hok - state judicial complex - proposal

7/23/2019 HOK - State judicial complex - proposal

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STATE OF GEORGIAJUDICIAL COMPLEX

GEORGIA STATE FINANCING & INVESTMENT COMMISSION

GEORGIA BUILDING AUTHORITYBR

July 23, 2014

Request for Proposal


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O U R C O M M I T M E N T

July 23, 2014

Mr. Jeff LacksGeorgia State Financing and

Investment CommissionProcurement Services Department

270 Washington Street, SWSecond Floor

Atlanta, Georgia 30334

RE: Letter of Transmittal

RFP No. GBA-182-DPRequest for Proposal

State of GeorgiaJudicial Complex

Dear Mr. Hyde,

HOK is pleased to submit our proposal for RFQ GBA-182-DP Design Professional services for the State of GeorgiaJudicial Complex. On behalf of HOK, I am proud to offer an extraordinary team of experienced planning, design andengineering professionals for this very important project. This is a unique project in that there are not many StateJudicial Complex projects implemented. This team that has experience with the operations and functions of this typeof state court facility which is essential for achieving a proper facility design for the operations of the highest court inthe state.

The results of our design effort will provide the State of Georgia and particularly the judicial system with a highlyinviting, but also highly secure and environmentally sustainable work environment for the public and staff. Our

specialized knowledge of planning and designing major court facilities makes HOK uniquely qualified.

The HOK Team meets all of the key criteria as well as provides world-class companies and committed professionalsfrom each we have carefully selected. The firms and professionals were handpicked based on their specificexperience, qualifications necessary to achieve and exceed expectations and requirements of this unique project.We have successfully worked together in the past and have the complete staffing, technical resources and localknowledge to execute this project efficiently and effectively.

HOK has the architectural design expertise in house and will hold the sole responsibility for the design and engineeringteam coordination. This will be a streamlined team that can effectively manage the design services of the project and

ensure your objectives are successfully achieved. Speaking for the HOK team and as Principal-in-Charge/SeniorProject Manager, we look forward to the opportunity to meet with you, share ideas and discuss your project in moredetail on July 31.

Sincerely,

Michael Katzin, AIA

Vice President | Principal-in-Charge


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T A B L E O F C O N T E N T S

WE FOCUS ON PROVIDING INNOVATION AND DESIGN EXCELLENCE

IN COURT DESIGN THAT CONFRONTS THE DEMANDS OF OUR TIME,

LOOKS INTO OUR COMMON FUTURE AND PREPARES FOR TOMORROW.

D. QUALIFICATIONS AND EX PERI ENCEO F P R O P O S E D D E S I G N T E A M

E. D E S I G N P L A N

APPENDIX


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D. Q U A L I FI C A T I O N SA N D E X P E R I E N C E O FP R O P O S E D D E S I G N

T E A MD1 P R O P O S E D D E S I G N T E A M

The HOK team has been specifically assembled for the Stateof Georgia Judicial Complex project with the best interestof GSFIC and the Georgia Building Authority in mind. Thisproposed HOK team has recent and relevant experience onsimilar projects, which are highlighted in this proposal andinclude the Thomas F. Eagleton US District Courthouse, theScott M. Matheson Courthouse, and Douglas County JusticeCenter. Furthermore, the HOK Design and Consultant Teamhas a significant history of successful working experiencewith GSFIC . Shown in the adjacent organizational chart arethe key individuals and firms on our proposed team.

Jordan & Skala Engineers

MEP Engineering

HOK

Structural Engineering

Eberly & Associates

Civil Engineering

Faithful and Gould

Cost Estimating

Dorma

Hardware

Waveguide

Data, Acoustics, A/V, Court

Technology

Gabler Youngston

Lighting

JA Engineering

Security

KEY DESIGN TEAM MEMBERS

KEY ENGINEERING & CONSULTANT TEAM

Michael Katzin, AIAPrincipal - in -Charge

Senior Project Manager

PROJECT LEADERSHIP

Dan Wiley

Court Operations &Planning Specialist

Marc Johnson

AIA, NCARB, LEEDAP BD+CProject ArchitectBIM Coordinator

Julia Busby,ASID, LEEDAPInterior Designer

Todd Bertsch,AIA, LEEDAP

Project Designer

Jeff Goodale, ACAQAQC

Robert Schwartz,

NCARB, FAIA,LEEDAP BD+CSenior Courts Architect


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Julia Busby, Associate ASID, NCIDQ, LEED AP,Interior Designer

Julia will oversee and support the team by providing interiordesign services throughout the project. Julia is particularlyadept at programming, space planning, the development ofcolor palettes, the selection and specification of materials

and finishes, as well as the development of furnishingspecifications and bid documents.

Matt Breidenthal, SE, PE, LEED AP,Lead Structural Engineer

Matt is a structural engineer and HOKs East Coast RegionalLeader for Engineering, responsible for delivering award-winning, complex and demanding multi-disciplinary projects.Matt brings a deep appreciation for interdisciplinary

collaboration and is recognized for his ability to bringinnovative and creative solutions to the table.

