012 79,921$ 20,503$ 9,825$ 110,249$ 1/1/2013 223,173$ 34,203$ 257,376$ 2/1/2013 106,598$ 106,598$

DTA Total 199,919$ 223,928$ 137,077$ 163,414$ 134,967$ 102,072$ 258,085$ 157,065$ 1,376,526$ Income Eligible 7/1/2012 258,685$ 41,446$ 3,784$ 11,542$ 1,943$ 1,573$ 318,974$

8/1/2012 172,628$ 7,980$ 19,521$ 2,895$ 1,200$ 1,178$ 205,403$ 9/1/2012 73,244$ 26,826$ 4,418$ 1,749$ 2,404$ 108,641$

10/1/2012 102,379$ 16,500$ 4,055$ 3,303$ 142$ 126,380$ 11/1/2012 74,465$ 6,495$ 3,645$ 3,899$ 88,503$ 12/1/2012 69,365$ 11,023$ 6,229$ 86,616$ 1/1/2013 148,900$ 20,157$ 169,057$ 2/1/2013 81,070$ 81,070$

Income Eligible Total 258,685$ 214,074$ 85,008$ 160,269$ 100,221$ 82,863$ 172,027$ 111,496$ 1,184,643$ Total 458,604$ 438,003$ 222,085$ 323,682$ 235,189$ 184,935$ 430,112$ 268,561$ 2,561,170$

DTA - Average Caseload For Prior Month Billing 140,391$ DTA - Average Caseload 172,066$ Income Eligible - Average Prior Month Billing 122,592$ Income Eligible - Caseload 148,080$

Billing Date

Billing Date

FY13 Late Billing As of March 2013

15

SFY2013 Late Billing Caseload

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 Grand TotalDTA 7/1/2012 449 131 2,236 506 21 11 1 4 3,359

8/1/2012 574 2,282 509 19 10 4 7 3,405 9/1/2012 2,801 649 42 15 11 15 3,533

10/1/2012 958 98 56 23 22 1,157 11/1/2012 305 86 33 40 464 12/1/2012 477 98 51 626 1/1/2013 602 141 743 2/1/2013 372 372

DTA Total 449 705 7,319 2,622 485 655 772 652 13,659 Income Eligible 7/1/2012 605 160 508 173 19 5 8 5 1,483

8/1/2012 645 516 188 23 13 12 6 1,403 9/1/2012 843 316 42 18 29 18 1,266

10/1/2012 560 110 32 30 18 750 11/1/2012 304 55 35 25 419 12/1/2012 336 83 46 465 1/1/2013 514 97 611 2/1/2013 378 378

Income Eligible Total 605 805 1,867 1,237 498 459 711 593 6,775 Grand Total 1,054 1,510 9,186 3,859 983 1,114 1,483 1,245 20,434

DTA - Average Caseload For Prior Month 817 DTA - Average Caseload 1,707 Income Eligible - Average Caseload For Prior Month 523 Income Eligible - Caseload 847

SFY2013 Late Billing ExpendituresBilling Date

Service Date 8/1/2012 9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013 3/1/2013 Grand TotalDTA 7/1/2012 208,305$ 34,802$ 67,157$ 1,262$ 6,474$ 922$ 697$ (8)$ 319,611$

8/1/2012 196,011$ 74,422$ 11,015$ 7,424$ 1,165$ 971$ (550)$ 290,458$ 9/1/2012 155,010$ 13,620$ 6,183$ 349$ 2,707$ 611$ 178,480$

10/1/2012 114,892$ 20,448$ 3,650$ 4,913$ 966$ 144,869$ 11/1/2012 96,402$ 16,244$ 7,246$ 4,689$ 124,582$ 12/1/2012 80,290$ 19,265$ 9,308$ 108,864$ 1/1/2013 222,351$ 33,819$ 256,169$ 2/1/2013 105,698$ 105,698$

DTA Total 208,305$ 230,813$ 296,589$ 140,789$ 136,932$ 102,620$ 258,150$ 154,534$ 1,528,732$ Income Eligible 7/1/2012 269,860$ 43,762$ 7,799$ 7,007$ 2,306$ (485)$ 1,232$ 4$ 331,485$

8/1/2012 177,118$ 19,673$ 11,358$ 3,855$ 424$ 1,178$ (241)$ 213,365$ 9/1/2012 83,879$ 23,617$ 3,581$ 622$ 2,567$ (977)$ 113,289$

10/1/2012 106,694$ 16,507$ 5,716$ 2,559$ (76)$ 131,401$ 11/1/2012 76,294$ 7,421$ 3,426$ 3,630$ 90,770$ 12/1/2012 73,623$ 10,166$ 5,343$ 89,132$ 1/1/2013 152,513$ 17,652$ 170,165$ 2/1/2013 78,696$ 78,696$

