golf events - golfbc group · refreshment enter & art: snacks, sandwiches, non-alcoholic...

GOLF EVENTS

at Olympic View | 2018

Olympic View Golf Club | 643 Latoria Rd., Victoria BC Canada | 250.474.3673 or 1.800.446.5322 | [email protected] | olympicviewgolf.com

DOUG GRIEVE

Golf Event Coordinator [email protected] 250.474.3673 x.231

MELBOURNE O’BRIEN

Executive Chef [email protected]

RANDY FRANK

General Manager [email protected]

""Everything went really well at our event. The presentation surprised me and was very emotional for me and all my family and guests. As always you did a wonderful job of looking after us

and I thank you so much for taking care of us all these years."

Carol Brooks—Teeing it up for Victoria Hospice

"Our Event Coordinator and and his team at Olympic View get all of the

dozens requirements for a charity golf tournament done on time and

seemingly with ease. All comments I heard from the guests were positive

and in turn, our charity golf event went really well. See you next year!"

Barb Gilmore—Headway Victoria

“Our Event Coordinator has been our contact for all our groups the last few years and he always makes it so easy to set up and coordinate our groups.

This is one of the main reasons we choose Olympic View.”

Annika Ruberg— Pacific Destination Services Inc.

Thank you in advance for your interest in Olympic View Golf Club! We are pleased to present the enclosed Golf Event information package to assist you with the planning stages of your golf event.

We can personalize your event to your needs, taking pride that no detail is overlooked.

Let our team of Event Professionals do the work, while you enjoy “The View”.

WELCOME,

KEVIN MAXWELL

Head Golf Professional [email protected]


Surrounded by the coastal Olympic Mountains, Olympic View plays in harmony with nature and wildlife. Offering a superb balance of tree-lined holes, rolling terrain and changing elevations, the course rewards you for placing a premium on accuracy. Enjoy the roar of two spectacular waterfalls, and the tranquility associated with twelve lakes. Eagles soar overhead and black-tailed deer feed at the forest's edge. Welcome to Olympic View Golf Club.

Clubhouse

GOLF COURSE

Holes 18

Par 72

Yardage 6,600

Rating 71.9

Slope 123

Open Year-Round

Designer Bill Robinson

Year Built 1990

Other Features The GBC Golf Academy,

Forester’s Restaurant

AWARDS AND DISTINCTIONS

Best Golf Course | WestShore Chamber of Commerce 2015, 2016, 2017

Green Medal | Vancouver Island Green Business Certification 2016

Four Star Rating, Best Places to Play | Golf Digest 2009

Top Ten Public Golf Course in BC | Score Golf 2016

Business of the Year | Westshore Chamber of Commerce, 2006

“Top 100 Public Golf Courses” | Canada Golf Course Ranking Magazine

#1 Practice Facility | Pacific Golf Magazine, 2005


KEY QUESTIONS IN DEVELOPING EVENT PROGRAM

… What do you want to accomplish with this event? … How can you set your event apart from other events?

… How do the event activities fit into your budget? … What will your guests remember when they leave?

30 Days or More Prior

Together with Event Coordinator, determine:

Format of Play / Competitions

“Stroke Play” – every golfer plays his/her own ball ~ most suitable for intermediate/avid golfers

“Texas Scramble” – teams of 4 counting only the best shots from the group ~ suitable for a wide range of golfing abilities

Competitions available for: Closest to the Pin, Long Drive, Straight Drive, Longest Putt, Hole-in-one

Prize/Gift Requirements

Registration and Prize Table locations

Discounted Golf Shop items for prize/gift purposes ~ Corporate & or Olympic View Logo options available

Food & Beverage Requirements

Menu Selections for Clubhouse & On-Course – timing for meal(s)

Host Services (guest privileges)

Golf Shop: set-up account for charging privileges

Refreshment Center & Cart: snacks, sandwiches, non-alcoholic beverages, golf shop products

Bar: Food & Beverage portion of event (review wine list)

5 Days or More Prior

Confirm total number of guests for Golf and Food & Beverage

“Draw” list of player names grouped in foursomes faxed/e-mailed to Event Coordinator

Corporate Logo e-mailed for cart signs

Communicate dress code, pace-of-play and other contract terms with your guests

Deliver on-course signage and prizes

Finalize Rental Equipment and on-course set up requirements

Contact our Event Coordinator to reserve tentative Tee Times & Room Space availability. Sign and return contract to confirm reservation.