Don Sheffield, PE, LEED AP,Senior Mechanical Engineer

A firm Principal, registered mechanical engineer, Don is theDirector of Mechanical Engineering for Jordan & Skala.With over 30 years of experience designing and managingcomplex mechanical projects for the industrial, judicial,corporate, hospitality, healthcare, laboratory, retail andresidential markets.

Tim Milam, PE, Electrical Engineer

Tim has over 25 years of experience managing complexelectrical engineering projects. Tim has an extensive designbackground creating power, lighting, fire alarm and relatedsystems for markets ranging from manufacturing andindustrial complexes to corporate, municipal, hospitality and

multi-family facilities.

Gregory Delaney, PE, LEED AP, Lead Civil Engineer

Mr. Delaney is the Senior Civil Engineering ProjectManager at Eberly & Associates and has corporatemanagement responsibilities in technical quality assuranceand quality control. Mr. Delaney serves as the Principal inCharge and Project Manager for the firms municipal andCounty government projects.

Mike Pritchett,CCE, CEP, FAACE, Chief Cost Estimator

As technical director and chief estimator forFaithful+Goulds Atlanta, GA office, Michael Pritchettis responsible for mobilizing the team and deliveringestimates to ensure quality performance and clientsatisfaction. He manages resources and liaises with clientsto ensure that high quality, responsive service and well-researched information.

D . Q U A L I F I C A T I O N S A N D E X P E R I E N C E O F

P R O P O S E D D E S IG N T E A M C O N T I N U E D


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S E L E C T E D R E L E V A N T E X P E R I E N C E

ROBERT W. SCHWARTZ, F A I A , NC A RB , L E E D A P B D CGroup Vice President | Senior Courts Architect

For the past 30 years Bob has worked exclusively on the programming, planning and design ofjustice facilities. Through careful listening and thorough knowledge of planning, accessibility,security, sustainability and technology concepts and standards, he has developed judicialfacilities which uniquely fulfill his clients unique ideals. Twenty-two of Roberts past projects

have been recognized by the American Institute of Architects for design excellence in theirannual Justice Facilities Review.

ED UCATION

Washington UniversityMaster of Architecture andUrban Design, 1978

University of Illinois-ChicagoBachelor of Architecture, 1975Honors with Highest Distinctionin Design AIA School Medal

PROFESSIONAL

REGISTRATIONS

Architecture: Illinois; NCARB;LEED Accredited Professional

M E M B E R S H I P S

American Institute of ArchitectsAmerican CorrectionalAssociationNational Center for State Courts

T I M E C O M M I T M E N T %

4 Washtenaw County District Court

Ann Arbor, Michigan

Travis County Civil & Family

Courthouse

Austin, Texas

Marion County Criminal Superior

Courthouse

Indianapolis, Indiana

Kane County Traffic Court

St. Charles, Illinois

Buzz Westfall Justice CenterClayton, Missouri

Union County Courthouse

Jonesboro, Illinois

4 East Multnomah County

Courthouse

Gresham, Oregon

Douglas County Court and

Government Center

Robert A. Christensen Justice Center

Phase I and IICastle Rock, Colorado

4 Alfred A. Arraj US CourthouseDenver, Colorado

Adams County Justice CenterBrighton, Colorado

Kent County Courthouse

Grand Rapids, Michigan

Lorain County Justice Center

Elyria, Ohio

Johnson County Courthouse Master

PlanOlathe, Kansas

Buzz Westfall Justice CenterClayton, Missouri

Thomas F. Eagleton US Federal

Courthouse

St. Louis, Missouri

Wake County Justice CenterRaleigh, North Carolina

Kane County Courthouse

Geneva, Illinois

Collin County Courtroom PrototypeMcKinney, Texas

Denver Justice Center Master PlanDenver, Colorado

DuPage County Justice CenterWheaton, Illinois

Gwinnett County Detention Center

Expansion

Lawrenceville, Georgia

McHenry County Government Center

Woodstock, Illinois

Old Post Office Missouri Court of

Appeals RenovationSt. Louis, Missouri

Potter Stewart U.S. Courthouse and

Federal Building Renovation

Cincinnati, Ohio

D2


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Scott M. Matheson CourthouseSalt Lake City, Utah

Douglas County Courthouse

Douglasville, Georgia

US District and Circuit Courthouse

Jacksonville, Florida

Travis County Civil & Family

Courthouse

Austin, Texas

Marion County Criminal Superior

CourthouseIndianapolis, Indiana

Cuyahoga County Judicial Facilities

Assessment

Cleveland, Ohio

Charlotte County Judicial Master

Space Plan

Punta Gorda, Florida

St. Louis Family CourtSt. Louis, Missouri

Loudoun County Courthouse

Expansion Program

Leesburg, Virginia

Wahiawa District Court Technical

Assistance in Programming and

Planning

Wahiawa, Hawaii

Urban Court Master Plan + Regional

Justice Center

Las Vegas, Nevada

Clark County Courts Center

Las Vegas, Nevada

Family Courts Masterplan + Service

Center

Las Vegas, Nevada

Criminal Courthouse ProgramSeminole County, FloridaJudicial Master Plan Updated

Charlotte County, Florida

Courthouse Master Plan and ProgramCity of Jacksonville, Florida

Regional Justice Center Program

Thurston County, Washington

Courthouse Center Renovation

Dade County, Florida

New North Butte County CourthouseOroville, California

New Sacramento Criminal

Courthouse

Sacramento, California

Fresno County Courthouse-

Renovation

Fresno, California


DAN WILEYPresident | Court Operations and Planning Specialist

Dan Wiley has been involved with court management and planning for 35 years.Since 1986, he has led court facility planning and court operations analysis projectsthroughout the United States. Dan brings an extensive knowledge base in nationalcourt operations and facility planning trends and is particularly familiar with the

