INFORMATION PACKAGE

COMMUNITY EMERGENCY SERVICES MANAGER SHIRES OF CUNDERDIN, QUAIRADING, TAMMIN AND

KELLERBERRIN

Reference: CESM/2019

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5th July 2019

Dear Applicant Thank you for your interest regarding the position of Community Emergency Services Manager with the Shires of Cunderdin, Quairading, Tammin and Kellerberrin. The following information is provided to assist in the preparation of your application:

Copy of advertisement;

Position Description (including essential and desirable selection criteria);

Guidelines for Applying for an Advertised Vacancy;

Application form;

Selection Criteria pro forma form;

General Conditions of Employment information; and

Checklist for you to use prior to submitting your application. This information is provided to you so that you fully understand the expectations of the organisation in relation to the information you need to include, as well as the format and content of your application. Please read these guidelines carefully and follow all instructions. Should you have any further queries, please contact Graeme Fardon on 9645 2400. Yours faithfully Graeme Fardon CHIEF EXECUTIVE OFFICER Shire of Quairading

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SHIRES OF CUNDERDIN, QUAIRADING, TAMMIN & KELLERBERRIN

POSITION ADVERTISEMENT

COMMUNITY EMERGENCY SERVICES MANAGER

An exciting opportunity exists for an enthusiastic and experienced person to join the Shires of Cunderdin, Quairading, Tammin and Kellerberrin in conjunction with the Department of Fire and Emergency Services (DFES) to become an integral part of our organisations and communities. Applicants will ideally have previous emergency management experience, with the relevant qualifications who will be committed to managing emergency planning, preparation, response and recovery for the four Shires. The successful applicant will work closely with DFES and local Volunteer Bushfire Brigades to ensure the implementation and delivery of the preparedness, prevention, response and recovery services and promote strategies for public compliance with the requirements of the Bush Fires Act 1954. Key components of this role include the provision of volunteer support, emergency management planning, supervision of financial reporting, professional and courteous community liaison, maintaining fire control, undertaking general inspection patrols, and attending to relevant administration requirements. The position is offered on a contract until April 2023 with conditions of employment in accordance with the Local Government Industry Award 2010. An attractive remuneration package is applicable, including a base salary of between $85,000 to $95,000, an availability allowance of $11,250, 9.5% superannuation, commuter use of a vehicle, mobile phone, uniforms and professional development. Subsidised housing is available in Quairading if required. Interested candidates are requested to obtain an Information Package, available via the Shire of Quairading website at www.quairading.wa.gov.au, or by contacting the Shire of Quairading on 9645 2400 and submit a completed Application Form, selection criteria and current resume detailing relevant experience. Applications for this position close at 5pm on Friday, 26th July 2019. GRAEME A FARDON Chief Executive Officer Shire of Quairading

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POSITION DESCRIPTION

COMMUNITY EMERGENCY SERVICES MANAGER

Department Emergency Services

Document Status Active

Revision 2

Date 18th June 2019

Approval of Position Description

Document Owner Position Reason for Review Review

Date

Additional

Comments

GA FARDON CEO Position Review 11/12/2017

GA FARDON CEO Position Review 18/06/2019

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1 TITLE Community Emergency Services Manager

2 LEVEL Negotiated

3 DEPARTMENT Emergency Services

4 POSITION OBJECTIVES

4.1 Objectives of Position

To develop, implement and coordinate the delivery of Community Emergency Services functions within the Shires of Cunderdin, Quairading, Tammin and Kellerberrin.

5 REQUIREMENTS OF THE POSITION

5.1 Skills

High level project management skills.

Ability to take command and successfully manage fire and emergency operations.

Ability to interpret, enforce and administer relevant Acts, statutes, regulations and Local Laws.

Well-developed specification, documentation and administration skills.

Well-developed analytical, numeracy and accuracy skills.

Good financial management skills.

Good written, verbal and report writing skills.

Well-developed liaison, conflict resolution, negotiation and problem solving skills.

