Gujarat RERA Website User Manual

Version 8.0

(gujrera.gujarat.gov.in)

PROJECT REGISTRATION

1. Gujarat RERA Home Page-Project Registration

Click here to initiate

the Project

Registration process

2. Real Estate Project Registration

2.1. Read Pre-Application submission Checklist and Proceed entering your e-mail ID

Please note that the e-mail ID used for registering your project shall remain unique and the same cannot be used for registering any other project.

Please use separate e-mail ids for different project registrations.

Enter the OTP received in your e-

mail used for registration application

and click “Next” to proceed

Gujarat Real Estate Regulatory Authority CHECKLIST OF KEY INFORMATION REQUIRED

BEFORE “PROJECT APPLICATION SUBMISSION” ONLINE

STAGE 1 PROMOTER DETAILS

1. Promoter details: Type of promoter, Name, Pan No., Email, Mob. No., Address, Company

Registration No. (Applicable in case of Firm),

2. Authorized signatory: Name, Email-ID, Mobile No. , Address, Photograph.

3. Project head: Name, Email, Mobile No., Address, and Photograph.

4. RERA Reg. No. (Other States/UTs): If applicable of other state or other project.

5. Previous project Detail: Last five Years: Project name, Project description, Current status, Type

of land, Address.

STAGE 2 PROJECT DETAILS: FOR REGISTRATION

Project Name, Project Description, Project Type, Project Status, Project Start Date and project End

Date, Total Area of Land, Total Open Area, Total Covered area, Project Address, Authority, Physical

Application Submission Office, Application No. Garage Available for Sale, Total Area of Garage, No.

of Open Parking, Area of Open Parking, No. of Covered Parking, Total Area of cover Parking,

Estimated cost of construction (INR),Land Cost(INR),Total Project Cost (INR).

Development Details for Registration

Type of Inventory, No. of inventory Available for Sale ,Carpet Area (sq.mtr.), Area of exclusive

balcony/verandah(sq.mtr.), Area of exclusive open terrace (sq.mtr.).

Internal Development Work for Registration

Road system, Water Supply, Sewage and Drainages, Electricity supply, Solid Waste Management

Project Agent Detail for Registration if Applicable

Agent Registration No. of RERA, Agent Name, Agent Address.

Project Architect Detail for Registration

Name, Email Id, Address, No. of key Projects completed, Reg. No. With COA.

Project Structural Engineer Detail for Registration

Name, Email Id, Address, No. of key Projects completed, Local Authority License No.

Project Contactor Detail for Registration

Name, Email Id, Address, No. of key Projects completed, Year of Establishment.

STAGE 3 BLOCK DETAIL ENTRY AND FORM-1 (ARCHITECT CERTIFICATE)

Project Block Details:

Total No. of unique Block/Type/Wing/Bungalow/Category, Block Name for the entered no. of blocks

Form-1, Table (A):

Excavation (%), Total No. of Basement(s) and Plinth (No. & %), Total No. of Podiums (No. & %), Stilt Floor (%), Total No. of slabs of superstructure (No. & %), Internal walls, Internal Plaster, Floorings within Flats/Premises, Doors and Windows to each of the Flat/Premises (%),Sanitary Fittings within the Flat/Premises (%), Staircases, Lifts Wells and Lobbies at each Floor level connecting Staircases and Lifts, Overhead and Underground Water Tanks (%), The external plumbing and external plaster, elevation, completion of terraces with waterproofing of the Building/Wing (%), Installation of lifts, water pumps, Fire Fighting Fittings and Equipment as per CFO NOC, Electrical fittings to Common Areas, electro, mechanical equipment, compliance to conditions of environment/CRZ NOC,

