gulf coast province summer assembly · scholarship. • keep an eye out for updates on scholarship...
TRANSCRIPT
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GulfCoastProvinceSummerAssembly
Hostedby:DeltaGammaAuburn,AL
June1st-3rd,2018
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BusinessSession
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HouseUpdatesDeltaGamma
PerryThompson
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OfficerReports
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Satrap-JulianneWillis• Charges:
o Completed:•Appointallcommitteesandassigncommitteecharges(CompletedMarch2018)
o In-progress:• Presideatallassemblymeetingsandenforceadherencetotheconstitutionandby-lawsofthefraternity
• ConferwithViceSatrapregularlyabouttheprogressandstandingsofthecommittees
• SustaincommunicationbetweentheCentralOfficeandotherSatraps
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ViceSatrap-KeeganRayford• Charges:
o Completed:• WorkwiththeProvinceAssemblyPlanningCommitteetoassistwiththechaptershostingSummerAssembly
o In-progress:• ServeastheliaisonbetweentheECandthestandingcommittees
• Receiveupdatedreportsquarterlyfromcommitteechairsinordertotrackprogress
• WorkwiththeProvinceAssemblyPlanningCommitteetoassistwiththechaptershostingWinterAssembly
• WorkwithAdvisory/Awardscommitteeindevelopmentofawardsandscholarships
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Secretary-EmilyHailstone• Charges:
o Completed/In-progress:• Maintainprovincerecordsincluding:contactinformationforexecutivecommittee,chapterofficerinformation,chapterrosters,etc.
• Keepminutesatallprovincemeetingsandconferencecalls• Collaboratewithotherofficerstomaintainfluidcommunicationbetweenthechaptersandtheexecutivecommittee
• ActasaresourcetochaptersinregardstotheChapterProgressReportwiththeassistanceoftheGCCDelegateandAlternateDelegate
• MaintainProvinceOfficeremailaddressesandensurepassedtothenextsetofofficers
• Other:o Createdsemestereventcalendars
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Treasurer-ConnorStuart• Createdprovincebudgetwhichwasapprovedbyexecutivecommittee
• Successfullytransferredbankaccount• Filedprovincetaxes• ReimbursedchapterrepresentativesattendingSummerLeadershipSymposium
• Workingwithfundraisingcommitteetocontinuesupportingscholarshipfund
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Historian-BrittanyForseth• DeferredtoPublicationscommitteereport
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Chaplain-ToddHarris• DeferredtoRitualcommitteereport
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Parliamentarian-D.J.Onuaguluchi• Charges:
o Completed:• ServeastheresourcetoRobert’sRules,ProvinceBy-Laws,andtheConstitution
• ConvenewithchapterparliamentarianstodiscussanybarrierstheyarefacingandensureproperuseofRobert’sRulesinchaptermeetings
• CreateaRobert’sRulesquickguidethatcanbeutilizedbydelegatesatprovincemeetings
o In-progress:• CompletelocalordinancestemplateandsubmittoGrandCounselor
• Ensurethatallchapters’ordinanceshavebeenupdated• ProviderecommendationstoProvinceregardingchangesneededtoProvinceBy-Laws
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ImmediatePastSatrap-FernandoDiggs• DeferredtoElectionscommittee
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SupervisorsReportProvinceSupervisor-HarryMarcelinProvinceAssistantSupervisor-CJDuru
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CommitteeReports
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Legislative/RiskManagement• DeferredtoLegislativeupdate
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ProvinceAssemblyPlanning• Charges:
o Completed:• Establishcontactwiththeothermembersofyourcommitteeandgettheircontactinformation
• AssisttheprovinceVice-SatrapandtheHostChaptersinorganizingtheAssembly• CoordinateCEactivitieswiththehostchaptersofAssemblyandprovinceVice-Satrap• Establishmonthlycontacttoaidthehostchapters• AssistprovinceVice-Satrapinestablishingdeadlineforcompletionofplanningportionsofassembly
o In-progress:• Contactfuturehostchaptersandpreparethechapterstohostassembly
o CurrentlyincontactwithAustinSimmons(EpsilonKappa-Belmont)aboutWinterAssembly
• Developandmaintainanactivelistoftheorderofcollegiatechapterstohostsummerandwinterassembliesandtodisplayontheprovincewebsite
o WillannounceatAssemblywithhelpfromProvinceExec• Assistintoestablishingawrittenmanualtoaidfuturehostchaptershostingassemblyandpublishonprovincewebsite
o Currentlykeepingrecordsofassemblyplanning• Contactgraduatebrothersandchaptersnearhostchaptertoaidinassemblyplanning
o Thisisoneareathatcanbemoreusefulinthefuture.Itwasnotutilizedheavilyincurrentplanning.
