How to Create Material Master in SAP MMmaterial master,sap mm,sap training,sap access

How to Create Material Master This article describes how to create the material master. Some of the key fields will be explained through the process The transaction codes to do the same are

MM01 Create Material Master

MM02 Change Material Master

MM03 Display Material Master

Typically all materials are maintained by the MM consultant, but the SD and PP consultants can also specify their parameters and create them. However, ultimately creating and maintaining material masters is the job of the SAP MM Consultant. Click through if you are interested in getting trained in SAP Training or would like to get SAP Access to practice the same.

Step No. 1 The menu path to create the material master is as follows [Logistics->Material Management -> Material Master -> Material-> Create ( General ) -> Create Immediately ]

Step No. 2: Enter the material name, industry sector and material type.

Material type is the most important field in this screen. It controls how the material behaves in the material master as well as across the supply chain. For example, the material type determines all of the following

Price Control ( Standard or Moving Average )

Item Category Group ( NORM.. etc ) Views ( A material master has so many views that will be discussed soon ) Valuation Category Procurement type

And much more.

Step No. 3 : Now after the material name has been entered, hit enter and you will be prompted to choose the views. The material type defines the views. For now, lets choose the following views as relevant for SAP MM training.

Step No.4 – In this step, we select the organizational levels. Organizational levels are org units that this material will be created for. For example, a material could be restricted to a particular purchasing organization. If you need to use that material for a different purchasing organization, the material needs to be extended. Let’s choose Plant 1200 and storage location 0001

Step No. 5 – Enter the basic data – Material Description : A brief description of the material Base Unit of Measure : There are different units of measure like the base unit of measure, purchasing unit of measure, sales unit of measure, warehouse unit of measure etc. Materials are measured in different units depending on the place where they are used. A soda manufacturing plant might use crates as the unit of measure, whereas the same soda can can be sold in 6-packs in sales.

We are selecting a material group of 001201 which stands for pumps. Material groups can be configured elsewhere and it will be covered as part of our full-fledged SAP MM Training. We also enter a division of 01 which stands for pumps. You can refer to our organization structure tutorial to understand divisions. Item category Group : As the name says, this is a grouping of materials depending on attributes. This field can be used as the origin point for procurement proposal or for return deliveries in purchasing. Item category group in the sales view is used extensively in SD to determine item category. Here are some standard item categories VERP – packaging NLAG – Non stock material DIEN – Service with delivery BANS – Third Party Item LEIH – Returnable packacing Click on the drop down for the general item category group to learn more. This finishes the basic data tab. Now, lets move on to the purchasing tab

Step No. 6 : After you hit enter, if there are no more mandatory fields to be filled in the basic data, the focus automatically moves to the next selected view, which in this case is purchasing. Some fields are repeated here like the description, unit of measure, Material

group etc. As discussed previously, there could be multiple units of measure depending on the function where the material is being used – like sales, purchasing, manufacturing etc. Here you can select a different unit of measure which becomes the purchasing unit of measure.

Plant Specific Material Status : This field is used to restrict the material to a particular function – Like Blocked for procurement, Blocked for Task List Blocked for Purchasing, Blocked for costing etc.

Tax Indicator for Material : This defines the taxability from a procurement perspective. For sales, there is another indicator in the sales tab that defines the taxability

Material Freight Group: This is used to finally determine the freight code that is used in determining freight prices for that material. For now, we will leave it blank.

Automatic PO : This indicator is used to determine if the purchase requisition can be converted to purchase order automatically (although there are other parameters like source of supply, vendor info records etc that should be set )

Batch Management : This field is used to identify if the materials can be used in batches. G/R Processing Time : This is a very important field and will be discussed in full during the SAP Training session.

Post to inspection stock : If this field is activated, the system automatically posts the goods receipt into the quality inspection stock ( As opposed to unrestricted or blocked stock )

Quota Arrangement Usage : This field requires extensive explanation regarding vendors, quota, quota file etc and will covered in the SAP MM Training session.