Finishing to entrance lobby/s, plinth protection, paving of areas appurtenant to Building/Wing, Compound Wall and all other requirements as may be required to Obtain Occupation/Completion Certificate (%), NOC Name, Photograph Form-1, Table (B): (% and Remarks) Internal Roads & Footpaths, Water Supply, Sewerage (chamber, lines, Septic Tank, STP),Storm Water Drains, Landscaping & Tree Planting ,Street Lighting, Community Buildings, Treatment and disposal of sewage and sullage water /STP ,Solid Waste Management & Disposal, Water Conservation, Rain Water Harvesting, Percolating Well/Pit ,Energy Management, Fire Protection and Fire Safety Requirements ,Electrical Meter Room, Sub-station, Receiving Station, Fire-fighting facilities, Drinking water facilities, Emergency evacuation services, Use of renewable energy, Security using CCTV surveillance, Letter Box, Other details (Common Amenities), Name of Architect, CoA Registration No., CoA Registration valid till (date picker), Date of Physical Visit to site (date picker)

STAGE 4 FORM-2 (ENGINEER CERTIFICATE)

Total Estimated Cost of completion of the building(s) (Total of Table A and B) (INR),

Estimated Cost Incurred till date (Total of Table A and B) (INR), Balance Cost of Completion of the

Civil, MEP and Allied works of the Building(s) (Total of Table A and B) (INR), Name of Engineer,

Local Authority license No., Local Authority license No. valid till (date picker), Date of Physical Visit

to site (date picker)

STAGE 5 FORM-3 (CA CERTIFICATE)

Form-3 Certificate Details (As per RERA Regulation)

STAGE 6 PROJECT DOCUMENT UPLOADS

(AS PER KEY DOCUMENT CHECKLIST FILE)

STAGE 7 PAYMENT: ONLINE PAYMENT ON SBI E-PAY (ONLINE GATEWAY)

(AS PER KEY DOCUMENT CHECKLIST FILE)

STAGE 8 CONFIRMATION (REQUEST FOR ACKNOWLEDGEMENT) ON

APPLICATION SUBMISSION

Gujarat Real Estate Regulatory Authority CHECKLIST OF KEY DOCUMENTS REQUIRED

BEFORE “PROJECT APPLICATION SUBMISSION” ONLINE

E-DOCUMENTS REQUIRED ON STAGE 1 (JPG/PDF)

1 Registration certificate of company (If Company) 100 MB

2 Promoter Photograph (JPG only) 5 MB

3 Project Head Photograph (If Company) (JPG only) 5 MB

4 Project Completion Certificate (Previous Project) 5 MB

E-DOCUMENTS REQUIRED ON STAGE 2 (JPG/PDF) NIL E-DOCUMENTS REQUIRED ON STAGE 3 (JPG/PDF)

1 Architect Certificate (Form 1) 5 MB 2 NOC (Form-1A) 5 MB

3 Photograph (Wing/block/building/floor) 5 MB

4 NOC (Form-1B) 5 MB

E-DOCUMENTS REQUIRED ON STAGE 4 (JPG/PDF) 1 Engineer Certificate (Form 2) 5 MB

E-DOCUMENTs REQUIRED ON STAGE 5 (JPG/PDF)

1 CA Certificate (Form 3) 5 MB

E-DOCUMENTs REQUIRED ON STAGE 6 (JPG/PDF)

1 Balance sheet (For 3 yr.) 10MB+10MB+10MB

2 Profit loss statement (For 3 yr.) 10MB+10MB+10MB

3 Directors Report (For 3 yr.) 10MB+10MB+10MB

4 Cash Flow Statement (For 3 yr.) 10MB+10MB+10MB 5 Auditor Report 10MB+10MB+10MB 6 Income Tax Return Acknowledgement 10MB+10MB+10MB 7 Pan Card 10 MB 8 Encumbrance certificate 100 MB 9 Commencement certificate 10 MB 10 Approved Building Plan/Plotting Plan 100 MB 11 Approved Layout Plan 100 MB 12 Performa for Sale Agreement 10 MB 13 Land Document 100 MB 14 Approved sect. Plan/ Infrastructure Plan 100 MB 15 Area development Plan 100 MB 16 Performa For Allotment Letter 10 MB 17 Brochure of current project 100 MB 18 All NOCs from Authorities 10 MB 19 Declaration (Form B) 10 MB 20 Performa for Sale deed 100 MB 21 Project photo (JPG only) 10 MB 22 Project Specification 10 MB 23 7/12 Document 100 MB 24 Title Clearance Certificate 100 MB 25 Title Report 100 MB

