infuture2009: “digital resources and knowledge sharing”zagreb 4-6 november 2009 chiara cirinnà,...

INFuture2009: “Digital Resources and Knowledge Sharing”INFuture2009: “Digital Resources and Knowledge Sharing” Zagreb 4-6 November 2009 Zagreb 4-6 November 2009

Chiara Cirinnà, Maurizio Chiara Cirinnà, Maurizio LunghiLunghi

DigitalPreservationEurope: DigitalPreservationEurope: a way forward in the long term curation of digital a way forward in the long term curation of digital

materialsmaterials

Zagreb 4-6 November 2009Zagreb 4-6 November 2009INFuture2009: “Digital Resources and Knowledge Sharing”INFuture2009: “Digital Resources and Knowledge Sharing”


What is DPE?What is DPE?

Coordination Action financed by EC [FP6]1 April 2006/ 31 March 2009

DigitalPreservationEurope aims at involving all the countries of the Union in the activity

of arising awareness, promoting and studying

the technical and organisational problems of digital preservation

www.digitalpreservationeurope.eu



Two macro objectives:

to foster collaboration and synergies among on-going projects and existing

initiatives across the ERA [repositories and audit and certification tools]

to raise up awareness on digital preservation challenges among different user communities [different level of awareness on the subject

and its strategic significance]



Main activities:

Advocacy and Outreach Research and Practitioner Integration

Audit and Certification ServicesTraining and Continuing Professional Development

Co-ordination of EU Repository ActivitiesPreservation Research Roadmap

Community building



Main activities:

Advocacy and Outreach Research and Practitioner Integration

Audit and Certification ServicesTraining and Continuing Professional Development

Co-ordination of EU Repository ActivitiesPreservation Research Roadmap

Community building

Briefing Papers

Competence Centres

PLATTER, DRAMBORA


Competence Centres:Competence Centres:State of the Art reviewState of the Art review


Competence Centres for digital curation Competence Centres for digital curation

Basic questions:

What does ‘competence’ mean?Who is the leader in the sector ?

Do I really trust her/him/it ?Does a unique list of competences exist ?

What do I expect from such a centre ?Why should I follow its recommendations ?



Sources of digital curation and preservation competency analysis of current practices:

• Universities• Scientific research community• Ministerial structures• National structures• Industry and the private sector• Healthcare infrastructures• International and professional bodies• Funded projects



1. Capacity2. Context3. Credibility4. Commitment5. Certification6. Competition7. Communication

7C’S’ BENCHMARKING MODEL



Five generic models

• Distributed centres of expertise and collaborative projects

• Single research-led institutions• National libraries, archives or other organisations

with preservation expertise• Commercial preservation centres/services• International bodies and professional associations



Check it out:

www.digitalpreservationeurope.eu/www.digitalpreservationeurope.eu/

publications/publications/

competence_centre_SoAR_1.pdfcompetence_centre_SoAR_1.pdf


Briefing PapersBriefing Papers



27 Briefing papers translated in 8 languages



www.digitalpreservationeurope.eu/www.digitalpreservationeurope.eu/publications/briefspublications/briefs


PLATTERPLATTERPlanning Tool for Trusted Planning Tool for Trusted Electronic RepositoriesElectronic Repositories


Planning a Trusted Digital Repository Planning a Trusted Digital Repository with PLATTERwith PLATTER


Planning a Trusted Digital Repository Planning a Trusted Digital Repository with PLATTERwith PLATTER

PLATTER

Planning Tool for Trusted Electronic Repositories

• A basis for a digital repository • to plan the development its goals and performance

targets• over the course of its lifetime

PLATTER is not audit or certification tool


What is Trust?What is Trust?

Trust is “demonstrated fitness for purpose”

I. Trust must be achieved

II. Trust must be demonstrated

[III. Trust must be maintained]

PLATTER

DRAMBORA TRAC NESTOR


The components of PLATTERThe components of PLATTER

1. Repository classification

2. Strategic Objective Plans (SOPs)

3. The Platter Planning Cycle


PLATTER STAGE 1PLATTER STAGE 1Classify your repositoryClassify your repository


STAGE 1- Classify your repositorySTAGE 1- Classify your repository

Four orthogonal axes:Four orthogonal axes:

FunctionFunction

ImplementationImplementation

ScaleScaleOperationOperation



Purpose & FunctionPurpose & Function

Where does your mandate come from?Are you a profit making body?Are you an existing or new organisation?