TOURNAMENT PLANNER & CHECKLIST

Event Day: Relax, have fun, and let

Olympic View take care of

the rest!


EVENT SERVICES INCLUDE:

.

.

OPTIONAL A LA CARTE SERVICES: Includes set up, take down, and cleaning

Tent rental $25 each

On-course table with linen $10 each

Portable coolers with ice $10 each

2018 TaylorMade rental clubs $40 per set

GOLF RATES: group rates include shared power carts and practice balls

Value Season January 1 - April 14 | October 11 - December 31 $66 Monday - Thursday | $76 Friday - Sunday & Holidays

Peak Season April 15 - October 10 $87 Monday - Thursday | $92 Friday - Sunday & Holidays

Please note: These are regular daily rates. Inquire with the Golf Event Coordinator for potential discounts. Discounts may be considered depending on day of week, time of year, time of day, number of players, and other factors. .

SPECIAL OFFER! GROUP THERAPY:

Special Special package for groups of 12-28 players later in the day. Includes Golf with Power Cart, Dinner, $10 Rental Clubs, “Therapeutic” Beverage on 1st Tee, KP Prize, and Free Green Fee & Cart for Organizer.

18 Holes, tee times after 2pm | $79

9 Holes, tee times after 4pm | $60

18 Holes, Value Season after 11am | $58

9 Holes, Value Season after 2pm | $40 .

TRANSPORTATION PACKAGE

Our Transportation Package includes return first-class transportation from downtown hotels, seaplanes and ferries. Let our Event Coordinator arrange transportation for your group. To receive a quote for your transportation needs, simply provide the number of guests, pick up location and pick up time.

Personal event coordinator

Green fee

Power cart

Practice balls

Locker room facilities

Player’s Assistants

Scoring and

Presentation Software

Registration area

Scorecards and cart plates

Signage placement

Competition markers

Refreshment cart service

“Reserved” parking - upon request

GOLF EVENT PACKAGE


OLYMPIC VIEW LOGO MERCHANDISE

“The Basics” 1st Tee Gift $9

Hat Clip $9

Golf Towel $15

Coffee Mug $16

Head Cover $16

Golf Glove $19

Add your company/sponsor logo to merchandise - inquire with Event Coordinator for quote*

SPRUCE UP YOUR EVENT & ADD SOME “WOW”:

Make an Event Video on the day of your event! $300 - $3250. Inquire for details.

Make money for your event and raffle off a driver, golf bag or a FULL set of clubs!

Add a $10,000 Hole in One contest!

Use GolfBC gift cards for prizing! Available in any denomination up to $500. Redeemable for any services offered at all GolfBC properties in British Columbia!

Add a bottle of water or a can of beer to power carts at arrival may be considered depending on day of week, time of year, time of day, number of players, and other factors. .

CUSTOM GIFTS AVAILABLE:

Take advantage of GolfBC's buying power! Extremely competitive quotes available on merchandise (with or without logos) including clothing, balls, shoes, glassware, gloves, hats, golf bags and more in any price range.

EVENT ENHANCEMENTS & GIFT IDEAS

One Olympic View Logo Ball

Olympic View Yardage Guide

Divot Repair Tool

Ball Marker

Package of Tees

*Minimum quantity orders may apply. Prices do not include taxes. Prices are per item.


Our team includes some of the top playing professionals on Vancouver Island: Kevin Maxwell, Gordy Scutt and Alanna Deegan. Our facility is equally impressive with a private lesson area featuring natural grass hitting decks and a comprehensive short game area. In short, we have everything you need to simulate real golf situations. When you add to this our cutting edge video analysis systems and an award winning golf course, the GBC Golf Academy at Olympic View has it all. To learn more about our academy and instructors, visit www.gbcgolfacademy.com.

PRE-EVENT CLINIC $120 hour/instructor

Entertain and educate your guests

Popular topics include full swing or short game and video analysis

VIDEO SWING ANALYSIS $7 per person (pre-paid)

Olympic View Golf Professional on a tee during your event

Film each players swing from the tee, and collects an email address

Each player receives an email within 72 hours with a link to their video, & some helpful tips!

FLIGHTSCOPE $5 per person (pre-paid)

Olympic View Golf Professional on a tee during your event

Immediate feedback provided to each player on their tee shot. Examples: Swing path and speed, ball launch angle, speed, spin rate, club face angle, overall distance and MORE!

