IMMANUEL CHURCH-ON-THE-HILL

2015 Annual Report

To be presented at the Annual Parish Meeting Sunday, January 31, 2016

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Table of Contents

Agenda .............................................................................................................................................................. 2

Minutes of the 2015 Annual Meeting ............................................................................................................... 3

Parish Milestones ............................................................................................................................................. 6

Rector’s Report ................................................................................................................................................. 7

Associate Rector’s Report ................................................................................................................................ 8

Children, Youth, and Family Ministry Director’s Report……………………………………………………… 9

Music Director’s Report .................................................................................................................................. 12

Senior Warden’s Report .................................................................................................................................. 12

Junior Warden’s Report ................................................................................................................................... 14

Steward Area Reports Worship .............................................................................................................................................. 16 Outreach ............................................................................................................................................ 18 Resources ........................................................................................................................................... 20 Children, Youth and Family Ministry ................................................................................................ 20 Adult Formation and Discipleship .................................................................................................... 23 Senior Ministry ................................................................................................................................... 25 Pastoral Care ...................................................................................................................................... 27 Hospitality ......................................................................................................................................... 27 Newcomers and Evangelism ............................................................................................................. 28 Communications ................................................................................................................................ 29 Stewardship ........................................................................................................................................ 31

Special Report: Future Facilities Planning & Immanuel’s Capital Campaign. .................................................................................................................. 34

Treasurer's Report.......................................................................................................................................... 37

2016 Budget. ......................................................................................................................................................... 43

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IMMANUEL CHURCH-ON-THE-HILL ALEXANDRIA, VIRGINIA

ANNUAL PARISH MEETING SUNDAY, JANUARY 31, 2016

AGENDAHymn 525 “The Church’s one foundation” Aurelia

Invocation and Welcome The Rev. Randolph Alexander

Approval of 2015 Annual Meeting Minutes Candy Levin, Register

Vestry Election

Thank You to Outgoing Vestry Members

Clergy and Staff Reports The Rev. Randolph Alexander, Rector The Rev. David Crosby, Associate Rector John Hogg, Director of Children, Youth and Family Ministry Dr. Jane Tavernier, Music Director

Warden Reports Senior Warden Sara Fein Junior Warden Doug Onley

Vestry Steward Reports Worship Outreach Resources Children and Youth Ministry Adult Formation and Discipleship Senior Ministry Hospitality Newcomers and Evangelism Communications Stewardship Special Report: Future Facilities Planning

& Immanuel’s Capital Campaign

Treasurer’s Report Susan Gilbertson

Congregational Comments

Grace and Gratitude

Closing Prayer The Rev. David Crosby

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Minutes of the 2015 Annual Meeting Immanuel Church-on-the-Hill

74th Annual Meeting January 25, 2015

Invocation and Welcome The Reverend Randy Alexander, Rector, opened the meeting with a welcome and invocation in the Parish Hall, thanking the Immanuel community for fellowship and prayer for all ministries. This was followed by the congregation singing Hymn, #525, “The Church’s One Foundation.” Senior Warden Hance Haney, called the meeting to order at 10:15 a.m. The Senior Warden determined and announced a quorum (required to be 10 percent or more of adult confirmed communicants).

Ms. Candy Levin served as Register for this meeting. Mr. Jim Snow served as parliamentarian.

Ms. Kerry Kelly made a motion to approve the Minutes of the 2014 Annual Meeting. The motion was seconded, and meeting participants unanimously approved the Minutes of the 2014 Annual Meeting.

Election of Vestry The Reverend Randy Alexander thanked the six candidates standing for Vestry: John Bednar; Tom Brown; Mark Fearer; Tom Hewson; Everett Post; and Martha Sedgwick. Four positions on Vestry needed to be filled, each for a term of 3 years. Senior Warden Hance Haney explained that plurality voting had been used at past Annual Meetings (i.e. the candidates with the top four vote counts would be elected to the Vestry, with a tie of fourth place settled by drawing of straws). Caroline Bergmark made a motion to approve use of plurality voting in electing the new members to the 2015 Vestry. The motion was seconded, and meeting participants unanimously approved the use of plurality voting. During the remainder of the Annual Meeting, three Vestry appointed Judges (members from 2013 Vestry: Brooke Roberts; Connie Kurz; and John von Senden) counted the votes. Election results were announced after the Annual Meeting was adjourned due to the start of the 11:15 am Eucharist. 182 church members in good standing voted, and the four new elected Vestry members are: Tom Brown; Tom Hewson; Everett Post; and Martha Sedgwick.

Annual Reports The Rector expressed his thanks to the outgoing Vestry members: Tony Christino; Hance Haney; Kerry Kelly; and Candy Levin. He thanked the Reverend David Crosby and the parish staff for their support, and the ongoing Vestry members for their support. Reverend Randy announced that Reverend David is now a member of the Diocesan Council Executive Board. The Rector called on the staff members to speak.

Associate Rector Reverend David Crosby deferred to his written report. He stated that in reviewing his report, he dwelled too much on his personal accomplishments and wanted to go on record in stating that he treasures each one of us and our efforts, he rejoices in seeing a Christian community in action, and gives thanks to all who minister to him as he tries to minister to us.

Mr. John Hogg, Director of Children, Youth, and Family Ministry, deferred to his written report. He gave thanks to the Youth Leaders, the Sunday school teachers, and the Godly Play teachers.

Dr. Jane Tavernier, Director of Music, deferred to her written report. She expressed her gratitude for all the church support for the Music Ministry. She gave special thanks to Kyrah Drasheff and Doug John for recruiting members for the new choir dedicated to the 9:15 am service.

The Rector asked for the parish community’s continuing prayers as we discern how best to use both our new Immanuel Chapel and our beloved Zabriskie Chapel.

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Senior Warden Hance Haney reported on the status of two issues from the last Annual Meeting in January 2013. One was early distribution of the Annual Report, and Hance stated that for this meeting the Report had been emailed and made available on the parish website. The other issue was updating the Parish Directory, and he noted that Directory photos had been taken over a three week period for a new Pictorial Parish Directory. Junior Warden Sara Fein noted that the Annual Report had been made available at least one week in advance of the Annual Meeting. She also drew attention to our Memorial Garden, where a new water feature had been added. She was thankful that additional Parish men had volunteered to prepare Memorial Garden ground for receipt of ashes.

The Rector thanked our retired Parish Treasurer, Mr. Marcus Rarick, for his service. He also thanked Ms. Susan Gilbertson for taking on the Treasurer duties in addition to her full time employment in the Federal Government. He noted that our parish had experienced quite a flux in bookkeepers, having had three over the course of the year, and then invited Ms. Gilbertson to review the budgets.

Treasurer’s Report on the Budget Treasurer Susan Gilbertson presented highlights of the 2014 actual expenses and the 2015 budget. For the ending 2014 Budget, she was wrapping up the fulfillment of the $505,000 pledged for 2014. 2014 Pledge Statements would be sent out primarily by email to pledging parishioners.

In the 2015 Budget, there is a 2% increase for salaries, in line with Diocesan guidelines, more funding in the Music Ministry for additional choir Section Leader time, and cost sharing to be paid to the Virginia Theological Seminary (VTS) for use of the Immanuel Chapel on Sundays.

The Vestry is proposing a 2015 budget of $688,545, with a projected income of $671,000. Pledges to date from 185 parish pledging units total $533,000, with many more faithful pledgers yet to be heard from. We face a current gap of 2% between current and anticipated pledges. Income from various rental agreements is robust and growing.

The Treasurer stated that 2015 faces expansive spending, with increased funds to the Diocese of Virginia, a full year’s salary for the Director of Children, Youth and Families, and for putting funds in reserve to conduct a full audit in 2016.

Congregational Comments John Smucker asked about the expenditure increase for “Admin Expenses – Financial Services Support” shown on Annual Report page 42. Susan Gilbertson stated that this reflects a full year’s expenses for the bookkeeper and for the “Your Part-time Controller” contract support. Also, we are returning to use of the PayChex payroll processing service for staff pay, benefits, and tax documentation. This is reflected in the same chart under “Admin Expenses – Paychex.”

Governor Burke asked if it would be possible for individual pledgers to check their pledge status via the web. Susan Gilbertson requested additional off-line discussion on this.

Tom Hewson asked about the status of finalizing the 2014 Balance Sheet and other financial statements. Susan Gilbertson stated that the 2014 Statements would be run soon, once the 2014 Budget Year was closed out completely.

Jim Clausen asked where the Pumpkin Patch funds were shown. Susan Gilbertson replied that those funds are not reflected in this Annual Report budget display. Those funds would be shown in the full set of financial statements once processed.

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Laura Snow asked about the $3100 shown in “Land and Buildings – Immanuel Chapel” on page 42 of the Annual Report. Reverend Randy responded that this funding is for the Covenant agreed cost sharing beginning in September 2015, when the parish begins using Immanuel Chapel for Sunday worship. Tom Hewson asked how much our parish has grown. Susan Gilbertson directed him to Parish Administrator Jennifer Addington as the keeper of those data.

Dagobert Soergel expressed concern that the 2015 budget depends totally on Pumpkin Patch funds to support Outreach with no funding coming from pledged funds. Reverend Randy responded that for 2015, we are committing $2500 to the Shrine Mont Campaign to match the funding budgeted from Outreach Pumpkin Patch funds. Suzanne Houck also noted that through the fund raising efforts of Hartley Wensing and her team, Immanuel had raised $150,000 for the Shrine Mont Campaign.

Jackie Phillips asked about the Covenant between VTS and Immanuel. Reverend Randy stated that we would hold a joint VTS-Immanuel service in the Immanuel Chapel on February 12, 2015 to highlight and sign the Covenant. He invited all parishioners to attend.

Jackie Phillips also mentioned she was interested in more Adult Education. Reverend Randy stated that several opportunities were planned, including: Third Saturday Bible Study; a Retirement Seminar by Rev. Frank Wade; Senior Ministry; and Annual Retreats, plus ongoing Forum Hours.

Andy Biache Sr. noted that Danie Barrows had bequeathed $50,000 to the Memorial Garden.

John Smucker asked how the Capital Campaign is doing. Vestry Resources Steward Doug Onley responded that actuals were still being collected. He said we need to receive all the pledges, because on average financial campaigns tail off by 5-15% in the later pledge fulfillment years. He encouraged pledgers using the five year plan to discern if they can finish off their remaining pledge amounts in 2015, the fourth year of the campaign.

Tony Rogers asked who had decided the 50/50 split of Capital Campaign funds between our parish needs and VTS Immanuel Chapel needs. Doug Onley stated that the Capital Campaign Committee stated that intention as part of starting the campaign.

The Rector stated that the number of parish pledging units has been decreasing even as total dollars pledged has increased. He reflected that if parishioners feel we don’t need their pledges, than that is a pastoral issue that needs to be addressed. He also stated that this upcoming year the Stewardship Committee would be looking into Planned Giving.

Hance Haney reminded parishioners to submit photos for the Pictorial Directory soonest. He hoped to complete it in about two weeks and to send out Adobe PDF copies and also instructions on access from the website.

Grace and Gratitude: Kameron Onley expressed thanks for the Children, Youth and Family Committee members and their work.

Roz Kerns expressed thanks for all who worked on the agreement with Valley Drive Preschool to establish their school at Immanuel, and emphasized the need to continue to foster relationships with the preschool.

Mike Eaton expressed thanks for the work of our Seminarians, Kyle Martindale and Rachel

Shows. Wayne Iskra reminded parishioners to enjoy the refreshments provided for the meeting.

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Closing Prayer: The Rector closed with a prayer that the parish continues to bring honor and glory to God and to reach out to a hurting world. All attendees sang Hymn #530, “O Zion haste, thy mission high fulfilling,” and Reverend Randy adjourned the Annual Meeting at 11:20 a.m.

Respectfully submitted, Candy Levin, Register

Parish Milestones 2015

Baptisms Carter Shepherd Harris Sophia Ann McCaslin Walter Glenn Nordin Adeline Lois Haskin Abigail Hsieh DeVight Walter Richard Bednar Katherine Collins Groth

Transfers In Michael and Diana Walker Sharon Swain

Confirmations/Receptions William Stirling Alexander Martha Lisbeth Christino Lily Margot Clausen Madison Hailey Eaton Isabel Grace McCorvie Frye Timothy Kevin Kirby Abigail Cait Tighe Murray Henry Ridao Page Leif Reinemer Siegrist Scott Middleton Bunn Wendy Lane John Wayne Reinhard Iskra Sheila Russell Iskra

Marriages Francine Wargo and Caroline Bergmark

Transfers Out or Moved Away Jacquelyn Bednarz Suzanne Lamb James Richmond Hobson Nancy Saussy Hobson Gillian Anne Boam Richard E. Rath Margaret Burns Rath James P. Rath Brentan R. Rath W. Michael Briggs Sandy S. Briggs

Deaths/Burials in Memorial Garden Eugenie (Danie) Rove Barrows+ Grace W. Finne Virginia LaRochelle Wetherbee George Alfred Currie+ Virginia Brown Guild+ Douglas Randolph Nolan Mary Jane Wade

+Buried in the Immanuel Memorial Garden

Newcomers not yet joined, but active David, Jill, Colin and Ryan Baird Amy and Bill Berties Margaret Bonifant Jane and Rick Dimsey Tim and Ashley Groth Caroline Hicks John and Mary Mazzuchi Allison St. Louis Emily Vinyard

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Rector’s Report “They devoted themselves to the apostles’ teaching and fellowship, to the breaking of bread and the prayers.” Acts 2:42

Dear Brothers and Sisters of Immanuel:

It is hard to believe that another year of ministry together has passed. Although never perfectly or completely, I believe we have certainly experienced moments together such as the one described above from the Acts of the Apostles. It has been an eventful year, indeed, in the life of this parish.

It has involved, as usual, preaching, teaching, celebrating the sacraments, pastoral visitations, staff meetings, committee meetings, diocesan meetings, local clergy meetings, and a lot of prayer. The two seminarians sponsored by our parish have moved closer to Ordination, and the seminarians with us for Field Education have contributed greatly to our life together.

Some highlights have included these:

• Completing and deploying our parish seal. • John Hogg’s deepening work with the children’s, youth, and family ministry. • The first full year with the Valley Drive Cooperative Nursery School. • The work of our dedicated, talented staff: Jennifer Addington, Gilma Balcarcel, Fr. David Crosby, Stuart

Dahlinger, , John Hogg, Lisa Schwendenmann, and Dr. Jane Tavernier. • The work of our faithful vestry. We share a good spirit of fellowship on the vestry, even where there might

be disagreement about a particular topic. This is due in no small part to the leadership of our wardens, and I thank them both: Sara Fein, our senior warden, and Doug Onley, our junior warden. I also thank those who are going off vestry: Rick Glassco, Martha Manson, Sudie McGahuey, and Martha Sedgwick.

