iiml constitution
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Constitution of IIM LucknowTRANSCRIPT
THE CONSTITUTION
FOR STUDENTS & FELLOWS
OF
INDIAN INSTITUTE OF MANAGEMENT,
LUCKNOW
January 2015
Preface to Constitution
The Constitution of Indian Institute of Management, Lucknow (IIML) was first drafted on 27th
July, 1993 and was dedicated to all its students and fellows. It has been reviewed from time
to time and amendments have been made. In this documentation, the text of the Constitution for
students and fellows of Indian Institute of Management, Lucknow has been brought up-to-date
by incorporating therein all the amendments and additions of new clauses. The amendments and
additions of clauses were undertaken by the Constitution Review Committee headed by t h e
Chief Election Officer in charge.
We h a v e had formal and informal interactions with students as well as committees & Student
Council members as part of our efforts to gain their opinions and insights on the subject matter
of Constitution review. The Constitution Review Committee (CRC) would like to thank everybody
who helped us in reviewing the Constitution and hope that t h e i r valuable insights shall continue
to be offered for future improvements.
Constitution Review Committee
1) Aamir Malik
2) Ankit Tandon
3) Mridula Mukundan (Chief Election Officer)
4) Rahul Nandkumar Athawale
5) Rohit Jharia
6) Sachin Waghe
7) Vikas Verma
History of Constitutional Amendments
S No Date Change Description
1 17th Jul 1993 Initial Draft
2 16th Mar 2007 Annual Review I
3 18th Mar 2008 First Amendment – 2 clauses ratified
4 13th Sep 2008 Annual Review II
5 3rd Feb 2009 Second Amendment – 1 clause ratified
6 30th Mar 2009 Third Amendment – 2 clauses ratified
7 21st Jun 2009 Annual Review III
8 17th Jul 2010 Annual Review IV
9 03rd Feb 2011 Fourth Amendment – 1 clause ratified
10 26st Jan 2012 Fifth Amendment
11 28th Jan 2013 Sixth Amendment
12
1) Constitution’s First Amendment carried 2 clauses which were ratified by EGBM on 18
March 2008 as:
Reduction of Joint Mess Secretary posts from 2 to 1
Introduction of Joint Infrastructure Secretary post
2) Constitution’s Second Review incorporated the First Amendment and other minor
changes as:
Removal of ‘Core’ status of certain committees and its effect on Senate
Removal of ratification process
Removal of inconsistencies amongst various clauses in Constitution on eligibility,
impeachment etc
Modification of Constitution Review Committee’s process and duties
3) Constitution’s Second Amendment carried the following clauses which were ratified by
polling on 18 March as:
Change in Impeachment process
4) Constitution’s Third Amendment carried the following clauses which were ratified by
polling on 18 March 2009 as:
Removal of President from Senate and its implications.
Ratification process of individual members of all committees
5) Constitution’s Third Review incorporated the Second Amendment and other minor
changes as:
Clarification on the meaning of the term ‘batch’
6) Constitution’s Fourth Review incorporated minor changes as:
Clarification on rights of students
Updating of Senate structure
Procedure for convening a GBM
Updating of duties of Council, Treasurer, Cultural Secretary, Academic
Secretary, Infrastructure Secretary, Hostel Representatives
Introduction of Council
GBM Changes to
o Election Process
Dates of
election
Election
process
Basis for
Election
o Impeachment
process
Clarification of ratification procedure
Inclusion of Random Walk, Quizzing Commoners, Credence Capital
and
SPICMACAY
7) Constitution’s Fourth Amendment carried the following clauses which were ratified
as minor amendment:
Change in acceptance rules for major amendments
8) Constitution’s Fifth Amendment carried the following clauses which were
ratified as
minor
amendment:
Addition of conflict and issue resolution clause
Change in definition of Office Bearer
Changes in responsibilities of council, all secretaries and HRs
Additional clause for eligibility criteria for re-election
Additional clause for campaigning rules during the period when election is on hold
Definition of concept of campaigning and changes made in campaigning rules
Modification of format of council GBM and committee ratification
Addition of committee functioning guidelines and modification of resignation
guidelines
Definition of structure of committee forum
Inclusion of Mess committee, Right Angles and Sports Club
Addition of format for signature collection to call for GBM or Impeachment
Major
Amendment:
Addition of post of Infrastructure Secretary
Definition of condition for re-elections
9) Constitution’s Sixth Amendment carried the following clauses which were
ratified as
minor
amendment:
Change made to the preamble of the Constitution
Changes made with regards to resignation from Council and Senate
Changes made in the section regarding impeachment
Changes made with regards to selection of Hostel Representatives
Addition of new section to ensure discipline in hostel and private parties.
Updating of section regarding committee selection
Addition of Varchasva as a new committee
Addition of Infrastructure and Audit team
Addition of new post of Joint Infrastructure Secretary for girls
Addition of Art Strokes-Fine Arts Club
Change made in the section regarding auditing of student bodies
Major Amendment:
Addition of Fines/Disciplinary Action clause
Changes in Committee Resignation Process
Addition of Committee CV point approval procedure
Addition of clause for termination from committees
Addition of a section on Student Exchange rules
Contents Preface to Constitution...................................................................................................................1
Constitution Review Committee.....................................................................................................1
History of Constitutional Amendments..........................................................................................2
Contents...........................................................................................................................................5
1.0 Constitution...............................................................................................................................9
1.1 Definitions of Terms......................................................................................................................... 9
1.2 Rights of the Students.................................................................................................................... 11
1.3 Duties of the Students/Fellows....................................................................................................... 11
1.4 Constitution Review Committee (CRC).......................................................................................11
2.0 Council....................................................................................................................................12
2.1 Duties of the Council...................................................................................................................... 12
2.2 President......................................................................................................................................... 12
2.3 Treasurer........................................................................................................................................ 13
2.4 Academic Secretary and Joint Secretary......................................................................................13
2.5 Cultural Secretary and Joint Secretary........................................................................................14
2.6 Sport Secretary and Joint Secretary.............................................................................................14
2.7 Mess Secretary and Joint Secretary.............................................................................................. 15
2.8 Infrastructure Secretary, Joint Secretary for Girls and for Boys..............................................15
2.9 Hostel Representative.................................................................................................................... 15
2.10 Guidelines for coordination of duties by Secretaries.................................................................16
2. 11 Council Meetings......................................................................................................................... 16
3.0 Senate......................................................................................................................................16
3.1 Structure......................................................................................................................................... 16
3.2 Functioning of Senate..................................................................................................................... 17
3.3 Interpretation of the constitution..................................................................................................17
3.4 Duties and Tasks of Chief Election Officer (CEO)......................................................................17
4.0 Democratic Processes.............................................................................................................18
4.1 Elections.......................................................................................................................................... 18
4.2 Eligibility Criteria for candidature ..............................................................................................18
4.2.1 Student’s Council............................................................................................................... .........................18
4.2.2 Senate........................................................................................................................... ................................18
4.3 Election Process.............................................................................................................................. 19
4.4 Campaigning.................................................................................................................................. 19
4.5 Basis for Election............................................................................................................................ 20
4.6 Complaints...................................................................................................................................... 20
4.7 Resignations.................................................................................................................................... 20
4.7.1 Resignations from Council......................................................................................................... .................20
4.7.2 Resignation from Senate..............................................................................................................................21
4.8 Impeachment.................................................................................................................................. 21
4.9 Committee Ratification.................................................................................................................. 22
4.10 CR Selection.................................................................................................................................. 23
4.11 HR Selection................................................................................................................................. 23
5.0 GBM........................................................................................................................................23
5.1 Procedure for Convening an EGBM............................................................................................. 23
5.2 Council GBM.................................................................................................................................. 24
6.0 Conflict / Issues Resolution....................................................................................................24
6.1 Senate’s Responsibility in Resolving Issues..................................................................................24
6.2 Fines / Disciplinary Actions........................................................................................................... 25
7.0 Hostel/Private Parties.............................................................................................................26
8.0 Committees..............................................................................................................................26
8.1 Functioning..................................................................................................................................... 26
8.2 Committee Selections..................................................................................................................... 26
8.2.1 Selection Process.........................................................................................................................................26
8.2.2 Committee Selection timeline............................................................................................ .........................26
8.2.3 Overtures rules............................................................................................................................. ................27
8.2.4 Waitlisted Candidates.................................................................................................................... ..............27
8.3 Auditing.......................................................................................................................................... 27
8.4 Resignation..................................................................................................................................... 27
8.5 Termination.................................................................................................................................... 28
8.5.1 Neglect of Duties.........................................................................................................................................28
8.5.2 Academic Non-Performance.......................................................................................................................28
8.6 Committee Forum.......................................................................................................................... 28
8.7 Committee CV Points..................................................................................................................... 29
8.7.1 Declaration of Activities/Achievements......................................................................................................29
8.7.2 Student Body Activities Repository............................................................................................................29
8.7.3 Committee/Club CV Points Verification.....................................................................................................29
8.8 Student Exchange Rules ............................................................................................................... 30
8.9 List of Committees......................................................................................................................... 30
8.9.1 Alumni Committee......................................................................................................................................30
8.9.2 Bhavishya....................................................................................................................................................31
8.9.3 Consulting & Strategy Club........................................................................................................................33
8.9.4 Entrepreneurship Cell.................................................................................................................... ..............34
8.9.5 IGFAB Committee......................................................................................................................................35
8.9.6 INDEX Committee......................................................................................................................................36
8.9.7 Industry Interaction Committee...................................................................................................................37
8.9.8 OIG (Operations Interest Group)............................................................................................................ .....37
8.9.9 Manfest Committee.....................................................................................................................................38
8.9.10 Media and Communication Cell........................................................................................................ ........39
8.9.11 Mess Committee........................................................................................................................................40
8.9.12 Placement Committee................................................................................................................................40
8.9.13 PRISM ......................................................................................................................................................41
8.9.14 SIGFI (Special Interest Group in Finance)................................................................................................41
8.9.15 STEX Student Exchange Committee......................................................................................................41
8.9.16 Team Synapse............................................................................................................................ ................42
8.9.17 Varchasva.......................................................................................................................... ........................43
8.10 Clubs............................................................................................................................................. 44
8.10.1 Abhivyakti.................................................................................................................................................44
8.10.2 ART STROKES – The Fine Arts club................................................................................ ......................44
8.10.3 Credence Capital............................................................................................................................. ...........45
8.10.4 Random Walk ...........................................................................................................................................45
8.10.5 Right Angles-The IIM L Photography Club..............................................................................................46
8.10.6 SPICMACAY IIM Lucknow Chapter............................................................................................ ...........46
8.10.7 Sports Club........................................................................................................................... .....................47
8.10.8 The Music Band-3.4............................................................................................................... ...................48
8.10.9 Quizzing Commoners................................................................................................................................48
8.11 Teams............................................................................................................................................ 49
8.11.1 Infrastructure and Audit Team (IAT)........................................................................................................49
APPENDIX I.................................................................................................................................51
APPENDIX II...............................................................................................................................51
1) Student’s Council Members : 1 Year
2) Senate Members : 1 Year
3) Nominated Members : 2 Years/ 1 year
1.0 Constitution The Constitution for the Students and Fellows of Indian Institute of Management, Lucknow is a
set of guidelines that governs the conduct of the student body as a whole. It should be
interpreted not just in letter but also in spirit, as its ultimate aim is to serve the best interest of
the entire IIM Lucknow student community.