E-DOCUMENTS REQUIRED ON STAGE 7 (JPG/PDF) NIL

E-DOCUMENTS REQUIRED ON STAGE 8 (JPG/PDF) NIL

Step 1: (section 1) Enter Promoter Details (in case of Society/ Company)

After filling all the fields in the

“Promoter detail” section click

on “Next” to proceed to the

“Project detail” section.

Step 1: (section 1) Enter Promoter Details (in case of Individual)

Step 2: (section 2) Enter Project Details

Step 3: (section 2) Project Block Details

Please insert the Unique Block/Type/Wing/Bungalow/Category of the Project as per the reference from your

Approved Layout Plan – Raja Chitthi before filling this section. This is the unique identification/ property of the

project under which all the unique inventories can be defined.

For detailed guidance, please refer to Annexure – 1 of the (SOP) document Project Quarterly Return on the

homepage of Gujrera portal.

NOTE: This facility is available one time only and the same would not be available later for

change and would be pre populated for all quarterly filing. If any deviation is found later on,

the promoter will have to pay the Processing Fees for the same as may be decided by the

Authority.

Please fill the “No. of Blocks”

as per the instructions given

beside the text box field and

click on “Confirm” to enter

the name of each block. Please enter the block names here

and click on “Next” to save the

block details page and proceed to

the next section

Step 4: (section 3) Form-1A for the Block Entered in step 3

Please note that Form 1A will have to be filled in for all the blocks entered in the

block entry section after which you will be able to access Form 1B.

At any point during the application

process, before making the

Registration fees payment, please

click on “Previous” to access the

previous section/s and change any of

the fields in that page

Click on “Delete” to

remove the entered rows

Click on “Next” to save the details

entered in the current section

and move to the next section

If you change the number of blocks in the Block entry section by using the

“Previous” button, data for all subsequent sections i.e Form 1, 2 & 3 will have to

be entered all over again.

Step 5: (section 3) Form-1B details

Click on “Add

more” to add all

applicable NOCs

one after the other

Click on “Add more”

to add “other” details

one after the other

Step 6: (section 4) Form-2 details

Step 7 & 8: (section 5) Form-3 (Annexure)

Please refer the Annexure-1 (Standard Operating Procedure for Form-3 Annexure and

Form-3 CA Certificate) for Form-3 filing process.

Step 9: (section 5) Fill Form-3 (Certificate) details

Please refer the Annexure-1 (Standard Operating Procedure for Form-3 Annexure and

Form-3 CA Certificate) for Form-3 filing process.

Step 10: (section 6) Upload Document section

Note: Three additional documents namely, Title Report, Title clearance certificate and 7/12 documents are to be

uploaded in the upload document section along with the other documents during Project Registration application

process.

Step 11: (section 7) Agree & Pay through SBI e-pay

Step 12: Choose Payment Mode and Proceed to make payment

Step 13: (section 7) Auto submit your application

Step 14: (section 8) Confirmation (Request for Acknowledgement)

Note: For all applications for Project Registration submitted to the GujRERA authority post 5th

December 2018, the status of application shall be “REQUEST FOR ACKNOWLEDGEMENT”.

Acknowledgement Number for all such applications shall be auto-generated post Hard copy

receipt by Registry and successful verification by the Registry Quality Check team at Gujarat

RERA.

Please click here to

view and print the

Payment receipt in pdf

(View: Step 16)

Please click here to view

and print the pdf file of

your filled application

form (View: Step 15)

Step 15: Print Your Application

Please click here to

print your filled

application form

Step 16: View & Print E -receipt for the application payment

Annexure-1

Gujarat Real Estate Regulatory Authority

(GUJRERA)

Standard Operating Procedure for

Submission of newly introduced

Form-3 CA Certificate & Annexure (v2.0)

on GujRERA Portal

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1. Introduction

In line with the GUJARAT REAL ESTATE REGULATORY AUTHORITY (GENERAL) (AMENDMENT)

REGULATION, 2019 released on 31st May, 2019, a newly designed Form 3 – CA certificate is

submission utility will be available on GujRERA Portal with effect from 8th June, 2019.