FunctionFunction





ScaleScale

How much data do you expect to have?How many staff?How many users?

FunctionFunction





OperationOperation

How do you acquire the material in your repository?

How complex or specialised is it?And what restrictions exist on access?

FunctionFunction






Where does your metadata come from?Do you use in-house or external storage?Is your software supported by contract

or by in-house development?

FunctionFunction




PLATTER STAGE 2PLATTER STAGE 2The Strategic Objective PlansThe Strategic Objective Plans


STAGE 2- The Strategic Objective PlansSTAGE 2- The Strategic Objective Plans

Strategic Objective Plans - SOPsStrategic Objective Plans - SOPs

• Self-defined objectives• All areas of repository operation • Use the CRL/DCC/DPE/nestor

Ten Core Principles as a starting point


The Ten Core PrinciplesThe Ten Core Principles

1.1. Commitment Commitment

2.2. FitnessFitness

3.3. RightsRights

4.4. PoliciesPolicies

5.5. AcquisitionAcquisition

6.6. Data IntegrityData Integrity

7.7. MetadataMetadata

8.8. DisseminationDissemination

9.9. PreservationPreservation

10.10. InfrastructureInfrastructure



SOPsSOPs

All areas of repository operations:• Business plan• Staffing Plan• Data Plan• Acquisition Plan• Access Plan• Preservation Plan• Technical System Plan• Succession Plan• Disaster Plan



SOPsSOPs

All areas of repository operations:• Business plan• Staffing Plan• Data Plan• Acquisition Plan• Access Plan• Preservation Plan• Technical System Plan• Succession Plan• Disaster Plan

5. Acquisition

Acquires and ingests digital objects based upon stated criteria

that correspond to its commitments and capabilities

3. RightsAcquires and maintains requisite

contractual and legal rights and fulfils responsibilities

Ten Core PrinciplesTen Core Principles



Goal 2.1: Acquire relevant materialGoal 2.1: Acquire relevant material

Examples:Examples: • Archive 90% of national internetArchive 90% of national internet• Archive 75% of all articles published in houseArchive 75% of all articles published in house• Ingest at least 10000 new images per yearIngest at least 10000 new images per year

Discussion:Discussion:The purpose of this goal is to specify quantitative targets for the The purpose of this goal is to specify quantitative targets for the material to be acquired by the repository. Specification of the material to be acquired by the repository. Specification of the desired material will generally refer back directly to the repository desired material will generally refer back directly to the repository mandate which specifies the type of repository involved – for mandate which specifies the type of repository involved – for example an archive, eprint collection, webarchive etc. Further example an archive, eprint collection, webarchive etc. Further specifying the exact extent/scope of the material to be collected specifying the exact extent/scope of the material to be collected may require extensive analysis – for example, a market analysis to may require extensive analysis – for example, a market analysis to determine what is available, a stakeholder analysis to determine the determine what is available, a stakeholder analysis to determine the wishes of depositors and end users, and a cost-benefit analysis to wishes of depositors and end users, and a cost-benefit analysis to determine economic constraints. determine economic constraints.


SMART objectivesSMART objectives

SSpecific to the given organisationpecific to the given organisationMMeasurableeasurableAAssignablessignableRRealisticealisticTTime-relatedime-related



The Business Plan

• Monitoring financial status• Raising revenue• Marketing and Outreach• Financial contingency planning



The Acquisition Plan

• Acquisition of material• Negotiation with depositors• Import data• Monitoring



The Staffing Plan

• Staffing roles and responsibilities• Maintaining staffing levels• Maintaining staff skills



The Access Plan

• Mission Statement• Designated User-Communities• Access policy• Technical requirements



The Technical Plan – [Scale / Security / Services]

