infinityhr system overview brochure

SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES

One System. Infinite Possibilities.

SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES


Table of ContentsIntroduction 3BenefitsoftheInfinityHRSystem 3ModulesandFeaturesApplicantTrackingSystem 4EmploymentScreeningsandSolutions 4BenefitsManagement 5OpenEnrollmentPackages 5EmployeePortal 6PerformanceManagement 7Surveys 7WellnessCampaigns 7Time&Attendance 8ExpenseTracking 8TimeOffTracking 8WorkflowManagement 9WorkflowIntegrationWithAdobe®EchoSign® 9AdvancedReporting 9AffordableCareAct(ACA)EmployerReporting 10ProfessionalServices 10

InfinitySoftwareSolutionsprovidesthemostcompleteandaffordableInternet-basedsolutionforbenefitsenrollment,benefitsadministrationandHRprocessmanagementforsmallandmid-sizecompanies,insurancebrokersandthird-partyadministrators.

InfinityHRrepresentsthemarriageoftechnologicalexpertiseand years of benefits administration experience,providing our clients with a better solution forbenefitsenrollmentandbenefitsadministrationatanextremelycompetitiveprice. InfinityHR is theflagship product of Infinity Software Solutions,Inc., demonstrating the company’s ability tocombine business know-howand technologyintothebestsoftwaretoolscurrentlyonthe market.

Benefits of the InfinityHR System• InfinityHRisasecureweb-basedHR ManagementSystemthatprovides comprehensiveHRandpayrollfunctionalityto adiverseclientbase.• Systemarchitectureconsistsofthreeportals (enterprise,administrative,employee)thatallowfor variousparent-childrelationshipsandgranularemployee permissionlevels.• Configurableemployeeandmanagerself-serviceoptionsthatare tailoredtomeettheneedsoftheenduser.• Establishedintegrationswithmultiplethird-partyvendorsandoutsidetechnologyplatforms.• RobustreportingsuitethatincludesACAcompliance,200+standardreports,acustomreportwriter,andelectronic deliveryofbenefitdatatocarriers.

Advanced ReportingAdvanced Reporting

Applicant Tracking

Applicant Tracking

BenefitsManagement

BenefitsManagement

EmployeePortal

EmployeePortal

Time &AttendanceTime &

Attendance

PerformanceManagementPerformanceManagement

SurveysSurveys

Time OffTrackingTime OffTracking

WellnessCampaignsWellness

Campaigns

WorkflowManagementWorkflow

Management

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InfinityHR’sApplicantTrackingmoduleprovidesforasimpleyetpowerfulmechanismformanagingandautomatingtheentireapplicantandtalentacquisitionprocess.

TheApplicantTrackingSystem(ATS)providesacentralizedandstreamlinedprocessforcreatingjobrequisitions,customizationofjob-specificquestions,andanout-of-the-boxrecruitingportal,whichcanbeeasilylinkedtoanorganization’sexistingwebsiteorfrommostexternaljobboards.

FindingandretainingthehighestqualitytalenthasalwaysbeenapriorityforHRdepartments.Butsincetoday’scandidatepoolislargerthanever,itcanbeoverwhelmingtosortthroughthefloodofresumesandidentifythetopperformers.

WithInfinityHR,poweredbyAurico,you’llneverhavetoworrythatimportantdetailsareembellishedormissing,orthatyou’repursuingthewrongpeople.OurpartnershipwithAuricooffersourclientsafullrangeofbackgroundscreeningservicestohelpyoumanageyourstaffingandperformanceneedsthroughoutthehiringprocess.

Applicant Tracking System

Employment Screenings & Solutions

The ATS module provides the flexibility you look for, such as:• Referralsourcetracking• Customizableemailtemplatestocommunicatewiththeapplicantthroughoutthehiringprocess•Workflowintegration• EEOReporting

Our screening programs are configured for you and can be activated and viewed directly within InfinityHR:• Backgroundcheckswithactionableinformation.• Detailedfeedbackfrompreviousemployersand supervisors.• Drugtestingwithpaperorelectronicchainsofcustody.

• Proactive,solutions-focusedservice.• Customizedweb-basedreportdelivery.• Comprehensive,country-specificinternational reports.

OurApplicantTrackingSystemisnowintegratedwithZipRecruiter.Reachtherightcandidatesandmakethebesthiringdecisionswithsingle-clickpostingsto50+leadingjobnetworksand20millionjobseekersthroughZipRecruiter’semailjobalertprogram.