• Other:o IntheremainderoftheyearIwillassistEpsilonKappaintheplanningofWinterAssembly.We
haveplansforashortmeetingduringSummerAssemblyandwillhaveaSkypesessionduringthesummertodiscussfutureplans.
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Publications• Websiteisbeingkeptuptodate• Photopolicyisbeingfollowed• AllchapterssubmittedMASKarticlesfortheSpringissue• Upcomingforpublicationscommittee
o Plansforfallnewsletterlaterintheyearo Brotheroftheweekcomingbackaroundthestartoftheacademicyear
o Plantoworkwithfinancecommitteetoseeifstorecanbesetuponwebsite
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Advisory/Awards/GCD• Charges:
o Completed:• Establishedrulesandregulationstobywhichtoabidewhenutilizingtheprovincelogo.
o LinktotheGoogledoc:https://docs.google.com/document/d/1mWb09_pd1nu986BQHwDPABRybtgTMvo19JaN4egoc-E/edit?usp=sharing
o In-progress:• Currentlyservingasadvisorstoprovinceexec.• Establishnewandupdateawardcriteriaforrecognitionofchaptersandindividualbrothers.
• Updatecriteriaforageneralleadershipscholarshiptobeawardedatwinterassembly(Minimumamountof$150).
• PromoteAwardsandScholarshipstochaptersandbrothers.• AssistprovinceVice-Satrapinthedevelopmentandprocurementofawardplaques,certificates,etc.
• Other:o Asmanyofyouprobablyrememberwehandedoutawardsatwinterassemblylastyear,soour
goalforthesummeristoupdateandrefineourcriteriaforawardsandtheleadershipscholarship.• KeepaneyeoutforupdatesonscholarshipaswegetclosertoJanuaryJ
o CurrentlyworkingwithBrookeandtheFundraisingCommittee,afterweestablishedtherulesandregulationsforthelogo.Wedecidedtoopenupafundraisertohelpbuildourscholarshipfundandthatiscurrentlyongoing.
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GCPLogoEstablishedRules• TheofficialcolorsareCadetGrey
andScarlet• Don’tstrayfromthecolorpalette
unlessblendingintoat-shirt• Don’tstretchordisorientthelogo• Donotaddshadowtothelogoor
make3dimensional• Donotaddextragraphicstothe
logo• Thereisnominimumsize• Thereisnomaximumsize• Donotchangethefontofthetext
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ProvinceDevelopment/GraduateRelations• Charges:
o Completed:• CreatedFacebookforumforchapterEC’stoimprovecommunicationbetweenchaptersinourprovince
• SurveyChapterRegentstoidentifyperceivedchapterweaknessestobeaddressedatSummerAssembly
o In-progress:• Creatingacomprehensivesurveytocollectinformationfromchapterstohelpidentifythestrengthsandweaknessestoimprovechapteroperations
• Other:o Futureinitiativeswillbefocusedatimprovinggraduatechapterinvolvementandcreatenetworkingopportunitiesbetweenstudentandalumnichapters!
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Finance/Audit/Fundraising• Charges:
o Completed:• Establishcontactwiththeothermembersofyourcommitteeandgettheircontactinformation
• AssistprovincetreasurerindevelopingabudgetforcurrentProvinceexpendituresbyMarch15
• AssistprovincetreasurerindevelopingaproposedbudgetforpotentialProvinceexpendituresbyMarch15
• AssisttreasurerinmaintainingsquareandPayPalaccountso In-progress:
• ResearchasustainablegeneralscholarshipfundfortheprovinceandpresentatnextWinterAssembly(MutualFund,FoundationScholarship,etc.)
