university research council grants.gov march 8, 2006

University Research University Research CouncilCouncil

Grants.GovGrants.Gov

March 8, 2006March 8, 2006

Grants.GovGrants.Gov

Grants.Gov: THE GOODGrants.Gov: THE GOOD

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Grants.Gov Brief HistoryGrants.Gov Brief History

• President’s Management AgendaApplicants for federal grants apply for and manage grant funds through a common site, to simplify grant management and eliminate redundancy.

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Grants.Gov Brief HistoryGrants.Gov Brief HistoryGrants.Gov Brief HistoryGrants.Gov Brief History

• One of 24 federal e-Government initiatives designed to improve access to government services via the Internet

• One of 24 federal e-Government initiatives designed to improve access to government services via the Internet

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The Case for Grants.gov:• Cross-agency initiative• 1000+ programs• 26 agencies + others• >$400B annually awarded

The Case for Grants.gov:• Cross-agency initiative• 1000+ programs• 26 agencies + others• >$400B annually awarded

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A simple, unified “storefront” for all customers of federal grants to electronically:• Find grant opportunities• Apply electronically for grants

A simple, unified “storefront” for all customers of federal grants to electronically:• Find grant opportunities• Apply electronically for grants

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Applicant 1 Applicant NApplicant 3Applicant 2 .….

.….

Applicant 2 Applicant 3 Applicant N

Agency 2 Agency 3 Agency NAgency 1

Applicant 1

Old InefficienciesOld Inefficiencies

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Applicant 1 Applicant NApplicant 3Applicant 2 .….

.….

Old InefficienciesOld Inefficiencies

Eliminated through “Trusted Broker”Eliminated through “Trusted Broker”

Agency 1 Agency 2 Agency 3 Agency N

Applicant NApplicant 3Applicant 2Applicant 1

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Benefits in StreamliningBenefits in StreamliningBenefits in StreamliningBenefits in Streamlining

Reduces time & cost to find & apply for grants• No need to learn multiple systems• Eliminate costs associated with

copying and mailing• Single registration

Reduces time & cost to find & apply for grants• No need to learn multiple systems• Eliminate costs associated with

copying and mailing• Single registration

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Benefits in StreamliningBenefits in StreamliningBenefits in StreamliningBenefits in Streamlining

Increased efficiency• Limits need to interface w/multiple

agencies• Limits development and

maintenance• Reduces redundant info/data

requests

Increased efficiency• Limits need to interface w/multiple

agencies• Limits development and

maintenance• Reduces redundant info/data

requests

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Why Submit Electronically?Why Submit Electronically?

• Eliminates the burden of paper-based data collection, improves data quality

• Reduces scanning, printing & data entry costs

• May allow agencies to shorten the cycle from application receipt to award

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Another Way To Look At ItAnother Way To Look At ItAnother Way To Look At ItAnother Way To Look At It

What if each agency had its own mail service?• They’d all need buildings & fleets• And a unique ZIP code system• What would postage cost?• What about package tracking?

What if each agency had its own mail service?• They’d all need buildings & fleets• And a unique ZIP code system• What would postage cost?• What about package tracking?

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VA

USDA

NASA

CNCS

DHS

DoD

DOE

DOEd

DOI

DOJ

DOT

HHS

EPA

HUD

IMLS

NARA

NEANEH

NSF

SBA

SSA

State

TreasUSAID

What About Curb Appeal?What About Curb Appeal?What About Curb Appeal?What About Curb Appeal?

DOL

DOC

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Why transition to SF424 Why transition to SF424 (R&R)?(R&R)?

• SF424 (R&R) is the government-wide data set for research grant applications

• Applicants can use standard forms regardless of the program or agency to which they are applying

• Reduces administrative burden on the Federal grants community

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Grants.Gov: THE BADGrants.Gov: THE BAD

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Why Bad?Why Bad?

• Additional hardware and software requirements.

• Additional software requirements for non-windows (Mac) users.

• Separate PI and Institution registration.

• Another new federal system to learn.

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System Requirements: System Requirements: Hardware/SoftwareHardware/Software

• Windows 98, ME, NT 4.0, 2000, XP

• 500 Mhz Processor

• 128 MB of RAM

• 40 MB Disk Space

• Internet Explorer 5.01 or higher, Netscape Communicator 4.5 – 4.8, Netscape 6.1, 6.2 or 7

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System Requirements: System Requirements: SoftwareSoftware

• PureEdge viewer downloaded (free) from Grants.gov site at http://www.grants.gov/DownloadViewer Note: You must have administrative rights to your computer in order to download this software!!

A step by step tutorial for properly downloading PureEdge Viewer will be available on the Office of Research website.

• PDF generation software– Grants.gov lists some available tools and software

http://www.grants.gov/assets/PDFConversion.pdf.