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TheInfinityHRBenefitsManagementmoduleprovidesadministratorstheabilitytooverseebenefitsandapplydeductionstoemployeerecordsalongwiththecapabilitytoallowemployeeinputontheseelections.

Key Benefits of the Benefit Management Module:• Connectsemployees,administrators,carriersand payrollthroughonecentralsystemthatcanbe accessedanytimeviatheWeb.• Employeescancompare,analyzeandcheck plancostspriortoenrollment.• Employeescanprintconsolidatedbenefit statementsatanytime.• Rules-basedeligibilityengine.• Reconcilepremiumbills.• Providesstate-of-the-artsecurityforyourdata.• Allowsforeasyapprovalandmanagementofemployeebenefits.• Benefitsdataisautomaticallyexportedtoyourcarriersandpayroll.

TheBronzePackageisdesignedtoallowyoutoconfigureyourownopenenrollmentwhilehavingthereassurancethatanInfinityHRrepresentativehasreviewedthesetupforaccuracy.

Benefits Management

Let InfinityHR Assist You With Open EnrollmentInfinityHR'sOpenEnrollmentpackagesareavailabletohelpdeployyourOpenEnrollmenteffectively.

TheGoldPackageisdesignedforthosethataremakingonetotwoplanchangestotheirupcomingbenefits.ThispackageallowsyoutohaveanInfinityHRrepresentativeconfigurethemajorityoftheupcomingopenenrollmentonbehalfoftheircompanyandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.ThispackagealsoprovidesrolloveranddeliveryofEDIfiles.

TheSilverPackageisdesignedforthosethataremakinglittletonochangefortheirupcomingbenefits.ThispackageallowsyoutocompletesomeofthesetupofyourpackagewhilehaveanInfinityHRrepresentativecompletethemajorityoftheworkandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.

Bronze Package

SilverPackage

GoldPackage


ThePlatinumPackageisdesignedforthosethathaveseveralplanchangestotheirupcomingbenefits.ThispackageallowsyoutohaveanInfinityHRrepresentativecompletetheentiresetupoftheireventonbehalfoftheircompanyandrevieweverythingforaccuracybeforeyouropenenrollmentbegins.ThispackagealsoprovidesrolloveranddeliveryofEDIfilesaswellasonefreeEDIcarrierfile.

PlatinumPackage

InfinityHR’sEmployeePortalmakesitconvenientforyouremployeestomanagetheirbenefitsandotherHR-relatedinformationinreal-timethroughonecentralweb-basedsystemthattheycanaccessfromanywhereatanytime.TheEmployeePortalispartofourintegratedsystemthatconnectsemployees,managers,administrators,carriersandpayroll.

• Employeescanenrollinorchangeallaspectsoftheir benefitsandotherHR-relatedinformationthemselves.• Allowsemployeestocompare,analyzeandcheckplan costspriortobenefitsenrollment.• Providesemployeeswithabenefitsummarystatement aftertheyenrollinorchangetheirbenefitsaswellas allowsemployeestoviewthevalueoftheircompensation packagewithPersonalizedTotalCompensationStatements.• Theemployeeportalallowsemployeestogothroughthe reviewprocessbyutilizingourPerformanceManagement module.Employeescanrevisittheirgoalsthroughoutthe yearthroughtheirportal.• EmployeescansubmitbenefitandHR-relatedchanges electronicallyforreviewandapprovalusingourworkflow feature.• Givesemployeesaccesstopertinentcompanyandbenefits informationviatheInformationLinksandDocuments sections.• Employeescaneasilyrequesttimeoffandcomplete timesheetsthroughourTimeandAttendancemodule.

Easily configurable to include the features and content most

relevant to your company.

Employee Portal

The Direct Deposit Change Event allows employees to make changes to theirdirect deposit record within the Employee Portal

• Allowsemployeesentertheirowndemographicinformation,includingemergencycontacts,directdeposit,federaland statetaxesandmuchmore.• Iseasilyconfigurabletoincludethefeaturesandcontentmostrelevanttoyourcompany.• Isquickandsimpleforemployeestonavigatethrough.


ThePerformanceManagementmodulesupportsorganizationsinrecordingtheirjobdescriptions,employeetraining,andannualreviewsinoneconvenientlocation.Withwell-definedpositionsandtrainingmodules,organizationscanconductobjectivereviewswhereemployeesareevaluatedbydirectaswellasdownstreammanagers.Employeepersonalgoalsarealsopartofthemoduleandcanbeapprovedordenieddependingonthescopeoftheposition.PerformanceManagementdatacanbeusedtoevaluateemployeesformeritincreasesincompensationand/ormodifiedpositionclassifications.