FlightScope Long Drive contest can be run concurrently for no extra charge, and you don't have

to hit the fairway!

GOLF BALL AIR CANNON $750 For Event, minimum 72 players

A truly fun and unique event enhancement!

Safely shoots 300+ yards....can be used for Hole In One or Closest to the Hole on a Par 4.

Hands free, we provide everything including an Olympic View team member to run contest.

GOLF ENHANCEMENTS

http://www.gbcgolfacademy.com/


HOSTED REFRESHMENT CENTER & REFRESHMENT

CART

available by request

SURVIVAL KIT $8

Each player will receive a non alcoholic beverage and sandwich, halfway through your venture!

.

STARTERS LUNCH $12

Your choice of Sandwich served on multigrain, sourdough, or cheddar Kaiser:

vintage ham and swiss

roast beef and cheddar

turkey breast and cranberry mayo

tuna salad

grilled veggie and cream cheese

Aquafina Bottled Water

Gourmet Fruit Cup

Chocolate Bar

Potato Chips

..

BBQ BEFORE YOU PLAY $14

Chef Attended BBQ (outside the golf shop), choice of:

beef or chicken burger

smokie

Coleslaw or Potato Salad

Whole Fruit

Giant Cookie

Potato Chips

Non-Alcoholic Beverage

ON-COURSE

MENU SELECTIONS

All prices in the Olympic View Golf Event Package are subject to applicable taxes and service charges.

Prices are per person


ON DECK ready for the first tee

Served with Freshly Brewed Coffee and Tea

Morning Glory $7 assortment of fresh baked muffins and breakfast pastries

Late for the Tee $6 bacon, egg and cheddar, sesame kaiser, tomato and mayonnaise

The Green Jacket $7 warm scrambled egg, bacon, tomato and green onion, mozzarella, wrapped in a spinach tortilla

BREAKFAST

BUFFETS

FAIRWAY’S CONTINENTAL $17

Assortment of Fresh Muffins, Croissants, Bagels and Danish Pastries preserves, butter and cream cheese

Vanilla Yoghurt granola and dried fruit

Fresh Fruit Platter

Orange, Apple, Grapefruit, and Cranberry Juices

Freshly Brewed Coffee and Tea

.

ISLAND BREAKFAST $21


Crispy Bacon

Hashbrown Breakfast Potatoes

Scrambled Eggs



. OLYMPIC BREAKFAST $25


Vanilla Yoghurt granola and dried fruit

Fresh Fruit Platter

Crispy Bacon and Breakfast Sausage

Hashbrown Breakfast Potatoes

Buttermilk Pancakes or French Toast maple syrup, berry compote

Scrambled Eggs


Gluten free breads and desserts available ...ADD $2 each, per person

All prices are per person and subject to applicable taxes and service charges

Brunch menus available upon request.

BREAKFAST ADD-ONS

Freshly Prepared Omelets

Traditional Eggs Benedict

Smoked Salmon Eggs Benedict

Grilled Vegetable and Goat Cheese Frittata

Buttermilk Waffles berries, maple syrup

Cinnamon French Toast apple compote

...add $7 each, per person


LUNCH

BUFFETS

MOUNTAIN VISTA BBQ $22

Classic Caesar Salad parmesan cheese, croutons

Red Potato Salad sour cream, chives

Vegetable Crudités ranch dip

Tortilla Chips salsa

Fresh baked Kaiser Buns and Condiments

ENTRÉE | select one:

Quarter Pound Hamburgers

Tender Chicken Breast Burger

Olympic View Veggie Burger

DESSERT

Fresh Baked Giant Cookies


regular and decaffeinated

FORESTER’S SANDWICHES $14

Chef’s Selection of Freshly Made sandwiches roast beef, turkey, tuna salad, egg salad, vintage ham & swiss cheese, vegetarian served on assorted fresh baked artisan breads


Coleslaw

Freshly Brewed Coffee and Tea regular and decaffeinated

ISLAND CREATIONS $20

Build your own sandwich with a fine selection of deli meats and fresh baked artisan breads:

Roast Beef, Turkey, Tuna Salad, Egg Salad, Vintage Ham & Swiss Cheese, Vegetarian with sliced cheddar, swiss, lettuce, tomatoes, red onions, pickles, cream cheese and condiments

Hearty Soup de Jour

Crisp Vegetable Crudités, House Potato Chips ranch dip

Coleslaw


Fresh Baked Giant Cookies


BBQ ADD ONS see page 11 for options

$5 surcharge per person to have a Lunch Buffet served as a Dinner Buffet



"Our Event Coordinator has helped

our company organize our golf tournament for 2 years in a row and each time he has been wonderful to deal with. He is excellent at his job,

and we are grateful for his assistance and guidance."