emerging changes in court technology and its impact on staffing, operations andspace.

ED UCATION

Florida Atlantic UniversityBachelor of Arts in Psychology


National Center for State CourtsAmerican Bar AssociationNational Association for CourtsManagement


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* experience prior to joining HOK


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JEFF GOODALENational Director of Justice | QAQC

With more than 20 years of experience, Jeff brings his knowledge of masterplanning, programming, and design for Justice projects. Jeff is recognized for hisleadership and commitment to a team approach, where consensus building andmutual responsibility are key elements. His other responsibilities include overall

project leadership, client contact, establishment of architectural concepts, budget

ED UCATION

University of Illinois, Urbana-ChampaignBachelor of Science, ArchitectureStudies 1986

P R O F E S S I O N A L R E G I S T R AT I O N SJeffrey B. Goodale, The New Breed of

Facility, Correctional News

Today, 7-8/2012

Jeffrey B. Goodale, Dave Menzel, Glen

Hodgson, High-Tech Prisons: Latest

Technologies Drive Cost Savings and Staff

Effi ciencies, Corrections

Today, 7/2005

Jeffrey B. Goodale, Michael Brenchley,

Seven Keys to Cost Cutting Through

Master Planning, American Jails, 1/2005

Jeffrey B. Goodale, New Spaces for

Special Needs Populations, Corrections

Forum, July/ August, 7/2004


Union County Courthouse

Jonesboro, Illinois

Kane County Traffic Court

St. Charles, Illinois

Milwaukee County Courthouse

Facility and Needs Assessment*

Milwaukee, Wisconsin

Ellis County Courthouse, Detention

Facility and Parking Garage*Waxahachie, Texas

Ottawa County Courthouse*Grand Haven, MichiganPolk County Courthouse Annex*

Des Moines, Iowa

Washington County Courthouse

Study*

West Bend, Wisconsin

Peoria County Courthouse Addition*Peoria, Illinois

US Courthouse Remodeling*

Peoria, Illinois

Walworth County Courtroom

Remodel*

Walworth County, Wisconsin

Lake County Courthouse Renovation

and Modernization*

Waukegan, Illinois

Union County CourthouseJonesboro, Illinois

Kane County Traffic CourtSt. Charles, Illinois

Milwaukee County Courthouse

Facility and Needs Assessment*Milwaukee, Wisconsin

Ellis County Courthouse, Detention

Facility and Parking Garage*

Waxahachie, Texas

Ottawa County Courthouse*

Grand Haven, Michigan

Polk County Courthouse Annex*

Des Moines, Iowa

Washington County Courthouse

Study*

West Bend, Wisconsin

Peoria County Courthouse Addition*

Peoria, Illinois

US Courthouse Remodeling*

Peoria, Illinois

Lake County Courthouse Renovation

and Modernization*

Waukegan, Illinois

D2



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S E L E C T E D R E L E V A N T E X P E R I E N C ES E L E C T E D R E L E V A N T E X P E R I E N C E

MARC JOHNSON , AIA, NCARB, LEED AP BDCAssociate | Project Architect

With over 14 years of architectural design andproject management experience, Marc Johnson hasdeveloped a project repertoire for mixed-use, retail,education, healthcare, religious and justice clients.

He is well-versed in every phase of project deliverythrough a variety of procurement scenarios.

TODD BERTSCH, A I A , L E E D A PVice President | Design Architect

As a Design Director with over 20 years of experiencein Atlanta, Todd leads one of HOKs strongest studiosin the design of highly complex projects. His high levelof design, attention to detail and vast knowledge of

complex buildings characterizes his unique designcontributions to the firm.