The new form 3 aims to cover additional aspects compared to the earlier version of Form 3 such as

encumbrance, loans & lenders details, redevelopment, allottee details, Date for Agreement for Sale etc.

The fundamental change introduced this time is the eSigning and Submission of the Form 3 to

GujRERA Authority to ensure the authenticity of this certificate ensuring the data sanctity.

As you are aware, Form 3 submission is essential while submitting Project Registration, Alteration,

Extension, Quarterly Return and End Quarter Compliance. The key features newly introduced are:

1. E-Signed Submission of Form 3 by GujRERA e-KYC Compliant CA across the GujRERA Project

Lifecycle Applications

2. Unit wise Encumbrance Reporting

3. Unit wise AFS Execution Date Reporting

4. Unit wise Allottee Details, type of KYC, e-KYC ID and Mobile number

5. Project Loan and Lenders Reporting

6. Improved RERA Bank Account Details Capturing as per RERA Banking Directions

7. Reporting facility for Unit wise Redevelopment Status in entire lifecycle

8. Auto fetching of Bank Account Details for Project Alteration Applications

9. One time data entry allowed for Redevelopment Projects to enter Estimated Cost & Incurred

and Paid Cost values into Form 3 Certificate

10. Capturing of FRN number of CA firm submitting Form 3

11. Submission of UDIN Number as per ICAI guidelines

12. Project site Physical Progress as certified in Form 1, 2 submissions are in coherence with actual

incurred and paid expenditure considering project specification AND reporting the reasons for

variation, if any.

13. Facility to submit Specific Notes to Certificate.

This document will provide detailed step by step guidance to the process of submitting the new Form

3 to GujRERA authority online. Every practicing CA is hereby advised to refer, adhere and

follow this document for submission of the Form 3 in line with the Regulation framed

by GujRERA Authority.

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1.1 Important Instructions

A. Submission Process & Cautions:

With the introduction of eSigning facility and digital submission of Form 3 requirement, it will

not be possible to allow any change in data submission after e-Sign and Submission of Form 3.

Moreover, no hardcopy submission or revised submission/ representation would

be acceptable in case of data mismatch. Hence each professional is hereby instructed to

be careful while submission of the compliance.

I. In case of Project Registration, Alteration and Extension application, once CA e-Signs

the Form 3 online, the entire section from Block Entry submission, Form 1A-B, Form 2

to Form 3 Annexure & Certificate submission will be locked and no changes would be

allowed in this collective submission. There is a facility of “Preview” provided in case CA

wants to have a look at the PDF to be submitted to GujRERA before eSigning form 3.

II. In case of Quarterly Return Submission, every step of submitting Form 1A-B, Form 2,

Form 3 Annexure & Certificate is non reversible. For Quarterly Return, facility of

“Preview” is not available as the submissions are non-reversible and CA has

to e-Sign only after submission of Form 3 Certificate.

III. Quarterly Return will not be considered “Submitted” if Form 3 is not e-

Signed Online on GujRERA Portal and submitted.

B. Re-development Projects:

For Project Registration, Alteration, Extension, Quarterly Return Applications, One time

Redevelopment Submission facility is made available for every project in Form 3. CA would be

able to report Unit wise Redevelopment Status in “Form 3 Annexure” in column called

“Redevelopment”. This status is changeable in subsequent submissions for Form 3 Annexure.

As this is one time opportunity given (in the entire project lifecycle), this would enable

Compulsory Reporting of Values in "Estimated” & “Incurred & Paid” column to claim

"Redevelopment" status in Form 3 – Certificate.

