IMC 451 Organization of InformationGroup Assignment: MANAGING LIBRARY

(KARA PUBLIC LIBRARY)

PRESENTED BY:1. ENGKU NOR AINI BINTI ENGKU HASSAN2. NOR ANASUHA BINTI AB GHAFAR3. NUR ATIQAH BINTI ISMAIL4. NUR RIFAH SYAHIRAH BINTI SHARUM

PREPARED FOR:MADAM CHE ZAINAB BIN ABDULLAH

INTRODUCTION

• KARA Public library is a new public library that established on December 2012 in Shah Alam. Our public library is related to education and further education.

• The role played KARA public library is have free access to information and freedom of speech.

• KARA Public Library start working hours from 8.00 am until 10.30 pm every Monday to Friday while on Saturdays is begin on 8.00 am until 5.00 pm. On Sunday and public holidays, KARA Public Library is closed for weekend holiday.

LOGO

VISION• KARA library will be known as aspire to be the best possible

library for community.• KARA library ensuring freedom of access to information.

MISSION• KARA library enhances the quality of life by providing the

resources and services for lifelong learning and enjoyment, the space and opportunity to gather and connect, and by fostering a love for reading.

OBJECTIVES• To make use of electronic technologies that disseminate

information in many varied formats.• To provide library and information services responsive to the

needs of the community.• To establish communication network in all libraries for easy

access to information.

MOTTO

Reading is the soul of life.

TAGLINE

Knowledge is power.

CLIENT CHARTER• Ensure our services are available to everyone.• Provide a welcoming and accessible environment.• Be courteous, helpful and professional when dealing with you.• Help you to find information you need quickly and efficiently.• Take care of the Library’s Collections to ensure that they stay

in good condition for our users now and in the future.• Welcome your comment and suggestion to help us improve

our services.

OVERVIEW• Our public library is given name as KARA Public library.• KARA Public library stands with 42 x 80 square Feet.• There are a wide range of facilities is available for use at

KARA Public Library.

ORGANIZATION CHART

FLOOR PLAN

Computer room

Discussion room

Surau

Toilet

Collectible coins

Storage space

Mai

n en

try

Promotional area

OPAC computer

EXIT Fire

Posters

Fiction books

Non- Fiction books

Journals

Thesis and dissertation

Folded maps

AV rooms

VIC

SWD

MZA

ARRANGEMENTS

1. Method of distinguishing information

packages

We also provided internet connected

to the computer

Our library prepared a rest space, parking

lot, toilet, and ‘surau’ for normal user and disable users to use it

KARA Public library is providing

various type of collections and

materials for users

The collection is divided into several section

Number Types of collection Total of item Group of colour

1) Fiction book 100

2) Non-fiction book 250

3) Folded maps 100

4) Video cassettes 100

5) Software DVD 150

Number Types of collection Total of item Group of colour

6) Posters 20

7) Collectible classic coins 50

8) Thesis and dissertation 30

9) Music album 50

10) Journals 150

2. Standard use :DDC

3. Reasons

REASON 1:

User can browse the materials that have a similar

subject with easy

REASON 2:

Shelving is more consistent. Its class mark will act as a

specific address

REASON 3:

In retrieving of materials is more straightforward

REASON 4:

This standard will save user’s time to retrieve their

materials

Rare materials and old books also placed in this storage

space before it is being recycle.

The storage space is also uses to keep materials that are sponsored or given by the

visitor or seller

This space is available for new materials that are placed

for temporarily

Located at back of the library and beside of audio visual

room

4. USE OF STORAGE SPACE

5. PROMOTIONAL SPACE FOR NEW ARRIVAL / ITEM

The newly arrived materials will be located front of the library at left to main entrance

Users of our library will notice the existence of the new materials

User will always aware about activities being held in the library

User will be more concerned and interested to wait for the arrival of the new materials

CLASSIFICATION Use Dewey Decimal Classification (DDC) system.

Use classification to organize the library materials according to specific subject and allocate the call number.

10 different items is located in separate space. Classified into 5 groups, consists of books, maps, non-printed items, academic research and special collection.

Three categories:

Printed items

Non-printed items

Collections.

NO TYPES OF COLLECTION COLOUR COLLECTION KEY NO

1. FICTION BOOKS 100 FCB

2. NON-FICTION BOOKS 250 NFCB

3. FOLDED MAPS 100 FMP

4. THESIS AND DISSERTATION 100 TAD

5. JOURNALS 150 JNL

6. POSTERS 20 PTS

7. VIDEO CASSETTES 50 VIC

8. SOFTWARE DVD 30 SWD

9. MUSIC ALBUMS 50 MZA

10. COLLECTION CLASSIC COINS 150 CCC

STANDARDIZATIONS

Outline of Dewel Decimal Classification: 000-009 Generalities 100-199 Philosophy & Related Areas 200-299 Religion 300-399 The Social Science 400-499 Language 500-599 Pure Science 600-699 Technology (Applied Sc.) 700-799 The Arts 800-899 Language and Rhetoric 900-999 General Geography, History etc.

IDENTIFICATION

KARA Public Library use color to organize the collection of library materials.

In every material, we put the different hexagon sticker color.

ACCESSIBILITY

• All items that provide by our library will access using K. OPAC in library while Web K. OPAC from outside of library. Accepts 50 collectible classic coins displays as exhibition.

• K. OPAC the availability period follows on library schedule while Web K. OPAC can be access 24/7 hour every day.

• Follow our Facebook and Twitter to engage with us. • Users are allow to borrow books around five items and in two

weeks.• Penalty and fined will be given for those who lost the borrow

materials and/or failed to return in a good condition.

RETRIEVAL TOOLS

RETRIEVABILITYi. The way to retrieve the materials

• Retrieve materials using search for with any option.

Searching option.

• Choose ‘keyword’ option and type needed materials = map.

After that, click ‘Submit ‘button.

Type ‘Map of Malaysia’

• The result of searching is obtained.

Description of map

ii. The user friendliness

• Provide user friendly service.

To communicate with KARA Public Librarian

Services provided in our library

SEARCHING FEATURES• Our library also provide Advanced Keyword Search and

filtering option.

Boolean Operator: ‘AND’, ‘OR’ , ‘NOT”

Filtering option : material type, year, publisher,

relevance, date and title

CONCLUSION

• Eventhough KARA Public Library is still new age in managing library, we try our best to gaining knowledge to become the information literacy. It is very important because it educate us to become independent learner. By that, we as the librarian, can contribute something that has value such as providing the facilities and services to satisfy the public needs in term of social responsibility.