hste user guide
TRANSCRIPT
-
8/20/2019 HSTE User Guide
1/26ly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Highly Secure Translation Editor
(HSTE)
User Guide
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
2/26
Highly Secure Translation Editor
(HSTE)
User Guide
2 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Highly Secure Translation Editor User Guide
Contents
Page Number
System Requirements
3
Geng Started
4
Inial Installaon
5
Translaon of Editable Documents
Main Screen
6
Top Navigaon Menu: Home
7
Top Navigaon Menu: Tools
10
Top Navigaon Menu: Support
11
Working with Segments: Repeons, Alternave Translaons and Translaon Memory Matches 12
Working with Segments: Tags
13
Working with Segments: Segment Validaon
14
Concordance Search and Terminology
15
Working with Split Files
16
Translaon of Scanned Documents
Working on a Scanned Document
17
Transcripon of Audio Files
Working on an Audio Transcripon
18
Adding Speakers to a Transcripon
19
Adding Your Transcripon
20
Transcripon Navigaon 21
Saving or Compleng a Transcripon
22
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
3/26
Highly Secure Translation Editor
(HSTE)
User Guide
3 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
To use Highly Secure Translation Editor you will need
to have the correct system requirements in place.Please ensure your PC or Mac can meet the
specifications given in the table below.
Windows Mac
Operating System
Windows Vista SP2, Windows 7,
Windows 8/8.1 32 or 64 bit
Not directly supported. Highly Secure Transla-
tion Editor can be run through Windows 7+
emulation within MAC OS X.
Processor
1 Gigahertz (GHz) or faster 1 Gigahertz (GHz) or faster
Video
DirectX 9 graphics device with
WDDM 1.0 or above
DirectX 9 graphics device with WDDM 1.0 or
above
Memory 2GB or more memory capability 2GB or more memory capability
Storage 8GB or more of available space 8GB or more of available space
Internet
Broadband Internet Connection Broadband Internet Connection
All versions of Windows will require the latest .NET
Framework update (which is currently .NET 4.5) to run
Highly Secure Translation Editor. If .NET Framework
4.5 is not installed on your machine, you will see a
message requesting installation of the update.
Once you have installed the update, you will need to
click on the ‘Open HSTE’ hyperlink again to start the
installation process.
System requirements
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
4/26
Highly Secure Translation Editor
(HSTE)
User Guide
4 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Step 1 Login to thebigword Globalisation Management System (GMS) with your usual
username and password: https://gms.thebigword.com
Step 2 From the dashboard select ‘thebigword tms - Linguist Tasks’.
Step 3 Move to the ‘Current’ tab and select the ‘Open HSTE’ hyperlink shown to the right-hand
side of the relevant row.
Please note:You will first need to accept a job in the ‘Offered’ tab before moving to the
‘Current’ tab to open the editor.
To access Highly Secure Translation Editor please follow the three steps detailed below.
Getting started
Step 1 Step 2
Step 3
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/https://gms.thebigword.com/https://gms.thebigword.com/https://gms.thebigword.com/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
5/26
Highly Secure Translation Editor
(HSTE)
User Guide
5 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
The first time the editor is opened on a new
PC, an Application Install message will
appear on screen.
Click ‘Install’ to proceed.
The installation will begin automatically.
Initial installation
When the installation has completed, the
Highly Secure Translation Editor login screen
will appear. Enter the same username and
password you use to access thebigword GMS.
Once you are successfully logged in to Highly
Secure Translation Editor, the Job File
Browser will open. The Job File Browser will
display all jobs you have accepted, so you can
access all of your work from this screen.
The job selected from the Current tab (step 3,
Getting Started) will be displayed as anAccepted Job. Double-click the job to transfer
it to the Editable Jobs window at the top.
When you double-click your translation job
under Editable Jobs, it will then open in the
main Highly Secure Translation Editor screen.
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
6/26
Highly Secure Translation Editor
(HSTE)
User Guide
6 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
The screen image below shows the main Highly
Secure Translation Editor screen. Simple menus and
quick navigation buttons are placed for convenient
access. The screen elements are described in more
detail throughout this user guide.
Main screen
Translation
Memory Translation
Source Text Segment Validation
Top Navigation Menu
Translation Status
Connection
Project and
Target Text
Last Saved toLast
Translation of Editable Documents
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
7/26
Highly Secure Translation Editor
(HSTE)
User Guide
7 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Top navigation menu
From the Home tab the following options can be
accessed.
Job
Save and Save to Server
This will save the project you are working on
in its current form. There are two ways to save
your work:
1. Use the ‘Save’ button to save your translation
locally. By doing this, your work will remain
available on that particular machine only.