• Dealing with floods-- the lower level of Zabriskie Chapel flooded on a few occasions, which required considerable cleanup, hefty expenditure (mostly covered by insurance), and significant disruptions in office function. More permanent remedies for this long-standing problem are in the works.

Perhaps of most note was the completion of Immanuel Chapel, and our first services in it. As you know, we have been involved in an active experiment in discerning our patterns of use of the new chapel. This has required a spirit of cooperation, agility, compromise, and nimbleness on the part of all. It has certainly required a lot of logistical work, and I am so very thankful for all of the hard work of our talented worship steward, Rosi Stewart.

This year has also seen continuing work on the Zabriskie Chapel complex, including the renovation of the Parish Hall and the installation of a new boiler. We also saw another successful pumpkin patch, with the third- or fourth- highest amount raised for Outreach in our history.

I am so grateful to see so many new people among us, some visiting while searching for a church home, and some ready to settle down with us. As always, I ask all of our folks regularly to look around and make the effort to introduce yourself to people you don’t know. In some cases you might find that they have been here longer than you have, but a fail-safe way to approach the introduction is simply to extend your hand and say, “I don’t believe we’ve met. . ..”

I am also heartened when I hear of people who are showing up because existing members have invited them and encouraged them to come. That is wonderful. The next step is to invite people based on the ways you have experienced God through our fellowship, through the worship and study and outreach of this parish.

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A recent, occasional visitor to our parish said that he tends to gauge churches he visits as being places of angels, or not. He said that Immanuel certainly seems to be a place of angels. The tears I felt forming concurred.

God bless you all, The Rev. J. Randolph Alexander, Jr., Rector

Associate Rector’s Report As your associate rector, I serve at the pleasure of our rector. My role and responsibilities span serving the parish in all areas of corporate life including worship, pastoral care, Christian education, evangelism, fellowship, stewardship, communications, and administration. Of course, there are additional things to preaching, leading worship, and pastoral visitations, and the occasional “other duties as assigned.”

There is much to be done here at Immanuel: planning baptisms; the occasional wedding; the more often ‘as needed’ visits to parishioners in hospitals or at home; bringing communion and offering healing prayers; planning celebrations of life with committals and burials; preparing and presenting confirmands to bishops; chairing the Pastoral Care Committee; attending monthly luncheons with Immanuel members who reside at Goodwin House; working the Pumpkin Patch; or meeting with the rector and wardens to set monthly vestry agendas. I also attend or lead weekday Morning Prayer, join with the Benedictines, assist the monthly Breakfast Bible Study, and engage in regular personal Spiritual Direction.

Growing in ministry also comes with expanded roles and opportunities “in the wider vineyard.” I was elected the Region IV Representative to Executive Board, the diocese’s vestry, for the eight Alexandria Episcopal Churches, and serve on the Budget/Finance Subcommittee. At the bishop’s invitation, I am part of a Regional Restructuring work force examining how best the regions can work efficiently and effectively toward the mission and ministry in and around the diocese. This work, along with clergy retreats to Shrine Mont, ordinations, or celebration of new ministry, with its requisite travel, provides me many opportunities to see “the width and breadth, and heights and depths” of the Diocese of Virginia!

A continuing blessing for me personally is being close to and regularly involved with my seminary, Virginia Theological Seminary. The year’s highlight was participating in the Consecration of the new Immanuel Chapel and helping to vest the altar. As part of the year-long dedicatory events celebrating the new chapel was a wonderfully successful Messiah Sing-Along; we have our own Doug John to thank for that musical vision and celebration, which was co-sponsored by Immanuel Church-on-the-Hill with the seminary. I occasionally preside and preach at noonday Eucharist, have officiated solemn Evensong, and assist the seminary’s Field Education Department on various advisory groups. I am excited to begin Field Education supervisor training while working with seminarian Pilar Padron when she joins us January 31st.

My appreciation really knows no bounds, but I must try to acknowledge some who work our vineyard here regularly ‘in the trenches:’ for the faithful leadership and gracious care afforded our parish by wardens Sara Fein and Doug Onley, and for the vestry’s attention to our parish ministries and mission. Dr. Jane Tavernier offers so much to our liturgical celebrations with her musical talents and the quality of our choirs. Francine Wargo continues her faithful coordination of our acolytes and regularly serves alongside them; Rosi Stewart is our exceptionally able and deeply devoted worship steward, who more than assists the clergy and worship leaders in facilitating our corporate worship services; the altar and flower guilds who prepare and adorn our chapels; and the lectors, intercessors, ushers and greeters who make everything work for our liturgical observances.

I am also deeply grateful for all the members of the Pastoral Care Committee; for Dotty Eisenhour, who plans the

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monthly note writer roster, and for those individual note writers who offer words of comfort and encouragement; for those ad hoc folks who coordinate and deliver meals, provide transportation ‘as needed,’ or deliver flowers from our altars; for Martha Sedgwick, who coordinates sending the sacrament out to those unable to be with us; and our Eucharistic Visitors who are commissioned each time with the words, “May our hands carry Christ’s Love into the world!”

More grace and gratitude for Linda Serabian who leads our Sunday school, and all the teachers, mentors, and care givers in our nursery, Godly Play, and Sunday school gatherings; for John Hogg, our Children, Youth & Family Ministry Director, who has done so much to increase our ministry to children and families; and for Jeannie Eisenhour, Kyrah Drasheff, Chrissie Crosby, Andy Biache & Jim Kurz, along with our seminarians Kyle Martindale and Rachel Shows, who mentor our EYC youth. Lastly, much love and great appreciation is due to our awesome church staff: I am immensely grateful for our magnificent parish administrator, Jennifer Addington (now officially ‘family’), for keeping this parish church running and in order. Thanks also to treasurer Susan Gilbertson and bookkeeper Lisa Schwendenmann for the managing of money and production of financial reports, and always to our sexton Stuart Dahlinger who tends to our physical plant in so many different ways; and finally, for our rector, Fr. Randy, for his leadership of Immanuel, and for his collegiality, guidance, and friendship with me. I am learning so much from him!

Grace and Peace be with you all, always, and in all ways! David+

Children, Youth, and Family Ministry Director’s Report Holding to our Episcopal traditions and our baptismal vows (Will you who witness these vows do all in your power to support these persons in their life in Christ), we here at Immanuel Church hold the view that our children and youth, in their voice, body and spirit, are equal members of the Christian community. We strive to guide and nurture their relationship with God through our own actions and with the dedication of our own time, talent and treasure. We are all of one body of Christ, and it is a congregational as well as a personal responsibility to encourage our children and youth to seek and grow in their relationship with Christ.

Building upon the planning framework established last year, the ministry strives to provide for these objectives: • a graduated approach to Christian formation, including those with infants, maintaining involvement through

a natural sequence of programs for children and youth, including weekly Sunday school, Godly Playand regular EYC activities;

• opportunities for families to worship together (i.e. children’s programs are not held during worshiptime), particularly a series of Family Complines including fellowship and prayer;

• a robust Episcopal Youth Community (EYC), including community service activities,occasional opportunities for a mission trip and a regular program of fellowship;

• acolyte training and coordination;• sacramental and liturgical season-related activities, including preparation for baptism and confirmation

(for example, the Easter egg hunt and Advent wreath-making);• an increase in youth-oriented worship offerings that include youth assigned leadership roles, through

close collaboration with the worship steward;• a pastoral plan for teacher development and leadership, as well as an ongoing review of the curriculum;• periodic Instructed Eucharist geared towards children and those new to the Episcopal tradition;• offerings during the summer, such as Vacation Bible School when feasible; and• nursery care during the later morning worship services and special occasions.

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As the Director of Children, Youth, and Family Ministry at Immanuel Church-on-the Hill, I seek to discern the will of the clergy, vestry steward and the congregation. In addition, I hope to provide effective leadership and overall coordination of the relevant programs and activities. I am guided by the CYF Committee (see the CYF vestry steward report), and by the comments and suggestions that I welcome from you. The result has been an exciting and proactive CYF ministry in 2015, the highlights of which are included in the vestry steward report. This past year has helped to shape an expanded vision for CYF ministry in 2016, including specific program enhancements and modifications and anticipated activities that are reported below. One of my greatest pleasures while serving as your director of Children, Youth, and Family Ministry has been watching the open and continuous joy we share when in each other’s company. Therefore, on a personal note, I would like to acknowledge the extraordinary efforts and enthusiasm of so many of our fellow parishioners. I would like to thank in particular Jennifer Addington, our Parish Administrator, and Brooke Roberts for all of their incredible administrative support. I especially want to thank all of our Sunday school teachers, Godly Play story tellers and EYC advisors. Their ministry and passionate service to the children, youth and families of Immanuel are helping to forever shape and improve the future of our church. In addition, there have been a number of individuals who have offered the notable gift of their time and service in various ways. They include John Bednar for his countless and limitless help in more ways than can be counted. Within the scope of the newly created Family Complines, I want to thank everyone who has helped to organize these gatherings, especially Franc and Rebecca Cooper, Carrie and Tom Cuddy, Mike Eaton, Hartley Hobson, Doug Onley, Francine Wargo and Kevin Wensing for their time and dedication either at the grill or during set up and clean up. In addition, I wish to convey my deep gratitude to Rebecca Cooper, Chrissie Crosby, Jesse Holcomb, Hillary Scholten and Dr. Jane Tavernier for help throughout the season of Advent, the Christmas Pageant and the Angels Choir.

Last but not certainly least, I want to thank our clergy and our vestry steward for the CYF Ministry, Eileen Monnin- Kirby. The invaluable insights and support of Reverend Alexander and Reverend Crosby have been instrumental in guiding the direction of the CYF ministries. Eileen’s dedication, passion and endless energy has been a source of inspiration for me and a real testament to a level of ministry we can all seek to achieve in our service to others and God.

2016 Plans

Children’s Programs The Instructional Eucharist geared towards children is a spectacular way to share that sacred element of our worship with our children. As was first done in 2014, we hope to schedule another Instructional Eucharist sometime in late spring or early summer of 2016. We are actively seeking avenues of ministry to offer throughout the summer that will include Children’s Chapel and an abbreviated Vacation Bible School.

Youth The Episcopal Youth Community (EYC) will focus again this year on gathering, growing and serving together with a view toward deepening our faith in God. The reorganized EYC will focus on bringing out the aspects of strengthening a youth community instead of a youth group. A group comes together periodically for one reason or another, whereas a community creates bonds and relationships of mutual support that carry far beyond an occasional gathering. To continue building our youth community, we will again offer many fantastic opportunities for fun, fellowship, service and worship throughout the year. EYC has benefitted greatly from the counsel of Andy Biache, Chrissie Crosby, Rev. David Crosby, Kyrah Drasheff, Jeannie Cummins Eisenhour and Jim Kurz, who all serve tirelessly and enthusiastically to make this all possible.

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The spring semester will kick off with skating at Pentagon City as a way to “break the ice” and rekindle fellowship following the Christmas season. The youth will then have a chance to “warm up” together at a bonfire behind Zabriskie (weather permitting) a few weeks later, since the fall bonfire was such a hit. Given its popularity last year, I am pleased to say that a second lock-in is planned for later this spring. With service to others as a pillar of the program, EYC will be going to the Arlington Food Assistance Center to help process and bag local food donations for families in need. In addition, we plan for multiple service days, youth dinners, Parish Youth Ministry (PYM) weekends at Shrine Mont, an EYC barbeque and more. In the spirit of fellowship, friends are always welcome at these events.

I am also excited to say that we will be trying for the first time a cross generational weekend beginning on April 8th. This weekend will be a combination of Family Compline, EYC leadership and a promotion of the invaluable ministry of the Heifer fair sponsored by the children of Immanuel. More detailed information is to come but this entire weekend will be geared toward continuing to form family fellowship, foster EYC leadership and direct considerable attention to the Heifer Fair on April 10.

Drawing upon a plan initially conceived last year, the CYF ministry aims to provide a forum for parents to address the current demands placed on teenagers. A growing reality among our youth today is that they spend more time with friends and on social media than they do with parents or mentors. This program would be pastorally geared towards nurturing the bond between parents and teenagers and would ideally be led by a diocesan staff with relevant expertise at a time convenient to a majority of parents of teens. Plans for achieving this are underway and we hope to offer the first of this type of forum in June.

I also want to make a special note of recognition for Emma Cuddy who volunteered precious time in her extremely busy student schedule to represent Immanuel as a youth alternate for Region IV at the Episcopal Council this January. This is a unique opportunity for Emma as well as for the congregation of Immanuel.

With a view toward optimizing both Immanuel’s resources targeted for youth support and opportunities to strengthen ties between our Immanuel and other Diocesan youth, it is proposed that the Youth Mission Trip this year entail participation in the Diocesan Mission trip to Philadelphia the week of July 16-23, 2016. All interested youth are encouraged to plan early for the trip, which promises to be an exciting and life-changing experience. Information will be distributed in January.

Families The Family Complines that have been so well received will continue through the year on a bi-monthly basis. It is my hope that these fellowship opportunities will become a routine that is not only eagerly anticipated but also helps to open a way for parishioners to begin introducing friends and neighbors from the surrounding community to our congregation.

We will continue to offer the Advent Wreath Making Workshop as well as some additional opportunities based on the liturgical season. These will include children’s services for Ash Wednesday and Good Friday and a Lenten based workshop that is in the process of being developed.

Looking ahead into 2016, I cannot help but feel excitement for our congregation and for the work we have all done and will continue to do in our service to others and God. This is a remarkable parish and I feel blessed to be serving among its members.

Respectfully submitted, John E. Hogg, Director of Children, Youth and Family Ministry

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Music Director’s Report The music ministry at Immanuel-on-the-Hill continues to give thanks for the great supportive of clergy, vestry and congregation.

On February 12, the combined choirs sang at the service for the signing of the covenant between Immanuel Church and VTS. The organ was still being assembled by Taylor and Boody and not yet installed in the new chapel but the beautiful Steinway piano made a glorious sound accompanying both the congregational singing and the choirs.

Easter Sunday saw the presentation of a commissioned work, “On the Third Day,” by Daniel Gawthrop, the commission given by an extremely generous choir member. The choirs sang it magnificently, accompanied by brass and the flue stops of the glorious Taylor and Boody organ which is now full assembled and a wonder to hear and behold.

The handbell choir also played as they do twice a year, at Easter and Christmas, with spirit and commitment.

Immanuel’s Angels, the children’s choir, sang three songs at the service for the Christmas pageant as well as Easter Sunday. I am grateful to the dedicated parents whose help and support makes this possible.

Thank you to all for your generous support of the music ministry.