As this facility is available one time only for Form 3 Certificate, in subsequent filings. Based on

this, the Redevelopment status will prevail and “Estimated values” will be unchangeable for

entire project lifecycle. Only “Incurred and Paid” values would be allowed to be changed.

C. AFS Reporting:

As per the act and regulation, it is mandatory to execute AFS for the units before receiving

amount more than 10% of the unit consideration amount and report the Date of AFS to

GujRERA. The same needs to be followed carefully while submitting Form 3 Annexure. This

facility is made available for reporting of adherence to the regulatory requirements.

25

While it is allowed to “Book” any unit with AFS Executed and “Unbook” it later due to change

in decisions, this facility is made available for reporting of “Cancellations” in compliance to the

provisions.

D. UDIN (Unique Document Identification Number – ICAI) Reporting:

UDIN number is unique for each Form 3 being submitted to Gujarat RERA. In line with ICAI

guidelines, CAs are advised to generate UDIN Number from ICAI website for certifying any CA

Certificate and include it in Form 3 - Certificate.

However, in case, if you find notification from GujRERA while submitting Form 3 as "UDIN

number already exist. Please check the UDIN number", it is possible that there is typing error

or your UDIN number is consumed/ already submitted to GujRERA by some other CA

erroneously. In such scenario, CAs are advised to generate new UDIN number and submit the

same on Form 3 - Certificate.

E. Loans and Lenders:

Now, CAs are required to provide Loan and Lenders details to GujRERA as part of reporting

encumbrance on the Project. In section "Loans and Lenders" Form 3 Certificate, Total Number

of Project Units Mortgaged is also to be reported.

F. Joint Allotment for Unit:

In case of joint allotment, only name of the First Allottee should be added as part of submission.

G. Disclosure of coherence among Certificates (Form 1, 2, 3) :

Chartered Accountants are issuing Form 3 considering Form 1 and 2, that is Architect

Certificate and Engineers certificate, as working papers for their certification. They do assess

the reliability of other experts’ work. The prima facie or material difference in certification by

these experts would prompt Chartered Accountants to submit disclosure of the fact that the

Certificates he is relying on are not in coherence. This facility is made available to Chartered

Accountant to report his observations and to enable him to seek and report necessary

clarifications from the promoter.

26

Form 3 (CA Certificate)

2.2. Form 3 Filling Process

Part 1:

FORM 3 (Annexure)

[Status of each inventory and amount]

- After ensuring Correct Block Entry, Form 1 and Form 2 submitted successfully, CA will be

shown the Form 3 (Annexure) as the first part of submission.

a) As per the GUJRERA requirement, CA has to provide all inventories available in the project

with respect to Unique Block/ Type/ Wing/ Bungalow/ Category. The CA has to ensure that No

inventory remains out of the submission irrespective of its booking status.

- System will not accept duplicate entries having same combination of Unique Block/ Type/

Wing/ Bungalow/ Category, Flat/Bungalow/Office Number and Usage (i.e. First 3 columns)

b) Process:

- First time Form 3 Annexure Submission in entire Project Life Cycle [i.e. in case

of Project Application, First Quarter (Q-1 or Only one Q-E) in case annexure not

submitted in Project Application, Project Alteration (For Applications submitted

before April-2018)]:

o CA has to download the sample excel template sheet from this section, fill in the details

offline in this excel sheet and upload the same using “Select and Upload file” function.

o If successful, CA will be able to see the successfully uploaded annexure. Please verify the

details uploaded before pressing Submit button on the Annexure page.