The scope of this Constitution extends to the Student and the Fellow equally unless specifically
mentioned in context. The Student as well as the Fellow are entitled to the rights given to
him/her and are obligated to the duties that are deemed to befit him/her by the Constitution.
1.1 Definitions of Terms
Institute : Indian Institute of Management,Lucknow
Year : Academic year of the institute Student : Person registered and pursuing PGP or PGP-ABM course
Fellow : Person registered and pursuing FPM course GBM/EGBM : General Body Meeting / Extraordinary
GBM
Batch : Batch means students (PGP/PGPABM) in
the rolls of the institute. The batch is in roll from the day of
registration in Term I till the Convocation day in Term VI
Students' Council : A students’ elected body comprising of following designations
1) President
2) Treasurer
3) Academic Secretary and Joint Secretary
4) Cultural Secretary and Joint Secretary
5) Sports Secretary and Joint Secretary
6) Mess Secretary and Joint Secretary
7) Infrastructure Secretary and Joint Secretaries Office Bearers : A student who is elected / nominated / representative of students and is
recognized by the Students’ Council. The posts and tenure are as follows:
I. Committee Members
4) Representatives : 1 Year / Term
I. Hostel Representative
1.2 Rights of the Students
1) Treatment at par with any other student of the institute
2) Freedom of opinion and voice
3) Utilization of the institute’s resources such as the Library, Sports facilities and computing
facilities to their optimal levels as long as not perceived to be causing damage to the
institute
4) Call for an EGBM/GBM
5) Contest elections and exercise franchise
6) Form/pursue interest groups unless perceived to be infringing on someone’s rights or
duties
7) Seek information from all student bodies/clubs/committees functioning within the institute
1.3 Duties of the Students/Fellows
1) Follow the Constitution in order and spirit
2) Work constructively towards the reputation and property of the institute
1.4 Constitution Review Committee (CRC)
1) Constitution Review Committee (CRC) comprises of the Senate members and is headed
by the Chief Election Officer (CEO). The Constitutional review is done as follows:
2) The CRC reviews the Constitution, proposes amendments and presents the new draft (if
required) to the Student’s Council.
3) The Council and CRC classify proposed amendments as minor or major.
a. For minor proposed amendments, the Council implements it after due discussion
with the CRC.
b. For major proposed amendments, the Senate calls an EGBM to discuss
the amendment after which polling is conducted. The amendment is then
passed subject to the following condition
i. If the voter turnout is at least 50% and if a majority of votes are in favor of
the amendments, the amendments are treated as passed.
ii. If the voter turnout is less than 50%, then 25% of batch needs to have
voted in favor of the amendment for it to be treated as passed.
4) Constitution cannot be amended on more than 3 occasions in a year, under normal
circumstances.
5) Constitution must be endorsed as to be uptodate on at least 1 occasion in an academic
year.
2.0 Council
2.1 Duties of the Council
1) Safeguard the interests of the students and to ensure that the students' view is
expressed in the IIML community, without compromising on the reputation, high
standards and long term interests of IIML.
2) Assist any student out of difficulties arising during his/her stay in IIML.
3) Ensure that there is no misuse/unauthorized use of the name or logo of IIML or any other
name, logo or anthem connected with IIML, or any formal activity organized by the
students or any facility provided by the students.
4) Provide necessary assistance to the functioning of all committees.
5) To ensure that various hostels select/elect their representatives in the Term I, and call
first meeting of newly elected hostel representatives.
6) Decide on matters of importance to the student body as a whole.
7) Call for GBM mainly for discussing regular or routine activities and to review other
important issues.
8) Maintain discipline among the students (in classes, examinations, submissions etc.)
9) Discuss, proposal by proposal, report presented by the CRC and take steps to
implement the recommended changes.
10) Conduct overtures, decide the ground rules for the committee selections after due
deliberation with all the committees concerned, declare result of committee selections
etc.
11) Coordination with external agencies/vendors for procurement of various bulk deals such
as laptop, telecom talk plan, etc in the interest of existing and new students.
2.2 President
1) To act as a liaison between student, faculty and staff and to maintain good relations.
2) Facilitate the smooth functioning of each member of the Council and advise him/her in
case of any difficulty.
3) To look into any complaint or grievance against any of the secret aries or nonCouncil
office bearers about nonperformance or misuse of authority and take appropriate action.
4) To review and evaluate performance of the Council on a continuous basis.
5) To head any representation made by the students to the Director or any faculty member
formally about any issue of importance to the students' community as a whole (e.g.
representation before PGP Review Committee).
6) To conduct or chair formal event organized by students (e. g. Prize distribution before
convocation) or welcome/thank the chief guests at formal functions organized by
students.
7) To build contact/initiate relationship with newcomers to the Institute.
8) To perform the duties of the treasurer in his/her absence.
9) To introduce the new Council members to the faculty.
10) To handle any other matter that arises which does not fall within the purview of any other
secretary.
11) To convene and chair the committee forum and guide it for the betterment of brand IIML.
2.3 Treasurer
1) To prepare budgets for various activities of the Students' Council in consultation with the
concerned committees.
2) To get the budgets approved by the Chairman, Students' Affairs, the Director and the
Accounts Office on time.
3) To present the approved budget before the student body e.g. by publishing it on public
forum (Blondie)
4) To operate the bank account of the Council jointly with the Chairman, Student's Affairs.
5) To operate the medical fund of the Students' Council along the lines decided by the
Council.
6) To ensure maintenance of records and minutes of meetings, etc.
7) To regulate disbursements to committees seeking assistance in accordance with the
decisions of the Council.
8) To maintain accounts of the Council.
9) To audit the accounts of all committees (other than those for which accounts are
maintained by the institute), and any other activities for which money is formally collected
from/on behalf of the students. He/she can take help of other students who are not office
bearers.
10) To take over the duties of the President when the latter is not available.
11) To immediately bring any discrepancies in accounts to the notice of the students.
2.4 Academic Secretary and Joint Secretary
1) To act as a liaison between students, faculty, library, computer centre, PGP office and
Program office.
2) To represent the student community in Faculty meetings & any academic matters of
importance including PGP Rules Negotiation.
3) Enforce necessary steps for a healthy academic environment amongst students of IIM
Lucknow.
4) To constantly provide feedback to faculty and the PGP office on concerns related to
academic matters, and propose any new amendments/suggestions about the course
design/courses/course study materials, if deemed necessary.
5) To propose additions/modifications to the existing courses and to propose introduction of
new electives based on interests of the batch to suit to the industry needs.
6) To request for guest lecturers & industry interactions for students, if found necessary.
7) To help PGP Office in scheduling of Class & Examination time tables.
8) To coordinate and conduct a fair and transparent Elective Allocation Process.
9) To ensure that the students receive timely feedback about their academic performance
and in-class behaviour from the faculty.
10) To identify and convey the genuine problems faced by the students (if any) to the faculty
& the faculty concerns to the students and help in clearing those issues.
11) To identify students facing difficulties in coping up with academic rigor & arrange for
necessary measures to help such students.
12) To coordinate the selection/election of Class Representatives for different Academic
Sections within the first week of the term and introduce them to the faculty.
2.5 Cultural Secretary and Joint Secretary
1) Organize and be responsible for cultural events throughout the year, such as inter hostel
events, festivals, Independence day and Republic day celebrations, movies, parties and
social and cultural programs such as SPICMACAY, PGP day etc.
2) Prepare a schedule at the beginning of the year for the activities planned and display it
on a public forum (Blondie).
3) Prepare a budget keeping in mind the previous year’s budget and plans for the coming
year, and to submit it to the treasurer for getting the necessary approvals.
4) Appoint responsible persons for the posts of Incharges, after calling for nominations, in
consultation with the Council.
5) Coordinate with faculty and staff for Independence Day, Republic Day and festive events
6) Maintenance of any audio/video equipment, musical instruments, etc.
7) Coordinate the functioning of Cultural Clubs and groups like Random Walk, Abhivyakti,
3.4, SPICMACAY etc.
2.6 Sport Secretary and Joint Secretary
1) Organize sports events throughout the year, such as: Inter hostel events – Games
during festivals, matches between PGP I & II, between students and faculty, between
students and staff etc.
2) Prepare a budget keeping in mind the previous year’s budget and plans for the coming
year, and to submit it to the treasurer for necessary approvals.
3) Purchase sports equipment and bring the details of purchases made to the notice of the
students periodically.
4) Display the rules governing the distribution of consumable sports equipment on the
notice Board at the beginning of the year.
5) Prepare a schedule at the beginning of the year for the activities planned and display it
on a public forum(Blondie)
6) Appoint enthusiastic persons as captains to help organize specific events. Captains are
not office bearers but they merely help in conducting a specific sports event.
7) Maintenance of sports equipment such as kits and keeping track of inventory.
8) Ensuring the availability of infrastructure and kits to the students.
9) Arrange matches with other institutes and selection of teams for XLRI sports meet,
Varchasva, Sangharsh among others
10) Organize coaching sessions for various sports, as per the needs and requirements.
11) Appointment of a sports club to help out in organizing sports events/activities and be
responsible for its work.
2.7 Mess Secretary and Joint Secretary
1) Ensure purchases and make payments for all required food items.
2) Maintain daily accounts of receipts, expenditures and coupons.
3) Ensure verification of bills.
4) Check the quality of items purchased.
5) Timely preparation of mess bills and collection of dues and fines as decided by them.
6) Fixing the rates for various items such as extras and special dinners.
7) Recruitment of workers in the mess, fixing their salary & other benefits, revisions in
salary and overall management of manpower in the mess.
8) Distribution of coupons to students and coordination with incharge, Students’ Affairs for
distributing coupons to nonstudent mess members.
9) Appointment of a mess committee by calling for volunteers for helping out with the menu,
mess bills and purchases and be responsible for their work.
10) Submission of accounts to the treasurer for audit.
11) Display the fine structure for violation of mess rules prominently on the notice board.
2.8 Infrastructure Secretary, Joint Secretary for Girls and for Boys
1) Plan the maintenance and potential needs of infrastructure for the upcoming year and
coordinating the fulfillment of the same with Samadhan during the summer break.
2) Coordinate with various administrative bodies involved, on infrastructure or any
other requirements for the annual convocation.
3) Liaison with the Computer Center for broadband infrastructure in the campus.
4) Maintenance of Hostel infrastructure like washrooms, watercooler, TV Rooms, Washing
machines, telephone, LAN, dustbins, storerooms etc
5) Close interaction with Hostel staff and administration, HRs, electrician, plumber,
carpenter, mason, cleaners etc.
6) Establishing/Managing the Lost & Found Cell.
7) Arranging transport at termbreaks and on other special occasions.
8) For festivals, placements and other events, the Infra Secretary may be engaged by the
respective office bearers for coordination.
9) Specific hostel rooms required by the Committees shall become the responsibility of the
Joint Infrastructure Secretary only when approached by the respective Committee’s
member.
2.9 Hostel Representative
1) Celebration of birthday parties and other hostel events
2) Interacting with Sports and Cultural Secretaries on matters of finalizing hostel teams for
interhostel sports and cultural events
3) Interacting with the Infrastructure Secretary and Infrastructure and Audit Team (IAT) on
issues related to hostelinfrastructure and facilities
4) To work to resolve hostel infrastructure issues/complaints with the help of
students’ affairs office. On non- resolution of the issue, the matter should be
escalated to the infrastructure secretary or Infrastructure and Audit Team (IAT)
5) Coordinate the change of hostel rooms at year-end with the help of Student Council
6) Arranging a common room for students’ luggage during their summer internships
7) Maintaining excellent relationships with all hostel residents so as to harness their
collective dynamism, knowledge and skills for furthering the progress of hostel and its
residents in all spheres of activities
8) Maintaining discipline in the hostel during occasions such as hostel parties
2.10 Guidelines for coordination of duties by Secretaries
1) The Secretary and the Joint Secretary will discuss and divide the work equally amongst
them.