Kindest regards, Jane Tavernier, Director of Music

Senior Warden’s Report The year 2015 was a glorious year for Immanuel Church-on-the-Hill. Our most outstanding event was the completion and consecration of the new Immanuel Chapel at Virginia Theological Seminary. We participated in thefirst service in the chapel in February and held all Easter services in our magnificent new space. We began worshipping weekly at Immanuel Chapel in September, and we held Sunday school, Godly Play, and our Forum Hours in nearby buildings. The move of all our activities to the seminary grounds was coordinated by our worship steward, Rosi Stewart, and required many hours of work by a great number of people to assure that all of the materials needed for worship, coffee, children’s activities, and adult education were in place when needed.

On a beautiful October day, we participated in the consecration of Immanuel Chapel by our Presiding Bishop, Katherine Jefferts-Schori, in a service in which the Archbishop of Canterbury, Justin Welby preached and our Presiding Bishop-elect, Michael Curry participated, along with our Rector, Randy Alexander, our Associate Rector, David Crosby, and the Dean and President of the seminary, Ian Markham. Part of our choir joined the VTS choir, and several of our parishioners and clergy were honored to serve in various ways during the consecration, including Tom Kerns as a lector and David Crosby and Rosi Stewart as altar vestors.

Under the inspired leadership of our rector, Randy Alexander, we decided to try out different ways of using our new space rather than assuming that we would use it in the same way that we used the smaller chapel we had worshipped in since the beginning of our parish, but which burned down in 2010. We completed the first part of the experiment of how to best use our new space in December and began a different structure of use in January. We will evaluate the advantages and disadvantages of the different worship schedules before we decide how to move forward. I am confident that our prayerful deliberations on how we will schedule our worship services to use the new chapel will enhance growth and development of our parish community.

A second highly visible accomplishment this year is the renovation of the parish hall. We now have a beautiful and more

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useful space for community gatherings and parish events. We also have new signs for both chapels, in addition to a parish seal.

The initiatives begun in 2014 had time to develop this year. One such initiative was hiring a Director of Children, Youth, and Families, John Hogg, who joined us in December 2014 and who has strengthened and inspired the youth program in the past year. Other initiatives last year were our Senior Ministry, which expanded this year, and our Newcomers Program, which continues to welcome and help integrate those new to our community.

Our daily life, so essential in the life of the community, has continued to run smoothly and successfully. We now have daily Morning Prayer and weekly Wednesday evening Eucharist, in addition to Sunday services. Our choir is magnificent. Our nursery and coffee hours are expertly held each Sunday, and our building and gardens are faithfully maintained. Our newsletters, e-blasts, and website are beautifully produced, timely, and up to date, including recorded Sunday sermons. We have well attended and beautifully planned fellowship events and adult education programs. We had a very successful Pumpkin Patch and stewardship campaign this year. Our Pastoral Care Committee continues to comfort and help those in our community who are ill or have a death in the family as they write notes, deliver alter flowers after the last Sunday service, provide meals, assist with transportation to medical appointments, and take Eucharist to homebound parish members. Our vestry minutes are ably recorded each month by our conscientious register, and our treasurer and bookkeeper maintain our financial matters to professional standards.

We furthered the organization of our church this year when our personnel committee wrote a staff handbook to collect all of our personnel policies. We also partially updated our inventory, although work on this initiative was disrupted by the extensive flooding that Zabriskie sustained in the storms of June 30 and July 1.

You can find details about these highlights of our year in the reports from your hard-working vestry stewards and clergy and staff.

Our major challenge this year was extensive flooding of nearly all basement rooms, including those used by Valley Drive Preschool and most offices. Remediation required treatment for mold, replacing many walls, and replacing the built-in bookcases. Our junior warden, Doug Onley, worked with our insurance company and saw that we received insurance reimbursement for most of the expenses.

As senior warden this year, I have come to realize that it takes scores of people who put in many, many hours to keep the church going, accomplish our initiatives, and mitigate our emergencies. It takes at least a hundred others to do the many jobs that must be done to keep all of our activities staffed. I started listing these people in my descriptions above, but my report became so long I feared no one will read it. I would like to thank our clergy, Rev. Randy Alexander and Rev. David Crosby, our Music Director, Jane Tavernier, our Children, Youth, and Family Director, John Hogg, our Parish Administrator, Jennifer Addington, our nursery supervisor and coffee maker, Gilma Balcarcel, our sexton, Stuart Dahlinger, and our bookkeeper, Lisa Schwendenmann, for their faithful service to Immanuel church. I would like to thank our vestry, who worked individually and together to manage their respective steward areas, and our treasurer, Susan Gilbertson. I would like to thank the parish leaders and volunteers who administer and work in the programs for worship, outreach, resources, children and youth, adult education, senior ministry, pastoral care, hospitality, newcomers, communications, stewardship, the pumpkin patch, our trusts, the garden, facilities and IT, facility emergencies (like the floods), and those who helped with the inventory and personnel work. I also want to warmly thank our Junior Warden, Doug Onley, who has been a delight to work with. I am especially grateful for his expertise with insurance, as we had large costs caused by the summer’s flood.

We have a vibrant parish with varied activities and programs. In addition to Sunday worship, we have something going on every week and during some periods, every day. I invite you to think about which of our programs fit your own interests and to become more active in our community.

Respectfully submitted, Sara Fein, Senior Warden

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Junior Warden’s Report Much of my time in 2015 was spent on projects and emergencies related to the Zabriskie facility.

Parish Hall Renovation In coordinating with the architecture team (Tom Kerns and Paul Beckman), I functioned as the church’s client representative in meetings with the contractor to complete the beautiful Parish Hall renovation. I assisted tenants in finding new homes during the construction, and all responded with flexibility and patience. Several of the exercise groups were content to continue their classes in the Narthex. The biggest challenge was the Muslim prayer group, Umm Ul Qura, which the Seminary graciously took in over the summer, including during the busy month of Ramadan.

The renovation was largely completed in August at a cost of $115,000, paid out of Capital Campaign funds. The first official church function in the new space was appropriately the Homecoming Potluck on September 13, when we recognized at services the entire Parish Hall planning team. Our first unofficial use of the renovated parish hall was equally appropriate: the summer family cookout and compline on August 21 organized by John Hogg. Our tenants, including Valley Drive Preschool, the exercise classes and the Muslim worshipers have uniformly praised the warm tones, clean lines, significantly boosted lighting and more pliable flooring. A mid-construction change order was made to extend the new laminate flooring in the Parish Hall into the Fairchild Room as part of the room’s own refresh under Martha Manson’s stewardship. Our most popular meeting space now boasts additional built-in bookshelves and a matching mantel (the gift of a generous out-of-state donor), re-upholstered sitting chairs (largely a volunteer effort), a gorgeous Iranian carpet that Martha scored at a major discount and … coming soon … a new couch and armchairs. The Fairchild Room is home to the new parish library – please see the Senior Ministries and Fellowship report for details.

Related to our renovated common areas at Zabriskie, a priority for 2016 is a review of all of our tenant relationships and a survey of local churches to ensure Immanuel is charging rent and user fees consistent with our upgraded facilities and the local market

Flooding The church experienced back-to-back flooding in the basement during near-record setting rains on June 20 and July 1 that soaked the foyer and nursery, first classroom (lower level), about half of Randy’s office including the built-in bookshelves, lower hallway into Jane’s office, upper hallway into the Valley Drive director’s office, the church school storage closet and half the upper hallway carpeting. The earlier event, although serious, was largely contained by a hardy volunteer crew who responded immediately to an Immanuel Rapid Response Team text blast. Phyllis and Dodd Sims, John Bednar, Doug Onley, Rosi Stewart -- and the next morning during Sunday services Sudie, Mike and Beth McGahuey with an assist from Tom Hewson -- shop vacuumed and mopped up standing water, set up dehumidifiers to dry out carpeting and disposed of water-soaked toys, supplies and furniture. I cannot quantify the amount of work Rev. David Crosby did during this entire dramatic period. On July 1 the Big One hit as the D.C. area experienced the most violent storm since the 2012 Derecho, bringing pounding rains (an inch in a 45-minute period at one point). The basement areas affected were the same as two weeks before plus two new water intrusion sources: the far corner of Jane’s office near her window and the window well in the boys’ bathroom, which resulted in the carpet near the boiler room getting soaked.

An intractable problem Storm water intrusion in the basement (both upper and lower levels) has been a recurring problem for years and the result of different issues that are exceedingly difficult to pinpoint. Weak spots in our defenses have been identified in the past and fixed (replacement of the sump under the deck for example), but during a fierce downpour, the drain in the well at the bottom of the stairs leading down from the parking lot can be overwhelmed,, leading to rapid pooling (during the July 1 event a foot OVER the lip of the well), forcing water and muck under the door.

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This “well water” quickly subsides, however, and oddly no one has witnessed the stormwater actually pool – we’ve simply seen the evidence. After the second flooding, the Facilities Committee consulted with our general contractor, Chamberlain Construction, and had two mini-dams erected to contain and re-direct debris and stormwater, raked mulch off the hillock leading up the memorial garden path and sowed quick-growing rye to prevent soil erosion. We also installed a plastic covering over the boy’s bathroom window well (Bill Duran’s suggestion) and directed the sexton to keep the walkways and especially the stairs leading down to the basement from the parking lot cleared of debris (Senior Warden Sara Fein took up periodic inspections and sweeping as a personal ministry). Finally, we excavated and cleared storm drains outside the parish office and David’s office and installed a new downspout at the southwest corner of the church.

Christmas Flood Then came the third (yes third) stormwater intrusion two days before Christmas, which occurred during a record- breaking rainstorm (1-2/3 inches). This time, however, the upper section of the basement remained dry, and flooding was confined to the foyer, nursery, women’s bathroom and the front section of the first classroom. Again, volunteer labor (including the Valley Drive president’s husband, who at his wife’s direction is on the Rapid Response Team notification list) responded immediately to contain the damage. We then retained Kesterson Plumping to scope the stormwater pipe running from the back of the church out to the sidewalk on Seminary Road – there were no punctures in the pipe, intrusions or debris build-up. Thanks to Sue Gilbertson and Kerry Kelly, who were working in the church office at a critical moment during the storm, we also isolated a separate source of water coming from the exterior wall of the nursery, due likely to hydrostatic water build-up (below the foundation) or a breach in the waterproofing membrane installed in 1990.

Silver Lining Church Insurance agreed to pay for an industrial hygienist (“IH”) to inspect the entire basement for mold (not just the areas soaked by storm water) and to take moisture and humidity readings. His thorough report included a comprehensive mold remediation protocol, which ServiceMaster followed including HEPA (High Efficiency Particulate Arrestance) vacuuming. The church received a clean bill of health after a follow-up inspection, and Valley Drive was able to resume classes after Labor Day in a clean and healthy space. In addition, based on the IH’s report, the built-in bookshelves in Randy’s and Jane’s offices were removed and replaced.

Insurance Coverage The final reimbursement from our property carrier for the two summer events will be more than $36,000. We were exceedingly lucky that insurance even covered the June floods subject to our standard $500 deductible. Two years ago Church Insurance did away with low-deductible storm- and flood-related coverage for all of its insureds (apparently without any notification), and today our property policy covers such damage subject to a deductible equal to 2% of the structure’s listed replacement value. In Immanuel’s case, this comes out to $122,000, so currently we have coverage only for an unimaginably catastrophic event. Church Insurance made an exception for us, however, due to mispresentations made by one of their representatives in the course of reporting the claims. It’s worth noting that most property carriers that write non-profits, even market-leaders such as Church Mutual Insurance Co., do not offer flood coverage at all.

What next? Obviously, this cannot go on. Our team of architects, led by John von Senden, developed a comprehensive plan – including a short-term measure to block water build-up in the shallow well from pushing under the lower basement door (installation of a higher threshold with a rubber gasket). In the medium term, we will construct a trench drain to re-direct storm water from the top of the stairs leading down from the parking lot and will prepare a new topographic map to identify the sources of storm water build-up. This is all in preparation for a comprehensive, long-term solution. Options under consideration include re-grading the backyard to redirect stormwater away from the building, installation of a new French drain system, or excavation of a portion of the perimeter and installation of new waterproofing membrane below the soil level. We expect to pay for some of these measures out of the new Emergency Maintenance Reserve, but any solution that ends the basement flooding as we’ve experienced is going to be very expensive (see “Special Report: Future Facilities Planning & Immanuel’s Capital Campaign”).

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Valley Drive Preschool Now in its second year of operation at Immanuel, Valley Drive is going well, and I have thanked them on a number of occasions on the church’s behalf for their patience over the summer as we dealt with the flooding aftermath. Valley Drive’s executive director, Cindy Hodgkins, and the leadership were delighted by the industrial hygienist’s tests and the extensive mold/mildew remediation work performed by ServiceMaster. Cindy reported that no student or staff member has shown any symptoms of environmental allergies (not the case in 2014). The church paid for stripping and buffing the classroom floors just before school started in September, which “made a huge difference” to the cleanliness of the basement. The preschool last year moved forward with the second phase of their playground installation (new tire swing and a rocker). They also installed an electronic keypad under the deck that permits unique code access to parents during school hours only, and some of the church staff and parishioners have 24/7 access. Preschool volunteers also replaced the sink across from the nursery with a larger unit and installed attractive cabinetry.

Memorial Garden Trust and Grounds Committee As a coda, I express on behalf of the parish gratitude to our chief gardener, Chris von Schoening, and her small band of regulars who toil to make our gardens and grounds the award-winning beauty they are. Chris and I planned a successful Garden & Yard Work Day in early November, which was a terrific success with more than 20 volunteers showing up and an inspirational lunchtime visit by Barbara Currie.

During a meeting of the Memorial Garden Trust earlier in the year (during which Chris was reappointed as a trustee), we discussed the need for those with stewardship over gardens and grounds to promote themselves more widely in the congregation. The Trust is not the right group to plan or staff week-to-week gardening and grounds work. Although it does engage in planning and funding capital upgrades for the Memorial Garden area – such as the pond installation in 2014 – the Trust’s primary purpose is fiduciary and cannot function as a substitute “Garden and Grounds Committee.” Accordingly, I have approached a parishioner to head a new G&G committee to focus on long-term planning and recruiting a larger, stable group of volunteers whose efforts would be supplemented as is customary with paid outside labor (already budgeted). This new committee would work in concert with the Facilities Committee.

Respectfully submitted, Doug Onley, Junior Warden

Steward Area Reports Worship Steward’s Report

“O worship the Lord in the beauty of holiness.” — Psalm 96

2015 was truly a year of experimentation, transition, growth, evaluation, and response. Some say it takes a village. For Immanuel Church-on-the-Hill, it took the inspired leadership of our rector, the Rev. Randy Alexander, associate rector Rev. David Crosby, our music director, Dr. Jane Tavernier, our children, youth and family minister, John Hogg, a dedicated congregation, hard-working Worship and Two Chapels Transition Committee, Communications Committee, Sunday School and Godly Play, Audio-Visual Team, Forum, and Hospitality Committees, Survey Committee, and the efforts of 175+ committed lay ministers. We are also grateful to our seminarians, Ms. Rachel Shows and Mr. Kyle Martindale, and our eight Priest Associates and two Rectors Emeriti. And, let us not forget the Virginia Theological Seminary community who supported us during this time. And all, for the glory of God!