• Encourageandacquiredonorsforthisscholarship• AuditanyindividualorgroupwhopossessesGulfCoastProvincefundsorpropertyifrequestedbyProvinceorSatrap
• AuditanyindividualorgroupwhopossessesGulfCoastProvincefundsorpropertyifrequestedbyProvinceorSatrap
• Developatleast2fundraisingitemsperyeartopresentatthefirstinformalcommitteereport
o GCPshirtcurrentlyforsaleonthewebsite!• DeveloponefundraisingeventforaportionoftheproceedstocontributetotheKappaPsifoundationand/orprovincescholarshipfund
• Utilizetheprovincelogoonatleastonefundraisingitem• Establishapacketofmerchandisersthatcanbeutilizedforfundraisingefforts
• Other:o AssistedPhilanthropyChair,WadeDickerson,inthecreationofaFundraising/Philanthropy
WorkshopforGCPbrothers21
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Philanthropy• Charges:
o Completed:• Establishcontactwiththeothermembersofyourcommitteeandgettheircontactinformation
o In-progress:• Establishaprovincephilanthropyandsupportthenationalphilanthropy,ReachOutandReado IncontactwithReachOutandReadtomakecontactso Screeningpossibleorganizationsforphilanthropy
• Supportchaptersintheirphilanthropicprojectsandpromoteinter-chaptercollaborationo Compilingeachchapter’splansforevents
• EstablishonephilanthropyeventtooccurateachassemblyandGrandCouncilConventiontobepresentedatthefirstinformalcommitteereporto SummerAssembly:ReachOutandReado WinterAssembly:ProjectC.U.R.E.o GCC:TBD
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Ritual• Charges:
o Completed:• Establishcontactwithchaplains/ritualistfromeachchapter.• CoordinatewiththeNationalRiskManagementandRitualCommitteetomaintaincompliancewithnationalpolicies
o In-progress:• AssistprovincechaplaintoupdatethelistofregaliaeachChaptercurrentlyhasandpromotetheadditionofregalia(somechapterscompleted)
• Helpchapterstodevelopfundraisersandincontactinggraduatebrotherstoaidwithpurchaseofregalia
• Establishacurrentlistofregalianeeded/wantedateachchapter.(somechapterscompleted)
• PromoteGraduateChapterorExecutiveCommitteeinvolvementintheritualofinitiationinconjunctionwiththeProvinceDevelopmentCommitteesbycreatingalistofallinitiationdatestosharewiththeGulfCoastProvince
• Inquireandgatherupdateddetailsregardingeachchapter’sprocessmemberintakeprocessinordertoassesscompliancewiththeriskmanagementpolicyandoveralleffectiveness(somechapterscompleted)
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Elections• Committeeisstillbeingfinalized
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LegislativeUpdateD.J.Onuaguluchi
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RoundtableDevelopmentSeminars
Session#110:45AM-11:45AM
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RoundTableInformation• Roundtable1:Ritual
o Presenter:ToddHarriso Location:1206
• Roundtable2:PhilanthropyandFundraisingo Presenter:WadeDickersonandBrookeGooderhamo Location:1315
• Roundtable3:MembershipandRecruitmento Presenter:FernandoDiggso Location:WalkerFlat(1106)
• Roundtable4:AlumniRelationso Presenter:JulianneWilliso Location:1114
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Lunch11:50PMto1:00PM
Byron’sBBQ
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PhilanthropyOverview
Presenter:RichardGlaze
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ResolutionsandAwards
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NextChapterHostingAssembly
is…..
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RoundtableDevelopmentSeminars
Session#21:45PM-2:45PM
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RoundTableInformation• Roundtable1:Ritual
o Presenter:ToddHarriso Location:1206
• Roundtable2:PhilanthropyandFundraisingo Presenter:WadeDickersonandBrookeGooderhamo Location:1315
• Roundtable3:MembershipandRecruitmento Presenter:FernandoDiggso Location:WalkerFlat(1106)
• Roundtable4:AlumniRelationso Presenter:JulianneWilliso Location:1114
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HouseUpdates
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EveningEvents• 6:00PMto7:15PM~Dinner:Niffer’sCatering
o Location:WalkerBuildingFlat(1106)o Attire:Casualo RecommendedTransportation:SelfParking
• 8:00PMto11:00PM~EveningSocialEvento Location:SkyBar(DowntownAuburn)o RecommendedTransportation:Uber/Lyft
• Sunday,June3rd,2018o 10:00AMSuggestedBrunchTimeo SuggestedLocations:TheHound($),Acre($$),LiveOaks($),TheDepot($$)
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