Sound time management skills, with the ability to work under pressure, and be well organised.

Sound interpersonal and customer service skills, with the ability to work both autonomously and in a team environment.

Good level of computer proficiency including the use of Microsoft Word, Excel, email and internet applications.

Good sense of initiative, with the ability to work autonomously or in a team environment, and accept accountability and responsibility for own actions.

5.2 Knowledge

Sound knowledge of core procedures in relation to community emergency services activities.

Proven experience and knowledge of the fire and emergency services industry.

Sound working knowledge of administrative procedures.

Sound knowledge of relevant legislation, statutory requirements, Acts and Local Laws.

Good knowledge of relevant Local Government practices and procedures.

5.3 Experience

Proven experience in the application of the risk management standard as it applies to community risk, particularly in relation to community vulnerability planning.

Experience in emergency management and/or firefighting procedures.

Experience in project management of significant complexity within a political environment with varying stakeholders.

Demonstrated practical experience within a similar role or profession.

5.4 Qualifications and / or Training

Relevant qualifications, training and experience gained within a similar profession.

Hold a current unrestricted HR class national driver’s licence.

Qualification in Training and Assessment is desirable.

Provision of a current National Police Clearance not more than three months old is required to support eligibility for this position.

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6 KEY DUTIES/RESPONSIBILITIES

6.1 General

Contribute to the strategic direction and management of volunteer operations services.

Facilitate the mitigation of fire and other hazards impact on the communities by coordinating a range of strategies in partnership with the communities, local government, DFES and volunteers.

Ensure the implementation and delivery of fire preparedness, prevention, response and recovery services within designated Local Government areas.

Provide leadership and expert technical and professional advice to the emergency volunteer groups.

Identify, support and deliver quality training for emergency volunteer groups.

In partnership with the Local Governments, develop and maintain professional relationships with stakeholders to ensure the delivery of services as specified in the Memorandum of Understanding between DFES and the designated Local Governments.

Consults with stakeholders to facilitate the development and review of fire and emergency planning within the designated Local Governments.

In partnership with the Local Governments and the communities, continuously seek to improve the mitigation of risk to the communities from fire and other hazards.

Manage and take responsibility for the physical and financial resources of designated emergency volunteer groups.

Recognises the communities and volunteers as customers and facilitates their needs within the corporate objectives of the Local Governments.

Report monthly on the Council Management Information System of progress on tasks allocated to the position in accordance with the agreed Business Plan.

Assist with managing the budget requirements relevant to Fire and Emergency Services.

Develop and submit Annual Operational and Capital Grants on behalf of the Four (4) Shires.

Administer Annual Emergency Services Levy Grants and Acquittals.

Provide monthly reports and annual budget submissions.

Develop and maintain Emergency Services programs and systems.

Liaise with contractors, consultants and service providers.

Manage systems compliance and ensure legislative requirements are adhered to.

Provide information and advice on matters pertaining to the role.

Represent the Councils at relevant Government and Industry forums or meetings.

Represent the Councils’ interests in a clear concise and informative manner.

Assist with operational policy development as relevant.

6.2 Prevention

Annual Review of Councils’ Firebreak Notices and Bush Fire Information Booklets.

Provide a range of prevention services to increase community awareness of hazards and involvement in minimising their impact.

Develop & implement mitigation plans for all council vested reserves in regard to fire prevention planning.

Review & identify suitable awareness programs for the communities, prepare a calendar for the programs, and evaluate the effectiveness of programs.

Coordinate relevant school program and engage BFBs to provide assistance in delivery of programs.

Assist in determining the origin, cause of accidental & suspicious fires.

Coordinate a strategic firebreak network for the Shires.

Advise on fire protection standards including building standards.

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Review and comment on subdivision plans in consultation with relevant stakeholders and undertake site inspections as required.

Develop an unallocated crown land & unmanaged reserves program in relation to fire and risk protection.