- Form 3 Annexure Submission (in case if the Digital Form 3 Data is available in

system or Project Extension):

o CA has to export the previously submitted annexure data from this web page, fill in the

details offline in this excel sheet for columns namely “STATUS”, “UNIT AMOUNT”,

“RECEIVED AMOUNT”, “DATE OF AGREEMENT OF SALE”, “ENCUMBRANCE

STATUS”, “ALLOTTEE NAME”, “TYPE OF KYC”, “KYC UNIQUE ID” AND “MOBILE

NO. OF ALLOTTEE” and upload the same using “Select and Upload file” function.

o The following 7 columns have been introduced in Form-3 Annexure :

1) DATE OF AGREEMENT OF SALE Date of Agreement of Sale executed in DD/MM/YYYY format

2) ENCUMBRANCE STATUS Status of Encumbrance at the time of submitting Form 3 as follows: No Encumbrance/ Created/ Released (Case Sensitive) 3) ALLOTTEE NAME Name of Allottee to be entered only in case of BOOKED unit (Alphabetic name with space is allowed) 4) TYPE OF KYC

27

Standard KYC Document ID to be entered in case of BOOKED unit. Fixed names like PAN, AADHAR, DRIVING LICENSE, PASSPORT to be entered

5) KYC UNIQUE ID KYC unique ID in standard format to be entered in case of BOOKED Unit as per the standard syntax [PAN Format (<5Alpha><4Digit><1Alpha>), Aadhar Format (<12 Digits>), Driving License Format (<2Alpha><13Digits>), Passport Format (<1Alpha><7Digits>)]

6) MOBILE NO OF ALLOTTEE Mobile number of allottee to be entered in case of BOOKED Unit (10 digit mobile no.)

7) REDEVELOPMENT Any Unit under Redevelopment would always have Booking status as “BOOKED” and Redevelopment status as “YES”. No other combination would be allowed in case of Redevelopment.

o Columns such as “BLOCK TYPE”, “FLAT/BUNGLOW/OFFICE -USAGE”,“CARPET

AREA”, “AREA OF EXCLUSIVE BALCONY” will not be available for changing as any change

in these is considered as project alteration.

o If successful, CA will be able to see the successfully submitted annexure. Please verify the

details uploaded before pressing Submit button on the Annexure page.

- For any help, CA can refer the excel file “Help” after downloading it from the Form-3 Annexure

page on the web portal.

- For various errors, you may refer “Common Mistakes” section in “Help” sheet

- After filling Annexure and Filling No. of garages, No. of Covered Parking, No. of Open Parking,

CA can finally submit the Form 3 (Annexure) Section.

Form 3 (Annexure) – Download Template

28

Form 3 (Annexure) – Excel Export/ Import/ Upload Feature

System generated summary Detail section included for ease of verification post uploading Form-3

Annexure

29

Form 3 (Annexure) – Excel Export/ Import/ Upload Help (1/2) – For Guidance

Heads-> BLOCK TYPE FLAT/BUNGLOW/OFFICE USAGE CARPET

AREA

AREA OF EXCLUSIVE

BALCONY STATUS

UNIT AMOUNT

RECEIVED AMOUNT

Understanding

Enter Blocks based on Rajachitthi or Approved Layout

Plan ONLY as declared on

Block Entry Stage

Individual Sellable Unit Identifier/ Name of Unit/

Inventory Unit (ie. Individual Flat,

Bungalow, Shop Number)

Usage of the Unit

Carpet Area (as per the

RERA Guidelines)

of the Individual

Unit

Exclusive Balcony/ Open Terrace Area (as per the RERA Guidelines) of the Individual Unit

Booking Status

Amount of the

individual Unit

Amount received for the individual

Unit

Allowed Values/ Format

Same as Blocks entered

(e.g. Tower A+B+C, Tower X,

Duplex Type A, etc.)

e.g. A-101, B-201, Bungalow 1, Duplex A1 etc.

Residential/ Shop/ Office/ Others (Case

Sensitive)

Decimal Digit Values

in Sq. M

Decimal Digit Values in Sq. M

BOOKED UNBOOKED

(Case Sensitive)

Indian Rupees- Digits

Amount

Indian Rupees- Digits Amount

For BOOKED UNITS ONLY

Editable?