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System Requirements: Software System Requirements: Software for Non-Windows Usersfor Non-Windows Users

• Grants.gov partnered with NIH to provide a Citrix Server for Non-Windows to view application packages

• Go to http://www.grants.gov/MacSupport to locate the instructions for accessing the Citrix Server

• A non-windows version of PureEdge should be available November 2006

• A Windows emulation program can also be used.

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Registration Requirements – Registration Requirements – Grants.GovGrants.Gov

• Applicant organizations must complete one-time only registration. Pitt is registered!!

• Good for electronic submission to all Federal agencies

• Principal Investigators do NOT need to register with Grants.gov

• Registration not required to find funding opportunity or download application package, only to submit completed application

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Registration Requirements – Registration Requirements – eRA CommonseRA Commons

• Applicant institutions must complete one-time only registration. Pitt is registered!!

• Principal Investigators (PIs) must work through their institutions to register.

– The PI must hold a PI account and be affiliated with the applicant organization.

– PIs currently registered only for Internet Assisted Review (IAR) must work through their institutions for full eRA Commons registration.

• Pitt Principal Investigators need to register through the Office of Research website at: http://www.pitt.edu/~offres/forms/ornihform.html.

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Submission MethodsSubmission Methods

Applicant organization can submit applications to NIH through Grants.gov in one of two ways:

Direct submission - using PureEdge Viewer

System-to-system – using (XML) data stream to communicate with Grants.gov

Pitt currently uses a direct submission method. A system to system method transition is planned.

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Getting StartedGetting Started

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Download PureEdge ViewerDownload PureEdge Viewer

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Download Application PackageDownload Application Package

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1. Search for Opportunity1. Search for Opportunity

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2. Enter CFDA or Opportunity Number2. Enter CFDA or Opportunity Number

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3. Confirm and Click “Download”3. Confirm and Click “Download”

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4. Enter E-Mail for Updates4. Enter E-Mail for Updates

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5. Download5. Download

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6. Save Application Package6. Save Application Package

• The PureEdge file is not web-basedThe PureEdge file is not web-based

– You must save the file to your local You must save the file to your local drive or server as you make changes.drive or server as you make changes.

– Be sure to save latest version over Be sure to save latest version over previous version after any changes.previous version after any changes.

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Information in top section is automatically filled based upon the

program selected.

Application PackageApplication Package

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Application Package (cont.)Application Package (cont.)

You must fill all highlighted spaces in all required forms.

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1. Application Filing Name1. Application Filing Name

OR will add tracking number.

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2. Mandatory Documents2. Mandatory Documents

Must be completed.

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2. Mandatory Documents (cont.)2. Mandatory Documents (cont.)

Select form

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2. Mandatory Documents (cont.)2. Mandatory Documents (cont.)

Click to open

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SF 424 (R&R)SF 424 (R&R)

Remember to complete all highlighted areas on forms.

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3. Complete Package3. Complete Package

Move completed documents to the right.

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3. Complete Package (cont.)3. Complete Package (cont.)

To move, select document…

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…click arrow…

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…document moves to right.

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Check Package for Errors

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If all forms are properly completed, you will receive a “No errors found” message.

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If errors are found, correct them before proceeding.

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4. Save Proposal4. Save Proposal

Save proposal file and route as appropriate.

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• Create and save proposal file as shown.Create and save proposal file as shown.

• Route hard copy pages with form 136 as usual.Route hard copy pages with form 136 as usual.– In order to print forms and attachments, you must In order to print forms and attachments, you must

open them individually.open them individually.– Save PureEdge proposal file to CD-ROM or Save PureEdge proposal file to CD-ROM or

zipdisk and route with form 136.zipdisk and route with form 136.– Also provide the Funding Opportunity Also provide the Funding Opportunity

Announcement (FOA).Announcement (FOA).

• This completes the PI/Department’s portion of the This completes the PI/Department’s portion of the proposal process.proposal process.

5. Route Proposal5. Route Proposal

Grants.Gov: THE UGLYGrants.Gov: THE UGLY

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Why Ugly?Why Ugly?

• Aggressive transition timetables (NIH).

• System takes longer than current hard copy system.

• Bugs in the system.

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NIH’s Electronic Receipt NIH’s Electronic Receipt GoalGoal

• By the end of September 2007, NIH plans to:

• Require electronic submission through Grants.Gov for all NIH grant applications.