ED UCATION

Howard UniversityBachelor of

Architecture, 1997

PROFESSIONAL

REGISTRATIONSGeorgia#RA013043

LEED AccreditedProfessionalBuilding Design +Construction

M E M B E R S H I P SAmerican Instituteof Architects (AIA)

NationalOrganization ofMinority Architects(NOMA)

TIMECOMMITMENT

%

ED UCATION

Georgia Institute ofTechnologyBachelor of Sciencein Architecture,1987

PROFESSIONAL

REGISTRATIONS

Architecture:Georgia, 009878

LEED AccreditedProfessional

M E M B E R S H I P SAmerican Instituteof Architects (AIA)

Center forBuilding Science& Performance

Advisory Board

TIMECOMMITMENT

%

4 Douglas County Adult Detention & Law

Enforcement Center


Habersham County Justice Facility

Clarkesville, Georgia

4 Porsche Cars North American Headquarters and

Experience Center

Atlanta, Georgia

Center for Civil and Human Rights

Atlanta, Georgia

EquifaxMaster Plan and Campus Renovation

Atlanta, Georgia

Grady Hospital Marcus Trauma Center

Atlanta, Georgia

Georgia Tech University Student Center*Atlanta, Georgia

Habersham County Justice FacilityClarkesville, Georgia


Experience Center

Atlanta, Georgia

Georgia State University

Science Park Phase II

Atlanta, Georgia

4 Georgia Regents University

Medical Education CommonsAugusta, Georgia

Georgia State University

Parker Petit Science Center*

Atlanta, Georgia

Centers for Disease Control and Prevention

Building #23*

Atlanta, Georgia

D2D2



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JULIA BUSBY, ASID, NCIDQ, LEED APSenior Associate | Senior Interior Designer

Julia Busby has 25 years of experience in the interiordesign industry. Julia has managed several interiorsproject teams throughout her career and is experiencedin providing comprehensive interior design services

from pre-design and programming to full designdevelopment.

ED UCATION

University ofGeorgiaBachelor of Fine

Arts

PROFESSIONALREGISTRATIONS

National Councilfor Interior DesignQualification(NCIDQ) Certified;Georgia

LEED Accredited

Professional


American Society ofInterior Designers(ASID)

TIME

C O M M I T M E N T

%

Douglasville Public Safety and Municipal Court

Building


4 Douglas County Adult Detention and Law

Enforcement CenterDouglasville, Georgia


Experience Center

Atlanta, Georgia

Center for Civil and Human Rights

Atlanta, Georgia

AGL Resources Headquarter Renovation

Atlanta, Georgia

EquifaxMaster Plan and Campus RenovationAtlanta, Georgia

Atlanta Financial Center Building and Campus

RenovationAtlanta, Georgia


MATT BREIDENTHAL , S E , P E , L E E D A PSeniorAssociate | Lead Structural Engineer

Matt is a structural engineer and HOKs East CoastRegional Leader for Engineering, responsible fordelivering award-winning, complex and demanding multi-disciplinary projects. Matt brings a deep appreciation for

interdisciplinary collaboration and is recognized for hisability to bring innovative and creative solutions to the table.

ED UCATION

Stanford UniversityMaster of Science,StructuralEngineering, 2004

University of

KansasBachelor of Science,ArchitecturalEngineering(StructuralEmphasis), 2001

PROFESSIONAL

REGISTRATIONS

Professional

Engineer: State ofGeorgia


TIME

C O M M I T M E N T

%

US General Services Administration Federal Building

& Courthouse*

Tuscaloosa, Alabama

4 Art Institute of Chicago Modern Wing*

Chicago, Illinois

4 Lincoln Center for the Performing Arts Public

Spaces Redesign*

New York, New York

Confidential Corporate Headquarters Multi-

Building Development

Eastern United States

4 Phillips 66 New Corporate Campus

Houston, Texas

4 US Department of Energy, Fermilab Illinois

Accelerator Research Center*

Batavia, Illinois

Confidential Corporate Campus Expansion &

RenovationEastern United States

D2D2



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D2

4 LEED Certified


GREGORY DEL ANEY, P E , L E E D A PPrincipal-in-Charge | Lead Civil Engineer

Mr. Delaney is the Senior Civil Engineering ProjectManager at Eberly & Associates and has corporatemanagement responsibilities in technical qualityassurance and quality control. Mr. Delaney serves as

the Principal in Charge and Project Manager for thefirms municipal and County government projects.

ED UCATION

Purdue UniversityBachelor of Science,Civil Engineering,1973

PROFESSIONALREGISTRATIONS

Professional CivilEngineer in thestates of GA, NC,SC, AL, AR, TN, IL,IN, MS, NV, NH, TX,KS, PA and PuertoRico


TIME

C O M M I T M E N T

%

State Capital Renovations (GBA)

Atlanta, Georgia

254 Washington Street (GBA) Waterproofing

Atlanta, Georgia

Mitchell Street Pedestrian Plan (GBA)Atlanta, Georgia

Cobb County Superior Courthouse

Marietta, Georgia

Rockdale County Government Center

Rockdale County, Georgia

South Fulton Community Justice Center

Fulton County, Georgia

Newton County CourthouseCovington, Georgia

Cherokee County Courthouse

Cherokee County, Georgia

D2


MIKE PRITCHET T, C C E , C E P , F A A C ETechnical Director | Chief Estimator

As technical director and chief estimator for Faithful+GouldsAtlanta, GA office, Michael Pritchett is responsible formobilizing the team and delivering estimates to ensurequality performance and client satisfaction. He manages

resources and liaises with clients to ensure that high quality,responsive service and well-researched information.