6.3 Preparedness

Develop and maintain appropriate and adequate infrastructure, equipment, skilled personnel, plans and programs in preparation for emergencies.

Support the communities in their own preparations for emergencies.

Coordinate pre-season forums and develop the program to meet the needs of the communities.

Assist in development of programs of appropriate courses for Bush Fire Brigades.

Develop and maintain Shire contact emergency service directories for each Shire.

Liaise with key stakeholders regularly eg. Police, DFES, SES, BFBs.

Attend and provide reports for Bush Fire Advisory Committees and BFB meetings.

Assist in the management of Bush Fire Brigade administration (when required).

Undertake Incident Report evaluations.

Inspect and maintain water supplies pre and post fire season.

Program and coordinate BFB vehicle fleet servicing schedules.

Ensure the development and maintenance of a list of all communications equipment and maintenance records.

Review/Analyse the R2R (Resource to Risk) Model against the current resource inventory.

Conduct annual audit of current Relocation/Welfare Centres and Emergency Coordination Centres to ensure readiness for activation.

Assist with State Emergency Service Units requirements as directed.

6.4 Response

Ensure rapid and comprehensive response to emergencies, to contain and minimise the impact of hazards.

Support the communities in their own response to emergencies.

Maintain and review mobilisation procedures and response plans for BFBs.

Attend incidents within the Shires or neighbouring Shires as required.

6.5 Recovery

Assist the communities, employees and volunteers affected by major emergencies to recover effectively and efficiently.

Liaise with Counselling services and Peer Support groups for Bush Fire Brigades.

Provide advice on the development of a recovery plan, and monitor and review plan with the LEMC.

Hold the position of Executive Officer of the LEMC, attend LEMC meetings, provide information on emergency management planning, and coordinate LEMC involvement.

6.6 Special Projects

Assist the local governments and FESA with special projects that may impact on the communities.

Coordinate and manage projects for FESA and Local Government Emergency Management Act 2005 (Emergency Management Plan preparation and facilitation).

6.7 Organisational

Undertake further duties as directed and as relevant to the position.

Embrace and participate in change to better achieve the Shires’ goals and objectives.

Exercise discretion, initiative or seek judgement where practices and direction are not clearly

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defined.

The ability to maintain strict confidentiality is an essential requirement of all employees.

Actively participate in the ongoing development, compliance and promotion of professional customer service standards.

Comply with Councils’ Codes of Conduct ensuring probity and ethical behaviour in all dealings.

Recommend changes or strategies which promote a ‘Continual Improvement’ and ‘Best Practice’ approach to service delivery where relevant to your position or department.

Promote, maintain and improve the working environment and practices to ensure compliance with Industrial Awards, Occupational Safety and Health, Equal Employment Opportunity legislation and Councils’ Policies and Procedures.

7 ORGANISATIONAL RELATIONSHIPS

7.1 Responsible to Shire of Quairading Chief Executive Officer

7.2 Internal Liaison

Shire Administration & Executive Staff (four Councils)

External Liaison

External Shire offices and relevant staff

Relevant Government departments

Ratepayers and Community Groups

DFES, BFB, SES, Police, etc.

8 EXTENT OF AUTHORITY

8.1 Position operates under the broad direction of the Chief Executive Officers within established guidelines, procedures and policies of the Shires.

9 SELECTION CRITERIA

9.1 Essential

Proven experience in the application of the Risk Management Standard as it applies to community risk, particularly in relation to community vulnerability planning.

Ability to take command and successfully manage bush fire and emergency operations.

Experience in project management of significant complexity within a political environment with varying stakeholders.

Well-developed administration, written, verbal and report writing skills.

Well-developed conflict resolution, negotiation and problem solving skills.

Demonstrated extensive experience and knowledge of fire and emergency services industry, including understanding of the role of volunteers, local government and other stakeholders in an emergency services environment.

Sound interpersonal and customer service skills, with the ability to work both autonomously and in a team environment.

