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Microsoft Office SharePoint Server (MOSS) CapabilitiesMicrosoft Office SharePoint Server (MOSS) Capabilities

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AgendaAgenda

Introduction

Problem Statement

What is Portal Technology

Why to Invest in Portal Technology

What is SharePoint?

SharePoint Facts

Why SharePoint?

SharePoint Roadmap

SharePoint -Key Benefits

Key functionality Enabled

Workflow

Document Management

Business Intelligence

Case Studies

HexaCorp’s Roadmap to SharePoint

FAQs

IntroductionIntroduction

The biggest challenge in today’s information-based society lies in managing Electronic Documents.Personal computers and email inboxes have become storage repositories, shared drives are disorganizedand inefficient search tools make finding relevant information a difficult task.

Fundamental issues are:

Information is scatteredMultiple copies of the same documentTracking and Modifying changes is not straightforward.Merging changes from multiple users can be problematic.

Common tools available for addressing these issues can be technically complex and difficult to integratewith existing business processes and procedures. A practical yet effective solution can allow an organization

THE

CHA with existing business processes and procedures. A practical yet effective solution can allow an organization

to focus on delivering value to their core business instead of being burdened by information managementroadblocks.

ALLENGE

THE

CHA

Workplace information is generally unstructured Life

Work processes are unstructured and scattered across

the organization

Unstructured information has no controls in place

No proper workflow automation process exist for their business function

No proper portal solution where an employee could look for all the information to perform his day-to-day

functions.

No Proper reporting to allow management to make informed decisions.

1

Problem Statement

ALLENGE

No Proper reporting to allow management to make informed decisions.

What is Portal TechnologyWhat is Portal Technology

A corporate portal is a gateway through which members can access business information and, if set upproperly, should be the first place an employee goes to access anything of importance.

Portals differ from regular websites in that they are customized specifically around a business process.In SharePoint, a portal may actually consist of numerous websites, with information stored either directly on

those sites or in other systems, such as file share, business applications, or a regular Internet website.Because making informed business decisions is key to becoming and remaining successful, it’s important

that the information you place on a portal is secure up-to-date, and easily accessible.

Example:

As an example, consider a new employee who has just joined an organization. In addition to learning her newAs an example, consider a new employee who has just joined an organization. In addition to learning her newjob responsibilities, this employee must quickly get up-to-speed on the various company processes andpolicies. A good portal should provide all the company reference and policy information systems andwebsites that employee needs to do her job.

Why to invest in Portal TechnologyWhy to invest in Portal Technology

Web based, help decision makers make informed decision regardless of their location.

Handle day-to-day tasks from a single starting point

To maintain proper audit trail. Ex. Sarbanes Oxley and CFR Park11

Store and share information based on the organizational structure, making them intuitive to everyone in the

organization. This structure translates into productivity boosts workers can more easily locate and retrieve

information.

Portal technologies such as SharePoint scale with an organization, offering a model that will grow as your Portal technologies such as SharePoint scale with an organization, offering a model that will grow as your

company grows.

While the typical business portal product incorporates many common business practices, your

organizational needs may dictate a customized process. Because SharePoint offers an extensible

infrastructure, you can build custom solutions.

Although a company may be tempted by the latest and greatest information management system, most

organizations still have legacy systems and data sources. You can massage portal technologies to integrate

with these systems, allowing easier data mining or migration.

What is SharePointWhat is SharePoint

SharePoint is an extensible and scalable web-based platform consisting of tools and technologies that

collectively form what’s known as SharePoint Products and Technologies.

SharePoint is a platform on which you can build business applications to help you better store, share,

and manage digital information within your organization. Because you can build with or without the need

for code, the package empowers the average business user to create, deploy and manage team

websites, without depending on skilled resources, such as systems administrators or developers.