2) The secretaries can call for volunteers to help them out temporarily as and when
needed, but the secretaries will be responsible for their functioning.
3) In case of academic, cultural and sports activities, the joint secretary will also serve as
the link with the PGP I students.
2. 11 Council Meetings
The Council should meet at least once in every half of the term. The meetings should be
convened by the Treasurer on a date and time convenient to a majority of the Council members.
The notice of the meeting must be given to all the members at least 24 hours in advance.
However, in case of an issue requiring the immediate attention of the Council, this
clause regarding advance notice may be waived. The Council should strive to reach all
decisions by consensus. If a consensus is not reached within a reasonable amount of time,
decisions shall be taken by a simple majority. Each Council member has one vote. In case of a
tie, the voting shall be done once more after further discussion. If the tie still persists, the
secretary in whose purview the issue falls will decide on the matter. In case of further
doubt, the President will decide. The Council meetings must be attended by at least 50% of the
Council members to form a quorum.
All members of the meeting will abide by the decisions taken and will not divulge any information
regarding discussions in the Council without the permission of the President.
In a Council meeting, the Council can call any student for:
1. Information on any issue.
2. A report on any of the formal activities with which he/she was involved.
3.0 Senate
3.1 Structure
1) The Senate shall consist of seven members including CEO.
2) All the seven members will be elected by the batch.
3) Election of the Senate will be conducted simultaneously with that of the senior Students’
Council.
4) The student who receives the maximum number of votes in the election of the Senate
becomes the CEO.
5) If the minimum number for the formation of the Senate is not met through the election,
the senior Senate can select the remaining members by inviting EOIs. Selection process
and criteria for eligibility shall be notified to the batch before inviting the EOIs.
3.2 Functioning of Senate
1) The Senate should try to arrive at a consensus for internal decisions. If a consensus is
not reached, the decision shall be taken by a simple majority. Each member has one
vote. In case of a tie, the decision is taken towards the side of the CEO.
2) The Senate should objectively look into the matter raised and take a decision
considering the best interests of the student community.
3) Any member of student community can participate in the Senate meeting. However,
he/she will not have voting rights in the Senate meetings.
3.3 Interpretation of the constitution
In case of a dispute on the interpretation of the Constitution, the Senate’s interpretation will be
final and binding on all concerned.
3.4 Duties and Tasks of Chief Election Officer (CEO)
1) Conduct Elections
a. Ensure free, fair and peaceful elections for the vacancies in the Students’ Council
and Senate as and when the need arises as per the election norms.
b. Appoint other students who are not office bearers to assist him/her in conducting
the elections. However, he/she is responsible for their conduct.
c. Notify specific rules regarding the elections and the counting of votes whenever
necessary.
2) Review Constitution
a. Lead CRC to keep the Constitution as relevant to the current situation as
possible.
b. Ensure that the Constitution is endorsed as to be uptodate at least once a year.
3) Conduct GBM / Meetings
a. Conduct GBMs while proposing amendments
b. Conduct EGBM when requested by the batch
c. Conduct council GBM to facilitate batch interaction with council
d. Conduct committee ratification process
e. Conduct the meetings of Senate and be responsible for its activities
f. Conduct Referendum in case of impeachment motion
4) Final Arbitrator / Interpreter of Constitution
a. Act as the Custodian of the Constitution and ensure that the Constitution is
upheld in letter and in spirit
4.0 Democratic Processes
4.1 Elections
1) Elections for the posts of President, Treasurer, Academic Secretary, Mess Secretary,
Cultural Secretary, Infrastructure Secretary, Sports Secretary, and members of the
Senate will be held in the fourth week of January (Term III).
2) Elections for the posts of the Joint Secretaries will be held three weeks into the term I
3) It is recommended that the Senate consult with Council before taking a final call on the
election dates.
4.2 Eligibility Criteria for candidature
4.2.1 Student’s Council
1) The minimum CGPA required for various posts are:
o President: 5.0
o Academic Secretary: 6.0
o All other posts: 4.5
2) Nominees for Treasurer post must have relevant (accounting) background. For
example, CA/CFA candidates, BCom graduates or any other qualification.
3) Nominations from students with past record of disciplinary action/ fines will be
screened by the SA Chairman and then, confirmed.
4) Only first year Students of PGP/PGP-ABM are eligible to vote for election of posts
of Student’s Council.
5) All contestants for senior Council must be about to enter the second year or from
the second year of the PGP/PGPABM if election is done after the third term.
Contestants for Junior Council can only be a first year student.
6) Contestant should not have any 'F' or more than one 'D'
7) One student is allowed to contest for only one post.
8) In case of re-election to fill a vacancy in student council, any existing member of the
council can contest the election only after resigning from his/her post.
9) Contestant should not have been impeached or removed from any office.
10) Contestant should not have any political compulsions.
11) A committee member need not resign to become a contestant. Such a contestant on
winning the electionpost must resign from the committee and must join the Students'
Council
12) Contestants should not be a part of the STEX program
4.2.2 Senate
1) Only first year students are eligible to vote for the election of Senate.
2) All Senate contestants must be about to enter the second year or from the second year
of the PGP/PGPABM if election is done after the Term III.
3) Contestant should not have any 'F' or more than one 'D'.
4) Contestant should not have been impeached or removed from any other office
5) Contestant should not have any political compulsions.
6) A committee member need not resign to become a contestant. Such a contestant on
winning the election must resign from that committee and must join the Senate.
7) Contestants should not be a part of the Student exchange program
8) The candidates who wish to be part of the Senate must qualify the mandatory exam on
the tenets of the constitution of IIM L
4.3 Election Process
1) The CEO invites for nominations for various posts and provides 2 days for filing
of nominations and their withdrawal. In case there are no valid nominations for any
post, the CEO can extend the nomination deadline for that post only by a maximum
of one day. If no valid nominations are still received, the CEO will call for nominations at
a later date and the election process for that post will be conducted afresh.
2) Next, the CEO scrutinizes and approves candidates' nominations and manifestos in 1
day. The CEO’s official statement announces the duration of campaigning which must be
for at least 2 days and end at least 1 day before elections. The last day before the
election shall have no campaigning.
3) For elections, the equipment for casting of votes will be arranged by the CEO.
4) The election process, from the invitation of nominations to the announcement of election
results, must be completed within 10 days. However, in case of
extraordinary circumstances, this deadline can be extended by the Senate in charge of
elections up to a maximum of four days. The Senate should consult with the Council
for any further extensions.
5) If elections are put on hold due to any reasons, all campaigning restrictions would apply
during this period. Senate would communicate the same to the batch and
the candidates.
4.4 Campaigning
Any material/activity that directly or indirectly has reference to elections, candidature or
election scenario in campus will be deemed as amounting to campaigning. The decision
of the senate in this regard will be final and binding.
1) The candidates will not put up any poster, banner or any other material that will deface
the premises of the institution.
2) The candidates will not indulge in any negative campaigning.
3) The candidates’ manifestos should be approved by the CEO to avoid negative
campaigning.
4) There should be no handbills or slipping of bills into the hostel rooms.
5) There should be no status messages on messengers or SMS by the candidates on
matters which can be classified as campaigning.
6) There should be no electronic means of campaigning by the candidates in both internal
forum (Blondie etc.) and external forums (Facebook, twitter etc.).
7) There should be no sending of batch/bulk/section mails by the candidates on matters
that can be classified as campaigning from the time of call for elections till the
nominations are closed. Once the nominations are closed, there should be no
batch/bulk/section mails on any topic whatsoever by the candidates. The rule applies
to CRs, HRs and candidates holding any other post as well.
8) The election campaigning will begin soon after the time of display of manifestos by the
CEO.
9) In case of elections for the Senate, no campaigning whatsoever is allowed.
10) If any candidate is found to violate election rules, his candidature can be revoked by the
Senate. The Senate’s decision in this regard will be binding to all.
4.5 Basis for Election
1) Voters have the option to choose from any of the candidates nominated for a particular
post or to not choose anyone at all (“No Vote”). A “No Vote” would imply that the voter
does not want to choose any of the candidates currently running for that post.
2) For the election results to hold good, the voter turnout should be a minimum of 75% or a
candidate should secure more than 50% of total eligible votes of the batch.
3) For each post for which elections are held, the candidate who secures the highest
number of the valid votes will be declared elected provided the count of votes received
by him is higher than the number of “No Votes polled for that post. If the number of “No
Votes is higher, the election will be conducted again for that post. The above rules apply
in case of single nomination for a post as well.
4) If there is a tie then 24 hours will be given for any of the candidates to withdraw from the
contest. Then, if needed, there will be another ballot only for the candidates involved in
the tie in the next 24 hours after this period.
5) A recounting of votes can be demanded by any candidate. Based on the recounting, the
decision taken by the Senate will be final and binding.
4.6 Complaints
1) All complaints will be given in writing to the CEO. The Senate will look into the matter
and decide upon it.
2) If the complaint is found to be valid the CEO will notify the voters about the complaint.
He/she will also ask the candidate to stop his/her campaign forthwith.
4.7 Resignations
4.7.1 Resignations from Council
1) Any member of the Council can resign at any point of time unless specified otherwise in
the other sections of this Constitution.
2) The grounds must be explicitly stated in a resignation letter to be submitted to the
President of the Students' Council. For the President, the resignation letter will be
addressed and submitted to the CEO.
3) Before submitting his/her resignation the concerned member shall discuss his/her
resignation with the Students Affairs' Chairperson.
4) The Council will call for a meeting and can ask the concerned member to reconsider
his/her decision. The member will be given 24 hours for this purpose. If he/she insists on
resigning, his/her resignation will be accepted.
5) Once the resignation has been accepted, the same shall be communicated to the batch
by the CEO within 72hrs of the acceptance with announcement of replacement
measures.
6) Any vacant position in the council can be filled only by conducting fresh elections.
However, Fresh elections might not be called if the new member elected has less than 2
months to serve in office. Decision in this regard will be taken by senate after
due consultation with the council and student affairs chairman. The decision of the
senate will be final and binding.
7) All rules as mentioned in the Committee Resignation and Termination section(s) apply in
this case also
4.7.2 Resignation from Senate
1) Any member of the Senate can resign at any point of time unless specified otherwise in
the other sections of this constitution.
2) The grounds must be explicitly stated in a resignation letter to be submitted to the CEO
3) Once the resignation has been accepted, the same shall be communicated to the batch
by the CEO within 72hrs of the acceptance.
4) All rules as mentioned in the Committee Resignation and Termination section(s) apply in
this case also
4.8 Impeachment
1) The Senate is entrusted with the process of impeachment of any Office Bearer (i.e.
members of Student Council, Senate& Committees)
2) Any student wishing to impeach any office bearer shall collect the signatures of at least
25% of the students of the batch on a paper clearly specifying that certain Office Bearer
is to be impeached and specifying the reasons for impeachment. In case, more than one
member is to be impeached, then these signatures would have to be obtained on
separate sheets of papers for each of the members, specifying the office bearers name
and post. The petition must contain name, roll number and signatures of the students
(sample format given in APPENDIX II). However, 25% signatures would not be
necessary if the impeachment motion is called for by the Senate (for purposes stated in
section 6.1.6) or by committee members against members of their own committee.