2. Use the ‘Save to Server’ button to commit
your work to thebigword server. By doing this,
your work will become available for you to
work on any machine. You will need an online
connection for this step.
A successful save is confirmed by a Save
Successful pop-up window message.
You can see information on when the file was
last saved or saved to server at the bottom
bar.
Complete
The Complete option is to be used when a
translation is finished and ready to be
submitted to the Project Manager. It will only
become fully available on the menu once all
segments in a file are translated.
Whenever the Complete option is selected,
you will be asked to confirm if you wish to
complete the file. On completion, you will not
be able to access the file again to makefurther changes.
Home
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
8/26
Highly Secure Translation Editor
(HSTE)
User Guide
8 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Top navigation menu
Home
Untranslated Segments
Move to the previous or next untranslated
(0%)segments using the up and down chevron
buttons.
Non-100% Matches
Move to the previous or next non-100% match
using the up and down arrow buttons.
Non-Context Matches
Move to the previous or next non-context
match using the up and down chevron
buttons.
Editing
Cut
This option allows you to cut the selected
content and put it on the clipboard.
Copy
This option allows you to put the selected
content on the clipboard.
Paste
This option allows you to insert cut or copied
content.
Please note: In cases where clients have strict security
requirements, the Cut, Copy and Paste buttons will be
greyed out and these features will not be available.
Toggle Case
This option allows you to change case from
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
9/26
Highly Secure Translation Editor
(HSTE)
User Guide
9 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Top navigation menu
Home
Editing
Enable Spell Check
This option allows you to enable and disable
the spell checker.
Find/Replace
This option allows you to search for a term or
phrase in the source or target text and replace
it with an alternative in the target text.
Symbols
This option allows you to insert special
characters into your translation.
Settings
This option opens a new pop-up window
where you can change the following settings.
Font face
Font size
Text auto selecon when opening a new
segment
Enable/disable navigaon warnings when
moving from one segment to the other
Enable/disable MS Word spell checker
Tag view and display mode
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
10/26
Highly Secure Translation Editor
(HSTE)
User Guide
10 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Top navigation menu
Tools
From the Tools tab the following options can be
accessed.
View
Dictionaries
This option allows you to download and install a
number of dictionaries for use within Highly
Secure Translation Editor.
A pop-up window will present the dictionaries
that are available. Select the dictionary you wish
to download and click the ‘Install’ button.
Preview
This option allows you to view your translation
as a final document.
References
This option allows you to view client reference
documents linked to the translation, such as
style guides or instructions.
Shortcuts
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
11/26
Highly Secure Translation Editor
(HSTE)
User Guide
11 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
From the Support tab the following options can be
accessed.
Help
Clicking the Help button will link you to our
Product Support website (https://
support.thebigword.com), where you can
view online help guides and further
information. There is also an area where you
can quickly submit a support request should
you require technical assistance.
About
This contains high level information about
the version of Highly Secure Translation
Editor that is in use.
Top navigation menu
Support
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/https://support.thebigword.com/https://support.thebigword.com/https://support.thebigword.com/https://support.thebigword.com/https://support.thebigword.com/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
12/26
Highly Secure Translation Editor
(HSTE)
User Guide
12 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Working with Segments:
Repetitions
Each segment will state the number of repetitions
present. This means that the text present within the
highlighted segment is repeated exactly in other
segments. The number relates to how many times the
repetition occurs.
Apply the translation to other repetitions
Above the target box there is a tick box next to ‘Apply
the translation to other Repetitions’. If you wish to
apply any changes made to this segment to the other
identical repetitions present in the text (in this case
three times), leave this box ticked.
If you would prefer to apply the changes to the active
segment only, untick the box.
Translation Memory Matches
Translation memory matches are indicated by the
colours shown to the left of each segment.
Green 100% Context Match
Blue
100% Match
Black 70% - 99% Match
Red Less than 70% Match
Alternative Translations
This feature will enable the selection of alternative
translations based upon the number of possible
translation memory matches available.
Below the segment you will see an indication of the
number of alternatives available. By clicking on the
arrow icon next to the segment, the alternative
translations will appear. Click the relevant alternative
to insert it in the target text box.
To select and work on a segment you can click on the
numbered segment to select it. If you want to move
through to the next segment you can click on it or use
the available shortcuts.
Working with segments
Repetitions, alternative translations and
translation memory matches
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
13/26
Highly Secure Translation Editor
(HSTE)
User Guide
13 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Working with segments: Tags
Tags are metadata containing formatting and struc-
ture information in the file. You can select whether
tags should be displayed (fully or partially) or hidden.
If displayed, tags are identified by blue tag highlights
in the source and target text.