Using lists, libraries, and Web Pars you can transform team websites into business applications built

specifically around making your organization’s business processes more efficient:

SharePoint FactsSharePoint Facts

SharePoint is the fastest-growing Portal technology in the history of Microsoft

Over 100 million licenses of SharePoint have been sold worldwide

SharePoint has been adopted by over 17,000 companies worldwide

SharePoint is listed, by Forrester, as the Number 1 portal productSharePoint is listed, by Forrester, as the Number 1 portal product

SharePoint is positioned as a leader within the Gartner Magic Quadrant for Horizontal Portals products

In 2008 sales of SharePoint surpassed 1 billion US dollars

Why SharePointWhy SharePoint

Increased Organizational efficiency

Intranet, extranet and web applications can be supported using one integrated platform.

State of the art document management system

Search Functionality

Excellent in Collaboration regardless of the location

Easy to create business applications and sites.

Seamless Microsoft Office Integration

SharePoint RoadmapSharePoint Roadmap

Collaboration Portals Enterprise Search

Content Management

Business Processes and

Forms

Business Intelligence

SharePoint Key BenefitsSharePoint Key Benefits

Document Repositories•Present business-critical information in one central location•Secure content sharing•Easy compliance and retention•Storage optimization•Federated search capability to easily retrieve documents and artifacts.

Collaboration•Capture and disseminate organizational knowledge and best practices•Increase visibility of critical projects, processes, and corporate governance controls•Accelerate new product development cycles •Quickly connect people and information•Enable 24x7 global project management

Workflows•Boost employee productivity by simplifying everyday business activities•Extend business processes across the organization•Provide business insights to all resources leading to better, faster, more relevant decisions•Help meet regulatory requirements through comprehensive control over content

Business Intelligence Reporting•Easy Integration with other Microsoft products and tools (i.e. Excel, Word and PowerPoint)•Provide self-servicing capabilities to the end user to access key financial management reports via (email, portal and by subscription)• Widespread delivery of intelligence through Microsoft office•Provide reporting capability to leaders to effectively manage documentation lifecycles, business processes and/or compliance reporting

Key Functionality Enabled - DMSKey Functionality Enabled - DMS

The Challenge• No central repository for documents currently• The documents are scattered across different repositories• Huge number of repositories to manage the documents• Difficult to search the documents across the repositories• Versioning of the documents is not elegant• Comments and signatures on the documents are not retained

Key Functionality Enabled - Workflows Key Functionality Enabled - Workflows

• No workflow to manage deliverables used by the project teams

• Labor intensive manual processes required to consolidate documents during review cyclescycles

• Manual intervention in the approvals (i.e. no automated approvals)

The Challenge• Disparate systems make it difficult for employees to find the right person for problem resolution• There is no central tool to gather user opinions and inputs• No central knowledge base

Key Functionality Enabled - CollaborationKey Functionality Enabled - Collaboration

The functionality Enabled

• Wikis • Blogs• Team Sites• Discussion Databases

The Challenge• Huge data is available across any big organization. But there are no visual reports to use this available

data.• Lot of reports are generated in rich graphical tools like excel, but there is no central location to share these

reports• The existing reporting systems are scattered. Users have to access different systems for different data

needs.

Key Functionality Enabled – Business IntelligenceKey Functionality Enabled – Business Intelligence

The functionality Enabled

• Build visual reports• Integration with SharePoint Portal• Excel services• Enable Security• Integration of SharePoint with your custom

databases• Dashboards

SharePoint Features – MOSS 2007SharePoint Features – MOSS 2007

What we can offerWhat we can offer

SharePoint Consulting

WSS & MOSS installation and Configuration.

Deployment of Portals, Site Collections and Intranet Sites.

Workflow Applications

Automation of business Processes.

BI Solutions.

Enterprise SearchEnterprise Search

Migration from Lotus Notes to SharePoint

SharePoint Administration

Application Development

Microsoft Office Integration

Integration with Third party applications

Migration of legacy systems

Thank You