Kelly McClure—Pemberton Holmes


BBQ WITH A VIEW $35

SALAD

Classic Caesar Salad parmesan cheese, croutons

Greek Style Chop Salad vine ripe tomatoes, cucumber, bell pepper, basil vinaigrette


HOT SELECTIONS | select one:

‘AAA’ Alberta Sirloin Steak

Breast of Free Range Chicken

Wild BC Salmon Fillet

HOT ACCOMPANIMENTS

Penne Pasta roasted summer vegetables, sun dried tomatoes, fresh mozzarella

Fresh Corn on the Cob (Seasonal), or Steamed Vegetables

Garlic Bread

DESSERT

Oven Fresh Cookies

Assorted Dessert Bars


DINNER

BUFFETS



BBQ ADD ONS Vegetarian Chili & Corn Tortillas $7

Pulled Pork, BBQ Sauce $8

‘Loaded’ Baked Potato $7

Prawn and Scallop Brochettes $10

Grilled Portabello Mushroom $7

Grilled Lamb Chops $12


Make your event extraordinary with a buffet that is truly unique.

Customize your buffet with one of our

CARVERY OPTIONS Prices are per person

Baron of Beef au jus, horseradish and dijon

mustard

$10

Prime Rib of Beef traditional Yorkshire Pudding,

au jus, horseradish and mustards

$12

Slow Roasted Leg of Canadian Lamb

fruit chutney and minted balsamic vinegar

$10

Roasted Pork Loin dried fruit stuffing,

wildflower honey glaze

$10

Roast Venison Leg caramelized apples and

red currant glaze

$12

Whole Rum Raisin Glazed Country Ham

mustards and mango chutney

$10

Frazer Valley Turkey Breast mini herb rolls and cranberry preserve

$10

DINNER

BUFFETS

BEST OF BC $40

SALADS

Organic Green Salad house dressing

Penne Pasta Salad roasted bell pepper dressing

Greek Style Chop Salad vine ripe tomato, cucumber, bell pepper

ENTRÉES | select two:

Herb Roasted Chicken Breast sauce Godart with prosciutto ham and mushrooms

Baked Wild Salmon Fillet roasted with onion celery sauté, lemon herb sauce

Pork Loin Chop white wine grainy mustard glaze

Grilled Top Sirloin Steak button mushrooms, red wine sauce

Bouillabaisse with Scallops, Prawns, Clams, Mussels, Rockfish white wine saffron broth

HOT ACCOMPANIEMENTS Seasonal Fresh Steamed Vegetables

Roasted Herb Potatoes

Garlic Bread

DESSERT

Oven Fresh Cookies

Assorted Dessert Bars


"This was our 10th Annual Tournament and 3rd to be held at Olympic View. We have held our

tournament at 2 other Golf Courses over the years and at those other

courses it was left up to us to do the majority of the work to get our

tournament set up. At Olympic View the staff were very prompt and willing

to assist us with any and all of our tournament needs. Honestly it is like

night and day holding our tournament at Olympic View compared to the

other courses. Our only regret is we did not move our tournament out to

Olympic View sooner!"

Donna Salahor, Insurance Institute of BC.