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We opened our services at Immanuel Chapel on Easter Sunday with bells pealing and ushers greeting a total of 800 worshippers at three services, and closed the year with a Christmas Lessons and Carols service. At Easter, acolytes led the procession as tympani and brass performed “Fanfare for the Common Man,” the bishop confirmed and received thirteen with his hands stretched over the baptismal font to symbolize recommitment, Immanuel’s Angels reminded all that we are in His hands, the choir joyously sang a new Gawthrop anthem generously donated and dedicated for our opening services and ended with an incredible choral rendition of Widor’s Toccata with Festival Alleluias. Easter was a glorious day of memorable first moments at Immanuel Chapel!

There were months of planning, program management charts, task lists, Worship Transition Committee meetings, all-hands on deck moving sessions, altar guild training hours, multiple lay minister rehearsals, instructional information and processional diagrams emailed to readers, ushers, choir, intercessors, acolytes, and chalice bearers, parking maps, streams of parish-wide communications, continuous dialogue, emails and meetings with Virginia Theological Seminary about covenants, space usage, access cards and more.

As we began our regular Sunday Eucharists on September 13, we quickly learned that our move to Immanuel Chapel was like moving into a new house – it takes time to figure out where the furniture fits best and how to rearrange. We identified the building acoustics as a major issue, especially at the smaller 8:00 service, and set to work to remedy it. We welcomed the input of our 8:00 attendees through surveys and emails and held small group discussions in the parlor. An interim solution was created to return the 8:00 Sunday Eucharist to Zabriskie Chapel. Meetings were held with VTS; changes to the audio visual system have been made and an acoustical consultant is under contract.

In addition to Sunday services, Immanuel held other firsts at Immanuel Chapel: the Wargo-Bergmark wedding in July, a joint September Evensong with the Church of the Resurrection and our choirs singing together, the Walter Bednar baptism in October, Advent Lessons and Carols in November, and the Christmas Pageant and Christmas Festival Service. Immanuel also worked closely with the VTS sacristans to prepare for the celebratory consecration of the chapel in October.

It took a dedicated team to launch the transition– much gratitude to all who so generously gave their time and contributed their talents. Many thanks to our clergy, Rev. Randy Alexander and Rev. David Crosby; our staff, Jennifer Addington, John Hogg, and Dr. Jane Tavernier; and to all who are members of the Worship Committee and those who participated in our Transition in Two Chapels Committee activities: Gilma Balcarcel, Bridgette Beckman, John Bednar, Mark Fearer, Sara Fein, Susan Gilbertson, Sarah Glassco, Susan Kernan, Sudie McGahuey, Michael Reinemer, Brooke Roberts, Martha Sedgewick, Linda Serabian, and Francine Wargo. We extend gratitude to VTS who worked so closely with us, particularly the sacristans, Dean Markham, Rev. Barney Hawkins, Rev. Ruthanna Hooke, Meredith Pilling, and Heather Zdancewicz.

Worship continued its focus on the inclusion of youth as lay ministers in our services. Youth participated as intercessors, readers of the Passion Gospel on Palm Sunday, spoke in the cacophony of languages during the Pentecostal Gospel, and read during Lessons and Carols services. Our youth minister, John Hogg, organized our Youth Sunday service. Assisted by Chrissie Crosby and many parents, the Christmas Pageant provided roles for 42 of our youth and children.

We remain grateful to Dr. Jane Tavernier and our choirs for their wonderful contribution to worship. In addition to Sunday Eucharists, the choirs worked triple time to prepare for Evensong, and the multiple Holy Week and Chrismastide services. We also thank our choir section leaders: Angelica Ferren, Daryl Ott, Emily Riley, and Logan Weber. Gratitude goes to our Shrine Monters who contributed their spirited music to two semi-annual Mass on the Grass services and our Eucharist at Shrine Mont. The Washington Philharmonic Orchestra

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generously shared their musical skills during several worship services.

A hearty and heartfelt thank you goes out to our many lay ministers – there are over 175 volunteers who serve! Thank you for your ongoing commitment to Immanuel as you share your time and talents during our worship services. The Worship Committee reached out to expand our ministry areas – we recruited new ushers, readers, intercessors, chalice bearers, altar guild, and flower guild members.

Kudos to Jennifer Addington, Parish Administer, who diligently juggles 175+ parishioner profiles in the Ministry Scheduler and who, with Brooke Roberts, prepared endless communications about the Chapel, service times, maps, and FAQs.

We completed a full inventory of Zabriskie Sacristy –much gratitude to Dotty Eisenhour for hours spent documenting our vestments and vessels.

As promised, in December, the Survey Committee issued a parish-wide survey (both hard copy and online) to gain parishioner comments about the first half of the experiment. Those on the survey development committee are Rev. Randy Alexander, Caroline Bergmark, Sara Fein, Rick Glassco, Susan Post, and Brooke Roberts. We will be compiling the results of the survey, sharing with the parish, and distributing a second survey near the end of the transition experiment.

Although it is not possible to thank everyone individually who has supported and continues to support our worship activities, we remain grateful to all for their time and effort. It is a privilege to serve at Immanuel and share worship together.

The transition and experiment continue into 2016!

Respectfully submitted, Rosi Stewart, Vestry Steward for Worship

Outreach Steward’s Report

Immanuel Church-on-the-Hill has a strong commitment to outreach, in our local community, across our nation, and around the world. Immanuel parishioners at home and abroad support with their time and dollars scores of organizations that help people in need.

Some annual parish-wide outreach activities involve direct appeals to parishioners. These include Christmas Families every December, “Christmas in August” providing school supplies to children in Alexandria, Haiti, and the Dominican Republic, scholarships for Haitian students, the Heifer project fair in the spring for international development, food collections in January and June for Alive! To distribute, our Sunday School mini-walkathon in May to support the Alive! Preschool, and the Oral Rehydration project with Temple Beth El.

The major outreach activity of the year is, of course, our pumpkin patch. Unloading pumpkins, making soups, apple crisps, crafts, and baked goods, and selling them involve nearly the entire parish, as well as friends of the church, members of the VTS Missionary Society, and students at several area schools. In 2015, the pumpkin patch resulted in a net profit of $58,756 ($38,957 net profit from pumpkin sales, $14,591 net profit from crafts, soups, apple crisps, and baked goods, and $5,208 from donations). This money will be spent for outreach activities in 2016.

A new outreach project this year was our church’s sponsorship of the “Walk to End Genocide” on April 26.

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The walk, organized by the Darfur Interfaith Network and the Jewish World Watch, started behind the U.S. Holocaust Memorial Museum and went around the national mall. Parishioner Rebecca Cooper was one of the event organizers. Our youth group and about dozen adult parishioners participated.

In February Immanuel sent over $4,000 to Rev. Martin Kalimbe’s congregation in Malawi for humanitarian aid following disastrous floods there. Thanks to our application, a $5,000 Mustard Seed grant from the Diocese was obtained to rebuild Father Kalimbe’s church that was destroyed.

The outreach committee provided $2,500 seed money for an expansion of the Lazarus Ministry to open a distribution center in Alexandria’s West End. Julie Bruns is our liaison to that new ministry.

Other outreach-related internal events included a forum hour on ministries on Sept. 20th, led by Everett Post, and a forum hour on the Syrian refugee crisis Oct. 18th, led by Pierre Shostal and Dodd Simms.

The outreach committee is headed by Jim Snow, Jamie Conrad, and Jim Wise. The following agencies received grants from pumpkin money in 2015. A principal criterion for Outreach support is the active participation of one or more parishioners.

Total Grants from Pumpkin Money in 2015: $67,967

Respectfully submitted, Rick Glassco, Vestry Steward for Outreach

Alexandria charities Alexandria Tutoring Consortium Alexandria Hospital Board of Lady Managers ALIVE! Help for rent, utilities, medical bills ALIVE! Preschool ALIVE! Homeless Shelter Animal Welfare League of Alexandria Arlandria Clinic Carpenter’s Shelter operations Carpenter’s Shelter meals Christ House meals Child and Family Network Center Community Lodgings Grocery vouchers Hopkins House Senior Services of Alexandria St. Clement Homeless Shelter West End Lazarus Ministry Total Alexandria Charities: $34,300

Regional and National Greater Wash. Interfaith Power & Light Virginia Interfaith Center for Public Policy Dominican Republic Clergy in the U.S. Kelly Foundation (Center Pole) Offender Aid and Restoration Samaritan Ministry of Greater Washington Shrine Mont Scholarships Total Regional and National: $12,250 International: Al Ahli Hospital in Gaza Costa Rica Mission – Hogar Esuela Congo Ministries St. James Anglican Hospital Tanzania Rev. Martin Kalimbe in Malawi St. George’s Foundation, Sierra Leone Five Talents Micro-Lending Haiti Micah Project Heifer Project International Mines Advisory Group Oral Rehydration Group Walk to End Genocide Total International: $21,417

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Resource Steward’s Report This past year has been a very busy year for Immanuel Buildings and Grounds. Activities have included these: • Renovation of the parish hall and Fairchild Room that took place this summer. Lighting was upgraded,

flooring replaced, audio visual system installed, new photos of parish life added, electrical system changed, tables replaced, ceilings redesigned, and area repainted. This $120,400 project was designed by Tom Kerns and Paul Beckman and funded by our capital campaign.

• Replacement of our leaking boiler in August 2015 with a much more energy efficient system for a total cost of $33,400. This system provides heating to the chapel, parish hall, school rooms, kitchen and offices. Half of these costs were paid from the capital campaign and the remainder from our annual budget. The more efficient equipment (75%->96%) should significantly lower our natural gas usage and future bills.

• Flood mitigation, covered in detail in the junior warden’s report. • We started meeting with the VTS Grounds and Facilities Team that has offered to provide technical

assistance and expert advice. Through our cooperative relationship, Immanuel has received some material and supplies and has accessed additional expert help for some maintenance projects. Immanuel has provided VTS with some mulching material (unsold pumpkins) and no longer used equipment. VTS has offered access to some of their equipment if needed.

• A big thank you to our Sexton, Stuart Dahlinger, a hard worker and responsible for the fine shape of our facilities.

• Another thank you to members of the Immanuel Facilities Committee (Doug Onley, Tom Kerns, Paul Beckman, Doug Henry, John Bednar, Bill Duran, John von Senden, and Tom Hewson (resource steward) who oversee and tackle the list of items needing to be fixed (which in a building of our age can be a steady stream). New members who are handy with tools and advice are always welcome.

Respectfully submitted, Tom Hewson, Vestry Steward for Resources Children, Youth, and Family Steward’s Report

Overview Children, Youth and Family ministries experienced a remarkable year. The focus for the year was growth and renewal through the strengthening of core programs and the broadening of the overall scope of activities. Drawing upon the demonstrated talents of our new CYF Director, John Hogg, and the wealth of dedicated volunteer leaders, advisors and helpers of all sorts, CYF ministries flourished not only in terms of the volume of activities being offered but, more importantly, with respect to the active nurturing of the spiritual lives of members of Immanuel Church-on-the-Hill.

This growth is enabled by multi-faceted oversight of our CYF ministries. Formed in the second half of 2013 (following in depth input from the church community regarding shared values and hopes), the CYF Committee offers strategic guidance and specific suggestions to the CYF Director regarding priority setting, planning and budgeting. Meeting periodically, the Committee comprises volunteer leaders of the standing CYF programs (Sunday school, Episcopal Youth Community (EYC), Godly Play, acolytes), a youth representative and the vestry steward. Occasionally, others join to discuss a specific activity with which they are involved. In 2015, the CYF ministry was created as a separate vestry stewardship area, reflecting the intentional emphasis on related

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program development. John Hogg has served resourcefully and faithfully since late 2014 as our CYF Director, accessible to each of us while reporting to the Rector. John has breathed new life into our church community, and I am immensely grateful when considering all that he has accomplished in his first year; I believe that we can look forward to a bright new year given his inspired vision (see CYF Directors report). As your CYF leadership crew, we recognize the indispensable role of parents and the many other engaged members of the congregation in realizing CYF objectives; you provide the bedrock of our ministries. We encourage you to continue to share vital insights and comments regarding CYF activities with the vestry steward, relevant program leaders, and/or John directly. In this way, together we can enable ongoing and open communications as well as opportunities to realign the CYF vision as necessary over time so as to meet the evolving needs of our families, children and youth.

2015 Highlights Several new activities were added (e.g. Family Compline), energizing and spiritually uplifting members. Key programs (e.g. Sunday school, Youth) were revamped, sharpening focus and impact. And CYF program visibility was significantly boosted as intended (regular bulletin notices, more visible signage).

Children’s Ministry We have a wonderful cadre of devoted Sunday school teachers for whom we owe enduring thanks, including Andy Biache, Hartley Hobson, Julie Bruns, Katherine Smith, Leah Wilson, Linda Serabian, Lindsay McGahuey Yates, Lisa Clausen, Martha Shimkin, Mollie Lambert, Susan Stockton, and Taylor Houck. Immanuel continues to be blessed with Linda’s passionate and creative program coordination (7 years) in addition to her years of teaching (18 and counting). Currently, an estimated 25 Immanuel children are enrolled, plus some 15 to 18 younger children participate in Godly Play (the actual number varies each week). We are delighted that several new faces are in the classrooms this year!

Through both a pastoral plan for teacher development and an in depth curriculum review, the Sunday school program has been refreshed, fortifying this important component of parish life. In the spring, a Sunday school teacher check-in and appreciation meeting enabled teachers and the CYF Director to coordinate desired curriculum modifications. In September, John led a Sunday school teachers retreat to harmonize teaching approaches and key messages across classrooms and provide spiritual and practical instruction. In addition to weekly lessons and a special year-end party, the children prepared an annual Heifer Sunday featuring amusing livestock-themed crafts and charitable contributions.

Sarah Glassco graciously continued to serve as coordinator of Godly Play, enabling Christian formation among our younger children (3 to 7 years). Story Tellers and Greeters include Caroline Bergmark, Carrie Cuddy, Emma Cuddy, Isabel Frye, Sarah Glassco, Joy McLaughlin, Eileen Monnin-Kirby, Linda Serabian and Mary Taylor. Godly Play models the worship ritual, stories and symbols of our Episcopal tradition, thereby encouraging the development of faith, employing verbal wondering and play.

The much-anticipated annual Easter Egg Hunt was generously coordinated by Hartley Hobson Wensing, and held on the grounds of the new Immanuel Chapel in connection with Easter Sunday services.