Only in New Form A and Project

Alteration (Plan Revision)

Application until e-Signed & Submitted

Only in New Form A and Project Alteration (Plan

Revision) Application until e-Signed & Submitted

Only in New Form A and

Project Alteration

Application until e-Signed & Submitted

Only in New Form A and

Project Alteration

Application until e-

Signed & Submitted

Only in New Form A and Project

Alteration Application until

e-Signed & Submitted

Any time Any time Any time

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Form 3 (Annexure) – Excel Export/ Import/ Upload Help (2/2) – For Guidance

Heads-> DATE OF

AGREEMENT OF SALE

ENCUMBRANCE STATUS

ALLOTTEE NAME

TYPE OF KYC KYC UNIQUE ID MOBILE NO

OF ALLOTTEE

REDEVELOPMENT

Understanding Date of Agreement of Sale executed

Status of Encumbrance at the time of submitting Form 3

Name of Allottee in case of BOOKED unit

Standard KYC Document ID Type of Allottee in case of BOOKED unit

KYC unique ID in standard format in case of BOOKED Unit

Mobile number of allottee in case of BOOKED Unit

Whether the Unit is being developed under "Redevelopment/ Rehabilitation"

Allowed Values/ Format

<DD/MM/YYYY> For BOOKED UNITS ONLY

No Encumbrance/ Created/ Released (Case Sensitive)

Alphabetic Name with Space allowed For BOOKED UNITS ONLY

FIXED VALUES (PAN, AADHAR, DRIVING LICENSE, PASSPORT) (Case Sensitive) For BOOKED UNITS ONLY

PAN Format (<5Alpha><4Digit><1Alpha>), Aadhar Format (<12 Digits>), Driving License Format (<2Alpha><13Digits>), Passport Format (<1Alpha><7Digits>) For BOOKED UNITS ONLY

10 digit Mobile Number For BOOKED UNITS ONLY

YES NO REDEVELOPMENT Units must be "BOOKED" only

Editable? Any time Any time Any time Any time Any time Any time Any time

31

No Common Mistakes (Which will lead to Form 3 Annexure getting submitted to GujRERA)

1 IMPORT will give error if blocks entered are not same as declared on Block Entry Stage in Portal

2 IMPORT will give error if USAGE or STATUS or DATE OF AGREEMENT OF SALE or ENCUMBRANCE STATUS is not entered as per the Allowed Values as they are case sensitive values

3 IMPORT will give error if RECEIVED AMOUNT is greater than UNIT AMOUNT for particular Unit

4 IMPORT will give error if STATUS is UNBOOKED and RECEIVED AMOUNT is written for particular Unit

5 IMPORT will give error when the user changes any of the row value in column BLOCK TYPE, FLAT/BUNGLOW/OFFICE, USAGE, CARPET AREA and AREA OF EXCLUSIVE BALCONY after EXPORTing the earlier filed annexure while submitting any of the subsequent updates (i.e. in Quarterly return filing, extension application etc.)

6 Please enter Date in <DD/MM/YYYY> format only otherwise it will not let annexure to be submitted

7 Please do not change name of Sheet as specified in the Sample/ EXPORT on Annexure page

8 Carpet Area cannot be 0 for any unit

9 For BOOKED units, RECEIVED AMOUNT, ENCUMBRANCE STATUS, ALLOTTEE NAME, TYPE OF KYC, KYC UNIQUE ID, MOBILE NO OF ALLOTTEE is MANDATORY

10 For REDEVELOPMENT PROJECT units (in case of "YES"), the booking status for the Redeveloped units STATUS should always be "BOOKED" and UNIT CONSIDERATION & RECEIVED AMOUNT would be allowed as "0".

No Cautions

1 As per the act, it is mandatory to execute AFS for the units having received amount more than 10% of the unit consideration amount otherwise it shall be considered as flagging to authority

2

UDIN number is unique for each Form 3 being submitted to Gujarat RERA. In line with ICAI guidelines, CA are advised to generate UDIN Number from ICAI website for certifying any CA Certificate and report to Gujarat RERA Form 3 - Certificate. Hence, in case, if your find notification from GujRERA while submitting Form 3 as "UDIN number already exist. Please check the UDIN number", it is suspected that your UDIN number is consumed/ already submitted to GujRERA by some other CA/ User due to typing error etc. In such scenario, CA is advised to generate new UDIN number and submit the same on Form 3 - Certificate. Such situation must also be reported to GujRERA

3 For Project Registration, Alteration, Extension, Quarterly Return only One time opportunity would be given (in entire lifecycle) to report values in "Estimated column to claim "Redevelopment" status in Form 3 - Certificate for reporting "Estimated" column values by submitting "Yes" in REDEVELOPMENT column for any unit the eSigning of the Form - 3 is not performed.