Good level of computer proficiency including the use of Microsoft Word, Excel, email and internet applications.

Hold a current unrestricted Western Australian HR-class national driver’s licence.

Provision of a National Police Clearance not more than three months old is required to support eligibility for this position.

9.2 Desirable

Qualifications in Training and Assessment.

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Guidance Notes for Prospective Applicants Community Emergency Services Manager

Thank you for your interest in this position with the Shires of Cunderdin, Quairading, Tammin and Kellerberrin.

The following notes are provided to assist in the preparation of your application and to help the Selection Panel assess your suitability for the position and prospective interview. Also attached is a copy of the respective Advertisement and Position Description, which includes the Selection Criteria, and a flowchart of where this position is situated within the organisation. APPLICATIONS

The Shires are pleased to accept all applications whether hand written or typed, providing they are neat and legible in presentation. All information, including a completed Application Form, should be stapled/secured in the top left hand corner. Please do not submit your application bound or in folders. Only copies of supporting documentation should be enclosed so as to avoid loss or damage to originals. Originals of supporting documents must be made available at interview including National Police Clearance, motor vehicle licences and tertiary qualifications where applicable.

All submissions must be received by the nominated closing date. Emailed or faxed applications are

accepted, however in the event that all documents are unable to be included at that time, you MUST still include your main details and your address to the Selection Criteria, to ensure acceptance of your application. Your complete, signed original should then be forwarded as soon as possible. In fairness to all applicants, late applications cannot be considered unless prior consent has been received from this office under restricted circumstances.

APPLICATION FORM

All applicants are required to complete and sign the Application Form for each relevant position. If attaching a CV/Resume, you do not again list relevant work history etc on this form. Please provide a convenient daytime contact number so that we may contact you should you be invited for an interview or if there are any queries regarding your application.

CURRICULUM VITAE / RESUME

A CV / Resume outlining current contact details, previous employment history and qualifications should be provided.

ASSESSMENT

The Selection Panel will assess your suitability to and understanding of the requirements of the position, and whether you possess the knowledge, experience and qualifications required to successfully carry out the duties of the position. It is impractical to interview all applicants and therefore only those who best meet the criteria will be considered for interview.

REFERENCES

You are required to nominate at least two contactable employment referees within your application. These referees should be able to comment on your recent work experience, skills and knowledge in relation to the selection criteria. Please provide names, relationship to you (eg. Supervisor), company name and daytime telephone numbers. If you do not wish current work referees to be contacted initially, please advise of this.

SENDING IN YOUR APPLICATION

Applications should be clearly marked: “CONFIDENTIAL - Application Community Emergency Services Manager”

Applications should be addressed to: Mr Graeme Fardon Chief Executive Officer SHIRE OF QUAIRADING PO Box 38 QUAIRADING WA 6383 Facsimile: (08) 9645 2400 Email: shire@quairading.wa.gov.au

INTERVIEWS / FINAL RECRUITMENT PROCESS

Applicants nominated for interview will be personally contacted as soon as practical after the advertised closing date. Those unsuccessful in progressing their applications further will be advised in writing at the conclusion of the recruitment process.

EQUAL OPPORTUNITY

The Councils maintain equal opportunity policies in assessing all applications for any advertised position.

Should you have any queries regarding this position or your application, please contact Shire of Quairading Chief Executive Officer, Graeme Fardon on 9645 2400.

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Application Form Community Emergency Services Manager

Shires of Cunderdin, Quairading, Tammin and Kellerberrin

Shire of Quairading PO Box 38 Quairading WA 6383 Telephone (08) 9645 2400 Email: shire@quairading.wa.gov.au

POSITION DETAILS Position Advertised:

Community Emergency Services Manager for the Shires of Cunderdin, Quairading, Tammin and Kellerberrin

Location: Shire Administration Depot Other: Ref No: CESM/2019

PERSONAL DETAILS Surname: Title: Mr Mrs Ms Miss

Given Names: Date of Birth:

Address:

Suburb: Postcode:

Daytime Contact No: Email:

Nationality: Are you a permanent resident or Australia, or have you been granted permanent residence? Yes No If no, please attach copy of a Visa validating permission to work in Australia.