Youth Ministry We were delighted to recognize Andy Biache and Jim Kurz as our newest EYC advisors, joining the enterprising Jeannie Cummins Eisenhour (EYC program leader) and the vibrant EYC advisory team of Chrissie Crosby, Rev. David Crosby and Kyrah Drasheff. Here, it is worth reiterating that the Episcopal Youth Community (EYC), formerly Youth Group “has evolved into a framework of ideas, concepts and teachings that focus on empowering youth to lead Christian lives” and “EYC happenings are created specifically to encourage leadership

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and Christian living among our youth,” according our CYF Director.

Highlights of EYC happenings in 2015 included these:

• Bowling Night brought our youth together for an evening of fun as a basis for strengthening the foundation of their bond in the fellowship of Christ; they ate pizza and, of course, bowled!

• Lenten Fellowship, involving a Stations of the Cross guided walk, used blindfolds to more directly sense (feel, hear) Jesus’ own experience of carrying and dying on the cross.

• EYC-led activities at Shrine Mont, engaged the congregation in (spiritual) team building (think spaghetti and marshmallow constructions) and similar amusing and fun bonding antics.

• A local outreach “mission” in October provided an opportunity for youth to gather and prepare packages of ingredients for tuna casseroles to be provided to those in need.

• The Great Pumpkin Carving and Bonfire was held behind Zabriskie Chapel, with youth from four of the eight Region IV Episcopal churches invited.

• A Lock-in was held in the parish hall on Saturday evening to close of worship on Sunday, with youth and adult leaders playing games, telling stories, eating and sleeping on the floor (imagine!) of the Fairchild room, and many youth immediately clamoring for another lock-in soon!

• Youth served as wait staff at the Seniors Dinner, allowing for rewarding inter-generational interaction. Started in 2015, Hang-Time provides a valuable time and place devoted specifically to our young people where they can rejuvenate and share in friendly fellowship. We’re grateful to John for introducing this new routine and the EYC leadership team for making it happen.

We realized the expansion of youth worship leadership as intended, with numerous young people in our parish engaged in reading the Prayers of the People, serving as a reader or ushering at special youth services in May, June (Mass on the Grass) and October. We celebrated the confirmation of ten confirmands, thoughtfully prepared by Fr. Randy and Fr. David and confirmed by Bishop Gulick on Easter Sunday at Immanuel Chapel. Deepening confirmands’ understanding of their own faith tradition within the Judeo-Christian ethic, Lisa Frye facilitated edifying visits to a bar mitzvah (Beth El) and a neighboring worship service (Alfred Street Baptist Church).

Four youth from Immanuel attended the annual Parish Youth Ministry (PYM) High School retreat at Shrine Mont, where they were graced with compelling lessons preached by our own Gideon Pollach.

Since potential participants had conflicting schedules, the tentatively planned three day/two night mission trip to West Virginia was foregone. Plans for 2016 (to Philly) look much more promising.

Family Ministry John Hogg introduced the exciting new tradition of Family Complines, leading four in 2015: one each in April, June, August and October. Family Compline provides a special time for families to share a meal, socialize and pray the compline together. Responses were highly favorable, with some 50 parishioners participating at one time, especially families with smaller children.

The energetic Francine Wargo again effectively led the coordination and training of acolytes. This broad effort included training for both new and returning acolytes, which took place in November.

Chrissie Crosby thoughtfully refreshed the Christmas Pageant format, deepening its grounding in scripture (the Gospel of John) and encouraging --along with John and others-- the joyful participation of more than forty children and youth. John Bednar provided much needed expert support with lighting and other logistics, and our Little Angels delighted our ears with Christmas singing.

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Uniting families in the true spirit of the season, and with invaluable support from Hillary Scholten, an Advent Workshop engaged more than 25 families who filled the parish hall and crafted wreaths with an abundance of donated greens. Rebecca Cooper provided much-appreciated pamphlets to direct and guide family Advent prayers.

Rev. Gideon Pollach and Kyrah Drasheff spoke personally and powerfully at a CYF Forum Hour focused on Christian parenting. Their testimonials underscored the value and impact of Christian practices (e.g. church choir, regular church attendance, and church service projects) on individual and family faith.

Immanuel’s involvement in the Walk to End Genocide was coordinated by the inspiring Rebecca Cooper. Jeannie Cummins Eisenhour, Chrissie Crosby and several youth participated in the two mile walk on the Mall to raise awareness of mass atrocities in Sudan, South Sudan and the Congo.

With genuine gratitude to Fr. Randy and Fr. David for your unwavering commitment and spiritual guidance, and to each of you who contribute to CYF ministries in ways great and small.

Respectfully submitted, Eileen Monnin-Kirby, Vestry Steward for Children, Youth, and Family Ministry Adult Formation and Discipleship Steward’s Report

Christian formation is the lifelong process of growing in our relationship with God, self, others, and all creation. Every experience in our lives can provide us with the opportunity to express our faith; the challenge we face is recognizing these opportunities and learning ways to live a sometimes countercultural life in a secular world. (Copied from the Episcopal Church website.)

The purpose of the Adult Formation and Discipleship Stewardship area is to provide activities for Christian education and spiritual deepening that encourage participants to engage with this process of growing in relationship. Activities focus on these broad issues:

● how to follow Jesus; ● how to live as a Christian in the 21st Century; and ● how to live the faith and walk the walk.

Current activities include forum hours, retreats, School for the Spirit, Early Christians, the Circle of Quiet, Bible study on Saturday mornings, the Benedictine Community and publicizing and encouraging participation in classes, programs and events at the Virginia Theological Seminary. Past activities and future possibilities include Education for Ministry classes and a young adults (20-39) Bible study program.

Forum Hours During 2015 there were 25 forum hours, including the Lenten Series. The remaining 26 Sundays were devoted to hospitality and fellowship, either for special Sundays such as the Annual Meeting, Bishop’s Visitation, Mass-on-the- Grass, Homecoming, etc. or for All Parish Coffees and regular coffees during the summer and a few other Sundays.

Programs included these:

• sharing faith journeys, a Lenten series for each of five Sundays in which two parishioners shared the stories of their faith journeys, helped by a clerical or seminarian moderator;

• a description by Dean Ian Markham of his remarkable personal spiritual journey;

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• a dialogue between Rev. Randy Alexander and Rabbi Brett Isserow of Temple Beth El; • discussions about parish matters such as our experiments with worshiping in the new Immanuel

Chapel, stewardship, Finding your own Ministry at Immanuel using Immanuel’s website information, the Capital Campaign - the renovation the parish hall, an explanation of change ringing on the Immanuel Chapel bells and our new parish seal;

• forums on international issues, including the refugee crisis, How World Christianity is Changing World Mission, the Five Talents programs to help the poorest in dioceses around to the world, Kate Snow discussing her Episcopal Youth Service Corp work teaching in the Diocese of Costa Rica, and Amanda Eisenhour describing her summer work on Turkish and Greek sides of Cyprus;

• an explanation of Hunger Free Alexandria and of our donation to help Lazarus Ministries expand through Resurrection Church help to the needy in the West End of Alexandria;

• a discussion of Christian parenting; • a forum on the history of African Americans in the Episcopal Church; and • iconographic traditions and Immanuel Chapel’s incarnation icon.

Retreats The 2015 retreats were both filled to capacity. The Lenten retreat on Works in Progress: How does the Gospel Speak to our Growing Edges was led by the Rector at the Loyola on the Potomac Retreat House in Faulkner, MD. The Advent retreat, at Holy Cross Abbey, Berryville, VA, was led by Rector Emeritus Rev. Sam Faeth on Listening to Your Life. School for the Spirit The 2015 School for the Spirit offered supper and classes each Wednesday evening from April 22 through May 13 and was very successful, with 42 people participating. The classes were these:

• Tim Sedgwick – The Church: It’s not about Who’s Right, was based on his new book “Sex, Moral Teaching

and the Unity of the Church”; • Rector Emeritus Rev. Bill Dols-- The Bible Workbench, focused on applying lectionary text to our daily lives; • Martha Taggart and Lisa Yount-- The Devine Imagery, studied visual art from the early church, Celtic,

Byzantine, Renaissance, Baroque, Romantic and modern eras; and • David Crosby-- Joan of Arcadia, examined through discussions of the TV program “Joan of Arcadia,” how

God moves in our lives. Saturday Morning Bible Study Led by Scott Bunn and Chrissie Crosby, this group meets at 7:30 a.m. on the third Saturday of the month in the Fairchild Room for breakfast and Bible study; it uses the African model of reflection to see each reading in our lives.

Circle of Quiet A meditation, contemplative group using Lectio Divina, Centering Prayer, praying with icons and similar exercises followed by participant comments on what each found in the exercise. Meets every Sunday in the Upper Room or in the Octagon Room in Immanuel Chapel either before, between, or after services, depending on the service schedule. The time is listed in the e-blast, This Week at Immanuel, and is printed in the service bulletin. Contact Mary Ann Rehnke or Sara Fein.

Early Christians Meets every Wednesday at 6:30 a.m. in the Fairchild Room to read and discuss a book (members often go to Panera on Duke Street afterwards, around 7:30 AM.) On the first Tuesday in the month, Early Christians, and any other senior who is interested, meet from 5:00 to 7:00 p.m. at the 1823 Cafe at Virginia Seminary for

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fellowship and conversation. Contact Andy Biache or Betty Wanamaker.

Benedictine Community The Benedictine Community meets from 7:00 to 8:15 p.m. on the first and third Tuesday of each month except for July and August. The group studies the Rule of St. Benedict or readings based on it; it uses a format similar to the Circle of Quiet and closes its meeting with Compline. It is an experienced, dedicated group containing six members with official ties to a monastery and two seminary graduates. The community has active ties with related Benedictine groups in the DC area and a monk at St. Anselm’s Abbey in DC and with the Friends of St. Benedict, a national organization based in DC. Contact Dana Hengst or Barbara Fornoff.

EFM -Education for Ministry A four year program from the Sewanee Seminary. It is a major commitment that hasn’t been offered for a while. Contact Sudie McGahuey.

Programs for Younger Adults In 2014/15, Bible on Tap, a group of adults aged 20-39, a mix of singles, couples, and parents met once a month at Café 1823 at VTS (Virginia Theological Seminary Pub) to discuss the upcoming gospel lessons. Unfortunately, not enough people came regularly and the group stopped meeting.

Virginia Theological Seminary The seminary is a unique, major resource for adult formation and discipleship for members of Immanuel Church- on-the-Hill. It offers lay people evening classes, Fridays at the Seminary half day programs, lectures and special events featuring faculty and visitors. These programs are coordinated through the Lifetime Theological Education office of VTS managed by Anne Karoly.

Grace and Gratitude: To the Adult Formation Advisory Committee: Rev. Randy Alexander, Rev. David Crosby, Prof. Tim Sedgwick and Rev. Jan Maas. To David Atwood and Nancy Reuschel for organizing School for the Spirit and to Caroline Bergmark and Gilma Balcarcel for making it run smoothly. To all forum hour and School for the Spirit Class presenters and all who participated in them. To all who work to keep the above organizations serving their communities. To VTS for making such wonderful opportunities available for lay people in their community.

Respectfully submitted, Everett Post, Vestry Steward for Adult Formation and Discipleship

Senior Ministry and Fellowship Steward’s Report

The year 2015 was the second year of the new Senior Ministry and Fellowship steward area. It was gratifying to see that the initial interest and excitement for this ministry has only increased, as shown by the number of participants in all our events as well as the long list of suggestions from Immanuel seniors for how the ministry could be expanded and how it can be of even more service to our parishioners.

Senior Ministry Coordination Immanuel on the Hill continues its close association with Senior Services of Alexandria. Laura Snow is our parish liaison to SSA, and her efforts to recruit parishioners to the programs such as Friendly Visitors, Animal on Wheels and Meals on Wheels are greatly appreciated. We regularly offer space in the parish hall (and this past year in the parking lot also) to host special events and seminars to benefit seniors in the areas of health,

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education, and more. Through Senior Ministries, a Caregivers group now meets monthly in the Fairchild Room, and all parishioners are invited and encouraged to attend.

Seniors Trip This was the first year that Immanuel seniors travelled together, and it is one of the most requested areas for expansion in the coming year. Our first outing was to historic Rippon Lodge in Prince William County. After a tour expertly led by Immanuel parishioner, Elaine Davies, the group proceeded to historic Occoquan for lunch together on the waterfront before returning to Immanuel. Thanks to Hance Haney, who arranged for us to rent a van. Renting transportation with a driver is expensive, and this will continue to be a challenge because the seniors are eager for more traveling opportunities. There is a growing list of suggestions for outings, and how many can be scheduled will be determined by 2016 budget. It is widely encouraged by our seniors that the purchase of a handicapped accessible van will remain under consideration by future vestries.

Seniors Seminar Series This fall, Immanuel presented the second Seniors Seminar series, which we hope will be an annual event. Timothy Sedgwick, professor of Christian Ethics at VTS, led a program entitled Christian Faith and the Art of Dying, a Day of Reflection and Conversation on Saturday, November 14th. The program commenced with breakfast at 9 AM and ended around 3 PM. Lunch was included at no charge, and costs were offset by participants’ contributions. The event was very well attended, and plans are being made to follow up with a viewing of a program on the subject filmed by PBS with Atul Gawande based on his book “Being Mortal.”

Senior Advent Dinner Also in its second year, the second annual Senior Advent Dinner was a sellout on December 6th. Music was provided by generous and talented Immanuel parishioners, and another wonderful meal was provided by Connie Kurz and her amazing sous chefs. Everyone attending especially enjoyed chatting with our helpers from the youth group, who were enormously helpful assisting with set up, serving and clean up! The event concluded with some rousing carol singing.

Library The reestablishment of a library in the Fairchild room continues to progress after a short delay from renovations in the parish hall this past year. Last year shutters were installed, and this year shelving was added, a mantel was constructed, and everything was painted. The next step will be the purchase of a rug, a new couch and chairs. There is a committee in place that will in 2016 notify parishioners on how to begin offering books for donations. As well, they will begin to put together a list of books we might purchase for the library after the donation process is completed.

Senior Corner on the Immanuel Website Brooke Roberts has faithfully maintained the Senior Corner on the Immanuel website. On the site are posted updates on parish activities for seniors as well as information about activities and education for seniors around the city. Thanks to Mary Jo Cooney who writes our Senior Profiles for the site.

Future Plans With requests for more intergenerational events at the church, future planning includes another Youth and Family/Seniors game or movie night this winter. Also, planning is underway for a trip to National Cathedral for Morning Prayer and lunch.

Respectfully submitted, Martha Manson, Vestry Steward for Senior Ministry and Fellowship

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Pastoral Care Steward’s Report The Pastoral Care Committee was previously chaired by Sara Fein. With her election to vestry, she resigned her position as Chair of Pastoral Care. Effective March 2014, the Pastoral Care Committee has been chaired by the Rev. David Crosby, and this year it was stewarded by Martha Sedgwick. Other committee members are: Cynthia Caples, Chrissie Crosby, Barbara Currie, Dotty Eisenhour, Mark Fearer, Sara Fein, Bill Frye, Ann and Rollin Huntington, Susan Kernan, Mary Lindahl, Marcia MacDonald, Ann MacNamara, Everett Post, Mary Ann Rehnke, Michael Reinemer, Stefanie Reponen, and Tom Rowe. The committee meets bimonthly, and oversees the following areas: Notes writing, Lay Eucharistic visits, Flowers, Meals, and Transportation as needed. Each committee member is active in one or more of the areas.

