Grants.gov

(With thanks to the Research Offices of UW-Madison and Union College, who gave permission to make use of their

presentation materials)

What is Grants.gov?

• Federal government’s solution for a "one stop shop" for finding and applying for funding (26 agencies).

• Will replace federal agency-specific proposal submission systems.

• NSF will still have Fastlane, NIH will still have eRA Commons, etc. for post-submission functions.

Will My Federal Funding Agency use Grants.gov?

• Agencies slow to shift.

• OMB tied the agencies’ federal appropriations to their use of Grants.gov.

Today

• ORSP: Overview of process

• You: Questions

• ORSP: Research answers

Later

DO NOT REGISTER. UWEC is registered.

Searching

FON or CFDA(Catalogue of Federal Domestic Assistance)

Select >1 in any category using control key

Search Alternatives• www.cos.com • more than feds

Search Alternatives• SPIN (Sponsored Programs Information Network)

Download to Your Computer• Software • Application materials

PureEdge Viewer (ICS Viewer)

• Download software to your computer• Download application package, rename it with

your name, the agency and the due date

• Complete the application on your computer

Entered CFDA

Application Package

Download both

Notification

Application Instructions

Read both the regular RFP guidelines and these. Mismatches have been found between these instructions and the form instructions.

Note different instructions for different agencies

Grants.gov-speak

• FOA (Funding Opportunity Announcement) = RFP/RFA (Request for Proposals or Applications.

• Component = a form.• Application package = all components needed for

a particular FOA. • SF424 (R&R) (Standard Form 424 (Research &

Related)) = The first form – info on this form populates other forms.

• E-Business POC (Point of Contact) and AOR (Authorized Organizational Representative) = ORSP.

Application Package Concept

Application package (PureEdge file) is like a manila file folder with the label already printed and a group of mandatory, blank, forms inside.

Application Package (PureEdge file)

Application-Specific FormsSome forms will ask you to upload/attach pdf documents (science, biosketch, etc.)

CFDA 47.050

Yellow = required field

Check for correct grant package

You are not online anymore

Open form, complete, move to right

Components for R & R

• Required– R&R Application cover component (SF424) – R&R Project/Performance Site Location(s)– R&R Other Project Information– R&R Senior/Key Person– R&R Budget– R&R Personal Data

• Optional, where appropriate – R&R Subaward Budget Attachment Form

Cover Component Info You Need

• Legal name and address: Use UWEC name and address

• Type of applicant: H. Public/State controlled institution of higher education

• EIN/TIN: 39-1805963

• Organizational DUNS #: 12-051-3759

• Congressional District: 3

Other Project Information

Project Summary

Project Narrative

References

Facilities

Equipment

Budget Forms

personnel

Equipment

Travel

Participants

Other direct costs

Indirect costs

Attach budget justification

Ready to Submit?

• 2 options

– Upload the PureEdge file to \\fs3\grantssh$ and let ORSP know it is there (log out and back on to Windows before mapping to this drive)

– Put it on a memory stick or CD and bring it to ORSP

After Submission

• E-mails arrive:– Grants.gov acknowledges submission– Grants.gov validates submission– Agency acknowledges download from G.g– Agency assigns a tracking number

• Any errors found must be changed before the submission deadline

• DO NOT submit at the last minute• DO NOT disappear after initial submission

Tips for Success

• Start early

• Use Internet Explorer and a Windows environment

• Read instruction package carefully – agency instructions vary

• Ask ORSP for help

• Save often

• Submit early

Macintosh Users Warning

• PureEdge does not work on a Mac

• You can use “Citrix” running remotely with your Mac as a terminal. Others have encountered many problems.

• If you decide to use a Mac we need EVEN MORE lead time as you would be our guinea pig.

Problems OTHERS Have Had

• When saving, file does not overwrite and generates new file each time

• Grants.gov accepts package (and you think you are done) but agency does not

• Mac instructions actually do not work• Online system is so overloaded near a

deadline that submission is significantly delayed

• And more

A Plea

• UWEC has submitted 3 grants through Grants.gov, mostly without difficulty

• The Research Officers listserv is FULL of Grants.gov horror stories, although they seem to be decreasing

• PLEASE give ORSP maximum possible lead time to be able to assist you well