Do you hold a current unrestricted Western Australian Motor Vehicle Driver’s Licence : Yes No Other: Licence Class (circle): C / R / RE / LR / MR / HR / HC / MC

EMPLOYMENT HISTORY Refer to attached CV / Resume for complete details (please tick if attached).

Period of Employment

Name of Employer Position Held Reason for Leaving

EMPLOYMENT REFERENCES Please provide details of at least two contactable work-related referees– ie. your present or most recent employers/supervisors.

(Referee 1) Name: (Referee 2) Name:

Position Held: Position Held:

Company: Company:

Contact No: Contact No:

How soon would you be able to commence work? If currently employed, what is the minimum period of notice required:

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EDUCATION / TRADE DETAILS

Refer to attached Resume for complete details (please tick if attached).

Highest Level attained (eg. Year 10, 11, 12, TAFE, University):

Year Name of School / Institution Certificate / Qualification Obtained

Current Studies being undertaken

Year Commenced

Name of School / Institution Details

Other Qualifications / Training (eg. Trade details, Certificates/Licences held, or other relevant information):

SUPPLEMENTARY DETAILS - HEALTH / MEDICAL ISSUES

Do you consider your overall health to be: Excellent Good Average Fair Are there any reasons you may be unable to carry out the full requirements of this position? No Yes Please give details:

Are you currently receiving or have you made claim for and received Workers Compensation or Insurance benefits for any reason? No Yes Please provide details (eg. Year of Injury, Company worked for, Period of time off work)

SUPPLEMENTARY DETAILS - CONVICTIONS

Have you ever been convicted of any offence in any court or are you currently the subject of any charges pending? (You do not need to give details of any conviction that has been declared spent under the Spent Convictions Act 1988). No Yes Please provide details:

A criminal record is not a barrier to the consideration of an application for employment. Applicants who have a record of conviction are invited to discuss its relevance or otherwise to the position being applied for.

CHECKLIST

Application Form Completed Covering Letter (recommended but not essential) Position Selection Criteria Addressed Current CV / Resume Attached Required Documentation Attached AND / OR .....

Original/s will be provided at Interview (eg. Police Clearance, Licences, etc)

APPLICANT DECLARATION 1. I certify that the information contained in this application is to the best of my knowledge and belief, true, accurate and current in every

detail, with no impending issues or claims apparent that may affect consideration of this application or the requirements of any position for which I am applying.

2. I understand that Council reserves the right to verify all information on this application and that any false or misleading statements will be considered sufficient cause for the application to be rejected, or for immediate dismissal if appointed. Originals of supporting documents must be made available at interview including National Police Clearance, Motor Vehicle Licences and Tertiary Qualifications where applicable.

3. I understand that Council’s recruitment and selection procedure involves a pre-employment medical examination by a Council approved medical centre, at Council’s expense, and that original results of this examination are required to be disclosed to this organisation.

Signature of applicant:

…………………………………………………… Date: …….………………………..

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SELECTION CRITERIA Community Emergency Services Manager

Please tick/complete the following areas to demonstrate that you have the required knowledge/skill for this position. You are welcome to provide more information as an attachment.

ESSENTIAL

Proven experience in the application of the Risk Management Standard as it applies to community risk, particularly in relation to community vulnerability planning.

Ability to take command and successfully manage bush fire and emergency operations.

Experience in project management of significant complexity within a political environment with varying stakeholders.

Well developed administration, written, verbal and report writing skills.

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Well developed conflict resolution, negotiation and problem solving skills.

Demonstrated extensive experience and knowledge of fire and emergency services industry, including understanding the role of volunteers, local government and other stakeholders in an emergency services environment.

Sound interpersonal and customer service skills, with the ability to work both autonomously and in a team environment.