Note writing The note writing list is organized by Dotty Eisenhour. Each note writer is responsible for a month, during which notes are written to parishioners on the Short-Term and Long-Term Pastoral Care List, compiled by the clergy. Lay Eucharistic Ministers/Lay Eucharistic Visits. Lay Eucharistic Visits are scheduled by Martha Sedgwick. Much grace and gratitude go to Renee O’Brien and Tom Rowe—each of whom has now retired from this ministry. The parishioners who are visited in their homes are so appreciative of the LEMs, and, more especially, Immanuel Church-on- the-Hill. The LEMs take altar flowers to those they visit on some occasions during the year.

Flowers Susan Kernan oversees distribution and delivery of flowers. Clergy decide who receives the flowers.

Meals and Transportation Meals have been delivered to various parishioners on occasions during this past year by Pastoral Care Committee members and also by parishioners who volunteer for this particular ministry but are not on the committee. Thanks and appreciation go to those who have organized the schedules. Transportation to medical appointments has also been requested by a parishioner. The response of those who have provided rides has been more than generous.

Grace and gratitude to all the committee members as well as those who go unnamed. Pastoral Care, an extension of ourselves, our souls and bodies, is such an important part of Immanuel. It has been a gift for me to have served this year as Steward to this committee. I look forward to my continued participation as I return to being a member of the Pastoral Care Committee.

Respectfully submitted, Martha W. Sedgwick, Vestry Steward for Pastoral Care Hospitality Steward’s Report

One of the hallmarks and greatest pleasures of our parish is to share hospitality with both new and well-established members of our community. We see it every Sunday as we gather to worship and to meet in fellowship afterwards. That good will has been especially important this year as we experiment with using both chapels and the newly refurbished Parish Hall and reorganized kitchen.

Some activities of Parish life are specifically the responsibility of the Hospitality and Coffee committees. These include the brunch at the Annual meeting, the supper during Immanuel’s turn for the Lenten series, the champagne reception following the Easter Vigil, the reception for the confirmands during the Bishop’s visit, the

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spring potluck, Pentecost cakes, the fall Welcome Home potluck, and the coffee hours that follow each service. None of these activities would be possible without the energy and commitment of the co-chairs of the Hospitality Committee, Linda Donahue, and Sheila and Wayne Iskra, as well as the many, many helpers who volunteer to set- up and clean up after the all-parish events.

The coffee host committee has gained some new members this year, just as we needed help and flexibility to adjust to worshipping and continuing parish activities at the Zabriskie location. The members of the coffee committee include: Caroline Bergmark, Alisa and Andy Biache, Scott Bunn, Lisa Clausen, Carrie Cuddy, Dana Compton, Connie and Jim Kurz, Carla Murray, Celia Ochs, Candace Quinlan, and Nancy Reuschel and David Atwood. Particular thanks go to Gilma Balcarcel, who has made coffee and set out food while juggling nursery duties in all the different configurations of service schedules at Zabriskie, the Welcome Center at the seminary, and the Immanuel chapel parlor.

We also thank Meredith Pilling, Margaret Kerekes, and the staff of the VTS Welcome Center who have offered us their hospitality and made many accommodations so that we could continue the parish hospitality activities and forum hours that we treasure. We must acknowledge the many activities that make up a very important part of Hospitality but are organized by other parishioners and groups. These include the barbecue/family complines that John Hogg has started this year, Advent fun night, the senior activities of Martha Manson and her committee, the Easter Egg hunt of the Sunday School, the knitting group, Manly Men fishing trip, the Harvest Dinner of the Stewardship committee, the Blessing of the Animals organized by Denise Freeland, the Shrove Tuesday pancake supper, and especially Shrinemont with Lisa Frye as chief.

Respectfully submitted, Sudie McGahuey and Martha Sedgwick, Vestry Stewards for Hospitality Newcomer Steward’s Report

Greeting and making newcomers welcome is a primary responsibility of all of us in the parish. In worship, we pass the peace; in other parish activities from coffee hours to pumpkin patch duties, we try to open our community to newcomers and visitors and help them find their place and home with us. To help visitors find us and have a chance to “taste and see”, we put advertisements in the local paper at Easter and Christmas. The Pumpkin Patch is another occasion to invite our neighbors to join us. In addition, the reverend David Crosby composes the welcoming notices on the sign board in front of Zabriskie. We are looking forward to new sign boards at the Seminary and at Zabriskie early in the new year.

To make it easier to welcome newcomers, we have name tags at the Immanuel Chapel, as well as a new set at Zabriskie for worship and other parish activities there. The clergy and vestry greeters greet newcomers in the narthex at the beginning and end of each service. We especially appreciate the Coffee Host committee for making coffee hours a place to get to know newcomers. Efforts by present parishioners to greet and introduce newcomers to others after services and at coffee hours are very much appreciated. Once a year we hold a newcomer reception and introduce many of the newcomers to the parish at the peace. John Hogg’s family complines have also been important in making a welcoming place for new families.

There are many challenges to welcoming newcomers in this year and the next. First, they have to find the chapels and determine the time of the service. They need to be able to find diverse facilities from Sunday school classrooms, to the nursery, to restrooms. Also, with so many exits out of Immanuel Chapel, we have to be

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intentional in our efforts to give a friendly greeting and give any assistance necessary. The usher teams have been outstanding in this service, but we need all of us to be greeters.

I would like to thank the members of the committee for their help this year: Wendy and Doug John (and Tom John as junior member), Brooke Roberts, Matt and Kathryn Haskin, Julie Bruns, Ally Powell-Switaj, Phyllis Sims, Kyrah Drasheff and Sheila Iskra.

Respectfully submitted, Sudie McGahuey, Vestry Steward for Newcomers

Communications Steward’s Report

Immanuel Church-on-the-Hill enjoys a robust Communications Committee, chaired by Brooke Roberts and stewarded in 2015 by Caroline Bergmark. The committee includes Connie Kurz, Hance Haney, John Bednar, Candy Levin, Kevin Switaj, and Mark Fearer. The committee oversees the website, social media outlets, “The Almond Tree” (Immanuel’s newsletter via print and digital), Sunday Bulletins, the E-blast of “This Week at Immanuel”, and various brochures. Our Parish Administrator, Jennifer Addington, plays a crucial part in multiple media venues.

The Communications Committee also assisted the Evangelism/Newcomers Committee in the preparation and placement of paid advertisements of Immanuel’s services at Christmas and Easter. The Communications Committee also has a role in the Worship Committee and Resources Committee efforts to resolve the audio challenges in Immanuel Chapel.

We owe a great shout out to Laura Cohn, Tom Kerns, John von Senden, Christina Thurber (friend of Candy Levin), and many other shutterbugs in our parish for wonderful photos to keep our electronic media fresh and vibrant.

Website Efforts Brooke Roberts is the Immanuel web master, with tech support from John Bednar, Hance Haney, and back up from Candy Levin. The website continued to be improved with added functionality, clearer navigation, and more up to date content. The Communications team provided links to the Immanuel Chapel dedication in October and the Messiah sing-along in December on our website for those Immanuel parishioners who were unable to attend. Mark Fearer, John Bednar, and Bridget Beckmann videoed Sermons from each Sunday and posted them on YouTube and on the website. We continued to video and post key spiritual Forum Hours. Easter Sunday was a grand occasion with the Bishop’s visit and a commissioned anthem for the choir. A huge thank you goes to John Bednar for the video-recording and posting the Easter service to the website and YouTube.

Brooke made sure that our website front page always had a quick link button for the most important news, including Lent, Holy Week, Summer Construction, Amazon, Pumpkins, Stewardship, Christmas Families, Advent, and Christmastide. John Bednar posted photos of the parish hall construction progress. Hance Haney added the new Immanuel seal to the homepage.

Hance Haney and Susan Gilbertson worked on an online donation page for users to easily submit payments online. We have also included a link to shop via our Amazon link, where Immanuel Church-on-the-Hill receives a percentage of the sale. Hance Haney and John Bednar brought a refreshed photo directory to the website under password protection.

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Social Media - Facebook Immanuel has three Facebook pages: a closed group “Immanuel Church-on-the-Hill, Alexandria”, an open page as religious center “Immanuel Church-on-the-Hill’, and a region page for “Pumpkin Patch at Immanuel Church on the Hill”. Kevin Switaj posts services, events, and videos to the Facebook pages. We also use Facebook to post information about the new Family Compline services.

The closed group is meant for posting photos and for internal community dialog. There are 107 members. Immanuel attendees who wish to join simply need to ask and one of the administrators will add them to the closed Facebook group.

The open page is for the public to be able to learn about Immanuel’s services and events. As of December 31, 2015, the page has 350 likes and 674 people have visited. We have a rating of 4.7 out of 5 stars with 20 reviews.

The region page for the pumpkin patch has 277 likes and 178 people who have visited. We have a rating of 4.9 out of 5 stars with 10 reviews.

Social Media – Yelp, etc. Candy Levin has done a great job keeping our information current as Administrator of Immanuel’s presence in YELP, YP.com (on line Yellow Pages), Google Places, and Yahoo. These sites are useful to reach out to the wider population searching for a church family. Many of the people who visited our YELP page went on to visit our Immanuel website and learn more about our church. Some YELP users also downloaded directions to our church. Social media sites are a great tool to reach the tech-savvy population.

Our Immanuel YELP ad appeared in 880 YELP searches in the December 2014-Dec 2015 timeframe. Our peaks in YELP searches came at April and at October...most likely for Easter and Pumpkins. We had a total of 80 click through views in that timeframe, with 44% being on mobile devices. 12 visitors went on to click on our web site. One pumpkin patch visitor even uploaded a photo to our YELP page.

Print Media Brooke Roberts, Connie Kurz, and Jennifer Addington were the primary players in faithfully creating “The Almond Tree” and ensuring we had interesting and information-packed publications as frequently as twice a month. They also ensured that the information was consistent across our other print media, the Sunday bulletin inserts.

For the Evangelism and Newcomers area, we helped vestry steward, Sudie McGahuey with newspaper advertisements outlining Immanuel’s schedule of services and events for Holy Week/Easter and for Christmas Week for the Alexandria Gazette newspaper.

On March 27, the Port Packet had a front-page-center story on the March 15 oral rehydration project, with our fearless project leader, David Ingold, in the lead. Unfortunately, the reporter noted us as Emmanuel on the Hill throughout the article. Link: http://www.connectionnewspapers.com/news/2015/mar/25/alexandria-making-19970-packets-and-saving- lives/

Our Pumpkin Patch was featured on the Virginia Tourism website www.virginia.org; we also got a news article (with photo) in the Alexandria Gazette Packet; an article in the Alexandria Times; a listing in the Diocese website; and a mention by Dean Markham in his Commentary for the Virginia Theological Seminary. Thanks to a supportive email from Fr. David, our Pumpkin Patch was also included in the Religion News of the Washington Post on two successive Saturdays.

The communications committee also helped create a brochure for Lent, a brochure and form for School for the

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Spirit, and a brochure about the Shrine Mont parish retreat. “This Week at Immanuel” Jennifer Addington and Brooke Roberts did an amazing job in getting these weekly just-in-time reminders out to all the parish members who have given us their e-mail addresses. Not everyone opens all his or her e-mail. We have view rate of 46% on regular weekly e-blasts, and a view rate of +60% on e-blasts entitled “Sad News”. A recent update to the weekly blast is a new “LOOKING AHEAD” section to give parishioners more advanced notice on events that are coming up in the next couple of weeks. Useful links http://www.icoh.net/ https://www.facebook.com/ImmanuelChurchOnTheHill https://www.facebook.com/groups/immanuelchurchonthehill/ https://www.youtube.com/c/ImmanuelChurchontheHill https://www.facebook.com/Pumpkin-Patch-at-Immanuel-Church-on-the-Hill-158504624242720/?fref=ts http://www.yelp.com/biz/immanuel-church-on-the-hill-alexandria Much Grace and Gratitude goes to Brooke Roberts, Connie Kurz, Hance Haney, John Bednar, Candy Levin, Kevin Switaj, Mark Fearer, and Bridget Beckmann for all of their work and time dedicated to Communications. Respectfully submitted, Caroline Bergmark, Vestry Steward for Communications Stewardship and Planned Giving Steward’s Report

Committee Members During 2015, the Stewardship and Planned Giving Committee (the "Committee") comprised Susan Gilbertson, Hance Haney, Doug Henry, Kerry Kelly, Bill Kilpatrick, and Jackie Phillips. The Committee was again ably chaired by Kerry Kelly. Bill Kilpatrick was recruited to serve as a new member of the Committee. The Committee's Vestry Steward, Tom Brown, also served as a full Committee member. Planned Giving and The Zabriskie Society Early in the year, both the vestry and the Committee resolved to give renewed emphasis to the subject of planned giving and to The Zabriskie Society, which has had a low profile in recent years. The Zabriskie Society recognizes parish members who have made bequests to the parish in their estate planning. The Committee worked to update The Zabriskie Society membership list. It hosted a reception for approximately thirty parish members at Virginia Theological Seminary on June 4th to recognize current Zabriskie Society members and to educate potential new members on how important planned giving has been to the financial health of the parish in the past. The Committee will be giving further consideration to recognizing Zabriskie Society members in the coming year. Planned Giving Brochure The Committee prepared and published a Planned Giving Brochure that described the types of planned gifts and the following three funds that might receive bequests: The Endowment Trust Fund; the Patrick Henry Callaway Memorial Fund and The Memorial Garden Fund. The information may also be found on Immanuel’s website. Online Giving and Payment Options Through the efforts of the parish treasurer, Sue Gilbertson, parish members now have an online secure giving and payment option.

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Pledge Drive Campaign Under a theme of "God the Giver", the annual pledge drive campaign began on October 11th. Testimonials were given at Sunday worship services on the importance of pledges to various areas of the church (e.g. Outreach; Children, Youth and Family Ministry; Senior Ministry; and the Music Ministry). A well-attended Choral Evensong and Harvest Dinner were held at the Immanuel Chapel and the VTS Refectory on November 7th. In order to save postage expenses, parishioners were asked to pick up pledge packets at church services.

2015 Pledge Campaign Results As of January 8, 2016, 167 pledges have been received for a total of $531,356. This reflects an increase in pledge income over the same time last year, and more pledges were received in November than in previous recent years. However, there remain a number of active parishioners who have not yet pledged. This means that the vestry had to construct a budget based on an estimate of non-pledge income. Nevertheless, the vestry expects that additional pledges will be made this year. Online pledging began in 2014 but significantly increased this year, as approximately 30% of all pledges were made online at ICOH.net. Additionally, more parishioners are meeting their financial commitments to the parish electronically through bank transfers, e-checks or debit/credit cards.