4 In section "Loans and Lenders", Total Number of Project Units Mortgaged if found more than total units reported in Annexure, then it shall be considered as flagging to authority

5

In case of Project registration, alteration and extension applications, for submitting Form 3 using e-Sign, Promoters would be required to allow access of the Application on GujRERA Portal to their CA for eSigning. In Case of Quarterly Return Submissions, Promoters are advised to share credentials (User id, Passwords of GujRERA Project) with CA for their login to Submit the Return after submitting form 1 and 2. Every promoter is advised to change credentials after submission of their Quarterly Return by the respective CA

32

Part 2:

FORM 3 (Certificate)

1) After submitting Form 1, Form 2 and Annexure successfully, CA will be shown the Form 3

(Certificate) as the Second part of submission.

2) As per the GUJRERA requirement, CA has to fill in all details of CA Certificate in the Form-

3 certificate section. Final Form-3 Certificate generation for submission has been E-

signature enabled.

3) A system generated preview can be viewed post filling Form-3 Certificate for final

verification before E-signing and final submission.

33

Form 3 (Certificate) Format

34

Note:

1) A new section of Project Loan and Lenders has been introduced in Form-3 Certificate. 2) If there is an Encumbrance reported as “Created” against a unit in Form-3 Annexure, the

Details of Project loan and lenders is mandatory to be filled without which system shall not allow the submission of Form-3 Certificate.

35

CA Search functionality:

Enter CA Membership Number and search to fetch the CA details like CA name, Firm Name, COP date

systemically in Read only form.

Fields for Entering UDI Number pre-populated with <2 digit Current year in YY Format><6

digit CA Number>. A user enterable 10 digit Alpha numeric number as generated in ICAI

website needs to be entered. Due care needs to be taken to avaoid typo error as the same can

result into error for other CA.

CA Designation must be entered (Select from Dropdown)

Notes to Certificate (free text) must be entered by the user prior to Form-3 Certificate

submission.

36

CA Declaration section:

Chartered Accountants are issuing Form 3 considering Form 1 and 2, that is Architect Certificate and

Engineers certificate, as working papers for their certification. They do assess the reliability of other

experts’ work. The prima facie or material difference in certification by these experts would prompt

Chartered Accountants to submit disclosure of the fact that the Certificates he is relying on are not in

coherence. This facility is made available to Chartered Accountant to report his observations and to

enable him to seek and report necessary clarifications from the promoter.

CA can respond “Yes/ No” to this clause and in case of “No”, CA shall have to enter the reason/s

for the variation. CA may enter one or more reasons in this section as provided by the promoter.

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Preview PDF:

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2.3. E-sign and submit feature

Before proceeding for “e-Sign and Submit” please ensure that the PKI component utility is installed in

the system and a valid class 2 token containing the digital signature of the assigned Chartered

Accountant (CA) is ready.

Failing which the system shall not allow the Chartered Accountant to proceed with the e-signing process

Once the digital token has been inserted into the system with the installed e-signing client utility, a

popup window for selecting the certificate will appear on the screen. Click on OK to continue. Enter the PIN for e-signing in the popup window as indicated below and click OK to proceed. Once the document has been successfully signed, a confirmation message page shall appear.

To view the digitally signed Form-3 pdf document click on “view signed document” on the confirmation

page.

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2.4. E-signed Form-3

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Disclaimer: All the images, screenshots, plans used in this document are just for demonstration and for the

purpose of user training only. The actual system, icons, tables may differ from the ones shown here. The details

mentioned here are subject to change without prior information.