HORS D’OEUVRES HOT $36 PER DOZEN

Tandoori Chicken Brochette

Leek & Double Smoked Bacon Quiche

Vegetarian Spring Rolls with Plum Sauce

Oven fresh Spanakopita

Tarragon Chicken in Phyllo Pastry

Vegetable Samosas with Cucumber Raita

Seared Beef and Asparagus Roll

Crab Cakes with Chipotle Mayonnaise

BC Smoked Salmon Quiche

Herb Grilled Lamb Chops

Pernod Flamed Scallops

Coconut Fried Shrimp, Sweet & Sour Sauce

Crab and Brie in Phyllo Pastry

COLD $36 PER DOZEN

Goat Cheese Crostini, Roasted Bell Pepper

Shrimp meat Canapé on Cucumber Slices

Spicy Chicken Cream Cheese Wraps

Prosciutto and Melon

California Rolls

Babaganouj Dip and Crisp Crostini

Smoked Salmon Rosette on Pumpernickel

Smoked Chicken, Papaya Salsa

Barbecue Duck, Hoisin Mayonnaise

Sundried Tomato, Pesto Cream Cheese, Endive Spear

Oysters on the Half Shell, Lemon Grass, Vinegar, Hot Sauce, Lemon Wedges

Grilled Roma Tomato, Bocconcini, Pesto Focaccia

Chef’s Note

A general guide to hors d’oeuvres quantities suggested is as follows

3-4 pieces per person = short reception, dinner to follow immediately

4-8 pieces per person = longer receptions, dinner to follow a little later

8-12 pieces per person = heavy reception or light dinner

12-16 pieces per person = dinner

… Prices are per dozen

… Prices subject to tax and service charges.

Minimum of 3 dozen per type


Make your event extraordinary with a menu that is truly unique. Add to

your menu by selecting from the options here.

Don't see something here you were hoping for? Just ask! Customized menus

available.

Prices subject to tax and service charges.

RECEPTION

ENHANCEMENTS

RECEPTION PLATTERS Platters are based on approximately 75 guests, half orders available

The Fisherman’s Catch $400 a selection of fresh and smoked seafood, including display hot and cold smoked salmon, albacore tuna smoked trout, marinated mussels and clams, prawns, oysters on the half shell and dipping sauces

Carvery of BC Salmon $300 cold smoked wild BC salmon, pumpernickel and mini bagels, capers, onions and lemon wedges

Crudités $150 crisp raw vegetables, house made potato chips, and herbed ranch dip

Cheeses $250 artisan and farmhouse Canadian and imported cheeses, fruit, roasted nuts with sliced baguette and crackers

Italian Antipasto $300 cured meats, assorted salamis, bocconcini, roast vegetables, smoked fish and artisan breads

Jumbo Shrimp Ice Bowl $240 brandy and cocktail sauces (100 pieces)

Assorted Deli Meat $225 vintage ham, roast beef, turkey breast, smoked chicken, corned beef and salami, with fresh baked artisan breads and condiments

Fruit $225 fresh seasonal sliced fruit

STATIONS AND LATE NIGHT SNACKS

Pulled Pork $6 per person bbq pork with slider buns, coleslaw and salsa

Pasta Station $7 per person cheese tortellini with alfredo sauce and prawns, and chorizo penne with marinara sauce

Poutine Station $5 per person hand cut Kennebec potatoes, cheese curds, and gravy

Tea Sandwiches $6 per person egg salad, tuna salad, vegetarian, and ham and swiss

Pizza Station $15 per pizza choose from a variety of fresh ingredient toppings, or Chef’s choice


...All beverages are to be provided by Olympic View Golf Club.

..Prices subject to to tax and service charges, and to change without notice.

BANQUET

BEVERAGES

OLYMPIC VIEW PUNCH Bowls are 6 litres and serve roughly 50 guests

Non-Alcoholic Fruit Punch $50 per bowl sparkling apple juice, blended with tropical juices

Alcoholic Fruit Punch $100 per bowl as above; with your choice of champagne, gin, rum or vodka

Sangria (Red or White) $100 per bowl brandy, triple sec, juices, fresh fruit, soda

Flavoured Water Station $40 per bowl lemon lime, strawberry kiwi, orange mint, cucumber basil, and more!

Olympic View offers an

excellent selection of

Beer, Wine and Spirits.

Ask for current menu and

price list. Custom Cocktails

available upon request.

See options here for choices

and flexibility.

HOSTED BAR

The host agrees to pay for drinks according to current menu prices.

TICKETED BAR

Guests may be provided with a predetermined number of drink tickets. Host agrees to pay for tickets redeemed, at menu prices.

CASH BAR

Guests purchase beverages individually. All methods of payment accepted, except cheque. Tabs are to be settled individually before departure.

SUBSIDIZED BAR

Your guests pay a set price for beverages and host agrees to pay the balance at menu prices. (example: Toonie Bar)

BARTENDER FEE: $25 PER HOUR

Fee waved if beverage revenue exceeds $300

DIRECTIONS

From Victoria | Follow Douglas Street to the Exit #14 - Sooke Road turn-off. Stay in the left of the two exit lanes. Follow Veterans Memorial Parkway to Latoria Road, and turn right. We are immediately on your left. The trip should take about 25-30 minutes from Victoria's Inner Harbour.

