hr008a challengers application packdisability-challengers.org/wp-content/uploads/2016/... · web...

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Thank you for applying to work at Challengers…ContentsGuidance notes for completing your application form....................................................1The Challengers Approach..............................................................................................2Job Description ……………………………………………………………………………………………………………..…..................................................................................................................................................................3Application form.............................................................................................................6

Guidance notes for completing your application formAll applicants must use a Challengers Application Form to apply. The information you provide in your application form is used by us when we decide whether or not you will be selected to attend an interview and also as a basis for the interview itself. Your application form is, therefore, very important and we give the following advice to help you complete it as effectively as possible.

Equal Opportunities and Disclosure section will be detached from the rest of the application form and kept in a confidential/secure place. This will ensure an unbiased/unprejudiced selection of candidates in line with equality, diversity principles and good practice.

ONLINE VERSION OF THE APPLICATION FORMYou may have been emailed the application form or downloaded it from the Challengers website.You can ‘tab’ through the fields and type to enter the relevant details.Use you space bar or mouse clicks to ‘check’ the ‘YES’ or ‘NO’ boxes.If you email your completed form to Challengers, you will need to sign the printed version held at our offices.

JOB DESCRIPTIONLook carefully at the Job Description. This gives details of the skills, knowledge, qualifications and experience which we require. Please read this carefully before completing the application form, so that you know what the job involves and the range of expertise needed.

EMPLOYMENT HISTORYWhen listing your employment history you should ensure that the dates are correct and in the right order and that there are no gaps. Please let us know what you were doing during any periods without paid employment.

SUPPORTING INFORMATIONAddress all the points on the job description and outline your experience and skills substantiating your statement with examples and evidence. Can you show you meet the requirements for the job? By looking at your past and present experience you may identify “hidden” skills that you might have taken for granted. This includes any relevant experience gained through your community, voluntary, leisure, family or home interests.Ask yourself why you are interested in the job, it can be useful to list these reasons and refer to them. Is the job you wish to apply for a promotion or is it a good employment or career move? Could it broaden or give you greater experience?Place the information in a logical order and make sure that you have included everything you need to.If you need to continue onto another sheet please attach this to the application form with your name clearly marked at the top. You may enclose additional information if you so wish.

REFERENCESYou are asked for the names and addresses (including the postcode) of two people we can contact for references. You should give your present or most recent employer or, if you are a student, an appropriate academic reference should be given. You cannot use members of your family as referees.

of 13Challengers, Stoke Park, Guildford, Surrey, GU1 1TU | 01483 579 390 | www.disability-challengers.orgRegistered Charity No. 1095134, A Charitable Company limited by guarantee No. 4300724

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IF YOU NEED HELPIf you need assistance to complete the form, let us know and we will be pleased to help – call 01483 579 390 or email [email protected] The Challengers ApproachPlease read The Challengers Approach carefully – this is our ethos and it is very important that you understand it and be committed to the aims of our organisation.

OUR VISIONAn environment where facilities are provided for disabled and non-disabled children and young people to play and have fun together, thereby changing the way that society regards and treats disabled young people generation after generation.

OUR MISSIONTo provide a broad range of play, leisure, respite and short breaks thus giving support to disabled children and young people, their family and friends.

THE CHALLENGERS APPROACHTo enable children to challenge their impairments through play in a stimulating and safe environment.To provide suitable care for disabled children and young people whatever their impairment with appropriate knowledge, skill, competence, initiative and sensitivity.To create an atmosphere where self-expression, co-operation, learning and sharing are encouraged, nurtured and supported.To create a welcoming and supportive environment and proactively enable young people and their families who use Challengers to participate in the planning and development of our services.We never exclude a child on the grounds of the severity of their impairment and we do not set geographical limits - play and leisure opportunities for disabled young people are few and disabled people seldom have a local resource.To positively discriminate in favour of disabled young people while inequality of provision exists.To uphold and encourage freedom of choice for the individual and so we aim to provide both Exclusive and Inclusive programmes in the communities in which we work.To treat each other with respect and consideration.To accept responsibility for one’s own actions.To conduct all our affairs with regard to individual differences.To be sensitive to everyone’s right to privacy and confidentiality.To examine what we do and continually try to improve.


