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How to plan a Kukui Cup

Philip JohnsonCollaborative Software Development Laboratory

Information and Computer SciencesUniversity of Hawaii

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1. Organize your team Groups:•RDs and RAs•Students•Faculty•Organizations•Administration•Film club

Skill sets:•Graphics•Fundraising•Education•Web technology•Event planning•Videography

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2. Define your schedule What months? (September, October) How long (three weeks?) How many rounds? (one per week?) What events?

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Sample Schedule from 2011

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3. Create Budget (and Fundraise)

Line Item Workshop/event food Swag Tshirts Prizes Marketing Transportation Honorariums

Total

Amount $ 750 $1700 $2400 $2000 $1200 $ 500 $ 500

$9000

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4. Decide on incentives Swag•T-shirts, ecototes, lanyards, tumblers, water bottles

Leaderboard prizes/individuals•iPad, Skateboard, gift certificates

Leaderboard prizes/floors•mochi balls, pizza, cupcakes, malasadas

Raffle game•clothing, gift certificates, etc.

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Sample incentives

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5. Design your Smart Grid Game What activities? What events? Point system? Dependencies? Videos? Commitments?

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6. Design your Daily Energy Game What percentage reduction?

Requires •IP-addressable meters•Baseline data

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7. Create marketing plan/materials T-shirt design Logos Posters Banners Flyers PSAs Branded swag Facebook page YouTube channel

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8. Delegate event logistics For workshops, events, excursions:•Each one needs an "owner"•Create a plan, agenda, budget, materials list•How to publicize it?•How many additional people needed to carry it out?•Get someone to film the event and make YouTube video

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9. Create Game Plan Document

Specify all events, location, personnel, equipment

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10. Research and evaluation student satisfaction residential life satisfaction in- and post-competition conservation pre- vs. post-competition literacy

Second order effects:•Raised awareness in sustainability•Higher commitment/involvement in sustainabiilty•Raised profile of university in sustainability• Insights into improvements:-Game, events, videos, marketing, etc.

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Example research questions Do students learn about sustainability? Do students conserve? Does the conservation persist after the challenge? How effective were the activities, events, excursions, marketing, prizes, etc? What can you do to make it better next year? What was the adoption rate?

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General timing1 month prior:•Order all incentives, marketing materials.•All speakers, events, confirmed•Transportation reserved.•Baseline data collected

2 months prior:•Game Plan Document developed•Meters installed and running.

4 months prior:•Team members committed

6 months prior:•Initiate planning

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Hints RA and RD commitment is very important. Need "champions" for each floor. Don't forget marketing. Food is big draw.

Create virtuous circle:•After competition is over, solicit players from this year to become "organizing committee" for next year.

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Questions? Energy goals.

Start in October?•Good for collecting baseline data.•Disadvantage: getting dark earlier.