ED UCATION

Polytechnic InstituteBachelor of Science,1976

CERTIFICATIONS

Association for the

Advancement ofCost Engineering(AACE), CertifiedCost Engineer(CCE), 2000

Association for theAdvancement ofCost Engineering(AACE), CertifiedEstimatingProfessional (CEP),2008

(AACE), PresidentElect, AtlantaChapter, 2012

TIME

C O M M I T M E N T%

Thomas County Courthouse

Thomasville, Georgia

Richmond County Judicial Center

Charlotte, North Carolina

Tuscaloosa Federal Building

Tuscaloosa, Alabama

New Bern Federal Courthouse

New Bern, North Carolina

U.S. Federal CourthouseColumbia, South Carolina

Henry County Courthouse

McDonough, Georgia

U.S. Federal Courthouse

Knoxville, Tennessee

U.S. Court of Appeals, Judge Chambers RenovationNashville, Tennessee


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S I Z E

1,037,632 sq. ft.24,000 sq. ft. renovation of existing

TOTAL VALUE OF PROJECT

$184 MillionDATES

1992-2000

C H A N G E O R D E R I N F O R M A T I O N

The contractor violated theircontract with GSA by usingChinese construction materials andquestionable billing practices. They

were fired but because of that anychange order log was stopped and allproject financials confiscated. Whenthe dust settled GSA acted as thecontractor and rehired most of theexisting sub-contractors and a few newones. We assisted GSA in developingremedies to the deficiencies foundand getting the project completed but

do not have a complete project recordof the change orders and projectfinancials.

S C H E D U L E S U M M A R Y

The project was bid in two parts.Phase 1 was for site remediation,construction of a foundation slurry wallto bedrock, excavation and all below

grade construction as well as the 500foot tall building core. Phase 2 wasfor the remainder of the courthouse.The overall schedule was impacted byincreased remediation requirements, aGSA time out and review that stoppedall their design and constructionprojects, ongoing changes in projectscope and the firing of the general

contractor.

CLIENT CON TACT AND

R E F E R E N C E

Linda PhillipsGeneral Services AdministrationDesign & Construction Division816-926-8305

P R O J E C T T E A MGerald Gilmore, Principal Architectno longer with HOK

Gyo Obata, Principal Design Architectretired, no longer with HOK

Robert Schwartz, Court Planner,Designerstill with HOK

Joe Robertson, Project Managerno longer with HOK

Lee LeBoeuf, Project Architectstill with HOK

David Dimitry, Project Architectstill with HOK

Terry Laflen, Project Architectstill with HOK


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SIZE

685,000 sq. ft.


$68.2 Million

DATES1994-1998

C H A N G E O R D E R I N F O R M A T I O N

There were no change orders recorded due tothe fact it was a design build project.


This project was completed according to the

clients schedule expectations.CLIENT CONTACT AND REFERENCE

State of UtahDivision of Facilities Construction801.538.3263

P R O J E C T T E A MAlan Bright, Project Designerstill with HOK

Lynn Filar, Project Architectstill with HOK

Clifford Ham, Project ManagerNo longer with HOK

Fortunato Zanghi, Project ArchitectNo longer with HOK

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S I Z E

340,000 sq. ft.


$102 Million

DATES2008-2009

C H A N G E O R D E R I N F O R M A T I O NFor this $100 million, 500,000 sf, multi-buildingproject there were two Change Orders presentedto the Client for the project. The overall budgetremained within the GMP amount. Change OrderNo. 1 was $340,040. Change Order No. 2 wasfor ($330,178) for return of Owner and remainingconstruction contingencies. The team was pleasedthat designing to GMP in 9 months and only having

two change orders in construction was a success.


The project schedule was achieved. This was aFast Track project with a requirement to establishGMP in nine months. Separate early packagesfor sitework and foundations was issued forpermit and construction. A final package for shell,core, and structure was subsequently issued. AWeapons Training Firing Range was added to the

scope and was treated as a separate project. Theproject was completed within the Owners schedulerequirements.

C L I E N T C O N T A C T A N D R E F E R E N C E

Eric LintonCounty AdministratorDouglas County Government

[email protected]

P R O J E C T T E A M

Michael Katzin, PIC, Project Managerstill with HOK

Bob Schwartz, Plannerstill with HOK

Jeff Goodale, Principal Laboratory Plannerstill with HOK

Marc Johnson, Project Architectstill with HOK

Julia Busby, Interior Designerstill with HOK


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E . D E SI G N P L A N

STATE O F R HO D E

I S L A N D S U P R E M E

C O U R TL E I G H T O N J U D I C I A L C O M P L E X

Warwick, Rhode Island

Four times larger than its predecessor, thiscourthouse embraces the challenges ofproviding security, accessibility and flexibility,while best serving the public and the judicialstaff. The complex includes space for 16 courtrooms and offices for the District, Family andSuperior Courts with each division occupyingits own floor. At the ground level are officesfor the Attorney General, Public Defender,probation offices and the Capitol Police. Thecomplex is also separated by a 100-foot-widerestored wetland garden to a new five-levelparking garage. Separate covered walkwaysfor the public and staff create a formal

courtyard to the Judicial Center.