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JOB DESCRIPTION: Operations Office Administrator

REPORTING TO: Operations Office Manager

LIAISING WITH: CEO, Head of Operations, Operations Team, and Operations Office Team

Contract Type:Full-Time 35 Hours per week

MAIN DUTIES AND RESPONSIBILITIESWhat the job involves

To be part of and support the Operations Team with effective systems to operate efficiently and professionally with the aim of providing high quality play and leisure service for disabled children and young people.

To assist in the administration of the database and filing systems – keeping children’s and families’ records up-to-date, accurate and organised efficiently.

Organise the efficient collection, filing and recording of administration and paperwork from Challengers schemes, including: incident report forms; child attendance registers; sign in sheets; staff timesheets; and child medication records.

To support the recruitment and induction of volunteer administrative staff. Support the Operations Team with any administrative duties as required, including

answering phones, taking bookings, promotional mail outs, data entry and general document filing.

To help source, purchase, receive and distribute scheme cleaning supplies and office stationary supplies.

Support the team to comply with the Health and Safety at Work Act (information available from Challengers).

To report any concern about a child’s welfare or safety in accordance with Challengers Child Protection Policy and Procedure.

To perform any other duties as they become necessary at the discretion of the Head of Operations and the CEO.

PERSON SPECIFICATIONQualities, character, attitude and experience requiredTo conduct yourself and represent the Charity in a manner which reflects all the values of The Challengers Approach at all times.

Commitment to Equal Opportunities and Inclusion. And commitment to developing an understanding and appreciation of the experience of disabled, young people and their families – a practical appreciation of the barriers to inclusion that disabled children and their families experience.

Experience of administrative work. Good organisational skills combined with an ability to prioritise and manage own

workload. An ability to sustain professional relationships and communicate with a range of people

– including other professionals, community groups, disabled children and their families/carers in a professional and effective manner.

Ability to work in a busy team often in an informal working environment. A familiarity with and ability to use Windows-based applications (email, word

processing, spreadsheets) and database management skills and the ability to produce clear, concise reports.

Prepared to attend training and to learn new skills which will include Child Protection and Disability Equality.


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Commitment to the development of high-quality, interesting, fun and creative play opportunities for disabled children.

Although the post is not ‘hands on’ play or youth work, the post holder will need to come with or be prepared to develop their understanding of the importance of all children’s need to play.


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Application FormComplete this form and return it by email to [email protected] or post it to HR at Challengers, Stoke Park, Guildford, Surrey, GU1 1TU (remember if you use a large envelope you will need a large letter stamp).

CHALLENGERS OFFICE USE ONLYDate entered: Interview Our Ref:

WHICH POST ARE YOU APPLYING FOR?

Job role Operations Office Administrator Date:

Title (Miss/Mrs/Mr/other) Forenam

e: Surname:

Postal address

Town

Postcode

Email address *

Home Tel Mobile Other Tel

* Please note we do most of our communication via email.

Age - Optional Date of Birth(optional)

Nat Ins No

OTHER DETAILSHow did you find out about this vacancy prior to visiting our website?

Do you hold a full driving licence? YES NO

Do you have use of a car? YES NO

If required do you have a permit to work in the UK? YES NO


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HEALTH DECLARATIONDo you know of any health reasons which would prevent you from carrying out the duties intrinsic to this position as outlined in the job description?

YESNO

If you ticked ‘yes’, please give details and supply information of any adjustments you will need to make in order to carry out these duties.

DISCLOSURE DECLARATION (This section must be completed)The position for which you are applying potentially involves significant unsupervised contact with children and is therefore subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. This means that you must disclose details of any convictions, bindover orders or police cautions, warnings or reprimands, including those which are considered “spent” under the terms of the Act. Please use the Disclosure Form at the end of this Application Form if this applies to you. This information will not be used to discriminate against you unfairly.