To see what a tag represents, hover over the blue
highlight with your cursor and the tag detail will dis-
play in a tooltip.
In Highly Secure Translation Editor tags are protected
so they stay in place and are not removed during the
translation process.
Placing Tags
By default, when you open a new segment all tags will
be in place in the target segment.
You can then handle tags in a variety of ways:
Keep the tags in place and type your translation
in-between them.
Delete the tags and then place them back as
you translate using the blue Insertable Tags
buttons at the top of the screen.
Delete the tags and then place them back as
you translate by right-clicking on the target text
box, selecting Insert Tag and selecting the ap-
propriate tag pair.
Please note: If a tag is missing in a segment, a tag error
will display in red and this must be rectified before a seg-
ment can be completed. To rectify the error, insert the
missing tag using the Insertable Tags buttons at the top
of the screen or right -clicking on the target text box, se-
lecting Insert Tag and selecting the missing tag.
Tags
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
14/26
Highly Secure Translation Editor
(HSTE)
User Guide
14 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Working with segments
As you translate, a number of icons will be shown at
the far right-hand side of every segment. To see what
each icon represents, hover over the icon with your
cursor and an explanation will display in a tooltip.
A red icon indicates there is a tag error within
the segment. These segments need to be recti-
fied before they can be completed.
If you try to move from a segment with a tagerror, you will be prompted to either discard
your changes or cancel to stay on the segment
and rectify the error.
An amber icon indicates there might be errors
in the segment, e.g. missing punctuation, un-
translated text, terminology errors, etc.
Please note: You can still complete a segment with
an amber warning.
An amber ABC icon indicates there might be
spelling errors within the segment. The relevant
words will be underlined in amber.
Please note: You can still complete a segment with
an amber warning.
The checkmark icon allows you to mark a seg-
ment as pending or complete.
The grey Revert Segment icon allows you to
undo any changes and restore the segment last
saved state.
Segment Validation
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
15/26
Highly Secure Translation Editor
(HSTE)
User Guide
15 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Concordance search and terminology
Concordance Search
Whenever a translation memory is available, you
will see an indication of its name at the bottom of
the main screen.
You can execute a concordance search by typing
the term or phrase you wish to search in the
translation memory at the top of the screen and
pressing Enter or the magnifying glass icon.
Alternatively, you can select the term or phrase in
the source or target text and press F3 on your
keyboard.
A new Concordance Search window will display.
Here you can select if you want to run the search in
the source or the target text.
The Tools menu allows you to change the following
settings:
The minimum match percentage required
for a segment to be included in the result
list.
The number of results you wish to display
per page.
Terminology
The terminology feature provides the ability to
perform term validation.
Terms are identified within segments highlighted in
Red A translation exists and is not being cor-
rectly used in the target text.
Green A translation exists and is being correctly
Blue The term exists in the source language but
there is no translation available in the tar-
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
16/26
-
8/20/2019 HSTE User Guide
17/26
Highly Secure Translation Editor
(HSTE)
User Guide
17 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Preview of the scanned document
File menu to save
and complete your
translation
Working with the Direct Edit mode
Information regarding source and
target languages for the current job
Edit menu with
copy and paste
functionality
To work on a scanned document within Highly
Secure Translation Editor, you will first need to
accept your job. Scanned source documents will
open within the following screen.
Translation of Scanned Documents
Tools menu
Screen and layout
Translation
box
Screen and layout
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
18/26
Highly Secure Translation Editor
(HSTE)
User Guide
18 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Preview of the scanned document
File menu to save
and complete your
translation
Working with the Annotations mode
Information regarding source and
target languages for the current job Edit menu with
copy and paste
functionality
Translation
When completing the translation of a scanned
document, the annotations mode of HSTE may
be used.
Annotations are used to highlight an area in a
document that you will either provide a
translation for or indicate that the selected area
is illegible.
Translation of Scanned Documents
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
19/26
Highly Secure Translation Editor
(HSTE)
User Guide
19 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
To add an annotation, click the highlightedAdd button. Alternatively, you may also press
the Ctrl key on your keyboard, hold the left
button and drag the annotation as required.
To move an annotation so it covers the
desired area, you can click on the highlighted
box and use your mouse to drag the
annotation to its required place.
You can also resize the box using the arrows
on the edges of the annotation box.
Once you have added your annotation, enter
your translation on the right-hand side of the
screen.
At the top of the screen you can find a
number of formatting options that you can
use to replicate the source document’s
formatting and layout in your translation.
Adding a Translated annotation
Editing and formatting an annotation
Moving and resizing an annotation
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
20/26
-
8/20/2019 HSTE User Guide
21/26
Highly Secure Translation Editor
(HSTE)
User Guide
21 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Once the translation is complete, select File
located in the menu at the top left of your
screen and select Complete. The translated
document will then be returned to the
Project Manager.