3) The petitioner will submit this to the CEO in case of a motion against any Office Bearer
other than Senate member. In case of a motion is against the Senate member, he/she
will submit it to the President. The list of signatories will not be disclosed outside the
Senate or the Council accordingly.
4) A notice of impeachment together with the reasons for the same should be sent to the
batch by the CEO or President accordingly.
5) The right to convene an EGBM (or not to do so) would be with the officer to be
impeached. The Officer may consult with Senate / Council to determine the details
(timing, availability of the venue etc.).An EGBM is open for all students but not binding
on them. An EGBM must be called within 3 days of initiation of impeachment motion.
This EGBM shall be called for discussing the validity of the motion and giving the
concerned office bearer an opportunity to present his/her case.
6) The Election officer shall hold a referendum on the impeachment motion within 3 days of
the EGBM being held. This will be by a secret ballot.
7) The Office Bearer concerned may submit his/her resignation within 24 hours of the
EGBM, in which case the referendum will not be held.
8) The format of the referendum should be:
Do you want ‘X’ (name of the person) holding the Post ‘Y’ (post of the person) to be
impeached? [Tick (_) one] YES/NO
9) The CEO will put up a notice informing the students of the date, time and venue of the
referendum.
10) The impeachment motion will be considered passed i.e., the concerned Office Bearer
will cease to hold the post if more than 50% the batch votes in favor of impeachment,
irrespective of voter turnout.
11) The impeachment will come into effect immediately after the motion has been declared
to have been passed by the Senate.
12) An impeached office bearer can neither be nominated nor be selected for the same
office bearer post.
13) An Impeached office bearer is not allowed to take CV points of the post from which
he/she was impeached
4.9 Committee Ratification
a) At the end of first year, members of all committees will be ratified by their own batch
mates. Ratification process should be conducted after Term III midterm examinations or
in Term IV before the junior batch joins. Under exceptional cases, Senate has the
discretionary powers to hold the process after the junior batch has joined.
b) In any case, voting will be done only by the batch mates of whom the members are
getting ratified.
c) The process is as follows stepwise.
a. Senate will invite presentations from all the committees. The presentation may
include the following.
i. Objective and functions of the committee
ii. Milestones achieved in the last year
iii. Budget for the last year (if applicable)
iv. Agenda for the next year
v. Individual Roles & responsibilities
b. The presentations will be put up on the internal forum for perusal of the
corresponding batch mates.
c. An announcement inviting questions from the batch will be sent a week before
the GBM. This announcement should also communicate the proposed date and
time for the GBM.
d. Committees would be given a minimum of 2 days to respond back to
the questions which will be published on internal forum.
d) The agenda for the GBM may be drafted by the senate based on the feedback from the
batch on the responses. Only those committees for which questions are part of the
agenda need to be present during the GBM. During the meeting, there will be a Q&A
session between the students and committees.
e) On request from any committee, Senate may consider to take any question received
from the batch directly for a discussion in GBM. Senate can also chose to consider all
questions received from the batch to be included in the agenda.
f) Senate will conduct the polling based on secret ballot after the GBM. Only the students
from PGP1 if ratification period is Term III (or from PGP2 if ratification period is Term IV)
will be eligible to vote. The member names and committee names will be listed in the poll
and the question may be stated as follows.
"Do you want the following members of to continue working in their respective
committees?"
a. “X”
i. Member 1 Yes/No
ii. Member 2 Yes/No
iii.
iv.
v. Member N Yes/No
g) By default, all the members are ratified ("Yes") into the committee. If the voter does not
want to ratify a member, he/she has to change "Yes" to "No" against an individual
member.
h) Senate will publish the number of votes received by each member. An individual is
considered not ratified if 50% of the batch (irrespective of voter turnout) votes against
his/her ratification.
i) A member not ratified in to the committee in the ratification process, cannot be the
member of same committee again.
j) The ratification process should be completed before the conduct of committee Overtures
4.10 CR Selection
1) The academic secretary should ensure the election of Class Representative within one
week from the commencement of classes of the first year.
2) All students are eligible for the post of Joint Academic Secretary irrespective of being a
Class representative.
4.11 HR Selection
1) The President should ensure the election of Hostel Representative(s).
2) Only first year residents of a hostel are eligible for becoming HR.
3) Hostels from 1 to 10 should have 1 representative each and hostels from 11 to 16 should
have 2 each.
4) Hostel Representative(s) should be selected by the previous year Hostel
Representative(s)
5) The selection of Hostel Representative(s) should happen in Term I, but only after the
midterms
5.0 GBM
5.1 Procedure for Convening an EGBM
1) The right to convene an EGBM rests with every student of the institute.
2) Any student wishing to convene an EGBM shall collect signatures of at least 25% of the
students of the batch on a paper clearly specifying the reasons for the EGBM. The
petition must contain name, roll number and signatures of the students (sample format
given in APPENDIX I).
3) The responsibility of conducting the EGBM rests with the Senate.
4) 25% batch votes are not required for conducting the Council GBM or when GBM is
convened by senate for official purposes such as election, impeachment, etc.
5.2 Council GBM
1) A GBM will be conducted by the Senate at least once a term where the batch can
interact with the Council on any issue that falls within the purview of Council’s area
of operation.
2) An announcement inviting questions from the batch will be sent a week before the GBM.
This announcement should also communicate the proposed date and time for the GBM.
3) Secretaries would be given a minimum of 2 days to respond back to the questions on
their respective areas. Responses from the secretaries would be published on the
internal forum.
4) The agenda for the GBM will be drafted by the senate based on the feedback from the
batch on the responses. On request from any council member, Senate may consider to
take any question received from the batch, directly for a discussion in GBM. Senate can
also choose to consider all questions received from the batch to be included in
the agenda for GBM.
6.0 Conflict / Issues Resolution
Any issue or conflict needs to be first discussed with the involved body/ bodies. If not satisfied,
the matter can be escalated to council and then to senate. The council members would
coordinate the resolution of the issue till the matter is escalated to the Senate. The Senate
will then resolve the matter as per the guidelines mentioned in constitution.
6.1 Senate’s Responsibility in Resolving Issues
1) An issue can be brought to the Senate only if the matter is already raised before the
involved body/bodies. All complaints to the senate would be made in written.
2) Senate can act on any complaint or conflict brought to its attention within the purview of
the Constitution. Senate can choose not to act if the matter raised is not within the
purview of the Constitution.
3) In case of a complaint/conflict being brought to its attention, Senate should initiate action
within 72 hours and inform the same to the applicant.
4) It should make sure that the matter is suitably resolved within 2 weeks, starting from the
day the complaint/conflict has been brought to its attention. However, in cases where the
circumstances are such that the action cannot be completed within two weeks, Senate
can extend the timeline at its discretion.
5) Senate can call upon the members of committees, Student Council or any other student
to resolve the matter.
6) If the Senate is not satisfied with the intent and result of the member/student body to
which it had directed the issue concerned, it can bring an impeachment motion against
that member/student body in a GBM.
7) The impeachment process will be the same as that with any office bearer.
6.2 Fines / Disciplinary Actions
The Senate has the authority to take disciplinary actions including fines and termination
of students from clubs and committees. The amount collected through fines should be submitted
to the Treasurer within 48 hours which will be put in the student welfare fund. If the
Student Council takes any decision with regards to disciplinary actions, they must do so in
consultation with the Senate.
1. No individual is entitled to send a batch mail. For violation of the same, a fine of Rs.1000
can be imposed. Committee/Club work mails should be sent from the committee/club
email id only. In case a Student requires a batch mail to be sent, then he/she may
approach the Students’ Council. A fine is imposed only to be a deterrent and not to be a
punishment.
2. For any behavior deemed to be inappropriate at public places such as the library,
institute parties, mess etc., action deemed necessary by the Senate will be taken which
may include but may not be limited to community service, monetary fines or removal
from all positions of responsibility.
Offence Punishment
Intentional damage of any college property
Minimum fine of Rs 10000/-
Maximum fine worth the total damage + Rs
10000/-
Unparliamentarily behavior Termination from clubs and committees
Fine up to Rs 10000/-
Unparliamentarily behavior with ladies, including the use of unparliamentarily language
Termination from clubs and committees
Fine up to Rs 10000/-
Trial for sexual harassment by the concerned
authorities
Getting into public brawls or causing physical injury to any member of the IIML community
Strict disciplinary action to be initiated by
the Students’ Council and the Faculty
Council
Indecent/ Inappropriate behavior at hostel/institute parties
Fine up to Rs 5000/-
Student will be asked to leave the party
immediately Final decision on the severity of the punishment lies with the Senate who may use their
discretion as the case may be.
7.0 Hostel/Private Parties
Hostel Parties: Hostel Representatives of the respective hostels have to send a mail to the
council with the date and expected start and end time. He/She must also intimate the council
about any assistance that is taken either from the mess or from any other body for
arrangements regarding music, food etc.
Private Parties: If the party is being conducted in the common areas, common rooms or any
other place apart from an individual’s room, permission must be taken from the respective HR of
the hostel where the party is intended to be held. If the place is not a part of any
hostel, permission must be taken from the Council. If the party is planned in individual’s room,
then too, intimation must be given to the HR of the respective hostel and if any problem occurs,
it should go to the HR first and should only come to the Council if it has not been resolved by the
HR.
The ultimate responsibility of any party within a hostel lies with the HR of that hostel.
Any person, who feels disturbed by such celebrations, may approach the concerned students
first and ask them to take necessary steps to curb the disturbance.
In case of any dispute or repeated reporting of such incidents by any of the hostel mates, the
issue has to be brought to the notice of the HR, and the HR has to resolve the matter. In case
the issue is brought to notice of Students’ Council/Senate, an action deemed necessary by
Students’ Council/Senate will be taken.
8.0 Committees
8.1 Functioning
1) Committees will work in coordination with the council for activities mentioned under
clause 7.6.
2) Committee members should not participate in any internal competitions organised by the
respective committee.
8.2 Committee Selections
8.2.1 Selection Process
The committee selection process would commence after Overtures. The number of members
inducted in each committee can be less than or equal to that of the previous year. However, if
the committee wants to increase its strength, then a written request should be sent to
the Council. The Council will then consider the request and will forward the same to the
faculty council. The decision of the faculty council will be binding to all.
8.2.2 Committee Selection timeline
Overtures will be conducted 1 week after the start of the classes for PGP1. However, timing of
Overtures should be subject to the permission of PGP, Chairman. After overtures, students will
be given 3 days to decide which committees/clubs they will be applying to. Deadline for
committee/club applications will be 72 hours after the completion of overtures. Committees will
be given a maximum of 3 weeks to complete their process after the application deadline. Junior
council elections should be concluded at least one day before the declaration of committee
selection results.
8.2.3 Overtures rules
All the parties who want to participate in overtures will inform the Council before the start of
regular classes for PGP1. A committee forum must be called at least 3 days before
the overtures to decide the slotting of various committees and clubs. Order of
presentation of committees and clubs will be decided based on lots drawn in the presence of
all the parties. However, all committees will present first followed by the clubs.
8.2.4 Waitlisted Candidates
The committees will have to submit a waitlist comprising at least 100% of their incoming
strength along with the list of selected students to the student council. If a student resigns or is
terminated/ impeached from the committee before the completion of his/her respective term, the
committee may induct his/her replacement only from the waitlisted students. Committee is free
to choose anybody from the waitlist. If the waitlist is exhausted or candidates in waitlist are not
willing to join, committee will be free to run the selection process again with the permission of
Council and Senate.