DO YOU NEED TO COMPLETE THE DISCLOSURE FORM? YES NO

IF YES PLEASE COMPLETE THE SECTION ON THE LAST PAGE OF THIS FORM

Please supply any certificates or documents which are relevant to this role

EDUCATION AND QUALIFICATIONS (including current course if applicable)Date from Date to College/University Qualification & date if

applicable


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TRAINING – PLEASE PROVIDE COPIES OF ANY RELEVANT CERTIFICATESDate Course/Certificate Awarding body

EMPLOYMENT HISTORYGive details of all previous employments, full and part time, paid or unpaid. List in order, STARTING WITH THE MOST RECENT FIRST.Explain any breaks in your employment history.Date from Date to Name & address of

employerJob title and duties

Salary and reason for leaving


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SUPPORTING INFORMATION - this section must be completedPlease tell us why you are applying for this role, plus any relevant experience to support your application with particular reference to the job description.This statement is crucial to further consideration of your application.


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REFERENCES – Please note:Please supply FULL contact details of two people who will provide a reference for you. Please do not supply both from the same place of work or education.ONE MUST BE FROM YOUR CURRENT OR MOST RECENT EMPLOYER OR, IF YOU ARE A FULL-TIME STUDENT, FROM YOUR PLACE OF EDUCATION.REFEREES MAY NOT BE MEMBERS OF YOUR FAMILY.

REFEREE 1Title (Miss/Mrs/Mr/other): Forenam

e: Surname:

Relationship to you:

Organisation: Postal address:

Postcode: Email (essential): Daytime

phone: May we contact this person now? YES NO

REFEREE 2Title (Miss/Mrs/Mr/other): Forenam

e: Surname:

Relationship to you:

Organisation: Postal address:

Postcode: Email (essential): Daytime

phone: May we contact this person now? YES NO

PLEASE READ AND SIGN THIS SECTIONI confirm that the information which I have given is true and complete.*I consent for Challengers to carry out the necessary Disclosure and Barring Service checks, and to monitor status of a check on line using the DBS Update Service if this is subscribed to. I have read and understand the job description and The Challengers Approach. Signed:

Date:

* Any false statements or omissions may result in dismissal. If you have emailed this form to Challengers, you will need to sign a printed version at interview.


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NB: Please complete the Equal Opportunities Section on the following page and, only if applicable to you, the Disclosure.


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EQUAL OPPORTUNITIES MONITORINGChallengers is committed to achieving a Play and Leisure service which provides equality of opportunity and freedom from unlawful or unfair discrimination. Our policy covers all aspects of our operations, including recruitment. Please complete this part of the form. This information will be used only in order to monitor our recruitment processes and prevent unfair discrimination on any grounds.Forename: Surname: Male FemaleDisabled Non-DisabledHow would you describe your ethnic background?

WhiteBritishIrishOther White background

Dual heritage

White & Black CaribbeanWhite & Black AfricanWhite and AsianOther Mixed background

Asian or Asian British

IndianPakistaniBangladeshiOther Asian background

Black or Black British

Black CaribbeanBlack AfricanOther Black background

Chinese Chinese

Other ethnic group or background

Please feel free to expand or specify:

DISCLOSUREThe position for which you are applying potentially involves significant unsupervised contact with children and is therefore subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. If you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) by SI 2013 1198, please complete the information below and return it with your application. This information will not be used to discriminate against you unfairly. For more information on the Rehabilitation of Offenders Act please go to: http://www.legislation.gov.uk/uksi/2013/1198/pdfs/uksi_20131198_en.pdfTitle (Miss, Mrs, Mr, other): Forename: Surname:

Postal address: Postcode: Details about your criminal record:Date Nature of Offence Place offence occurred

and Court which issued conviction if applicable

Details of conviction, bindover caution or warning

I declare that the above information is accurate and complete.Signed: Date:


http://e.ss29.mailedbyu.com/sendlink.asp?HitID=1373898981219&StID=22036&SID=6&NID=442353&EmID=10963044&Link=aHR0cDovL3d3dy5sZWdpc2xhdGlvbi5nb3YudWsvdWtzaS8yMDEzLzExOTgvcGRmcy91a3NpXzIwMTMxMTk4X2VuLnBkZg%3D%3D&token=62e7c39098cfbd12e8544aec80bf580d76a615e6

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It is our policy to employ the most suitable personnel and ensure equality of opportunity in the advancement of employees and not to discriminate against any person on the grounds of age, race, national origin, sex, marital status, disability or sexuality.


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