Income Eligible Total 269,860$ 220,880$ 111,350$ 148,676$ 102,542$ 87,321$ 173,640$ 104,033$ 1,218,304$ Grand Total 478,165$ 451,693$ 407,940$ 289,465$ 239,474$ 189,941$ 431,790$ 258,567$ 2,747,035$

DTA - Average Prior Month Billing 147,370$ DTA - Average Caseload 191,091$ Income Eligible - Average Prior Month Billing 127,335$ Income Eligible - Caseload 152,288$

Billing Date

FY12/13 IE Contract Slots - Regular and Flex

16

Total Awarded Slots is 14834 and Allowable Flex Slots is 85724 Vendors representing 26 contracts are Over 5% Flex (100)

296 of the 355 additional contract slots awarded have been filled as of April 29, 2013. Last month EEC reported 317 of 355 were filled.**No. of children filling slots may be greater than slots awarded.

Effective Reporting Month February 2013 flex over 5% no longer includes Supportive (expansion slots) over 5%.

Total awarded slots for Homeless is 693 and Teen 519. - Homeless: filled 568, open 125. An additional 100 slots were awarded in April 2013 - Teen: filled 453.5, open 65.5

RegularFilled

RegularOpen

FlexFilled

FlexOpen

Flex -Over5%

Flex -Under

5%

3/ 30/ 2012 13,391.0 1,071.0 604.5 254.5 (441.5) 696.0

4/ 30/ 2012 13,388.0 1,074.0 640.5 218.5 (451.0) 669.5

5/ 29/ 2012 13,266.0 1,197.0 596.5 278.5 (426.0) 704.5

7/ 1/2012 13,305.0 1,447.0 513.5 345.5 (381.5) 727.0

8/ 1/2012 12,978.0 1,530.0 492.5 365.5 (368.5) 734.0

9/ 28/ 2012 12,434.0 2,057.0 427.0 430.5 (309.0) 739.5

10/30/2012 12,751.5 1,738.5 427.0 430.5 (303.5) 725.0

11/28/2012 12,881.5 1,608.5 426.5 421.5 (289.0) 719.5

1/ 1/2013 12,783.5 1,706.5 400.0 457.0 (273.0) 730.0

1/ 31/ 2013 13,123.0 1,365.0 428.0 429.0 (289.0) 718.0

2/ 28/ 2013 13,195.5 1,292.5 213.5 643.5 (98.5) 742.0

3/ 28/ 2013 13,587.0 1,256.0 210.0 647.0 (99.5) 746.5

4/ 29/ 2013 13,567.0 1,267.0 209.5 647.5 (100.0) 747.5

(2,000.0) -

2,000.0 4,000.0 6,000.0 8,000.0

10,000.0 12,000.0 14,000.0 16,000.0

New Children on Waitlist (July 2012 thru April 2013)

17

Active Since Month Infant Toddler PreschoolSchool

AgeUnborn Total

Prior Month

Change

04/01/2013 To 04/30/2013 418 382 436 468 154 1,858 N/A 1,858 03/01/2013 To 03/31/2013 381 319 368 380 162 1,610 1,421 189 02/01/2013 To 02/28/2013 308 291 306 296 112 1,313 1,327 (14)01/01/2013 To 01/31/2013 399 358 392 469 153 1,771 1,788 (17)12/01/2012 To 12/31/2012 274 212 261 303 95 1,145 1,160 (15)11/01/2012 To 11/30/2012 334 350 337 296 114 1,431 1,447 (16)10/01/2012 To 10/31/2012 447 447 519 572 166 2,151 2,166 (15)09/01/2012 To 09/30/2012 540 495 650 674 152 2,511 2,529 (18)08/01/2012 To 08/31/2012 436 484 536 650 137 2,243 2,268 (25)07/01/2012 To 07/31/2012 401 372 446 520 139 1,878 1,890 (12)

Total 3,938 3,710 4,251 4,628 1,384 17,911 15,996 1,915

Note: This report shows the number of children who first time entered waitlist, as active child, within specified period of time and still active when the report is created.

0

200

400

600

80004

/01/

2013

To

04/3

0/20

13

03/0

1/20

13 T

o03

/31/

2013

02/0

1/20

13 T

o02

/28/

2013

01/0

1/20

13 T

o01

/31/

2013

12/0

1/20

12 T

o12

/31/

2012

11/0

1/20

12 T

o11

/30/

2012

10/0

1/20

12 T

o10

/31/

2012

09/0

1/20

12 T

o09

/30/

2012

08/0

1/20

12 T

o08

/31/

2012

07/0

1/20

12 T

o07

/31/

2012

Infant

Toddler

Preschool

School Age

Unborn

Num

ber

of N

ew C

hild

ren

on W

aitli

st

New Children on Waitlist (Jan 2012 thru June 2012)

18

Active Since Month Infant ToddlerPrescho

olSchool

AgeUnborn Total

Prior Month

Change

06/01/2012 To 06/30/2012 342 299 404 625 125 1,795 1,805 (10)05/01/2012 To 05/31/2012 372 352 456 541 145 1,866 1,895 (29)04/01/2012 To 04/30/2012 358 347 388 431 132 1,656 1,671 (15)03/01/2012 To 03/31/2012 412 372 456 439 146 1,825 1,850 (25)02/01/2012 To 02/29/2012 338 306 383 336 143 1,506 1,522 (16)01/01/2012 To 01/31/2012 314 272 341 342 109 1,378 1,394 (16)

Total 2,136 1,948 2,428 2,714 800 10,026 10,137 (111)

Note: This report shows the number of children who first time entered waitlist, as active child, within specified period of time and still active when the report is created.

