IIT_COLLEGE OF ARCHITECTURE

PROTOCOL INTRANET

USER MANUAL_SPRING 2016

PROTOCOL_OVERVIEW Beginning in the spring of 2016 there will be two major systems providing information for the College of Architecture: The public web-site for anonymous users including prospective students, parents, research partners, funding agencies, etc, and the new Protocol intranet portal, accessible only by internal users (faculty, students and staff). Protocol provides a new means of internal communication that invites all members of the COA to share their current interests and activities, administrative documents, program descriptions, course information, student work, and other documents for review and collaboration. Acting as a repository for all current activities in the College of Architecture, Protocol will allow all internal users to easily access the documents and services of the College. In addition to communication activities, Protocol will also help in generating administrative reports, accreditation materials and material for the COA website.

Overview

Protocol is organized into six major headings: Administration The administrative tab provides access to forms and information regarding the administrative procedures and guidelines for the College including: the organizational structure of the College, faculty procedures and deadlines, academic calendars and schedules, syllabus guidelines and templates, new course proposal form, advising procedures, independent study forms, forms for field trips, admissions and recruiting activities, and forms and procedures relating to the office of budget and finance. Academic Programs Information on each of the College’s academic programs is accessible via the interactive College curricular diagram under the Academic Programs tab. Here, users can access an overview of the various degree programs, see educational objectives of curricular strands, access individual course information and syllabi, and view student work completed for individual courses. People The Protocol people tab provides a page for every faculty, staff and student member of the College. Users fill in current activities and other personal information. The people page is intended to help students better understand faculty areas of expertise, and help individuals find common research and/or co-curricular interests, schedules of availability, and preferred methods of contact. Communications The communications tab provides access to the College’s various media production activities including web & social media content, request forms and submission protocols; strategic plans and current projects of the IITAC Press; a listing of lectures and events; updates on student awards; and links to media archives. Resources Information on the policies, procedures and practices of College facilities including buildings, the Graham Resource Center, and the Materials shop can be accessed in the resources tab. Committees The committees tab provides access to all university and college committees and student organizations, listing current members, activities, and making available minutes of recent meetings.

FACULTY MANUAL_GETTING STARTED

All active members of the College will be sent a username and password to access the Protocol site.

Go to: http://protocol.arch.iit.edu/

Log into the site with your username and password

Select the People Tab.

Start by visiting your personal profile page by selecting the "MY ACCOUNT" tab in the black navigation bar at the upper right of the screen. Please follow the suggested formatting below.

Formatting Suggestions: 1. Publications: Primary Author Last Name, Primary Author First Name, Secondary Author First and Last Name. Title. Translated by Translator First and Last Name. City of Publication: Publisher, Year Published. Sample: Lemos, Carlos Alberto Cerqueira, José Roberto Teixeira Leite, and Pedro Manuel Gismonti. The Art of Brazil. Translated by Jennifer Clay. New York: Harper and Row, 1983. 2. Built projects: Name; Year; Program (Office, Hotel, Retail, etc.; Location (city, country); Project team (individuals names including one's own); Collaborators; Clients. Sample: Am Hirschgarten; 2014-2015; Hotel/Office/Retail; Munich, Germany; Project team : Wiel Arets, Jelle Homburg, Moritz Theden; Collaborators : Jochem Homminga, Eleni Papadaki, Amelia Perea, Stephanie Poole; Clients: Aurelis Real Estate GmbH & Co. KG, OFB Projektentwicklung GmbH. 3. Lectures: By Year Title, Institutional location, date. Sample: 2014 Anticipation: Scenarios for the Obama Presidential Library; Illinois Institute of Technology, June 11, 2014. 4. Awards: By Year, Award Title, Nomination/Awarded, Work Sample: 2014 Mies van der Rohe Award, Nomination, V' House

FACULTY DIRECTORS 1. Visit the Academic tab: 2. Select the academic program navigation icon and move to the appropriate program overview page: 3. Select the appropriate Strand from the menu in the right-hand column. Choose the edit/pencil icon to fill out all fields you are responsible for as the Program/ Strand Director.    

4. Enter the current strand/program faculty list and the list of your current semester courses (both required and elective). Once you have created a course, notify your faculty team that you have assigned them to courses. They will have editing rights to that page and be asked to fill out the specifics for that course.

FACULTY CURATORS Studio curators should plan on uploading all course materials one week prior to start of each semester. 1. Visit the Academic tab: 2. Select the academic program navigation icon and move to the appropriate program overview page: 3. Select the appropriate Strand from the menu in the right-hand column to locate your current studio that was created by the Strand Director.

4. Once you have located your course, choose the edit/pencil icon to fill out fields you are responsible for as the Curator. 5. Enter text fields directly; upload syllabus and other course materials. If you curate a multiple section studio, enter the studio faculty list and the list individual studios. Notify your faculty team that you have assigned them to sections. They will have editing rights to that page and should fill out the specifics for that course one week prior to the start of the semester.

FACULTY 1. Visit the Academic tab: 2. Select the academic program navigation icon and move to the appropriate program overview page: 3. Select the appropriate strand from the menu in the right-hand column; select the academic session and your course from the pull down tabs.

4. Once you have located your course, choose the edit/pencil icon to enter information. 5. Fill out input fields and upload your syllabus. Click Save and Submit. Insert Approving Student Work Here Insert Student Manual Here