Getting the Most from your Advisory Boards

Jill Siler

Executive Director of Academic & Organizational Development

Amanda JohnsonCTE Specialist

Now is the time For

Institute Building

Now is the time r

Creating the Culture• Bond Initiative• Focus on the Institute

Partnership Development• Higher Education• Corporate Industry• External Experiences

Identification of Needs• Student Survey• Parent & Community Needs /

Input• Workforce Data

Developing the Framework• Institutes of Study

Building Depth• Career Exploration / Post-

Secondary Preparation

LTHS INSTITUTES OF STUDY

• Advanced Science & Medicine

• Veterinary & Agricultural Science

• Math, Engineering & Architecture

• Business, Finance & Marketing

• Humanities, Technology & Communications

• Fine Arts

Foundation Course of Study:

What all students must take…

Career Exploration Emphasis:

Courses that will allow students to study the area in-depth.

Post-Secondary Preparation:

Advanced Certifications, Licensures, etc. for students

Selective Course of Study:

Recommendations for other courses to take to enhance this area of study.

Corresponding Career Clusters

Institute of Advanced Science & Medicine

Institute of Veterinary & Agricultural Science

Institute of Math, Engineering & Architecture

Institute of Humanities, Technology & Communications

Institute of Fine Arts

Institute of Business, Finance & Marketing

~ ADVISORY BOARDS ~

Now is the time

Purpose…

• Why have an Advisory Board?

~ ADVISORY BOARD SAMPLE MATERIALS ~

Now is the time

OTHER RESOURCES:

Now is the time

• Program Advisory Committees: Instructional Materials Service, Texas A&M University, in cooperation with the Texas Education Agency, Career & Technology Education Division, Austin, TX

Now is the time

Objectives & Activities of an Advisory Committee• Analyze course content to meet the changing needs of the

businesses & industries• Evaluate the physical condition of facilities and technology of

program equipment• Assist in maintaining and improving instructional and learning

experiences• Assist in determining job opportunities• Assist in promoting career education in the school and

community• Assist in providing current workforce information• Advise on the development of short- and long-range plans for

school-to-work education• Assist in providing evaluations and recommendations• Provide district with written recommendations

P. 2

Now is the time

Partnership Ideas ~ How You Can Help…• Assess emerging occupations and employer needs• Schedule content area expert visits to observe and/or co-

conduct lessons• Provide unique education and training experiences for students:

Job shadowing, student internship, site visit, etc.• Assist students with obtaining employment• Offer facilities for teacher/student site visit, field trip• Volunteer as a guest speaker / Arrange for guest speakers• Sponsor student contests – poster, logo, etc.• Participate in efforts to provide scholarships and awards for

outstanding student performance• Acquisition of technology, equipment, etc.

Now is the time

Partnership Ideas ~ Cont’d• Student recruitment• Judge student projects• Evaluate engineering equipment, labs, technology, etc.• Determine skills needed and job expectations• Support recruiting projects (t-shirts, summer camps)• Advise on education needs (both HS and College)• Promote awareness of the program• Provide teacher training• Mentor and support students

~ ADVISORY BOARDS ~

Now is the time

Critical Beginnings• Getting the Word Out

• Invitations / First Interactions

Email, Press Release, Etc.

Now is the time

P. 6

~ ADVISORY BOARDS ~

Now is the time

Critical Beginnings• Getting the Word Out

• Invitations / First Interactions

• Recruiting the Right People

BOARD MEMBERSHIP: Good Things / Challenges…

Now is the time

P. 7

~ ADVISORY BOARDS ~

Now is the time

Critical Beginnings• Getting the Word Out• Invitation / First Interactions• Recruiting the Right People

~ Teachers ~ Post-Secondary~ Counselor ~ Industry~ Principal ~ Students~ Central Office ~ Community~ Parents

~ ADVISORY BOARDS ~

Now is the time

The First Steps…• Needs Assessment (What do you think…)

• Overview of Program

• Purpose of Advisory Boards

• Goals & Objectives

Now is the time

Advisory Activity•Needs Assessment •Advisory Goals•Personal Commitment

TIP: Model Good Teaching

Complete Individually / Discuss

in Small Mixed Groups / Full Group

Share

P. 10

Now is the time

The Follow Up…

First Thoughts (2008)

~ Defining the Work~ Organizing the Work~ Evaluating the Work

P. 11

~ ADVISORY BOARDS ~

Now is the time

The Meetings• Prepare in Advance (prep time)• Solicit Input for Agenda• Effective Facilitator (results-oriented)• Student Presence• Plan for Engaging Work• Communication & Follow-Up

Now is the time

P. 14-17

Sample Meeting• Welcome• Student Presentation• Program Updates• Work• Upcoming Events• Next Steps

Now is the time

Getting Involved!• Guest Lectures• Classroom Visits• Site Visits• Job Shadowing• Internship

TIP: Follow Up Follow Up Follow Up

P. 22

GUEST LECTURE SERIES

Now is the time

• Incentive

• Structure

• Communication

• Follow-Up

P. 23

AdvisoryBoard

Evaluation

P. 31

Evaluation Feedback

Now is the time

• At times would additional subcommittee work have enhanced the efforts. Exa: prepping the entering middle school students.

• Engage us to assist. Cause us to volunteer to speak to kids/etc.• First meeting next year would be great for goal setting for the

Board.• Great first year!• I also encourage assignments for the Board between meetings to

keep the momentum.• I enjoyed the work on the board- I love LTHS• I really enjoyed being a part of this committee and look forward

to next year (and beyond).• It is a complement to the group that things have happened

rapidly and the students have seen real world projects/speakers.• It is refreshing to see engaged educated students.• Now that most of us know about the program, I'd like to see

more breakout sessions and discussion.• Subcommittees would be useful• Suggestions: Hear from kids in the program (classes)-likes, needs• We did more listening than talking it seemed most of the time.

Now is the time

~ ADVISORY BOARDS ~

Now is the time

Little Things Make a BIG Difference…• Food• Setting (clean classroom / free of distraction)• Seating (try mixing it up)• Name Tags• Sign In Sheets• Learning Names• Starting on Time

~ ADVISORY BOARDS ~

Now is the time

Big Things That Make a BIG Difference…

• Money – It’s not about the money

• People – Remember the P-Scale

• Engage – Not Show & Tell

• Time – Honor it. Be Prepared.

• Communication – Can’t have too much

• Kids – It’s about the kids. Get them w/kids.

• Recognition – Find ways to say thanks!

ACCESS TO MATERIALSwww.lthscte.wikispaces.com

Now is the time

QUESTIONS, COMMENTS, SUGGESTIONS…

Now is the time

THANK YOU!!!

Jill Silersilerj@ltisdschools.org

Amanda Johnsonjohnsona@ltisdschools.org