E HOK is an integratedmultidisciplinary design firm thattakes total responsibility andaccountability for project concerns.The HOK team will provide fullprofessional design services including

architecture, interior design, MEPengineering, structural engineering,code consulting and cost estimatingservices. The HOK Atlanta office hasbeen a well-established architecturalpractice in the State of Georgiasince 1994 and has significantproject experience with the GeorgiaState Financing and Investment

Commission (GSFIC).

CA

DY

l

ng

ed

l


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P H I L O S O P H Y O F C O L L A B O R A T I O N & A P P R O A C H T O

C O N F L I C T R E S O L U T I O N

HOK understands what it takes to manage and engagediverse stakeholders in productive discussions aboutcomplex, sometimes controversial, issues. We appreciatethe challenges involved in bringing the client, the design

team and the stakeholders together in a process ofdiscovery, problem solving and action planning.

Following the principles below, we have been able to bringdiverse, often opposing voices, into planning processes inproductive, meaningful ways.

Establish a Clear, Transparent Process

Build Understanding & Ownership

Reach beyond the Usual Players Follow a No Surprises Ethic

We advocate a collaborative charrette based approach thatbrings the client, the design team and the stakeholderstogether in a more integrated, transparent process ofmutual discovery, problem solving and action planning.

We strive to maintain constant communication; in thismanner we are able to identify potential areas of conflictbefore they escalate. The key to effective conflictresolution for this project team will be based on personal

relationships and understanding that if the project isto succeed within the time and budget constraints, thecomplete cooperation of all those involved is imperative.

Due to the scope and nature of HOKs projects, we havefollowed these key principles to minimize and resolve

conflict, and will utilize them on your project:

1. Develop a Roles and Responsibilities Matrix at the onsetof the project including the broader team. This toolfacilitates communication as well as ensures that theright parties are involved and committed.

2. Develop a Communication Tree. This tool ensures thatall parties are informed when necessary and maintained

current. It also identifies the flow of information andeliminates the need for guesswork.

3. Integrate the critical decision process into theproject work plan, via meeting agendas and decisiontimeframes, ensuring stakeholders understand what thefocus is, they are ready and have sufficient engagementto make informed decisions.

4. Set up open and continuous communication withinthe project team: owner, architects, engineers andcontractor.

E . D E S IG N P L A N C O N T I N U E D


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5. Establish formal/structured partnering sessionsthroughout the course of the project.

6. Foresee issues before they arise and work with a teamto prevent them. When challenges do arise, define theissue as soon as possible. Solve the challenge at the

lowest possible level within the project team.

7. When conflicts do arise that cannot be resolved withoutthird party involvement, agree to non-binding mediation.

Frequent design, scheduling, and coordination meetingscan act as the primary method of conflict resolution. Weanticipate biweekly meetings with GSFIC, the GeorgiaBuilding Authority and the design team to review project

schedule and design.

By using all of the team members expertise to identifypotential problems, issues can be addressed before theyimpact cost or schedule. Open channels of communicationplay a decisive role in completing a project successfully.

P R O P O S E D M E T H O D S O F C O M M U N I C A T I O N

Communication and collaboration are essential ingredientsfor expediting the decision making process.

The most effective and efficient method of communicationis always face-to-face. Our entire design team is ideally

located in Atlanta to maximize direct communication withthe Georgia Judicial Complex and we intend to leveragethis to the full extent.

Our HOK team will be available to attend team meetings,on short notice throughout the design process. We willcoordinate, lead and document all key stakeholder on-campus workshops. We will have formal sign-offs of thedecisions made to ensure that we have consensus and

we are all moving forward in the same direction. Betweenmeetings, we will coordinate and communicate extensivelywith Project Managers and other appropriate points ofcontact. In addition, we have many electronic tools tofacilitate project delivery including: e-mail, ftp sites and aproject specific website. Properly integrated, these toolscontribute to more and efficient and effective delivery ofservices.



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All HOK projects are subject to a quality assurancephilosophy and receive thorough reviews according to anHOK Quality Assurance Plan developed for each projectusing published HOK QA/QC guidelines. Two keyaspectsof this plans successful application include:

1. Awareness at all levels that quality starts with designersand production staff but is also the responsibility of theentire team, and

2. Face-to-face coordination between disciplines isnecessary to reduce miscommunication and improve theoverall quality of document integration.

HOK has for many years been using electronic based

project management systems. We routinely employelectronic check lists, and web based design andconstruction administration tools to facilitate accurate andquick communication between various team members.HOK has developed its own construction administrationdocument and an issue tracking system that it employsin all its projects. The system gives the contractor,subcontractor, owner, user and design team access to thestatus of punchlists, shop drawing logs, change order logs

as well as responses to contractor Request for Information(RFIs). Our field reports are issued electronically to the

team members within 24 hours of site visits. HOK alsohas the capability to work with owner or contractors webbased project management tools.

HOK has successful and extensive experience managingprojects of various scales and complexities. We understandthe importance of proactive and collaborative projectmanagement, and we know how to manage best the entireteams effort with regard to budget and schedule. We havean excellent track record for delivering projects on time andwithin specified cost limitations.