TheSurveyManagementfeaturemakesiteasytocreateapackagedonlinesurveythatcanbeeasilycompletedbyyouremployeesthroughthesystem.

Key Features of the Survey Management module:• Createcustomizableemployeesurveysthatincludeanonymous submissionandscoredassessments.• TailoroneofthemanytemplatesintheSurveyLibrary,ordesignan entirelynewsurveywithaprofessionallook andfeel.

• Trackinreal-timewhichemployeeshave completedthesurvey,andsendremindersto thosewhohaven't.

• Standardizedprofessionalsurveyreportsinclude summaryreports,graphicalreports,anddetail reports.

ThesystemcantracktheoverallwellnessforemployeesthroughtheWellnessCampaignsmodule.WellnessCampaignsprovidetheabilitytocreateandtotrackvariousWellnessmetricsattheemployeelevelinordertopromotepositivewell-beingwithinyourorganization.OnebenefitofaWellnessCampaigncanbehealthieremployeesthatcanleadtolowerpremiumcostfortheorganization.

Performance Management

Surveys Wellness Campaigns

ThePerformanceManagementmoduleincludesReviews,Training,andPositionssetup.TrainingandPositionscanbeincorporatedintoarevieworusedasstand-alonefeatures.

Key Features of the Performance Management module:• DefinecorporateobjectivesandlinktoemployeeKeyPerformanceIndicators(KPI's).• EmployeesandManagerscompleteperformancereviewsdirectlythroughtheEmployeePortal.• Definepositioncontrolfactors:positiondescriptions,trainingprofile,skillprofile,andperformancegoals.• Tracktrainingandcertificationprogramswithanautomatedrenewalprocess.• Easilyidentifytrendsinemployeebehaviorsandperformance.


InfinityHR’sTimeandAttendancefeatureallowsyouremployeestoentertheirtimeandmanagerstoapproveitthroughtheEmployeePortal.InfinityHRthenelectronicallyroutesthedatatoyourpayrollprovider.

Expense TrackingManagingeverydaybusinessexpensescanbeatimeconsuming,manualprocess.Secure,cloud-basedexpensereportingisthemostefficientandsmartwaytotrackexpenseswithoutreceiptsorspreadsheets.

Ourflexibleexpensetrackingandmanagementtoolallowsyoutotrackandcontrolbusinesscostswithafullviewintoexpensesandemployeereimbursementsforyourbusiness.

UsetheInfinityHRExpenseManagementfeaturetomanagereportsasastandalonemodule,orintegratewiththeTime&AttendancemoduleofourHRISapplication.

TheTimeOffTrackingfeatureprovidesforasimple,yetpowerful,mechanismtodefinehowemployeesshouldearn“TimeOff”andthentracktheusageofthat“TimeOff”byemployees.Ingeneral,theTimeOfftrackingfeatureprovidesthefollowingfunctionality:

• AutomaticallycalculatesavailableTimeOffforeachemployee.Thiscanbeeitherthrough“accrualbased”rulesorthroughannualawardedunits.

• AllowsemployeestorequestTimeOffthroughtheEmployeePortal.Employeerequestswillbeautomaticallyroutedtotheappropriatemanagerforapproval.

• AllowsemployeestoviewbalancesandaccrualtransactionsthroughtheirEmployeePortal.

• AllowsManagerstoviewpendingrequestsandtakeappropriateactiononthoserequestsbyutilizingvarietyofbuilt-intools.

• AllowsAdministratorstheabilitytoquicklyconfigureReporting/RoutingHierarchies.

• ProvidesareportingdashboardtoAdministratorstotracktrendsintheirTimeOffdataandanalyzehowTimeOffisbeingutilizedbyemployees.

Time Off Tracking

Time & Attendance

• Flexibleentryassignmentsallowtimedatatobecapturedthroughpunchesintheemployeeportal,integrationwithaphysicaltimeclock,timesheets,andakiosksetup.

• Employeeidentificationmethodsinclude4-digitpin,cardswipe,andfingerprintscan.

• ManagerscanreviewandapprovetimeforemployeesdirectlythroughtheEmployeePortal.Settingscanalsobeconfiguredtoempowermanagerswithvarioustimedata.

• Expensereportingavailable.• Extensivepayperiodreporting.