8.3 Auditing
The external audit should be at discretion of committees and if committees are not ready for
external audit then there shall be an internal audit by the Treasurer of the Student Council with
the help of Infrastructure and Audit Team. In view of a mandatory external audit by Student
Affairs, the committees should be informed beforehand at the beginning of an academic year.
8.4 Resignation
1. Any member of a committee can resign at any time, but the timing and manner of his
resignation will bring the below clauses into action:
a) If a person leaves the committee before the summer placement process with
a document countersigned by all other committee members that the resigning
member was diligent in his execution of committee activities, the person in question
will not be entitled to any CV point from the committee, but is then free to join
any other committee/team.
b) If a person leaves the committee to join another student body with the approval of all
other members of concerned committee, the person in question will be allowed to join
the other committee/team and will be entitled to CV points from the first committee/team.
In this case the first committee will not be allowed to take a new person in lieu
of vacancy created. However, if a person resigns without having approval from all the
other members of the concerned committee, he/she will not be entitled to CV points
from that committee and the committee can select a new member from the wait-list
provided at the time of committee selections.
c) If a person leaves the committee after the summer placement process, without an offer
from another committee/team, the person in question will not be entitled to any CV points
from the committee and will not be permitted to join any other committee/team. There will
be no bar on joining clubs in this case.
2. The grounds must be explicitly stated in a resignation letter to be submitted to the president
of Students’ Council.
3. The President can ask the concerned member to reconsider his/her decision. The member
will be given 24 hours for this purpose. If he/she insists on resigning, his/her resignation will
be accepted.
4. Once the resignation has been accepted, the same shall be communicated to the batch by
the President within 72hrs of the acceptance
5. To replace a member who has resigned, the committee/club must select the new member
from the wait-list submitted to the Council at the time of Committee selections.
6. In the case of resignation of a member of a club, only clauses 2, 3, 4 and 5 will hold.
8.5 Termination
8.5.1 Neglect of Duties
1) In case there is consensus within the body (80% members of the committee/club excluding
the concerned member for one year bodies and 80% of the senior members of the
committee/club excluding the concerned member for 2 year bodies) that a person is not
working as expected and hence ought not to be holding that the post, they can appeal to the
Council to remove the concerned member. Then the Council will take the call in conjunction
with the concerned person and the committee/club.
2) If the concerned party has any grievances, he/she can report the matter to the Senate. The
decision taken by the Senate shall be final and binding.
3) On removal of such a member, the committee/club can take more members from the wait-
list provided at the time of committee selections.
4) The person removed will not be entitled to CV points of that post.
8.5.2 Academic Non-Performance
If a person is terminated from a committee on the grounds of academic non-performance
(as mentioned in PGP manual), he/she will be allowed to keep CV points of the committee for
the duration of membership but will not be allowed to join any other committee (Clubs allowed).
8.6 Committee Forum
1) The committee forum would comprise of President, Treasurer and one member each from
all committees on campus.
2) Each committee would nominate one of its existing members to represent the committee in
this forum.
3) The forum will meet fortnightly. Apart from the regular meetings, an emergency meeting can
be convened by the President/treasurer at any point of time.
8.7 Committee CV Points
All student bodies have to disclose their achievements to the student community and their CV
points will be approved based on these declarations. All the committees (except placement
committee and alumni committee) and all the clubs are supposed to follow this.
8.7.1 Declaration of Activities/Achievements
1) Within 2 weeks after the start of Term 4 all committees/clubs should mandatorily declare
activities which they intend to undertake during the academic year. It includes
planned events, competitions, initiatives, and other activities intended to be carried out in
term 4, 5 and 6.
2) When a committee/club organizes any event, it has to mandatorily send the list of activities
done during the event & achievements and outcomes from that event to the council for
approval. This must be done within 2 weeks after the concerned event
8.7.2 Student Body Activities Repository
All the documents received from committees/clubs with regards to their planned
activities, achievements, and outcomes should be maintained in a repository by the council
after due verification. The documents in the repository should be made available to the
student community within 2 weeks of receiving the documents from committees/clubs.
8.7.3 Committee/Club CV Points Verification
1) The Council should be given at least 3 days to verify the Summers/HEPP/Final CV points of
committee/club members
2) To verify CV points of committees/clubs, the council shall use following for the verification
process:
a) Clearly defined roles and responsibilities of committees
b) Declared planned activities
c) Disclosed activities performed
3) For events which are scheduled to be conducted after the CV verification process, assigned
roles and responsibilities, planned activities and in-process activities only can be put in the
CV. But the fact that the event is only planned to be conducted should be clearly mentioned.
4) If council approves any CV point of a student body for which supporting proof is not available
in the documents in the repository, the council should update these points in the repository
within 2 weeks
8.8 Student Exchange Rules
Members of the following Student bodies are not allowed to go on the student exchange
program
o Alumni Committee
o E-cell
o INDEX
o Industry Interaction Cell
o Manfest
o Placement Committee
o Student exchange committee
o Varchasva
o Infrastructure and Audit Team
o Senate
o Student Council
For the committees which are not there in the above list and for all clubs, the following
rule is applicable.
Maximum 1 person is allowed to go on the student exchange program for committees
having 6 or less members from PGP2
Maximum 2 students are allowed to go on the student exchange program for committees
having more than 6 members from PGP2
In the event that more than allowed number of committee members wants to go on the
student exchange program, the concerned committee should reach a consensus internally. If
the issue is not resolved internally within the committee, the concerned committee members
can approach the Senate for resolution of the same.
Prior written approval of all other members of the concerned committee is required for a
committee member to go on Student Exchange. The approval has to be submitted to the
council and the senate. The person going on Student Exchange with approval will still be
considered a registered member of the committee/team, can claim committee/team CV
points and can resume his/her duties as a committee/team member after returning from the
student exchange program.
8.9 List of Committees
8.9.1 Alumni Committee
Alumni Committee (AlCom) is the student body representing the IIM Lucknow Alumni
Association. AlCom operates under the IIML Alumni Association (AA) Constitution and Charter,
maintained by the AA Board. AlCom reports to the AA Board, and is funded by the AA;
nevertheless, at all times it will endeavour to comply with the Student Body Constitution and
related rules and policies. We reach out to, engage and connect the Alumni community with IIM
Lucknow. AlCom acts as the single point of contact for all Alumni interactions with students, staff
and faculty.
Our Mission
Bring the Alumni Community closer to IIM Lucknow
Leverage the Alumni base for the benefit of students
Facilitate better interaction among Alumni
Our Activities Renascence - Annual Global Alumni Meet across 10 cities worldwide during the month of May
NostaLgia - Annual Alumni Homecoming for 5th, 10th, 15th, 20th and 25th year batches during
the month of December
Alumni Meets - Facilitating networking among Alumni in various cities
www.iiml.org - Platform for alumni-student interactions, latest news, L’M@il, blog and many
other features
Alumni Groups- More than 20 company groups and 5+ job groups to strengthen relations
Newsletters & Communication –
Flashback (Monthly Newsletter with campus and alumni news)
Faculty in Focus (Newsletter featuring interview of a faculty member)
Achievers (Newsletter featuring a highly successful alumnus)
Alumni visits - Round the year talks and lectures by alumni from various batches
Mentorship - Facilitate mentorship and guidance to students by alumni
Online CV Review - CVs reviewed by alumni before placements (Summers and Finals)
Pre-Placement Workshops - Workshops and Mock Interviews before placements (Summers
and Finals)
Electives Workshops - Workshops by senior alumni from respective domains before the
electives bidding
Functional & PGP Induction - Sessions introducing PGP1 to different specializations and the
IIML life
Remote Interactions - Audio/Video Conferences and Extended Classroom Remote Interactions
which are also co-ordinated with the faculty
Summer Outreach - Program to build relationship among students & alumni during summer
internship period
Staff Day - Annual event where the Alumni express their token of appreciation for the efforts
and sincerity of the Staff
Merchandise - Limited orders undertaken for the alumni which are extended to students too
8.9.2 Bhavishya
Bhavishya represents the united voice of the students of IIML against the strains in our social
fabric. It has implemented projects at the grassroot level to gain a first-hand understanding of
problems while sensitizing the students to their social responsibility. From fundraising events to
Initiatives in the education domain, Bhavishya has been gearing further to actualize its
vision through domainspecific drives.
Evening School for Children
The objective of this initiative is to provide education via an evening school for under privileged
children living in the neighbouring villages or working in different jobs within the IIML campus
and inculcate in them a basic knowledge of English, Mathematics, Hindi and general
awareness. Student volunteers dedicate time every week to enrich the learning experience for
the children.
Adult Literacy Campaign
This program is an attempt to make the IIML campus 100% literate. Preliminary Hindi, English
and Mathematics are taught to the campus workers depending on their interest and knowledge.
Objective of the activity is to make the workers independent in their day to day interactions.
Further, Annual Worker’s Day is celebrated to highlight improvement in educational levels and
reward consistent performers.
Paarijat – The Sponsor a Child Program Paarijat is a sponsor-a-child program by Bhavishya where currently IIML alumni sponsor the
complete education of a child. Bhavishya channels funds from alumni to partner NGOs and
monitors the use of these funds along with the progress of the sponsored children regularly.
Bhavishya is working with NGO, Prerna, run by the Study Hall Education Foundation (SHEF) in
Gomtinagar, Lucknow which is a recipient of the 6th Global Annual Citizen's Award by UN
Association - USA East Bay.
Disha – The Career Counseling and Guidance Program
Disha is a Career Guidance Program for Pre-University Students of Government schools.
Currently we are associated with PBVM School, Gomti Nagar where sessions are conducted on
Personality Development, Communication, Team Building, Competitive Exam Preparations &
Computer Learning. Bhavishya has tied up with an associate College, Jaipuria Institute
of Management, to manage weekly activities. In addition to the regular weekly classes,
Annual Workshops are organized every year.
Samaagam: The Social Sector Conclave Samaagam is an initiative to provide a platform for interaction between NGOs, funding
agencies, corporate bodies, students and stakeholders of the social sector. Presentations are
made by different NGOs operating in different domains to ensure free exchange of ideas and
best practices. Eminent social workers and important organizations motivate and sensitize the
participants of the conclave.
Harmony Cup – The Annual Fund Raising Cricket Tournament
Harmony Cup is the annual fund raising cricket tournament held in IIML campus. It receives
participation and support from student committees/clubs and other student teams. Funds raised
are utilized to support different identified causes like Women’s Education, Corpus Fund Creation
for Workers, Library Setup, free Medical Camps among others.
Awareness Visits Bhavishya organizes various social awareness visits for the IIM Lucknow to help them interact
with the less privileged section of society with an objective of sensitizing the members about
problems at the grass-root levels. Visits are organized to the government orphanages,
institutions for disabled children, cancer hospitals and other similar places.
Parisar: The Green Campus Drive Parisar is a drive aimed to make the IIM Lucknow campus a greener and cleaner place with
implementation of more eco-friendly systems. At a time when environmental hazards and
pollution is increasing exponentially, Parisar is an attempt to develop more
environmentally sustainable models.
Blood Donation & Clothes Donation Drives
In association with Akansha Samiti, blood donation camps are organized and it is given to the
blood bank at CSMMU, Lucknow for usage by children suffering from Cancer. Clothes donation
drives are conducted in campus and clothes are distributed among orphans, slum dwellers &
campus workers.