S C H E D U L E

HOK assumes a leadership role for the pace of criticaldecision-making and for the overall progress of the

projects development. We use computer-based projectmanagement and project scheduling software to establishthe primary critical path as well as the incrementalmilestones and task deadlines necessary to keep thingson course. In weekly Project Management meetings,HOK closely monitors milestone/ task deadlines as keyindicators of the teams ability to meet schedule targetsand takes immediate remedial action, if necessarydecisions, actions or deliverables are not provided by the

responsible team member as required



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C O S T C O N T R O L

HOKs cost modeling methodology is derived from morethan forty years of project management experience, yetit maintains a very direct, uncomplicated structure. Afterestablishing the desired hard cost target, the first stepin the cost control process is to work in conjunction withthe Owner and the Project Managers to break the totaltarget construction cost into a number of components orsystems and to establish an sub-budget objective for eachof these elements, the total of which will equal the intendedconstruction cost. Establishing the elemental cost modelallows for discussions about each component relatedto the performance expectations, desired appearance,intended quality, and a host of other criteria that will guidethe amount of money to be allocated to each component

within the overall budget. HOKs cost control methodologyrequires periodic testing of the construction cost at anumber of critical milestone points by re-checking eachcost category. Informal measurement, in the form of

spot checks related to pricing of component pieces orsystems, takes place as desired throughout the design anddocumentation process. If the variance from the budgetis relatively small, the wayward component can be easilybrought back into line.


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E U N I Q U E C H A L L E N G E S / R I S K

Re-Confirm Construction BudgetTrend

Many contractors are reporting the forthcomingBraves Ballpark, Falcons Stadium and State Farmheadquarters projects will absorb regional labor andmaterials and will impact prices for other projects thatwill go to bid or be in procurement in the next few years.

Recommendation Expand cost estimating services by including and

implementing a formal, internal Value Analysis in theSchematic and Design Development Phases

Our team has the expertise, tools and experienceto conduct formal Value Analysis and focus cost

management on major building systems

Accuracy in Pre-Construction Pricing by ConstructionManagersTrend

Many owners experiencing non-transparent andnon-competitive pre-construction pricing andconstructability reviews during the schematic anddesign development phases.

This results in schedule impact in achieving a bid orGuaranteed Maximum Price milestone in a timely

manner. This also results in a tension between Owner,Architect and Contractor.

Recommendation Option 1 require the contractor to produce actual

sub quotes

Option 2 - Engage two Construction Managers to doand compete on the Pre-Construction pricing effort

Contractor - Construction Schedule & Project DeliveryMethod ConfirmationTrend

Many owners experiencing bid submittals and aconfirmation to meet schedule

When a contract is signed then the schedule isqualified that separate packages are required

This can result is additional cost for the A/E to modifythe project delivery that results in issuance of multipledocument packages for compiling, coordination,review, approval and procurement

Recommendation Make sure the Construction Invitation to Bid (ITB)

document includes a statement that the ITB scheduleshall be met without requiring separate bid packagesfor site, foundation and structure.


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Early Courtroom Mock-upTrend

Some clients are not able to fund construction of acourtroom mock-up during the design phases.

This can result is changes during the constructionphase

Recommendation We recommend construction of a courtroom mock-

up in the design phases and make appropriateadjustments to solicit approval of the judicialstakeholders and courtroom bench height, sightlines,lighting and also the millwork and finishes budget.

This can avoid significant change orders if done after

Construction Documents are completed.

Site Engineering & GDOT: I-75 influences and Memorial Drive Department of

Transportation control will necessitate thorough andextensive interaction with GDOT.

The street designs will comply with GDOTrequirements and restrictions.

Meetings will be held early with GDOT to define thedesign parameters.

The resulting design directives will be communicatedto all Team members and incorporated into the design.

Stormwater Management: Storm water management will be required for the

project it is not desirable to have a surface detentionpond.

The neighboring park retention water feature will beexplored for capacity

City of Atlanta Ordinances will prevail and provide aguideline approach that may be used to develop theplan.

This may provide an opportunity for landscapeirrigation water.



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The proposed schedule and workplan is based on a CM/GC project delivery method, and illustrates the delivery ofproject construction documents for the Judicial Complexwithin 18 months. We believe it is in the GBA and GSFICsbest interest to begin construction in mid-2016. Thereason for this is related to competitiveness cost whileother major projects are under construction. There willbe three major local projects expecting to complete in orby late 2017. They include the new Braves Ball Field,Falcons Stadium and State Farm Insurance projects.The competitiveness timing will be especially criticalfor structural systems labor and materials. An earlierconstruction start could reduce structural costs. A detailedMicrosoft Projects Schedule is located in the Appendixof our proposal in addition to the graphic schedule on theprevious pages.

Our schedule includes The schedule is shown with no stops between the design

phases and the construction phase. We do howeverunderstand that the commencement of the constructionphase is contingent upon state approval of funds.

Workshops/Meetings are planned on a 3 week intervalover the course of the project to ensure project

milestones and objectives are met.