Amazon Associates The Committee reminds the parish that, through the efforts of the treasurer and others, it is now possible for church members to generate income for the church by using the Amazon Link on the ICOH.net website when ordering items from Amazon that they would otherwise order directly from Amazon. There is no additional charge by Amazon to any parishioner who uses the Amazon Associates link.

Trust Reviews The Trustees of the Endowment Trust Fund and the Patrick Henry Callaway Memorial Fund recently accepted the Committee's recommendation that the Episcopal Church Foundation, headquartered in New York City, review and make recommendations on possible amendments to those trusts. The trustees and the vestry will consider the results of that review in 2016 and the advisability of amending the trusts that were established in 1987 and in 1961 respectively. The Committee also plans to formalize Gift Acceptance and Disposition of Bequests Policies for Vestry consideration.

In conclusion, the Committee is pleased to recognize and thank the following parishioners who have pledged thus far for 2016:

The Rev. Randy Alexander The Rev. Patty Alexander Gerry & Eve Anderson Elizabeth Arnold Brad & Melinda Ashton David & Nancy Atwood David & Jill Baird Paul & Diana Beckmann John Bednar Richard & Judy Bednar Caroline Bergmark & Francine Wargo Karen Besser Opal Beverly Andy Biache Andy & Alisa Biache Benjamin Bridges

Mark Fearer Sara Fein David & Sarah Fite Pat Flagg Margaret Fogerty Barbara Fornoff Aggie Fortune Bill & Lisa Frye Francois & Lynn Gas Jeff & Ellen Gehrs Nancy Gilbert Susan Gilbertson Rick & Sarah Glassco Hance & Michiko Haney Thomas & Stephanie Harris Matt & Kathryn Haskin

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Tom & Sally Guy Brown Denis & Julie Bruns Scott Bunn Philip Burge Governor & Maria Burke Gary & Mary Ashton Campbell Hugh & Jan Campbell Cynthia Caples Joseph & Mimi Carter David & Susan Cavanaugh Tony & Adrianne Christino Leif Christoffersen Jim and Lisa Clausen Adam & Laura Cohn James & Kathy Conrad Mary-Jo Cooney Franc & Rebecca Cooper Janice Corbett The Rev. David and Chrissie Crosby Carol Crossmire Tom & Carrie Cuddy Barbara Currie Randall & Callie Curtis Elaine Davies Bette Davis Gary & Mei Lung DeVight Harry Diffendal The Rev. Bill & Shirley Dols Linda Donahue Natalie Doyle-Hennin Lynn Dutton Dotty Eisenhour Jennie Eisenhour Ann MacNamara Martha Manson Kyle Martindale Derek & Sarah Mason Mia & Ken Mason Mary McCormack Ken McDonald Chandley McDonald Mike & Sudie McGahuey Shirley McKinley Bill & Joy McLaughlin Michael & Christine Michaelis Bryant & Madeleine Mitchell Gertrude Mitchell Jim and Kitty Montie Bruce & Cynthia Morton Holly Morton Bob & Carla Murray

Doug Henry Tom and Debbie Hewson Dick & Kay Hobson Suzanne Houck Taylor Houck Rollin & Ann Huntington Thomas Hussey David & Marianne Ingold Wayne & Sheila Iskra David John & Wendy Lane Doug & Wendy John Gordon & Frances Johnson Ginny Johnstone Keith June Dorothy Kellogg Dan & Nancy Kelly Kerry Kelly Bill & Margaret Kerekes Susan Kernan Tom & Roz Kerns Bill & Susan Kilpatrick Kevin & Eileen Monnin-Kirby Barbara Kirkland Fay Klatt Jim and Connie Kurz David & Mollie Lambert Canice Levin Mary Lindahl Len & Sue Lynch The Rev. Jan & Georgia Maas Katherine Maas Marcia MacDonald Jessie Ruth MacLeod Chris and Carrie Rodriguez Tony and Patsy Rogers Chris & Meggan Ros Tom and Randi Rowe Mary Jane Ruhl Tim & Martha Sedgwick Linda Serabian & Peter Maratta Tom & Martha Shimkin Pierre and Hillary Shostel Rachel Shows Dodd & Phyllis Sims Catherine Sinclair Stewart & Teresa Skubel The Rev. John and Louisa Smucker Paul Smyth & Denise Freeland Jim & Laura Snow Dagobert & Lissa Soergel Agnes Soos & Richard Rogers

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Renee O’Brien Celia Ochs Faith Olson Doug and Kameran Onley Will & Paige Packard Ollie Patton & Biz Van Gelder Michael & Janet Pawlukiewicz Betsy Perkins Jackie Phillips Everett & Susan Post Barbara Ramsdell Julian & Mable Randolph Marcus Rarick Eric & Jennifer Reading Mary Ann Rehnke Michael Reinemer & Lisa Siegrist Stefanie Reponen Mary Ann Ring Brooke Roberts Marda Robillard

Rosi Stewart TJ Storch David Temoshok Bobbie Thomas Chris Van Schoening John von Senden & Kyrah Drasheff The Rev. Dr. Frank Wade Karen Walker Michael & Diana Walker Betty Wanamaker Mollie Warner Kevin & Hartley Wensing Jeremy & Margaret Whelpley Susan Wiard Charles & Pamela Willard Jim & Nancy Wise Steven & Anna Woodward Teddy & Lindsey Yates Brian Young & Katherine Smith Anonymous

Respectfully submitted, Tom Brown, Vestry Steward for Stewardship and Planned Giving

SPECIAL REPORT: FUTURE FACILITIES PLANNING & IMMANUEL’S CAPITAL CAMPAIGN

As we enter the fifth and final year of the Capital Campaign, it is worth a review of the campaign’s progress and what we’ve been able to achieve by the generosity of the Immanuel family. First and foremost, the campaign has been a great success. By August 2012, we had achieved our goal of $1,000,000 in pledges over a five-year period. Our commitment is to share 50% of our receipts with Virginia Theological Seminary’s “Chapel for the Ages” campaign. The other 50% went toward much-needed improvements to our physical plant, with the largest single expenditure – replacing our HVAC system at a cost of more than $300,000 – basically invisible to the congregation.

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(This chart is also on ICOH’s website under the “Capital Campaign at Work” page. We will continue to update the parish on the progress of the campaign throughout 2016.)

As we close out the 2015 regular stewardship cycle and prepare to enter the final phase of the Capital Campaign, parishioners could be forgiven for donor fatigue. Moreover, our focus as a congregation has shifted somewhat “up the hill” as we live and pray into our new worship space at Immanuel Chapel. But the Zabriskie Chapel, parish hall, basement classrooms, offices, rectory – and of course delightful gardens and grounds – remain a vital fellowship center and operational hub that must be maintained, upgraded and protected (consider the basement flooding over the summer and the theft just a few weeks ago of five copper downspouts).

It is also worth reminding ourselves that the Capital Campaign Fund – ongoing but largely committed in 2016 to fulfilling our $500,000 pledge to VTS and paying off the remaining balance of a loan from the Endowment Trust – is not a substitute for the annual facilities and grounds budget. Because of the parish’s commitment, we havecompleted many of the big ticket items, and the Zabriskie facility is in excellent shape. But despite the greatprogress your treasure has enabled, our building and grounds needs remain a significant challenge from a fundingstandpoint, with a long list of deferred maintenance and oft-requested capital improvements competing withother equally worthy areas of church life: worship, music, children, youth and senior programming, faircompensation for our clergy and staff and so on. In sum, growing and stabilizing funding to enable long-termfacilities and grounds planning remains a top priority.

The good news is that 2015 was an outstanding year for Capital Campaign collections. We finished the year with $125,830 in receipts, 20% over the committee’s original projection for the year. Immanuel is currently 85% of the way to our overall pledge total (excluding bequests and direct contributions to the Chapel for the Ages campaign). Pledges left to be collected are $141,700. The professional fundraiser who advised the committee in 2012 warned us that a capital campaign typically experiences a 10-15% tail-off in giving as it nears the end of the

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effort. We are confident that Immanuel Church-on-the-Hill will do better than the average non-profit organization in this regard, and in fact we must do better if we are to fulfill our commitment to VTS and pay off the Endowment Trust loan.

Turning to the annual budget process, the 2016 Resources budget is similar to past years, with $33,500 devoted to upkeep and maintenance of the church building, rectory and grounds and gardens, and not including property insurance or utilities. Other than possibly installing new security measures, we are not planning to pay for any capital items or major deferred maintenance needs (like repaving the parking lot) out of this year’s budget.

According to the Episcopal Church Foundation, a “healthy financial operation” includes regular funding of a capital reserve fund.1 With the enthusiastic endorsement of the current Treasurer, the Vestry recently re-established the Facilities Reserve Fund, first created by then-Treasurer Hugh Campbell nine years ago. We agreed to kick-start the reserve fund by transferring $15,000 from the Operations Reserve. Obviously, this is a rob-Peter-to-pay-Paul transaction, so the vestry in 2016 will consider a sustained strategy for growing this reserve that does not include interfund transfers. Placing surplus funds in the reserve is one possibility, but Immanuel does not routinely run surpluses, so that does not appear to be a viable long-term solution. Taking a small percentage off the top of monthly receipts, before allocation to other steward and operational areas, would be reliable but risks destabilizing the other vital areas of church operations. The vestry will continue to explore options.

What you can do: If you pledged to the Capital Campaign, fulfill your commitment in 2016. If that is not possible and you

would like to spread out or defer your final payment, please contact the Treasurer. For planningpurposes, it is better to know funds are coming later (or not at all).

Extend your pledge by 1 year, as some of your fellow congregants already have done. If you were unableto pledge in 2011 or 2012 and now have the means and/or inclination to do so, make a contribution, ifonly a one-time commitment.

If you are new to Immanuel and would like more information on assisting the Capital CampaignCommittee in our efforts to maintain and improve our parish home, please contact Tom Kerns attkerns@kernsgroup.com or Ken McDonald at jkmcondald2000@aol.com or speak with another memberof the committee.

What we are doing:

Strategic planning to ensure we are meeting our needs and remediating ongoing problems with cost- effective solutions that actually solve the problem (e.g. building security or flooding/water intrusion);

Considering the prudent use of trust monies available to the vestry for “proper maintenance”(Endowment Trust) or “distribution [to] any building fund” (Callaway Trust), although we must keep inmind the long- term strategy is to grow the church trust funds.

Looking for ways to save money … always. By replacing the boiler and upgrading our parish hall lightingwith more energy efficient lamps we should lower our utility bills. We also partnered with the Muslimprayer group to cost-share on the parish hall’s quality audio system. And at John Bednar’s initiative, thechurch cancelled a never-used phone line for a savings of more than $300 and signed a new copier leasethat is projected to save the church at least $1,000 a year by reducing the use of outsourced printing.

1 Keucher & Murphy, “Basics of Parish Finance” (2013 webinar).

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Reviewing tenant relationships to ensure that Immanuel is charging rent and user fees consistent with ourrenovated common areas and the local market.

Thank you for your continued support.

Doug Onley, Junior Warden Tom Kerns, Co-chair Capital Campaign Committee Tom Hewson, Vestry Steward for Resources John von Senden, Facilities Committee Chair

Treasurer's Report 2015 was our first year with a full financial team. The transition focused on taking the next logical steps as part of our parish’s commitment to reducing our overall risk exposure, making it easier for parishioners to give and track their donations online, improving transparency and auditability. Our accounting system is now aligned with the Episcopal Church of the USA and the Diocese of Virginia’s accounting recommendations, practices and reports—including the Diocesan annual parochial report. These changes bring Immanuel substantially into compliance with generally- accepted accounting principles for non-profit organizations. We have significantly improved our internal controls by adding a meaningful segregation of duties between the treasurer, bookkeeper and the controller. This arrangement also means that going forward there will theoretically be two experienced members of the financial team to support a new volunteer Treasurer.

2015 Highlights:

General Operating Budget: General operating income totaled $670,000: $541,000 in pledges from 2015 pledge commitments of $549,000; gifts and designated donations of $49,000; rental income of $48,000; net transfers of $14,000. Total operating expenses were $675,000.

Congregation Based Mission and Outreach: Congregation Based Mission and Outreach expenditures totaled $133,000, funded through Pumpkin Patch revenues, special collections for national and international relief efforts, and collections for the Young Adult Service Corps, Christmas Families, Dominican Republic Scholarships, and the Haiti Micah Project.

Capital Campaign: Capital Campaign pledges and gifts received as of December 31, 2015 total $843,600 ($724,600 from pledges and $119,000 from gifts). Outstanding pledges in 2016 total$181,000, from a 2012 -2016 Capital Campaign total of $905,500 in pledges. Our remaining pledge for the Virginia Theological Seminary Chapel of the Ages Campaign is $150,000.

Investment Funds: November 30, 2015 balances for the Calloway, Endowment and Memorial Garden Funds are $185,000, $263,000, and $86,000 respectively. Final 2015 Fund Reports will be issued in late February.

2016 General Operating Budget:

The Vestry approved a 2016 budget anticipating $575, 000 in pledges, and additional general operating income of $117,000 from gifts, rental income and transfers for total general operating fund income of $692,000. Approved 2016 general operating fund expenses total $692,000.