Other Activities
We have also been involved in helping social sector organizations like Sanatkada, a handloom
organization, to improve the efficiency of their operations. To help campus workers save their
money for future requirements we also help them maintain Recurring Deposit accounts in the
Post Office.
Future Activities
Expansion of Disha Program and build a new tie-up between a school and associate
college
Improving library at PBVM in the coming session
Addition of Computers for Disha and Evening School Students
Meditation & Yoga Camp in campus
Further tie-ups with NGOs and social sector stakeholders to promote
developmental projects
8.9.3 Consulting & Strategy Club
The Consulting & Strategy Club aims to provide students with insights to the industry
and prepare them for consulting and strategy roles through a series of live projects, case
study competitions, interactive workshops, strategy games, and corporate activity
engagements. The key roles and responsibilities of The Club are detailed below:
Engaging clients from the industry to get Live Projects and managing their end to end
execution, which provides students with opportunities to work as consultants on real life
problems being faced by clients
Designing and conducting consulting and strategy competitions (which include, but are
not limited to, Guesstimates; strategy games; consulting interview simulation; case-study
competitions and business simulation related to consulting and strategy)
Facilitating campus-rounds of various flagship case-study/strategy competitions of
reputed companies
Launching a Casebook with a collection of consulting interview experiences with top
consulting firms recruiting from the campus
Conducting workshops (on case solving, CV review, consulting roadmap, etc.) in
association with reputed companies to provide insights on solving cases from a
consulting firm’s perspective and aiding students in their preparation for consulting
interviews
Updating students with the analysis and latest trends/strategies in the industry through
newsletters.
Engage in brand building activities for the Club in order to build the credibility of IIM
Lucknow’s students in effectively executing live projects.
8.9.4 Entrepreneurship Cell
Purpose
The Entrepreneurship Cell at IIM Lucknow is an initiative by the students to foster the spirit of
Entrepreneurship in the IIM Lucknow community.
Vision& Mission
To promote and facilitate entrepreneurial activities amongst the students and the society
through innovativeness, knowledge sharing, mentorship, hands on experience, competition,
networking and monitoring. This helps in overcoming all apprehensions and barriers associated
with Entrepreneurship in such a way that more and more students take it up as career option.
Thus, contribute to the growth of the nation and development of the society.
The E-cell provides a platform for the upcoming entrepreneurs to present the innovative ideas,
seek the guidance of mentors, listen to the success stories of successful leaders and
entrepreneurs, and interact closely with alumni entrepreneurs and venture capitalists.
Events: Simulation Game: In association with IIT Kanpur, a start-up simulation exercise
Tata First Dot Workshop: A 12 hours interactive workshop for start-ups in collaboration with
National Entrepreneurship Network (NEN)
E-Summit (The Entrepreneurship Summit)
The annual E-summit is organised to bring together people sharing a common interest in
Entrepreneurship and foster the spirit of entrepreneurship among the IIML students. It deals with
how start-ups in India are growing at a fast pace and global nature of our entrepreneurial
pursuits. As part of E-Summit, SME Conclave is organized keeping in view the need of the
continuous interaction of small and medium scale industries with the management institute,
with IIM Lucknow being the only premier management institute in the region . Various SMEs
and MSMEs, student and alumni entrepreneurs from top B-Schools and attend the summit
and interact with the students. The events and sessions encourage students to venture into
new areas.
Under the E-summit, following events are organised:
SME Conclave, General B-plan competition, Technology B-plan competition, Lectures and
workshops, Model Parliament, Margdarshan- interaction with IIML entrepreneurs, Next Big
Industry, MobiApp Innovation and Entrepreneurial Games (Like Bizness, The Business quiz,
etc.)
Incubation Centre
The Entrepreneurship Cell has taken up the initiative of opening up Incubation centre in the
campus to incubate the start-ups from IIM Lucknow students. The placement holiday proposal
has been documented and is under process to introduce deferred placements in the institute.
8.9.5 IGFAB Committee
Interest Group in Food and Agribusiness (IGFAB) aims to encourage & further develop the
interest of budding managers in areas such as rural marketing, rural finance, sustainable
business practices, agribusiness supply chain management and the allied sectors.
From 2012, IGFAB has initiated National level Agribusiness Conclave- ‘SANKALP’. The primary
objective of the conclave is to bring agribusiness professionals, academicians, students and
other stakeholders from the country together on a common platform to discuss contemporary
issues and conceive path breaking ideas. It also acts as a medium to inspire the
budding managers to look at agribusiness with a fresh outlook and give the domain of
agribusiness the attention it deserves.
The specific initiatives taken by the committee to sensitize and keep the student community
informed of the sector are:
1) Agribusiness
To discuss contemporary issues about agribusiness, IGFAB organises ‘Vimarsh’- panel
discussion with eminent speakers from diverse backgrounds in the sector, as a part of
SANKALP. IGFAB also conducts ‘Saksham’, a case study competition for first year students of
IIM Lucknow. In addition, ‘Sylvan’, the annual online magazine (circulated across the country’s
B-schools) helps students to keep abreast with the latest developments in the field with articles
by students from across the country on current issues concerning environment & the agriculture
sector.
2) Rural markets
In order to impress upon the students the vast untapped potential of the rural markets & the
challenges faced, the committee organizes a number of events. ‘Valoracion’ is an annual inter
B-school case- study based competition on rural finance. ‘Lakshya’ is the other national level
competition which is based on rural marketing. Both these events are organised in collaboration
with corporate organizations during Annual Agribusiness Conclave SANKALP.
3) Sustainable pro-environment practices
To work towards the promotion of green strategies & creating awareness regarding environment
change IGFAB organises online ‘Green Quiz’ at National level to disseminate environmental
awareness. On similar lines, a simulation game based on carbon credits trading, ‘C-trader’
during SANKALP is organized. In past, the committee has organised events like Earth Hour and
Environment Summit in collaboration with organisations like GreenPeace and WWF.
8.9.6 INDEX Committee
INDEX stands for INformation through Disguised Experimentation It is the Marketing Research
Cell of IIM Lucknow which was constituted in 1995 with the objective of providing a platform for
the students of IIM Lucknow to learn quality Marketing Research through live projects, in
addition to building IIM Lucknow’s Brand Equity. INDEX is IIM Lucknow’s endeavor to provide to
the industry quality market research and thus connect the students to the Industry giants.
INDEX, by way of its Market Research activities has been instrumental in building the brand of
this great institution in the Industry. It conducted the following event on Campus during the year
2012-2013:
INDEX 2012:
This biggest marketing event across B-Schools in India has been a running success since last
17 years, the testimony of which has been the enthusiastic participation and research
partnership with India’s Corporate stalwarts ever since its inception. This event is based on the
concept of Incognito Market Research.
Keeping up with the Industry needs, live market research projects were executed under the
following segments:
Conventional Market Research
Disguised Market Research
A unique initiative was taken up to publish an MR handbook in association with Pearson, which
will give INDEX and IIM Lucknow, a prominent location on the Market Research map in India.
The book would contain information regarding the purchasing habits of consumers of a major
Tier II market like Lucknow.
Disguised Market Research Disguised market research has been a unique offering by INDEX,
IIM Lucknow over the past 17 years. In 2012, Disguised Research was carried out in 10 Market
Research stalls which were designed and run by IIM L students who could be seen in motley of
costumes, creating games based on popular characters and entertaining a footfall of 15,000+.
The participants presented their project findings to a distinguished panel of judges from the top
Market Research Agencies and CMO of a top electronics company.
I-Brand 2011: An event conducted exclusively for PGP1 students, it provides them with an
opportunity to showcase their creativity and get an insight into the world of Brands through
execution of real-life communication strategies and market research for top companies.
INDEX 2013: To improve the quality of Market Research and to bridge the gap between the
theory and the industry practices, we are working to associate with the top Market Research
Agencies on a year round basis. The workshops conducted and the discussion forums opened
under this endeavor are sure to benefit the student community. INDEX also focuses on getting
projects from companies that would not only help the companies to get consumer insights but
will also benefit the students by the quality learning and understanding that will take place.
8.9.7 Industry Interaction Committee
The Industry Interaction Cell wishes to conduct events that:
1) Build IIM Lucknow’s brand
2) Supplement Academic learning with Industry exposure
3) Aid in Placements Preparation
IIC aims to:
1) To maintain and enrich a contact base of 800+ senior leaders and 400+ corporations
2) To organize Samvit, IIM Lucknow’s flagship conference
3) To conduct national-level competitions and industry based live case studies on behalf of
corporations
4) To conduct Anjuman, IIM Lucknow’s Corporate Luncheon
5) To conduct leadership talks (CEO Speaks & Prodigies Talks)
6) To conduct Sanskriti, the Media and Entertainment Conclave
7) To conduct TEDx IIM L (in the process of obtaining license)
Additionally, IIC has three internal goals:
1) Bridge the gap between student bodies and Professors by helping Professors schedule
guest speakers
2) Drive Knowledge Creation by encouraging the writing of cases and collecting original
content
3) Improve co-ordination and co-operation between committees through increased
partnerships and generating leads for other committees
8.9.8 Infrastructure & Audit Team (IAT)
Status:
1. It will work as a team in the first year. Decision regarding giving it a committee status will be
taken later.
2. Member of IAT cannot be member of any other committee. However, he/she can be member
of any Club.
Composition of the team:
1. The team consists of 8 members
2. There should be at least one female member in the team
Roles and responsibilities:
1. The team will assist Treasurer in auditing the accounts of various clubs and committees.
Treasurer will divide the responsibility of various accounts among different members and
they have to ensure financial prudence in committee/club expenses and follow up each
financial transaction within the committee/club
2. The team will assist Infrastructure Secretary for managing the Institute’s Infrastructure
3. Responsibility of maintenance of Infrastructure of various hostels will be divided and given to
the members. The members are expected to work closely with the HRs of the hostels
allotted to them.
4. The team will also be responsible for handling issues related to Sports Infrastructure with the
help of concerned authorities.
5. The team would assist the Student Council in activities such as organizing events like
convocation, working on bulk deals, celebrating festivals and conducting Institute parties
Tenure:
Tenure will be for 1 year from Term III to Term V.
Reporting:
They will be working under the Student Affairs Chairman, Student Council President,
Infrastructure Secretary and the Treasurer
Removal from post:
If the member is not dedicated towards his/her duties, the Student Affairs Chairman can remove
him/her from the committee in consultation with Senior Council members.
8.9.9 Manfest-Varchasva
Manfest-Varchasva is the annual Business, Sports & Cultural Festival of IIM Lucknow. The 4-
day event is a confluence of Manfest, the Business Conclave and Varchasva, the Sports and
Cultural Festival. Some of the highlights of the fest shall be the Sports events and the Corporate
Luncheon, attended in the past by luminaries such as Mr. Harsh Mariwala, Dr. D. Subbarao and
Mr. Kishore Biyani, and our headlining Pro-Shows that have featured national and international
Pop and Rock bands such as RDB, Euphoria and Pain of Salvation. Accompanying these shall be
CSR activities including a Lucknow City Run, some of the most fiercely contested cultural
events such as “Jashn”, the Fashion Parade, and the most challenging management events across
India. It is the only event of its kind in the country, and the most awaited college event in
campuses across India.