Weekly management status/look ahead conferences.

Early, cursory State Fire Marshal review to obtain buy-inon the project life safety concepts. This will eliminate anymajor surprises during Construction Documents.

Early, cursory City of Atlanta review to obtain buy-inon the project site development. This will eliminate anymajor surprises during Construction Documents.

A/E Cost Estimates will be reviewed with GSFIC, GBAand other judicial stakeholders at each project milestone.

We assumed a GSFIC Design Review Group (DRG) reviewperiod at the end of each phase. A final presentationto GSFIC, GBA, and other judicial stakeholders to getapproval and notice to proceed at each project milestone.

Detailed project schedule in addition to the scheduleshown on the following pages is attached in appendix ofthis submittal.

Schedule Compliance Systems & ProceduresHOK uses Newforma and Deltek for time management andscheduling. Weekly internal team meetings. Schedule updates in the agenda of Owner/Architect

meetings during the design phases.


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Alternate ScheduleHaving analyzed the projects complexity, the importanceof collaboration and regular feedback, and proper ownerreview at each milestone, we believe the best method ofcompressing the schedule, if desired, is to:

Maintain the same structure but shorten the cycle ofworkshops, presentations and reviews.

Modify the project delivery to include Fast Track,separate pricing and permitting packages that couldinclude

+ site development,+ foundations/structure and+ shell/core/interior/building systems packages.

E C O N S T RU C T I O N A D M I NI S T R A T I O NDuring the construction phase, the design team will attendbi-weekly job meetings, make periodic site visits, writeand submit progress reports and observe the progressof the work to determine if the work is proceeding inaccordance with the contract documents. The designteam shall observe the construction of the facilities todetermine whether individual work elements are in generalconformance with the design intent shown on the design

documents. GSFIC and the Georgia Judicial Complex willbe regularly informed of the progress of the work and,when necessary, notified in writing of deficiencies.

The design team shall review shop drawings, catalog cuts,laboratory and mill tests and samples for conformancewith the Construction Documents. When necessary, thedesign team shall interpret and provide recommendationson the requirements of the Construction Documents andinstruct contractors on behalf of GSFIC and the GeorgiaJudicial Complex. The team will prepare supplementaldrawings and change orders as necessary. The designteam shall review the contractors requisitions for payment.Such review shall be provided to indicate for GSFIC andthe Georgia Judicial Complex, which based on the DesignTeams observations, the work has been progressed to theindicated point.

During the Construction Phase the Design Team willreview, on a monthly basis, the contractors constructionschedule to determine the integrity of critical sequencingrelationships and the cumulative effect on the schedule ofall adjustments and changes to work already incorporatedinto the construction contracts. In coordination withthe Georgia Judicial Complex and other consultants,the Design Team shall review the project to determinesubstantial completion and final completion in accordancewith the contract documents.


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measures for Justice facilities and assisted in trainingarchitects on proper implementation. This work is availableon the Access Board website and in the NCSC CourthousePlanning Standards. Disabilities including hearing, sightand physical impairments. Our challenge is to provideaccess in a natural yet visibly transparent manner whichsupports the facilitys function without intrusion or

additional cost.

Anti-Terrorism, Security Provisions- HOK utilizes ourknowledge gained from federal courthouses (and otherfacilities such as embassies to the Pentagon) to implementtechnologies appropriate for your project.

Vehicle stand-off distances to reduce risk from carbombs with the use of the invisible integration of site

elements. Raise air intakes to prevent the introduction of chemical

and biological contaminants. Aim exterior windows away from sensitive areas;

particularly areas where explosions could occur. Provide structural redundancy to assure the continued

use of the facility after a natural or terrorist event. Locate utilities in secure areas away from docks and

building entries that could be compromised.

Other additional services GSFIC and the Georgia BuildingAuthority might consider include:

Full Time On-Site Architect FF&E - Selection, Spec & Procurement Support Irrigation - Design & Spec GA Peach Enhanced Commissioning Agent (incentive -

10 points) A/V Equipment Design & Specifications Aerial Construction Phase Photography High Definition/Resolution Renderings High Definition/Resolution Rendered Animated Fly-thrus Completed Building Photography Permitting Fees Physical Security - Force Protection Design & Spec Physical Security - Progressive Collapse Protection

Structural

Building Systems Equipment Training Building Systems Equipment Programming Site Surveying Geotechnical Investigation Materials Testing & Inspection - Construction Phase Water Flow & Static Pressure Testing Jurisdictional Waters Delineation IBC Section 1704 Special testing - Construction Phase Existing Site or Building Field Dimension Documentation Zoning Change Assistance

Off-Site Utility Improvements - Design & Engineering Road/Intersection Improvements - Design & Engineering Right-of-Way Acquisition Services



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A P P E N D I X

We have included a detailed Microsoft

Projects Schedule in an Appendix and in

addition to the schedule shown in Section E3.


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Michael Katzin, AIAPrincipal-in-Charge

HOK191 Peachtree Street NE, Suite 2250 | Atlanta, GA 30303 USA

[email protected]

+1 678 954 8976

www.hok.com