Completing a file
If required, you can preview the translateddocument at any stage.
You can do this by selecting Preview, which
will show a list of all annotations, along with
information about their status and the page
they refer to.
Preview
Information panels
Annotation Info: Provides information on
the active annotation, such as the annotation
number, status and the page it is located on.
It also indicates the annotation’s position on
the page. If no annotation is selected, this
will be greyed out.
Summary: Provides you with the total
number of annotations present per status.
History: Provides information on the active
annotation, including the creator’s ID, date
and time of any changes made.
If no annotation is selected, this will be
greyed out.
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
22/26
Highly Secure Translation Editor
(HSTE)
User Guide
22 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Working on an audio transcription
Highly Secure Translation Editor will enable you to
perform transcription work.
You will accept and open a transcription job in the
same way as described in pages 5 and 6. You will only
see a difference when your editor screen opens. The
transcription screen will appear as follows.
The transcription screen includes the
audio recorder at the top of the
screen, which will enable play and
pause functionality split by time
frame.
In the ‘Name’ and ‘Description’ fields you
can identify a number of speakers within the
sound-
bite. If there are not multiplespeakers, you will still need to allocate an
overall ‘Name’ and ‘Description’ to your
work.
The panel labelled ‘Transcription’ is
where your text can be entered. A
copy and paste function is availablewithin this screen to allow you to
replicate any repeated content.
The screen layout and font size can
be adjusted using the buttons and the
slider at the bottom of the screen.
‘Online’ should only be clicked when
you have finished your work. Once you
have marked your job as ‘Complete’,
you will not be able to return to it.
To ‘close
and save’ so
you can
return to the
job use the
close window
symbol.
Transcription of Audio Files
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
23/26
Highly Secure Translation Editor
(HSTE)
User Guide
23 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Adding speakers to a transcription
To attach transcriptions to a particular speakerwithin the sound file you can identify them
within a time frame in the transcription. The
name and description given can be the exact
name of the individual and their role in the
conversation or just Speaker 1, Speaker 2, etc.
Once the ‘Name’ and ‘Description’ have been
entered, click the ‘Add’ button.
This will add the user (as shown) in the left-hand
side column.
This step can be repeated to add additional
speakers.
Next to the speaker label you will see the
‘Remove’ button. Click this if you wish to delete
one of the speakers you have set up.
The highlighted speaker (in the light grey)
represents the currently selected.
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
24/26
Highly Secure Translation Editor
(HSTE)
User Guide
24 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Adding your transcription
Once the audio is playing you are able to begin your transcription within the ‘Transcription’ box. You can
add formatting to the text by highlighting the relevant areas. Highlighting prompts the formatting box to
appear so you can add bullet points, bold and colour to emphasise certain areas within your text.
Once you are happy with the text you have entered for your
transcription, you will need to add it to the transcript box.
Text is added by selecting the tab key on your keyboard.
This will add your text to the transcript box below.
To add a transcript to another speaker simply select the speaker
required from the left-hand side column and then repeat the steps
above.
Once your text has been entered into the transcript box you will
notice a red box and white cross next to the speaker titles. You can
click on the red box to remove speaker transcription.
The green arrows enable you to add information into the
transcript. Highlight the relevant speaker and then add your new
transcription and click the ‘Insert’ button to continue. An orangetarget icon appears to show you where the text will be inserted.
Click the tab button on your keyboard to insert.
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
25/26
Highly Secure Translation Editor
(HSTE)
User Guide
25 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15
Transcription navigation
Within the Transcription view you can use the ‘Find’function to locate particular words within the text.
The magnifying glass symbol is located at the bottom
of the screen.
By clicking on the magnifying glass symbol the search
box will appear for you to enter your search.
Once you have entered your search term, the
magnifying glass will enable the start of your search.
http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/
-
8/20/2019 HSTE User Guide
26/26
Highly Secure Translation Editor
(HSTE)
User Guide
Saving or Completing a Transcription
If you wish to exit the application and work on thecurrent transcription at a later date, you will need to
save your work.
You can do this by closing the browser window using
the cross at the top right-hand side corner of your
screen. This will save all work carried out up to the
point of exit.
To submit your transcription you will need to mark
your work as ‘Complete’.
To complete your work, click on the ‘Online’ menu on
the top bar of your screen.
This will give you the option to click ‘Complete’. Once
you have selected ‘Complete’, a pop-up box will check
that this is the action you wish to take.
Please note: Once you have marked your job as
‘Complete’, it will no longer be accessible for further view
or edit.