• Transition from the PHS 398 application form to SF424 family of forms data set

Announced in the NIH Guide, Aug. 19, 2005: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-067.html

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Mechanism Abbreviation Key:C06/UC6 Research Facilities Construction GrantsDP1 NIH Director’s Pioneer Award ProgramD71/U2R International Training Cooperative Agreement/ Phase 2 of FIC mechanism D71P Research Program Projects and CentersR01 Research Project Grant ProgramR03 Small Grant ProgramsR10/U10 Cooperative Clinical Research GrantsR13/U13 Support for Conferences & Scientific MeetingsR15 Academic Research Enhancement Awards (AREA)R18/U18 Research Demonstration and Dissemination Projects

R21/R33 Exploratory/Development ResearchR24/U24 Resource Related Research ProjectsR25 Education ProjectsR34 Clinical Trial Planning Grant ProgramR36 Research Dissertation Grant ProgramSBIR Small Business Innovation Research STTR Small Business Technology TransferS06,S10,S11 Biomedical ResearchS21,22 Health Disparities Endowment GrantsU Cooperative Agreement AwardsX02 Pre-application for Interdisciplinary Research Consortium

NIH will transition to the SF424 family of forms and electronic submission through Grants.gov by research program or funding mechanism.

As mechanisms are transitioned, Funding Opportunity Announcements will be issued in the NIH Guide and posted in Grants.gov. NIH’s goal is to post an opportunity a minimum of 60 days before the submission date.

ALL applications in response to these announcements will require electronic submission through Grants.gov.

NIH Planned Transition Dates of Mechanisms for Electronic Submission using the SF424 (R&R)

2006

12 10 11

Resource (G), Career Development (K), S11, S21, S22 (Jun. 1, 2007)

05 07 1209 01 02 03

R03, R21/R33, R34(June 1, 2006)

04 05

2007

R18/U18, R25, C06/UC6 (Oct. 1, 2006)

Fellowship (F) (Aug. 5, 2007)

Training (T&D), U45, D71/U2R (Sep. 10, 2007)

Project/Center (P), M01, R10/U10, S06, U01, U19, U54, U56, R24/U24 (Oct. 1, 2007)

01 02 03 04 06 08 06

S10 (Mar. 22, 2006)

R15 (Feb. 25, 2006)

R36 (Feb. 17, 2006)

R13/U13 (Dec. 15, 2005)

SBIR/STTR (Dec. 1, 2005)

1007 0908

X02 (April 18, 2006)

R01(Feb. 1, 2007)

Updated February 6, 2006

Potential R01 Multi-PI Pilot(Oct. 1, 2006)

DP1(Jan. 22, 2007)

SUBMITTING AN NIH PROPOSAL THROUGH

Principal Investigator navigates to the www.grants.gov website

Applicant searches for program announcementsApplicant finds a program

announcement, downloads application package (PureEdge

Forms) and instructions

Applicant completes the selected application package

Applicant forwards completed application package to the Office of Research in one

PureEdge file along with all standard proposal paperwork

The Office of Research reviews and submits the application

Office of Research receives submission confirmation number from grants.gov This

is followed up by an e-mail from grants.gov

The proposal is picked-up by NIH and transferred to the NIH Commons. Office of

Research and PI are notified via e-mail. NIH Commons issues may be detected at this

time

If NIH does not detect any issues that require a resubmission through grants.gov the proposal is then

validated by both the PI and the Office of Research within 48 hours of acceptance by the NIH Commons

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NSF SubmissionsNSF Submissions

• Applicant completes application package

• Authorized Representative (AR) submits application to Grants.gov

• Please note that the 5 p.m. local time standard STILL APPLIES

• Confirmations are sent by Grants.gov to AR

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NSF Primary GoalsNSF Primary Goals

• NSF’s Grants.gov Proposal Integration provides a seamless process which:– Electronically downloads submitted

application packages to NSF from Grants.gov; and

– Inserts the data into FastLane

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NSF Primary GoalsNSF Primary Goals • Proposal submitted via Grants.gov will

look the same as a proposal submitted via FastLane to programs and reviewers

• Confirmation e-mails back to the PI and AO from FastLane.

Other Agencies Other Agencies Implementation of Implementation of

Grants.govGrants.gov

Other Agencies Other Agencies Implementation of Implementation of

Grants.govGrants.gov

Please note the system Please note the system still has BUGS!!still has BUGS!!

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Grants.Gov OR Follow-upGrants.Gov OR Follow-up• Training:

– Broad Training through Research Admin Forums already begun.

– Specific Training for faculty and staff being developed.

– Specific Training manual being developed.

• Central Server for document transmittal developed- currently being tested.

• Help Desk for IT questions.• Grants.Gov webpage on OR website.

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Grants.Gov Departing NotesGrants.Gov Departing Notes

• Please notify us as soon as you know of a grant submission that will require the use of Grants.Gov.

• Please allow yourself enough time for unforeseen problems- this is a new and not yet perfected system.

• We value your feedback!!

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Office of Research Points of Office of Research Points of ContactContact

• Office of Research Website:– www.pitt.edu/~offres

• eRA Commons and processing questions:– Jan Schaffner 624-7417, [email protected]

• Grants.Gov technical questions:– Mike Ranieri 624-2950, [email protected]

• Grants.Gov Application questions:– Please refer to your department’s assigned grants

and contracts officer. This can be found at: http://www.pitt.edu/~offres/const.html