0

200

400

600

800

06/0

1/20

12 T

o06

/30/

2012

05/0

1/20

12 T

o05

/31/

2012

04/0

1/20

12 T

o04

/30/

2012

03/0

1/20

12 T

o03

/31/

2012

02/0

1/20

12 T

o02

/29/

2012

01/0

1/20

12 T

o01

/31/

2012

Unborn

Infant

Toddler

Preschool

School Age

Num

ber

of N

ew C

hild

ren

on W

aitli

st

Caseload Waitlist Since 03/2012

19

*Waiting List Category3/31/12

Total4/30/12

Total5/31/12

Total6/30/12

Total7/31/12

Total8/30/12

Total9/30/12

Total10/31/12

Total11/30/12

Total12/31/12

Total01/31/13

Total02/28/13

Total3/28/13

Total4/30/13

Total

Child of Foster Care 162 205 216 215 227 241 255 269 276 282 288 290 285 289

Child of Homeless family 201 315 342 374 410 435 460 482 520 536 558 566 576 591

Child of Military Personnel 57 68 69 71 71 71 79 95 101 105 116 116 123 117

Child of Teen Parent 247 312 343 355 380 406 427 461 477 481 489 513 507 523

Child w ith Special Needs 1,149 1,449 1,577 1,676 1,765 1,890 1,978 2,056 2,117 2,198 2,234 2,291 2,355 2,442

Continuity of Care: Prior Year Summer Only

66 83 124 122 123 123 120 135 149 161 164 167

Continuity of Care: Aging Out 289 301 310 312 315 388 405 404 409 411 402 398 399 404

Continuity of Care: Approved Break in Service

315 337 353 359 383 437 448 450 442 451 470 473 482 490

Continuity of Care: ARRA 137 159 162 159 160 153 151 148 146 149 148 146 141 142

Continuity of Care: Geographic Relocation 90 118 123 134 142 168 182 171 182 186 198 201 207 221

Continuity of Care: Homeless Contract 10 16 17 18 19 17 20 20 25 27 29 32 31 30

Continuity of Care: Supportive Referral 114 184 204 226 233 245 247 255 269 279 288 296 308 324

Continuity of Care: Teen Parent Contract 21 23 23 23 23 27 31 32 32 32 28 27 28 28

General Priority 26,946 28,818 30,564 31,958 33,370 35,264 37,113 38,268 39,470 40,431 41,722 42,588 43,315 44,861

Grandparent/Guardian Families 361 461 482 631 504 616 590 561 541 547 565 566 576 584

N/A - 656 636 944 623 867 876 888 556 541 523 518 509 501

No Priority - Other Family Member 32 144 171 482 220 518 542 538 282 295 314 327 338 363

Parent w ith Special Needs 551 657 681 193 734 235 253 268 805 806 805 807 807 823

Sibling: Contract 334 485 460 700 516 764 795 795 654 672 714 729 771 788

Sibling: Voucher 683 685 603 500 684 555 602 630 788 804 833 845 870 815

Summer only care 621 736 748 653 875 712 734 745 899 893 919 923 958 1,024

Grand Total 32,320 36,129 38,150 40,066 41,778 44,131 46,311 47,659 49,111 50,261 51,792 52,813 53,750 55,527

* Waitlist Data as of September 2011 is reported from KinderWait** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state.

FY14 Budget Process

Prep• Initial maintenance building process for FY14. starts in the

summer of 2012.

GOV

• Released on January 23, 2013. Funded EEC account at $619.4M, making significant investments in child care quality and access totaling $131M. Outside of the investments the Governor offered maintenance funding throughout the accounts

House • Released in April.

Senate • To be released on May 15 and debated the following week.

Conf

• To reconcile the difference between the House and Senate versions a Conference committee is established comprising 3 members from each the House and Senate .

• The report of that committee is typically completed by mid to late June. The House and Senate enact the bill and send it to the Governor for his signature

• The bill becomes law upon the Governor’s signature.

Veto & Override

• Governor may sign the bill with objections to certain items.• Everything outside of those vetoed items become law July 1.• The vetoed items must be overridden by 2/3 of the House and

then the Senate.

FY14 GAA• Once vetoes and overrides are done the FY14 budget is

complete.

20

fy13 budget and caseload update fiscal committee may 6, 2013

Documents