increasing the impact of risk assessment

Enterprise EHS Software Solutions

INCREASING THE IMPACT OF RISK ASSESSMENT

© 2013 Medgate Inc.

Enterprise EHS Software Solutions © 2013 Medgate Inc.

Presentation given by Shannon Crinklaw of Medgate as part of a live webinar on 6/6/13:

Key Factors of Successful Safety Risk Management Programs

View webinar (on-demand)

http://www2.medgate.com/l/11702/2013-06-17/snc7t




SHANNON CRINKLAW – WHO AM I?

• CRSP, CHRP• Over 10 years’ experience in

safety and risk

• Led & developed risk assessments as part of Toyota SMS including industrial, emergency response and construction models.

• Consultant in the implementation of EHS software for large national & global co’s



THE VALUE OF RISK ASSESSMENTS

Improve Safety Performance

Promote Safety Culture

Identify problems BEFORE they affect

your company

Promote true understanding of current condition

Risk Assessments



COMMON RISK ASSESSMENT CYCLE

Develop Risk Model

Complete Risk Assessments

Schedule Future Re-

assessment

Complete ActionsAssign Actions



Develop Risk Model


Schedule Future Re-

assessment


THE PROBLEMS WITH THIS MODEL:

Too much lag time!

How do you know these are complete?


THE PROBLEMS WITH THIS MODEL

Missed opportunities for improvement



WHY IS THIS MODEL SO COMMON?• Primary complaint from safety = lack of

resources (time and people)• Goes back to stakeholder commitment and

understanding of the value of safety culture• Person completing and reviewing the model

may not understand the implications and the process of how to complete



THE LIVING RISK ASSESSMENT MODEL

Develop Risk Model


Schedule Future Re-

assessment


Incident audit /

inspection

Review and Update Risk Assessments



WHEN TO REVIEW & UPDATE ASSESSMENTS

Incident Occurs

review of current risk assessment

to confirm if risk/ hazard is flagged

in the assessment program

Inspection Report Completed /

Results Received

risk assessments are evaluated

based on findings

Internal or External Audit

use findings to improve accuracy

of risk assessment

Review and Update Risk Assessments

Processes or jobs new / changed

complete update of risk

assessment


ADD SYSTEMATIC PROCESSES TO REVIEW / UPDATE ASSESSMENTS

• Add questions/checks and prompts to your system

• Examples: completing risk assessments regularly anytime

standardized work is updatedIncluding EHS sign-off or buy-in before the

documents can be put in place.



ADD SYSTEMATIC PROCESSES TO REVIEW / UPDATE ASSESSMENTS

• Other examples of built-in checks:Questions built into accident/investigation formsHealth & safety review and buy-in when creating

standardized work or job procedures – forces risk assessment to include safety key points

Building in corrective actions requiring the risk assessment to be updated upon review of audit/inspection findings

On standard inspection checklists for area questions such as “when was last risk assessment performed”?


Enterprise EHS Software Solutions © 2013 Medgate Inc.

The Medgate system includes a risk tab on the incident form so that the RA for the job can be quickly reviewed when an incident

occurs


INTRODUCING THESE PROCESSES INTO YOUR SYSTEM

Whatever your system (paper, spreadsheet, software) integration is key

• Consider what Risk Assessment KPIs you can pull for management (& maintain buy-in)


• Is it possible to add triggers, links, prompts?

• If so, how can you trigger re-assessments?


INTRODUCING THESE PROCESSES INTO YOUR SYSTEM

Data Management Options

A) Software / electronic tools• Often easier to work with; look for a

solution that offers integration and can be configurable to your requirements

B) Spreadsheets and desktop databases• Possible to integrate and build triggers and

prompts, though may not be as intuitive or sophisticated


BENEFITS OF THE LIVING RISK ASSESSMENT CYCLE

• Risk is managed effectively and resources are well-utilized

• Due diligence – requirements met or exceeded, organization can demonstrate proactive behavior

• Results in less risk (or better managed risk) - can be measured, tracked, and reported on

• Constant improvement promotes positive safety culture and safer organizations



Don’t put your risk assessment on a shelf and

forget about it!



ADDITIONAL RESOURCES

On-demand webinar: Key Factors of Successful Safety Risk Management Programs


Whitepaper:Increasing the Impact of Risk Assessment



http://www2.medgate.com/l/11702/2013-06-18/snhzw

http://www2.medgate.com/l/11702/2013-06-18/snhzw


ADDITIONAL RESOURCES

Medgate Risk Management Software (part of our Safety Software Suite)



ENTERPRISE EHS SOFTWARE SOLUTIONS

increasing the impact of risk assessment

Technology

managed risk

risk tab

risk hazard

impact of risk assessment

risk assessment kpis

value of risk assessments

developed risk assessments

living risk assessment