Respectfully submitted, Susan Gilbertson, Treasurer

Cash 294,476 Accounts Payable 1,194

Certificate of Deposit 48,000 Security Deposits 2,500

Accounts Receivable 26,102 Other Liabilities 9,417

Prepaid Expenses 250 Total Liabilities 13,111

Investments 533,963 General Operating Funds 1,986,207

Land, Bldgs, & Equip - Net 2,636,019 Restricted Funds 784,492

Permanent Funds 755,000

Total Funds Balance 3,525,699

Total Assets 3,538,810 Total Liabilities & Funds Balance 3,538,810

General Operating Funds 34,931

Operations Reserve 49,901 Prepaid Annual Pledges 72,428

Property & Equipment 1,899,924 Education

Carter Forrester Memorial Fund Balance1,452 Education Fund 105 Total General

Operating Funds 1,986,207 Worship

Tudor Davies & Jim Kellog Fund 1,000

Outreach Funds

Designated Donations Fund 3,822

Outreach Fund Balance 82,554

Land 700,000 Christmas Families Fund 22,270

Trust Funds-Permanent 55,000 Dominican Scholarship Fund 1,650

Total Permanent Funds 755,000 Micah Project Fund 600

Total Outreach Funds 110,896

Community Funds

Alice Biache Restricted Fund 1,032

Capital Campaign Funds 54,710

Trustee Funds 544,320

Total Restricted Funds 784,492

Immanuel Church on the Hill

Balance Sheet

As of December 31, 2015

Time Restricted

FUND BALANCE DETAILS

General Operating Funds 58%

Restricted Funds

20%

Permanent Funds

22%

Immanuel Church on the Hill Fund Balances As of 12/31/15

Unaudited

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Income Expenses

Pledge Income 541,005 Operating Expenses

Looseplate-undesignated 14,166 Personnel & Benefits 388,492

Undesignated Gifts 25,259 Administrative & Property 219,971

Designated Gifts 27,549 Programs : EWOC 66,644

Total Contributions 607,979 Total Operating Expenses 675,107

Rental Income 47,939 Non-Operating Expenses

Memorial Garden Transfer 15,100 Capital Expenditures 22,682

Investment Income (927) Support to other Organizations 2,078

Transfer Expense - Insurance proceeds 2,158

Total Non-Operating Expenses 26,918

Total Income 670,091 Total Expenses 702,025

Congregation Based Outreach & Mission:

Outreach (primarily funded by Pumpkin Patch ) $82,548

Christmas Families $13,149

Dominican Scholarship $5,550

Micah Project $24,565

Young Adult Service Corp $7,110

Total CBOM $132,922

VTS - Pledge payment: Chapel of the Ages $50,000

Capital Purchases [Bldg, Equip, etc] $191,716

Immanuel Church on the Hill

Income Statement - General Operating Fund

As of December 31, 2015

ADDITIONAL 2015 EXPENDITURES

2015 Sources of Funds:

Rent Income

7%

Transfers 2%

Contributions 91%

Personnel & Benefits

55%

Admin & Property

31% Programs: EWOC 10%

Capital Expenses

3%

Other 1%

2015 Uses of Funds:

Unaudited

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Beg Balance Receipts Disbursements Transfers/JE's End Balance

60,095 670,091 702,026 130 28,290

- 72,427 - - 72,428

92,749 121,452 213,201 - 1,000

49,901 - - - 49,901

1,743,049 8,809 (148,465) - 1,900,324

17,701 2,158 20,259 - (400)

2,097 9,685 7,851 - 3,931

1,165 1,655 1,110 - 1,710

- - - 1,451 1,452

8,951 - 5,128 - 3,822

- 2,130 2,025 - 105

- 1,000 - - 1,000

- 165,102 82,548 - 82,554

21,120 14,299 13,149 - 22,270

1,350 5,850 5,550 - 1,650

14,900 10,265 24,565 - 600

- 7,110 7,110 - -

1,032 - - - 1,032

Beg Balance Receipts Disbursements Transfers/JE's End Balance

19,750 24,602 34,897 - 9,455

10,700 22,277 32,977 - -

119,188 79,650 153,583 - 45,255

221,457

(50,000)

186,206 (2,272) - - 183,933

- (506) - - (506)

- (2,307) - - (2,307)

- (675) - 365 (311)

- 25,803 17,326 23,116 31,594

- - - 55,000 55,000

700,000 - - - 700,000

78,482 - - (78,481) -

251,486 - (33,177) - 284,663

Immanuel Church-on-the-Hill - Alexandria VA Consolidated Fund Activity Report as of 12/31/2015

Account Name

General Operations Fund

General Operating-Prepaid Annual Pledges Balance

Pumpkin Patch Fund Balance

Operations Reserve Fund Balance

Fixed Assets Balance

Insurance Proceeds Balance

Rector Discretionary Fund Balance

Assoc. Rector Discretionary Fund Balance

Carter Forrester Memorial Fund Balance

Designated Donations Fund Balance

Education Fund Balance

Tudor Davies & Jim Kellog Balance

Outreach Fund Balance

Christmas Families Fund Balance

Dominican Scholarship Fund Balance

Micah Project Fund Balance

Young Adult Service Corp Balance

Alice Biache Restricted Fund

Capital Campaign - Zabriskie Balance

Capital Campaign - Seminary Balance

Capital Campaign - Unrestricted Balance

Callaway Fund

Endowment-Fixed Asset Reserve Balance

Endowment-Outreach Balance

Memorial Garden-Reserve Fund-Accum Earnings

Memorial Garden-O/M Fund

Memorial Garden-Reserve Fund-Principal

Perm. Restricted Land Assets

Memorial Garden Restricted Fund

Endowment Restricted Fund

Endowment Unrestricted Fund 45,107 427 (1,720) - 47,255

Total 3,425,028 1,239,035 1,139,947 1,581 3,525,698

** unaudited and preliminary

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Callaway Endowment Memorial Garden

Beginning Balance 186,206 229,839 80,340

Income

Donations - 25,338

Interest & Dividends - 378 568

Net Realized & Unrealized Gains/(Losses) (1,383) (2,564) (3,753)

Total Income (1,383) (2,186) 22,152

Expenses

Memorial Markers (34)

Maintenance Expense (1,390)

Total Expenses - - (1,423)

Net Surplus (Deficit) (1,383) (2,186) 20,729

Transfers

2014 Memorial Garden Pond Installation - (15,106) Capital Campaign Fund Transfer 34,897 Total Transfers - 34,897 (15,106)

Ending Balance 184,823 262,550 85,963

Immanuel Church on the Hill

Trustees Funds

As of December 31, 2015

The above report reflects preliminary year-end balances, as the final 12/31/15 statements have

not yet been received from The Diocese of Virginia - Trustees of the Funds.

Unaudited

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Immanuel Church on the Hill Capital Campaign 2011-2015

Undesignated Seminary Zabriskie Total Bequests Total

Transfer from Endowment Fund - - 100,000 100,000 - 100,000

Campaign Pledges 437,130 131,523 156,023 724,676 724,676

Campaign Donations 46,597 28,971 43,360 118,928 107,000 225,928

Interest 2,261 - - 2,261 - 2,261

Total Receipts 485,988 160,494 299,383 945,865 107,000 1,052,865

Transfers (287,150) 132,758 154,392 - - -

Transfers to Endowment Fund - - (69,795) (69,795) - (69,795)

Building Improvements & Equipment (136,561) - (374,525) (511,085) (97,828) (608,913)

VTS - Chapel of the Ages (17,023) (293,253) - (310,275) - (310,275)

Total Expenditures (440,733) (160,494) (289,928) (891,155) (97,828) (988,983)

Fund Balance December 31 2015 45,255 - 9,455 54,710 9,172 63,882

Immanuel Church on the Hill Capital Campaign 2016

Transfer to Endowment Fund - - - (34,898) - (34,898)

VTS - Chapel of the Ages - - - (150,000) - (150,000)

Total Commitments 2016 (184,898) - (184,898)

Capital Campaign Pledges 2012 - 2016* 540,656 155,204 209,604 905,464

Capital Campaign Pledge Payments 2012 - 2015 (437,130) (131,523) (156,023) (724,676)

Outstanding Pledges 2016 103,526 23,681 53,581 180,788 - 180,788

* excludes bequests & direct payments to VTS

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Immanuel Church-on-the-Hill - Alexandria VA

2016 Budget

January 1, 2016 - December 31, 2016

2015 2015 2016

Account Name Amount Actuals Amount

Income

Operating Income

Pledge Income 549,000 541,005 575,000

Looseplate 12,000 14,166 15,000

Undesignated Gifts 20,000 25,259 10,000

Contributions - Undesignated 581,000 580,430 600,000

Designated Gifts - General Fund

Designated Gifts - Education-GF 1,000 1,160 1,000

Designated Gifts - Worship-GF 10,000 7,878 8,000

Designated Gifts - Community-GF 1,000 405 1,000

Total Designated Gifts - General Fund 12,000 9,443 10,000

Contributions - Designated 12,000 9,443 10,000

Rental Income - Valley Drive Cooperative Preschool 31,000 30,249 31,300

Rental Income - Um Ull Quraa Community 4,800 4,500 6,000

Rental Income - Dignity 6,000 4,910 7,500

Rental Income - Washington Philharmonic 1,000 540 2,500

Rental Income - Other 8,200 7,739 7,000

Rental Income 51,000 47,938 54,300

Total Operating Income 644,000 637,811 664,300

Non-Operating Income

Interest & Dividends-GF-BB&T 1,000 219 100

Total Non-Operating Income 1,000 219 100

Transfer Income-Operations Reserve 28,000 28,000 28,000

Interfund Transfers 28,000 28,000 28,000

Total Income 673,000 666,030 692,400

Expenses

Operating Expenses

5001.1.000Salary - Rector 95,000 94,918 97,000 Personnel 310,900 307,160 324,800

5037.1.000Salary - Bonuses 300 - Benefits 81,350 81,305 89,700

Bank & Financial Fees 1,000 2,191 3,000

Communications 1,200 1,540 2,500

Diocesan Pledge 78,000 78,000 78,000

Dues & Subcriptions 1,400 - 500

Equipment Purchases - Office 1,500 3,507 2,000

Immanuel Chapel Cost Share 3,100 3,068 9,300

Maintenance & Repairs - Office Equipment 7,000 6,248 6,000

Meetings & Retreats 4,500 2,776 1,500

Office Expense 750 892 1,000

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2016 Budget

Immanuel Church-on-the-Hill - Alexandria VA

2016 Budget

January 1, 2016 - December 31, 2016

2015 2015 2016

Account Name Amount Actuals Amount

Office Supplies 6,000 7,396 4,000

Postage 2,500 2,872 2,500

Printing 2,000 5,099 3,000

Professional Services - Accounting 11,000 25,140 13,000

Professional Services - Audit 3,500

Professional Services - Payroll 2,400 3,252 3,400

Region IV Dues 1,000 1,000 1,000

Stewardship & Planned Giving 250 250

Telephone/Internet 3,500 4,135 4,000

Travel Expenses 2,000 588 1,000

Other Misc. Admin. Expenses 4,000 205 500

Admin Expenses 136,600 147,909 136,450

Custodial Services & Supplies 7,400 3,856 4,500

Equipment Purchases- Bldgs & Grounds 2,500 - 500

Insurance - Property 20,000 17,917 20,000

Maintenance - Grounds 9,000 10,660 9,500

Maintenance & Repairs - Equipment 10,000 536 4,000

Maintenance & Repairs - Bldg-Rectory 2,000 2,280 3,000

Maintenance & Repairs - Bldg-Zabriskie 10,000 12,583 12,000

Utilities - Rectory - 4,176 4,000

Utilities - Zabriskie 21,000 20,048 14,000

Other Misc. Property Expenses 100 - 100

Property Expenses 82,000 72,056 71,600

Programs

Adult Programs - Supplies 2,500 212

Adult Programs - Retreats & Meals 300 188

Adult Formation 1,300

Scholarships - Postulant 1,500 1,500 1,000

Stipends - Seminarian 1,600 1,600 2,000

Youth Program - Supplies 4,125 2,228

Youth Program - Retreats & Meals 1,575 170

CYF-Children 3,100

CYF-Youth 1,000

CYF-Family 1,400

Other Education Expenses 950 1,010 200

Education 12,550 6,908 10,000

Flowers - Supplies 4,500 6,195 3,500

Liturgy - Supplies 4,500 2,761 3,500

Music - Supplies 1,000 1,169 1,250

Music - Honoraria 30,500 33,195 29,500

Music - Services 1,100 1,357 1,500

Other Worship Expenses 2,000 2,090 1,000

Worship 43,600 46,767 40,250

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Immanuel Church-on-the-Hill - Alexandria VA

2016 Budget

January 1, 2016 - December 31, 2016

2015 2015 2016

Account Name Amount Actuals Amount

Shrine Mont Campaign 2,500 2,500 2,500

Other Outreach Expenses 100 100

Outreach 2,600 2,500 2,600

Goodwin House Activities 2,000 1,293 1,500

Parish Events 9,525 6,354 6,000

75th anniversary 5,000

Senior Ministry Activities 3,000 2,952 4,000

Other Community Expenses 3,900 225 500

Community 18,425 10,824 17,000

Total Programs 77,175 66,999 69,850

Total Operating Expenses 688,025 675,429 692,400

Total Expenses 688,025 675,429 692,400

Difference (Net Deficit) (15,025) (9,399) -

Note: 2015 income and expenses are not yet final

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Clergy and Staff The Rev. J. Randolph Alexander, Jr. (ralexander@icoh.net) ..................................Rector The Rev. David M. Crosby (dcrosby@icoh.net) ....................................Associate Rector Dr. Jane Tavernier (jtavernier@icoh.net) ..............................................Director of Music Jennifer C. Addington (jaddington@icoh.net).................................Parish Administrator Susan Gilbertson (sgilbertson@icoh.net) ............................................................Treasurer Lisa Schwendenmann (lschwendenmann@icoh.net)Bookkeeper John Hogg (jhogg@icoh.net) ........Director of Children, Youth, and Family Ministries Kyle Martindale (kmartindale@vts.edu) ............................................................ Seminarian Rachel Shows (rshows@vts.edu) ........................................................................ Seminarian Stuart Dahlinger........................................................... ................................................ Sexton

The Vestry Senior Warden .......................................................................................................... Sara Fein Junior Warden......................................................................................................Doug Onley Register ..................................................................................................... Caroline Bergmark Outreach ............................................................................................................. Rick Glassco Worship in Two Chapels................................................................................... Rosi Stewart Resources........................................................................................................... Tom Hewson Adult Formation and Discipleship .................................................................. Everett Post Senior Ministry and Fellowship.................................................................. Martha Manson Children, Youth, and Family Ministries .......................................... Eileen Monnin-Kirby Pastoral Care ............................................................................................... Martha Sedgwick Fellowship ............................................................ Martha Sedgwick and Sudie McGahuey Evangelism and Newcomers .................................................................... Sudie McGahuey Communications ..................................................................................... Caroline Bergmark Stewardship and Planned Giving ......................................................................Tom Brown

Worship Schedule 8:00 a.m., Holy Eucharist-I, Zabriskie Chapel

10:30 a.m., Holy Eucharist II, Immanuel Chapel

Monday-Friday 9:30 a.m., Daily Morning Prayer

Zabriskie Chapel

Wednesdays 6:30 p.m., Holy Eucharist Rite II

Zabriskie Chapel

Priests Associate The Rev. Patricia Phaneuf Alexander

The Rev. Dr. William L. Dols The Rev. Dr. J. Barney Hawkins, IV

The Rev. Dr. Robert S. Heaney The Rev. Jan A. Maas

The Rev. Gideon L.K. Pollach The Rev. John R. Smucker

The Rev. Dr. Francis H. Wade

Rectors Emeriti The Rev. Dr. William L. Dols

The Rev. Dr. Margaret Ann (Sam) Faeth

Parish Office 3606 Seminary Road, Alexandria, VA 22304

Office Hours: 9:00 a.m.- 4:30 p.m., Monday-Thursday 9:00 a.m. – 1:00 p.m., Friday

Telephone: 703-370-6555, Fax: 703-370-0837 E-Mail: office@icoh.netWeb site: www.icoh.net

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HYMN 525 “The Church’s one Foundation Aurelia