Good level of computer proficiency including the use of Microsoft Word, Excel, email and internet applications.

Hold a current unrestricted Western Australian HR-class national driver’s licence.

Provision of a National Police Clearance not more than three months old is required to support eligibility for this position. I have attached a current copy of my National Police Clearance - OR - I am willing to obtain a National Police Clearance at the request of the Shire to support eligibility for this position should I become a shortlisted candidate.

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DESIRABLE

Possess the current national competencies to enable endorsement as an Enterprise Trainer and Assessor or equivalent

SIGNED: Name: …………………………………………………… Signature: ………………………………………..

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GENERAL CONDITIONS OF EMPLOYMENT CONTRACT This position is a contract position and has resulted from a joint funding

arrangement between the Department of Fire and Emergency Services and the Shires of Cunderdin, Quairading, Tammin and Kellerberrin. The funding and the contract is until April 2023 with the possibility of an extension beyond that date. The successful applicant will be required to sign an employment contract.

PROBATIONARY PERIOD

A standard probationary period of three (3) months applies to all new appointments within the Shire, primarily to give time to assess the incumbent’s knowledge of, and suitability to, the role employed. The probation period may also be extended if necessary.

SALARY This position attracts a base salary of between $85,000 to $95,000 per annum dependent upon qualifications and experience, with relevant conditions of employment as per the contract and the Local Government Industry Award 2010 (LGIA 2010).

SUPERANNUATION Local Government Superannuation Scheme – 9.50% contribution provided by Council. Voluntary superannuation contribution by employee is an available option. Your choice of a Superannuation Scheme also available.

VEHICLE There is a vehicle provided for commuting and work use.

TELEPHONE A mobile telephone will be provided for the business use.

HOURS The officer is to work such reasonable hours as are necessary to carry out the responsibilities of the position. The officer will be required to manage his/her time and will be required to work some weekends and nights, as required. The agreed salary takes into account the requirement to attend Council and Brigade meetings as required or work in excess of the standard number of ordinary hours. Any variation to standard arrangements shall be at the supervisor’s discretion. There will be an additional allowance paid for after hour call-outs ($11,250 per annum) and overtime for some DFES emergencies. The nature of the position is such that the officer shall be contactable and available at short notice.

REPORTING The CESM will be an employee of the Shire of Quairading and as such will report to the Chief Executive Officer of the Quairading Shire Council and liaise with the Chief Executive Officers of the other Shires. The CESM will also receive and respond to advice and requests from the designated DFES District Manager.

ANNUAL LEAVE 4 weeks pro rata, in accordance with the contract and the LGIA 2010.

LONG SERVICE LEAVE In accordance with the Local Government (Long Service Leave) Regulations.

SICK LEAVE In accordance with the contract and the LGIA 2010.

UNIFORM ALLOWANCE

An annual uniform allowance of $800 applies to this position. Uniform Standards prescribed in the CESM MOU.

EMPLOYMENT MEDICAL

The preferred Applicant will be required to undertake a pre-employment medical, paid for by the Shire. Any offer of employment will be conditional upon the applicant being assessed as fit for the proposed employment.

POLICE CLEARANCE Provision of a National Police Clearance not more than three months old will be required to support eligibility for this position.

SUPPORTING DOCUMENTATION

Originals of supporting documents must be made available on request (eg. National Police Clearance, Motor Vehicle License/s and Tertiary Qualifications where applicable).

TRAINING Employees who have enrolled for technical education relevant to their position, an annual provision of $2,000 towards relevant training courses by approval of the Shire of Quairading CEO.

HOUSING If required, the Shire of Quairading will provide accommodation in the Quairading Townsite at a subsidised Staff Rental Rate for the term of employment. Accommodation Bond payable.

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Checklist Community Emergency Services Manager

Application Form Covering Letter Statement addressing the Selection Criteria Curriculum Vitae Copies (not originals) of supporting documentation Full application has been proof read prior to submitting Application has been photocopied for personal reference