Manyemployersrelyonefficientprocessflowaspartof theirHRtoolkit.TheWorkflowManagementmoduleprovidesasimplebutpowerfulmechanismfortracking tasksastheyprogressfromoneemployeetoanother.Workflowsprovideimprovedefficiency,standardizationofworkingmethods,andstreamliningresponsibilities.

Benefits of using Workflow Management:•Workflowcanbetriggeredautomaticallywhenanevent occursinthesystem.•Workflowcanincludeasmanystepsandasmany resourcesasneededtofullymanageanentireprocess.• Emailscanbetriggeredonasetscheduletoremindyour resourcestheyhaveasteptocompleteintheprocess.• Youmayattachdocumentstotheworkflows.

IntegrationwithAdobeEchoSigncanfurthersimplifyyourprocessbyincorporating

editableW-4andI-9formssoyouareeasilyabletocaptureanemployeesignature.

Benefits of Using Adobe EchoSign in Your Onboarding Process:

Workflow Integration with Adobe® EchoSign®

Workflow Management

• EchoSignsupportsmultiplefileformatsincludingWord documents,PDFs,Excel,PowerPoint,andgraphics(jpg, tiff,png).• EchoSigndigitalsignaturesarelegallycompliant.• EchoSignenrollmentwillallowALLofyourstafftosign legallybindingdocuments. • Alldocumentssignedbytheworkflowresourceswill bestoredintheirHRISemployeeprofile.• FillabledocumentscanbeusedintheEchoSign moduletocollectinformationalongwithasignature.• Distributenewhirecontracts,policy acknowledgments,andhandbookswithinHRIS workflows.

Advanced ReportingInfinityHRoffersalibraryofreportsthatmakesaccessingandanalyzinginformationfromwithinthesystemsimpleandconvenientforyou.

Standard Reports• Hundredsofreportsavailableacrossall modules• Standardpre-builtreports• One-clickaccess• ExportabletoPDForMSExcelformat

Advanced Reports• Electronicallycreateanddelivertocarriers benefitfilesinHIPAA834format• Establishedrelationshipswith300+carriers• Customreportwritingwizard• Recurringschedulefunctionalitytoautomate reportingfunctions• Viewafullhistoryofallexports


TohelpmeetthegrowingneedforassistanceinACAcompliance,InfinityHRhascreatedacomprehensiveACAReportingPackagethatcontainstheinformationyouneedtocomplywithACAregulations.OurreportingpackageincludesthefollowingservicesandfeaturesthatcanhelpyoumeettheACArequirements.

Affordable Care Act (ACA) Employer Reporting

Professional ServicesWhetheryouarelookingforadditionalhelpforyournextOpenEnrollmentorcreatingnewworkflowstoinitiatenewefficiencies,younowhaveaccesstothedeepexpertiseofourProductConsultants.Ourextensiveexperienceandknow-howenablesustobringindustrybestpracticestoyourorganization anddrivemeasurablebusinessresults.

YoucanleveragethecapabilitiesofoursubjectmatterexpertsatanystageofyourInfinityHRlifecycle.Ourportfolioisdesignedtoallowyoutoengageus for a specific project need or as an end-to-end offering for completeoversight.

Professional services we offer:• SystemConfigurationandDesign• DataConversionandIntegrationServices• End-UserTraining• Support

• RequirementsUndertheAffordableCareAct:2014-2015• LargeEmployerStatusManagement(ALE)• PlanAffordabilityTestingtoDetermineAffordable, MinimumValueHealthCoverage• CoverageAnalysistoAvoidPayorPlayPenaltyUnderthe AffordableCareAct• CompleteFull-TimeEmployeeStatusBreakdownUsingthe Look-Back&MonthlyMeasurementMethods• VariableHours&SeasonalEmployeeSupport• BreaksinService–RuleofParity• ChangeinStatus

1094-C&1095-CForms:PrinttoMail&E-FilingBasedonIRSGuidelinesandSchemas


ContactInfinitySoftwareSolutionstodaytoscheduleanon-sitedemoofthisexcitingtechnology,ortodiscussInfinitySoftwareSolution’sflexibleandaffordablepricingstructure.

You'llbesurprisedbyhowquicklyandaffordablyInfinityHRcanredefineyourcompany’sperceptionofwhatHRsoftwarecando.


Infinity Software Solutions9362 E Raintree DriveScottsdale, AZ 85260

Website: www.infinity-ss.comPhone: 1-866-TRY-HRMS (1-866-879-4767)

Email: [email protected]