• Storage and Network• Data integrity and Security• Satisfactory service levels



The Data Plan

• Submission, Archival and Dissemination formats

• Metadata sources and formats• Data transformations



The Succession Plan

• Planning for the worst



The Disaster Plan

• Identifying threats• Planning responses



The Preservation Plan

• Monitoring Changing Hardware and Software

• Monitoring Changing Standards and Formats • Monitoring Changing Users• Taking Appropriate Actions


PLATTER STAGE 3PLATTER STAGE 3The Planning CycleThe Planning Cycle


STAGE 3 - The Planning CycleSTAGE 3 - The Planning Cycle

STRATEGIC PLANNING

GOAL EXPRESSION

ACTION PLANNING

REALISATION

REVIEWREFORMULATION



STRATEGIC PLANNINGSTRATEGIC PLANNING

• Broad organisational focus• Function and goals • Repository’s mandate• Basis for detailed planning

STRATEGIC PLANNING

GOAL EXPRESSION

ACTION PLANNING

REALISATION

REVIEWREFORMULATION



GOAL EXPRESSION

Formulating the Strategic Objective Plans

STRATEGIC PLANNING

GOAL EXPRESSION

ACTION PLANNING

REALISATION

REVIEWREFORMULATION



ACTION PLANNING

Implementing your objectives: a bridge between your goals and the tangible realisation

STRATEGIC PLANNING

GOAL EXPRESSION

ACTION PLANNING

REALISATION

REVIEWREFORMULATION



• Reflection and reformulation• Review and Reimplementation

REALISATION REVIEW REFORMULATION

STRATEGIC PLANNING

GOAL EXPRESSION

ACTION PLANNING

REALISATION

REVIEWREFORMULATION



TEN CORE PRINCIPLERepository

Characterisation

Business Plan

Staffing Plan

Disaster Plan

Repository Profile

Business Action

Goals

Business Action

Goals

Business Action

Goals

REALISATION

REVIEWREFORMULATION


Try PLATTER Today?Try PLATTER Today?

Visit Platter atVisit Platter atwww.digitalpreservationeurope.eu/platterwww.digitalpreservationeurope.eu/platter


DRAMBORADRAMBORADigital Repository Audit Method Digital Repository Audit Method

Based on Risk AssessmentBased on Risk Assessment


DRAMBORA – origins DRAMBORA – origins

Digital Repository Audit Method Based On Risk Assessment

DRAMBORA on line toolkit is an outcome of a cooperation between:

• Trustworthy Repositories Audit & Certification (TRAC)

• nestor Catalogue of Criteria for Trusted Repositories• Digital Curation Centre (DCC)

• Digital Preservation Europe (DPE)


DRAMBORA – objectives DRAMBORA – objectives

The purposes of the DRAMBORA are to facilitate the auditor in:

1. Define the mandate and scope of functions

2. Identify the activities and assets

3. Identify the risks and vulnerabilities associated

with the mandate, activities and assets

4. Assess and calculate the risks

5. Define the risks management measures


DRAMBORA – benefits DRAMBORA – benefits

• Establish a documented self-awareness of the mission, scope, objectives, activities and assets

• Construct a detailed catalogue of pertinent risks, described in terms of ownership,

relationships, probability and potential impact

• Understand successes and shortcomes of the organisation, and allocation of resources

• Prepare for an external audit


DRAMBORA –steps DRAMBORA –steps

The self-audit process progresses through six stages:

1. Identify organisational context

2. Document policy and regulatory framework

3. Identify activities, assets and their owners

4. Identify risks

5. Assess risks

6. Manage risks


DRAMBORA – risks classification DRAMBORA – risks classification

Risks are characterised on the 3 criteria:

1. Probability (0-6) [once per 100 years – every

5 years – more than once every month]

2. Impact (0-6) [zero loss of data – fully

recoverable loss – total unrecoverable loss of

digital content]

3. Relationship [explosive – contagious –

complementary – domino – atomic]


DRAMBORA – on line toolkitDRAMBORA – on line toolkit

Digital Repository Audit Method Based On Risk Assessment

Visit DRAMBORA Interactive atwww.repositoryaudit.eu


Thank you for your attention! Hvala!Thank you for your attention! Hvala!

infuture2009: “digital resources and knowledge sharing”zagreb 4-6 november 2009 chiara cirinnà,...

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