8.9.10 Media and Communication Cell
Media and Communication Cell (MCC) endeavors to promote the image and mission of IIML
by serving as a communications liaison between the institute and the external world. The
committee is the single point of contact between media and the different student bodies in
campus. MCC proactively and reactively responds to the media requirements while working in
close coordination with Corporate Communications and Media Relations Cell of IIML. The
committee showcases the activities of the institute to the outer world by coordinating and
facilitating media coverage of events conducted by different committees. MCC ensures that all
the student activities and initiatives such as Manfest, Index, Varchasva, E-summit, Samvit and
the Convocation find quality space in the national and local print media. MCC is also involved in
managing the online visibility of the institute by coordinating with different websites and
managing the institute’s social media accounts and its official blog.
As a part of the brand building campaign, MCC has been ensuring the institute’s participation
in the ‘Best B-School project’ and various B-school surveys. Each year, the committee also
organizes one workshop featuring a prominent personality from media and entertainment
industry. The committee coordinated the on campus Lucknow City rounds of “Music to Money
Challenge” in 2010-11 and “Maruti Suzuki Colors of Youth” in 2011-12 and 2012-13.
MCC also acts as the communication platform of IIML and aims at fostering and grooming
communication skills of the batch through round-the-year events and interactive sessions. It
holds Eloquence, an event that focuses on communication skills, both verbal and written, for
the 1st year students. Extempore and debate competitions are conducted by the committee as
a part of ‘Camaraderie’. During Manfest each year, MCC organizes a communication event
called ‘Contrapunto’ - the mock press event - which presents contestants with hostile situations
and tests their ability to use communication skills to turn the situation in their favor. In addition to
this, Media and Communication Cell develops IIMPulse (the campus magazine) and IIMPrints
(yearbook for the outgoing batch with memoirs of the two wonderful years spent at IIM
Lucknow).
8.9.11 Mess Committee
The committee is responsible for the following
1. Menu preparation on a fixed period basis, managing the non-vegetarian EOIs
2. Student Accounts – Collection of payments, monthly bill generation by maintaining accounts
and complaint resolution
3. Vendor Accounts management – Payments, reconciliation of bills and their audits
4. Employee accounts – salary payments and loan management
5. Employee welfare matters- managing health insurance premiums, life insurance premiums,
recurrence deposits, occupational safety and various other employee benefits
6. Vendor Management- finding and selection of vendors, assessing the quality of material
supplied , negotiating the terms and conditions
7. Employee relations- recruitment, salary increments, retrenchment, scheduling of work,
grievance handling and leave management in coordination with the mess secretary
8. Night Mess- menu preparation, introduction and pricing of items and decision on timings
9. Side counter management- menu preparation, coupon system management and decision
on timings
10. Managing Infrastructure related issues, managing the condemned ones and making
proposals for new infrastructure in coordination with the mess secretary
11. Machinery management- day to day maintenance , renewal of annual maintenance
contracts
12. Managing the hygiene and cleanliness of the mess – managing the contract cleaning staff
13. Committee/Club representative- responsible for coordinating with various committees for
year round activities, hostel parties and institute parties
14. Managing accounts of staff, guests and faculty
15. Inventory Management of food material and supplies -placing the orders, reconciliation of
the received stock with PO’s and performing random audits of the stocks
8.9.12 OIG (Operations Interest Group)
The Operations Interest Group (OIG) at IIM Lucknow is a special interest group focussed on
promoting interest in the field of Operations Management through interactive games, quizzes,
case competitions & newsletters. We disseminate information regarding the emerging trends
and new opportunities in the field of Operations Management, facilitate & support the learning
process & highlight the significance of operations in today’s business environment.
During the last academic year, we have conducted interactive games revolving around core
operations concepts so that the participants are introduced to these concepts in an experiential
manner. The ‘Beer Game’ & ‘Conundrum’ were two such games, which revolved around the Bull
Whip effect & Supply Chain dynamics respectively, held for first year students of IIM Lucknow.
These games also had Operations Management based quizzes as a preliminary round.
During the year the Operations Interest Group (OIG) of IIM Lucknow also coordinated with other
IIMs to help bring out a Pan IIM Operations Magazine called Ops World. As part of our attempts
to engage the student body here at IIM Lucknow, we also invited articles on the latest trends in
Operations Management from the students & published a magazine titled ‘OpsSession’.
We are in the process of conducting a Pan India Operations competition called ‘Trilogy’ which
would test the participants widely on their knowledge in the domain of Operations Management.
The 3 stage event will comprise of a Quiz, a Case Study & an online simulation game. As
always, we are conducting a B-School white paper competition ‘Opsyrus’ that would encourage
students to explore the breadths & widths of Operations Management.
We plan to continue spreading knowledge in this field next year too by organizing similar
engaging events. We also have plans of arranging an Industrial Visit to a nearby firm’s
premises so that students can see Operations Management in practice. Next year we
would also like to organise a couple of interactive games for participants from B-Schools
across the nation who would be visiting our campus during Manfest, IIM Lucknow’s
Annual International Business Conclave.
8.9.13 Placement Committee
The Placement Committee at IIML handles all placement related activities. This includes all
year round interaction with companies, facilitating company presentations and preplacement
talks and conducting the placement processes i.e. the summer placement process and the Final
recruitment process. It is a committee constituted by students, working under the guidance of a
Placement Chairman, who is a faculty member.
8.9.14 PRISM
PRiSM is the marketing cell of IIM Lucknow and aims to foster marketing skills among the
students of IIM Lucknow. Its roles and responsibilities are as follows:
1. To generate interest in marketing among the students of IIM Lucknow by providing a
platform to develop and hone marketing skills through live on-the-spot events, workshops
and live case study contests etc.
2. To act as a link between theoretical knowledge and the practical world and give the students
opportunities to apply marketing concepts on practical problems through workshops, live
case study sessions and events which are conducted throughout the year
3. To act as POCs to companies for conducting corporate marketing events such as HUL
L.I.M.E, P&G The Dream Team, ITC Interrobang etc.
4. To conduct M-Day, a 24 hour marketing festival that incorporates a series of events covering
varied aspects of marketing such as sales, branding, market pricing, economics and live
case studies
5. Placements : To assist students in preparation for marketing roles during placements by
providing them
PRiSMags, which cover the following information about the top 10-12 marketing companies
recruiting from IIM L:
1. Company information & Brands
2. Positioning Strategy of major brands
3. Latest Ad campaigns & Analysis
4. CSR & related information
5. Competition Analysis
6. Past interview feedback
8.9.15 SIGFI (Special Interest Group in Finance)
The aim of SIGFI is to promote interest in Finance among student community at large. The
events organized by SIGFI include-Trade Antico, Deal or No Deal & Chakravyuh. Finance
workshops, FLIP, BAT examination and other events in collaboration with other committee are
also organized. The publication of SIGFI includes –Mudra- Finance Research Journal & Finmag.
8.9.16 Sports Club
To cater to the sports requirements of IIM Lucknow students by helping organize sport meets,
provide sports consumables for institute teams and IIML students in general, arrange coaching
facilities for the institute teams as and when required, maintain sports infrastructure with help
from Infrastructure Secretary and encourage participation of students in various sport events.
Responsibilities
1. Co-ordinate and report to Sports Secretary of IIM Lucknow.
2. Co-ordinate with core Varchasva Team for organizing Sports Events at Varchasva – only
scheduling and coordinating matches.
3. Purchase of Sports consumables using IIML Sports Budget in coordination with Sports
Secretary.
4. Maintenance of sports infrastructure with help from Infrastructure Secretary and Student
Affairs.
5. Organize Sikander- IIML Inter-Hostel Sports Meet every year – all operations & logistics work.
6. Organize Sangharsh, pan-IIM Sports Meet at IIM Lucknow as and when turn comes – all
operations and logistics. Club under the leadership of Sports Secretary can form teams to
help in the organization of the event.
7. Coordinate among IIML students and other institute sports teams/captains/sports secretaries
for participation in external sports meets such as XLRI-IIMC-XIMB-IIML sports meet and pan-
IIM sports meet, Sangharsh.
8. Provide coaching facilities and all other sporting facilities (only if possible) to all Institute
teams.
Team Size - Ideally team of 5 members.
8.9.17 STEX Student Exchange Committee
The Student Exchange Committee is the backbone for the International Student Exchange
program. It acts as a one point interface between faculty, students at IIM Lucknow and the
International students. It provides complete assistance to exchange students from international
Bschools during their sojourn on campus. In order to help exchange students in mixing up with
IIM Lucknow and its culture, we organize below events:
Events Description
Lucknow Trip A heritage trip of Lucknow
Euro Dinner Exchange students get a chance to present cuisines from their
countries at a gala dinner for the whole IIML community
International fair Exchange students get an opportunity to spread an awareness about
their college among the IIML community
EuroNite A cultural night with performances from the exchange students where
they showcase a blend of Indian and their own culture
Student Exchange Committee also aids IIML students’ passage to foreign universities. It does a
number of Pan-IIMs deals like Calling Card deal; Eurail passes deal, Foreign Exchange deal,
etc. These deals facilitate them right from the beginning of the exchange program and help them
throughout their stay at foreign universities.
8.9.18 Team Ignicion
Ignicion is a mentorship programme where the entire student community of IIM Lucknow comes together
to assist the institute's GD/PI call getters by answering the various queries that they might have about the
selection process, about MBA and about life at IIML.
A student-driven initiative, Ignicion's objective is to ensure that prospective students get information from a
reliable source quickly. Team Ignicion maps the profiles of the aspiring candidates to those of student
volunteers at IIML, in order to come up with the best set of mentor pairs.
8.9.19 Team Synapse
Synapse is the Committee for IT and Knowledge Management at IIML. Its initiatives mentioned
below have become integral part of student life.
1. Blondie is a platform that provides up-to-date information about the campus-happenings;
and it integrates all the intranet portals used by IIML community. It has forum that allows
online discussions in the context of the community. Periodically, polls are created for the
community to gain feedback on an issue. F.I.R. provides reporting platform for the students
to complaint regarding any difficulty faced by them.
2. Claroline An online knowledge management system, which allows instructors to
upload lecture slides or other material they want to share with the students and also, send
across the announcement to all the subscribed students.
3. Aghanim : a portal to streamline the placement process at IIM Lucknow.
4. Etrigan : Student directory, which helps to get information about fellow students.
Apart from these portals Synapse also helps students by providing support in various events like
Manfest and varchasva and processes like
1. Cerberus : application to streamline the elective allocation system.
2. Pnyx : Application to help council conduct elections for various positions.
3. IIM Prints : portal where 2nd year students can connect with and write testimonials for each
other.
.
In addition to these activities Team Synapse also conducts various events like
1. e-Sikander : is an annual intra-college online gaming tournament.
2. mUreka : is an analytics case study event organized in association with muSigma.
We as team are committed towards making the life of the students at IIM Lucknow a bit easier
by streamlining various processes and to enhance their learning experience by conducting
various case study and similar events.
8.10 Clubs
8.10.1 Abhivyakti
Abhivyakti is the official dramatics club of IIM Lucknow and provides a platform for students to
develop and display their artistic talents. The word means expression and Abhivyakti as a club,
encourages students to express themselves. The club is known for its discipline and upholds
love for theatre, as an art, among the students. The club conducts the following events
throughout the academic year:
1. Annual Theatre workshop
2. A3-day theatre workshop by an eminent theatre personality. The workshop endeavours to
kindle love for dramatics among the student community.
3. Annual stage play during Manfest (IIM Lucknow’s management festival)
4. Manfest offers Abhivyakti a huge platform to showcase talent in front of a national audience.
Being one of the biggest management festivals across India, this stage play holds special
value for the club.