. Driving | From Vancouver and the Lower Mainland: The car ferry (BC Ferries) that crosses Georgia Strait from Tsawwassen Ferry terminal in Vancouver to Swartz Bay on Vancouver Island takes about 1 hour and 35 minutes. The journey offers amazing views of the surrounding islands and ocean. The drive from Swartz Bay terminal to Victoria is approximately 40 minutes. Follow Highway 17 south to exit 7 - McKenzie Road. Right on McKenzie for 2km. Turn right on Highway 1 and follow to Exit 14 Sooke. Stay in the left of two exit lanes. Follow Veterans Memorial Parkway 6.5 km to Latoria Road and turn right.

Flying | Flights from Vancouver International Airport to Victoria leave regularly and take only 15 minutes to fly to Victoria International Airport. Shuttle buses and taxis are available at the airport to transport you to historic downtown Victoria. As well, helicopter and float plane services fly from downtown Vancouver to Victoria.

PLEASE ARRIVE 30 MINUTES EARLY This gives you time to register, practice and most of all, socialize.

NO PERSONAL ALCOHOL PERMITTED Our licensed facility provides a variety of beverages through our Refreshment Centre and two Refreshment Carts.

DRESS CODE IN EFFECT Relaxed dress code. Comfortable golf attire, such as shirt, pants or shorts and suitable footwear is required. Multiple layers encouraged as weather can change quickly. Steel Spikes not allowed.

PLEASE RESPECT CLUB PROPERTY, EQUIPMENT & OTHER GOLFERS Play safe and have fun! Guests and/or conveners will be responsible for any damage to equipment or individuals.

We look forward to hosting you at your upcoming event! In the meantime, please take a moment to review the following “house rules” which will provide you with important information prior to your arrival:

EVENT GUEST

INFORMATION


Tournament Convener is responsible for communicating Terms/Conditions of O.V. Golf Club to the players.

Confirmation: Guaranteed minimum number of guests is required 5 days prior to your event. The guaranteed number is not subject to reduction. On the day of an event, if there is a discrepancy in the number of people attending, we shall deem the larger number correct.

SHOTGUN TOURNAMENTS:

1. Food and Beverage: All shotgun start events must include a food and beverage component.

2. Payment Terms: The host agrees to pay a deposit of 25% of the estimated invoice. The deposit confirms the event reservation. The host agrees to pay the remaining balance within 30 days after the event. Olympic View reserves the right to cancel the reservation if deposit terms are not met.

3. Player Minimum: The minimum guaranteed number of players is 16 and maximum 144. Course exclusivity is only offered for a minimum of 120 paid golfers. Confirmed final MINIMUM number of golfers that will be charged to the event must be given 5 days in advance.

4. Power Carts: O.V.G.C. has the capacity to offer power carts for a full field of 144 players. This does not include any extra carts for volunteers, photographer, etc. 60 days notice is required for additional power carts to be ordered (in a minimum load of 7 carts) and will cost $560 + 12% GST/PST = $627.20/load. Prices are Supplier’s posted cost and are subject to change without notice.

5. On Course Setup: O.V.G.C. has the ability to offer tournament course set up in the form of tents, tables and chairs. 14 days notice is required for all course set up needs. Any requests made thereafter cannot be guaranteed. A la carte prices for on course set up are as follows: Tent set up/take down: $25 each; Table set up/take down (includes linen): $10 each; cooler with ice: $10 each. There is no charge for Sponsor sign placement and registration area set up.

ALL TOURNAMENTS:

1. Cancellation Policy: You may cancel your event up to 120 days prior for a refund of deposit. Deposit will be forfeited if cancellation is made less than 120 days in advance. Deposit refunds will be subject to a 10% administration fee. Confirmation of final MINIMUM number of golfers that will be charged to the event must be given 5 days in advance.

2. Weather/Rescheduling: Tournaments will be deemed playable unless course management closes the course. In the event of closure and at the discretion of course management, the golfing portion of the tournament will be rescheduled, funds reimbursed or gift certificates given. The banquet portion will be held regardless of weather unless suitable alternative arrangements can be made with course management.

3. Draw Sheet: The group draw sheet and any special requirements, such as club rentals, are needed at least 5 days prior to the function date. Groups must play in a foursome format only.