How to input stock into SAP – Jan 2011 SAP Training Batchby magnatrain on March 8, 2011 in SAP ABAP Training, SAP MM Training, SAP SD Training, SAP Training

Problem : When doing delivery, some of our students faced issues with stock not being available. This is a very common problem faced by anybody who is currently training in SAP.

Solution : To resolve this, you would have to put dummy stock into the storage location ( As though real stock has come in ) . The easiest way to do this is via Transaction code [ MB1c ]. The menu path for the same is [ SAP Easy Access -> Logistics -> Logistics

Execution -> Inbound Processes -> Goods Receipt for PO -> MB1c Goods Receipt for other activities ]

Step 1 : Use Transaction Code MB1c

Step 2 : Enter the Movement Type of 561, enter the plant and storage location where you want to input the stock

Step 3 : Enter the Materials and Quantities that you want to input. Save the Transaction. You can immediately go to MMBE ( Verify Stock in SAP ) and check the increase in quantity under the respective plant/storage location combination.

As usual, in order to practice these, please use the user id provided to you. If you are an ex-student and SAP Access has expired, you can extend it at a nominal price from Fuze Server.

This post is useful for both students doing SAP MM Training, SAP SD Training and SAP PP Training .

Toubleshooting :

1. Warning Message Saying “MRP Controller will be notified..” – Ignore it

2. Period xxx/2011 is not open for account type…”

–> There could be multiple reasons why this could be happening. One of the primary reasons why this happens is because of material accounts not being open. Use MMPV Transaction to do the same ( How to Open new Material Posting Periods in SAP )

Question 1 : Describe what Movement type 561 stands for in your own words ?

Question 2 : Using MB1c enter the following materials and quantities in Plant 1000 and storage location number 0001

1. M-01    1002. M-02   2503. M-03   300

Give the SAP Material Document Number generated.

Question 3 : Which Transaction do you use to view SAP Material Documents ?

Question 4 : Specify the Accounting Document Number generated for the corresponding Material Document Number and the Description of the G/L Accounts updated by the A/C doc

SAP Material Documents – How to view them ?We have discussed in our SAP SD Training class what Material documents are, when they are generated etc. Once a material document is generated – say during a PGI or during a material input into stock etc,  the material document number is spit out in the status bar some times. If you want to see the actual accounts that are effected because of this in case of certain scenarios say stock input etc ( where there is no document flow ) , the easiest way is to view the material document using [MB03]

Step 1 : If you know the material document number, enter it here.

Screenshot is Copyright© SAP® AG

Step 2 : After you enter the material, hit enter and you will be taken to the details screen and click on the “Accounting Documents” button on the toolbar.

Screenshot is Copyright© SAP® AG

Step 3 : Corresponding accounting documents will be displayed. You can see the accounts that are debited and credited. Please observe that you can see both standard accounting documents and Controlling documents. Controlling documents generally are of interest to the FICO consultants and not to SD or CRM consultants.

SAP MM Posting PeriodsHow to Close Posting periods in SAP MM

Atmost 2 periods ( fiscal periods ) can be open at any given time to post material accounts. Typically at the end of the month ( or whatever the fiscal period is ) , the new period is opened and this automatically closes the last period.

The transaction path to close posting period is [MMPV] and the menu path for the same is [Logistics -> Material Management -> Other -> Close Period ]

 

Enter the company code ( This could be done in one-shot for a series of company codes ) the new fiscal period to open ( This is normally the next fiscal period ) or you can specify the current date or the date based on which SAP needs to choose the fiscal period to open/close.

Some materials have negative postings enabled. If that is the case and if you are OK to have negative quantities/values allowed in the previous fiscal period, select the “Allow negative quantities in previous period “ check mark .

Follow SAP MM Training or SAP Training online to learn more.

To find out which periods are currently open go to transaction code [ OMSY ] and select the company code to find out the current fiscal year/period, the previous fiscal period/year etc. Also, the flag highlighted allows posting to the previous period.