5. Inter college theatre competition during Varchasva (IIM Lucknow’s cultural & sports festival)
6. The club prepares a stage play and a street play in order to represent IIM Lucknow during
the national level theatre competition held during Varchasva.
7. Street plays on Republic Day and Independence Day
8. Every year, Abhivyakti touches upon a social issue and presents it to the campus audience
in the form of street plays and adds to the patriotic fervor.
9. Annual short movie
10. Recently, the club has indulged into movie making and has started a trend of shooting
several short movies for film festivals and various competitions.
11. Annual Abhivyakti production play
12. The club’s first performance is staged in the new academic year. It is an hour-long stage
play in Hindi or English and is showcased in front of the students and faculty members.
The club members may or may not have prior theatre experience, but are those who display
passion for dramatics and are dedicated enough to live this passion despite their tight academic
schedule otherwise. The 4 verticals in the club are:
1. Acting
2. Direction
3. Production
4. Script Writing
8.10.2 ART STROKES – The Fine Arts club
ArtStrokes is the fine arts club in IIML which provides a platform for the students to relax and
discover their creative side. It aims to instil a culture of art in the IIML community and organizes
workshops on pottery, origami etc. It brings out a monthly newsletter to showcase the talent of
IIML, articles about different art forms and interesting facts. It also helps other committees and
clubs with decor, ambience designing on festivals and other events.
Following are the major events Art Strokes conducts in the campus:
Aakriti – A gamut of fun events like kite flying, spray painting and creative competitions like
paper dress making
Splash – Professional workshop on a fine arts form and art exhibition
In addition, there is a spectrum of events spanning throughout the year to help students express
themselves.
8.10.3 Credence Capital
Credence Capital is a student-run fund that aims to further IIM Lucknow community’s knowledge in
financial markets, asset markets and personal finance through practical exposure to trading and
investment analysis. The activities of credence capital include Fund Management, Weekly
Newsletters, Stock Valuations and Recommendations, and Knowledge Sessions.
8.10.4 Forty Two
Forty Two was launched in 2014 as the official Literary and Public Speaking club of IIM Lucknow.
Now you would be wondering, what it is? And why in the world would a Literature club name itself
on a random number such as Forty Two.
Clearly, you’ve lost touch with the literature world! Well, a simple googling would tell you
that Answer to the Ultimate Question of Life, the Universe, and Everything in The Hitchhiker's Guide
to the Galaxy by Douglas Adam is (Voila!) Forty Two (42!).
And that is where we chip in.
For us, the motto is not for you to Google but to read and discuss books such as the one mentioned
above, write essays, poetry, short stories, play fun games (such as Playing Marc Anthony, Coffee
Roundtable), debate, engage in mock parliaments and the ilk. Clearly that’s enough for now, but we
have got a lot more in store for you and we know how to make literature fun for you guys. We just
need your help through active participation.
Our responsibilities, included but not limited to, are as follows:
To promote Literature and satisfy the need for literary activities and public speaking amongst
the IIM Lucknow fraternity.
Bridge the existing gap amongst students with communication issues and give them
confidence towards Public speaking and English writing as well as in general, over a period of
time instead of just before placements.
To recognize the literary talent amongst the IIM Lucknow fraternity and channelize their
strength for the benefit of themselves and the college as a whole.
To form a team of literary enthusiasts to represent IIM L in other B-school events and Literary
Fests as well as develop a unique and pioneering annual literary event in the mould of
management and cultural fests.
To conceptualize and facilitate various literary events as a part of Manfest-Varchasva.
8.10.5 Random Walk
Random Walk is the official dance troupe cum choreography club of IIM Lucknow. It has
members from both the batches all of whom share a common passion. Currently the club has 21
members who are well versed with different dance forms, right from bharthanatyam to hip hop.
Random Walk was initially started as a small dance interest group to help provide dancers an
opportunity to continue pursuing their art. Till today, for dance enthusiasts, the club stands to be
the biggest extracurricular activity, providing the much required break from academic life.
Though the general managerial activities of the club are carried out by only the 21 members,
other dance enthusiasts in the institute come together whenever a dance performance is to be
staged. So the club basically represents IIM Lucknow’s dancing community. The club has come a
long way from its humble start. Today it has built itself a very strong internal brand image and is
fast proceeding to stamp its name among the institutes in and around Lucknow.
ACTIVITIES
Random Walk has the following regular activities
1. Organizing Workshops
2. Performance at Varchasva
3. Performance at Manfest
4. Performance at Independence Day and Republic Day
5. Organizing Dandiya Night
Apart from this, the club has had 2 major achievements added to its credit over the past year.
1. The team emerged as the Runner Up at Varchasva Street Dance Event.
2. Organized a Flash Mob at 2 major malls in the city as part of Manfest Promotions
FUTURE PATH
The club is on a fast track mode to establish itself as one of the leading dance troupes in the
Lucknow region. Apart from that, regular events and activities will be planned for the IIM
Lucknow community, which will give dancers a reason to continue holding their enthusiasm for
dance, and others, a reason to start being enthusiastic about!
8.10.6 Right Angles-The IIM L Photography Club
Right Angles, the IIM Lucknow Students' Photography Club, aims to inspire the student
community in specific and everyone else in general to involve in the art of capturing memories,
redefine them in a better form, to work in synergy with the other committees of the institute,
encompass the lively activities in and around the campus, the city and outside and thus be the
symbol that represents the creative energy of the Indian Institute of Management Lucknow.
The events conducted by the Club since its inception are:
International Calendar Competition (E+L Gmbh)
Nikon Capture Life (Inter-College Live 3 day photography competition conducted at
Varchasva’11, received 200+ entries )
Aahaan: Theme based Photography Exhibition, during Index
Photo Walks on Campus
1 Offline Tutorial Session Besides the above mentioned activities conducted in past, the club also covered various events of
other clubs and committees on campus.
The other initiatives taken by the club include the Bulk Deal with Nikon (which catered to the
photography needs of 20+ people at low prices that is 13% flat discount on all Nikon Cameras)
and the IIML Calendar (to be launched soon).
The Club also plans to conduct workshops by famous artists and a Heritage Walk in the near
future.
8.10.7 SPICMACAY IIM Lucknow Chapter
This is the IIM Lucknow student chapter of the Society for Promotion of Indian Classical Music
and Culture Amongst Youth. SPIC MACAY seeks to conserve and promote an awareness of
this rich and heterogeneous cultural tapestry amongst the youth of this country through focus on
the classical arts, with their legends, rituals, mythology and philosophy and to facilitate an
awareness of their deeper and subtler values.
Activity Domains Circuit Events - ‘Virasat’: SPIC MACAY organizes circuit events in the IIM Lucknow campus
where exponents of various art forms from different parts of the country perform. Over the past
year artists like Pung Cholom, Kalbelia, Pt. Prateek Choudhary and others have been hosted on
campus. These events are aimed at sensitizing the community about the rich diversity of music
and dance forms prevalent across our country.
Sponsored Events: SPIC MACAY hosts artists of international repute for campus events like
Varchasva, Index and Manfest. Over the past year, eminent artists like Pt. Vishwa Mohan Bhatt,
Pandit Hariprasad Chaurasia and others have graced the campus and enchanted the crowds
with their mesmerizing performances. The objective of organizing these events is to popularize
Classical music and dance forms among the IIM Lucknow community and generate an interest in
the Indian culture.
Student Performances: SPIC MACAY also promotes musical talent from the batches through
‘Aarohan’ where students showcase their talent in classical and traditional music and dance
forms. The objective of this event is to increase the involvement of the students in the cultural
activities and motivate them to cultivate an interest in the different art forms.
Targeted Domains Establishment of Nodal Centre: SPIC MACAY is working towards establishing itself as a
nodal centre for concerts in the city of Lucknow. Currently a tie-up is being created with the
Jaipuria Institute of Management and other colleges in Lucknow and over the coming year we
expect to organize events for them as well to inculcate an interest in culture and music among
the college students.
8.10.9 The Music Band-3.4
Three.Four is the official band of IIM Lucknow. With a range of music from Indian classical to
International music and all that lies in between, we aim to spread peace, music and a bit of
cheer on campus. We present a chance for the musically inclined to showcase their talents
through concert formats throughout the year. During the last one year, we pursued the following
activities:
Institute Party
1. Every institute party kicks off with a grand performance by 3.4. The songs are a mix of
genres from Indian classical to international music.
2. Parties are a great time to socialize and 3.4 infuse vibrance into campus life.
3. It is a time when any one can dedicate or request a song for the hearing pleasure of the
crowd. 3.4 come alive with full set to shake the crowd.
Republic Day Celebrations
1. 3.4 gave a flute and guitar performance with patriotic melodies on this great occasion during
the flag hoisting ceremony.
2. The national anthem was played on the flute with an acoustic background.
Manfest
1. On the opening night of Manfest, 3.4 performed a one hour show with a mix of pop and
heavy metal.
2. Two band members performed with Parikrama
Varchasva
1. 3.4 hosted an acoustic show in front of 'GnB'- a campus eatery. The show was a volunteery
call to all the participating colleges in the cultural fest. Many individuals and groups including
3.4 gave a vibrant show from dusk till mid night.
2. A live performance by 3.4 on the final day during "Battle of Bands" lit up the night at the
amphitheatre.
Acoustic night
1. An acoustic night was hosted with melodies of 'Pink Floyd' and 'Nirvana' coming alive.
2. The event was much appreciated by the IIM Lucknow community.
8.10.10 Quizzing Commoners
“There is much pleasure to be gained from useless knowledge.
- Bertrand Russell.
The human mind is relentless in the pursuit of knowledge. This thirst for knowledge is what
drives his progress in any field. And of course, what format for the transfer of knowledge could be
as exciting, or as beautiful, as a quiz? Only through this format can you combine the nail biting
suspense, the sheer thrill of neurons firing off and the feverish search through millions of
thoughts, until you finally stumble upon that elusive detail, culminating in a Eureka moment of
pure happiness as you realize the answer.
Quizzing Commoners, established in 2009 by the quizzing enthusiasts of IIM Lucknow, aims to
ignite this spark of quizzing that exists in everyone’s heart. The major activities of the club
include ‘Saturday Night Live’, a series of informal quizzing sessions held throughout the year.
The club organizes the quizzing section for camaraderie-the event for introducing the first year
Students to IIML campus Life. The club also organizes quizzes at all major events at the IIML
Campus, such as the General Knowledge Quiz at Manfest, Cranium at Varchasva, Samvit, and
the Business Quiz at the Entrepreneurship summit. The formats for each of these quizzes vary,
and various themes such as business, entertainment, sports, literature are explored through
them.
Quizzing Commoners offers a lot to its participants and there are a lot of reasons to participate in
the quizzes:
Quizzing as a sport greatly enhances the inquisitiveness of students helping them explore a
wide range of topics.
It increases daily awareness and helps boost positive habits such as reading and
independent research.
Students are up to date in recent development across a large range of fields- the
requirement of the day is to be well informed.
It facilitates lateral thinking, by students presenting and answering questions in an irregular
format.
APPENDIX I
Call for General Body Meeting (GBM)
Dear Senate,
We wish to call for an EGBM to discuss the following points
1. ………………………..
2. ………………………
3. ………………………..
Motion Supported by
S No. PGP ID NAME SIGN REMARKS
APPENDIX II
Call for Impeachment Motion
Dear Senate,
We wish to call for an impeachment motion against………………………………………
because of the following reasons
1.………………………
2……………………….
3……………………….
4…………………………
Motion Supported by
S No. PGP ID NAME SIGN REMARKS