4. Signage, Displays: The Olympic View Event Coordinator must be consulted regarding any signage or displays to be used on the property by the organizer or guests. Any use of nails, staples, glue or any like materials is not permitted on any walls, doors or ceilings. Decoration clean up is the responsibility of function organizer. Golf Course sponsor signage must be received at least 48 hours prior to tee off. The O.V.G.C. will place signs on the course. Please provide specific instructions. All signs must be free standing. All signs must be promptly picked from Olympic View within a week after the event.

5. Taxes: 5% Federal Goods and Services Tax applies to all food, beverages, labour, service charges and room/equipment rental(s). 7% Provincial Sales Tax applies to all equipment rentals. 10% Provincial Liquor Tax applies to all alcoholic beverages.

6. Service Charges: All food & beverage services are subject to a 15% service charge.

7. Health Regulations: Food or beverage must not be brought onto the property of O.V.G.C. Any food and beverage sponsored products must be approved by course management. Due to health regulations, leftover food or beverage may not leave the property after an event.

TERMS & CONDITIONS


8. Menu Selection: Menu selection is required 30 days prior to your function. In the event that any of the guests in your group has food allergies, you shall inform us of the names of such persons and the nature of their allergies, in order that we can take the necessary precautions when preparing their food. We undertake to provide on request, full information on the ingredients of any items served to your group. Should you not provide the names of the guests and the nature of their food allergies, you shall indemnify and hold us forever harmless from, and against, any and all liability or claim of liability for any personal injury that does not occur as a direct result of our negligence or the negligence of any of our representatives. Menu prices subject to change without notice.

9. Hosted Accounts: Groups providing a hosted event must designate and identify one individual who has charging authority. All items to be included by the host must be signed for by that individual.

10. Liability: O.V.G.C. reserves the right to inspect and monitor your event and discontinue services to all guests in the case of any violations of Club policy or Provincial law. You will be held responsible for any damage to property or equipment caused by either yourself or your guests. Should O.V.G.C. discontinue service to any or all of your guests, you shall remain liable for all amounts owed to the Club. O.V.G.C. assumes no responsibility for any loss or damage to goods, property, and/or equipment brought into the facility by the organizer and guests.

11. Dress Code: is relaxed. Comfortable golf attire, such as shirt, pants or shorts and suitable footwear is required. Multiple layers are encouraged as weather can change quickly. Steel Spikes not allowed.

12. Pace of Play: Player Assistants have full authority to maintain our pre-determined pace-of-play expectations. Failure of groups to maintain our pace-of-play could result in groups being asked to advance to next hole. For shotgun starts, be prepared to add 30-60 minutes to the regular pace-of-play. We recommend discussing ways for improving pace-of-play with our Event Coordinator.

13. Power Cart Waiver: I promise to hold Olympic View free and harmless from any claims of any nature whatsoever that may arise through my or my golf groups’ use of a golf power cart. I represent that I and my golf group is familiar with the use of a golf power cart and can operate and control the same. I agree to pay for any damages done to my or my golf groups’ golf cart for the duration of this agreement and authorize any damages to be charged to the credit card number below.

14. Music: SOCAN (Society of Composers, Authors and Music Publishers of Canada) and RESOUND (not-for-profit music licensing company dedicated to obtaining fair compensation for artists and record companies) require that the users of music obtain SOCAN/RESOUND licenses to perform, or authorize others to perform, copyright music in public. The required license fee for an event with music will be charged based on the guidelines set out by SOCAN, RESOUND and the Copyright Act of Canada. An event in the Olympic Ballroom is $93.57. An event in Forester's Restaurant or Lounge is $65.78 (all pricing includes tax). This fee will be added to all events that include live music or DJ performances

15. Photography: Olympic View may use photographs taken during the event for social media or other promotional purposes, without financial compensation. Please check this box if you do not want photographs from your event being used for this purpose.

TERMS & CONDITIONS

NOTES...

facebook.com/olympicviewgolf

OLYMPIC VIEW GOLF CLUB

643 Latoria Road, Victoria, BC, Canada, V9C 3A3

Tel 250.474.3673 | Toll-free 1.800.446.5322 | Fax 250.474.4001

Doug Grieve: [email protected] |olympicviewgolf.com

@olympicviewgolf

golf events - golfbc group · refreshment enter & art: snacks, sandwiches, non-alcoholic...

Documents