inserting objects into a presentation - mosinee high school · inserting objects into a...

Microsoft Office 2007- Illustrated

Inserting Objects into a Presentation

Objectives

• Insert text from Microsoft Word • Insert clip art • Insert and style a picture • Insert a text box

Microsoft Office 2007-Illustrated

Objectives

• Insert a chart • Enter and edit chart data • Insert a table • Insert and format WordArt


Insert Text From Microsoft Word

• You can insert text into PowerPoint from word processing programs, like Microsoft Word

• Acceptable file formats include: • Microsoft Word format (.docx) • Rich Text Format (.rtf) • Plain text format (.txt) • HTML format (.htm)



• Any styles applied in Word carry over in PowerPoint

• A Heading 1 style in Word becomes a slide title in PowerPoint

• A Heading 2 style becomes the first level of text in a bulleted list




• With plain text, PowerPoint creates an outline based on each paragraph

• Paragraphs without tabs become slide titles

• Paragraphs with one tab indent become first-level text in bulleted lists, and so on



• To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline


• To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides


Slides from Outline command

Reuse Slides command

Insert Clip Art

• PowerPoint has access to many professionally designed graphics, called clip art

• Clip art includes: • Clip art • Photographs • Movies • Sounds


Insert Clip Art

• Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords


Microsoft Clip Organizer

Insert Clip Art

• You can customize the Clip Organizer by: • adding clips to a

collection • moving clips from

one collection to another

• creating a new collection


Collections

Insert Clip Art

• Clip art is also available on the Clip Art task pane

• Click the Insert tab on the Ribbon, then click the Clip Art button or

• Click the Clip Art icon in a content placeholder


Clip Art icon

Clip Art button

Insert Clip Art

• When you find the clip art you want, click it to insert it on the slide

• Clip Art can be modified like other PowerPoint objects


Keyword

Examples of ―sunshine‖

found in All collections

Insert Clip Art

• To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab

• Use the Picture Styles and Adjust groups on Ribbon


Sunshine clip art

Insert Clip Art

• Use the Size group to crop or change the width and height of the clip art


Sunshine clip art

Insert and Style a Picture

• In PowerPoint, a picture is artwork created in another program and inserted into a PowerPoint • digital photograph • a piece of line art or clip art • other artwork



• There are 17 types of picture formats that you can insert into PowerPoint

• Examples include: • JPEG • BMP • TIFF



• To insert a picture, click the Picture button in the Illustrations group or

• Click Picture icon in a content placeholder

• Look for a picture in the Insert Picture dialog box, then click Insert



• Crop a picture to remove unwanted areas


Crop pointer – position over corners or sides


• The Crop button is in the Size group of the Format tab

• The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box


Insert a Text Box

• Sometimes you need an extra text box in addition to the text box placeholders • Label • Small phrase

• To insert a text box, click the Text Box button in the Text group on the Insert tab


Insert a Text Box


Text group

Text Box button

Insert a Text Box

• Drag Text Box tool to create a text box where you want it on the slide

• Text boxes can be moved to new locations


Text box being created

Insert a Text Box

• When finished, cursor is flashing so that you can enter text

• Format text just as you would text in other placeholders


Text box

Flashing cursor

• Charts can be inserted using Microsoft Excel or Microsoft Graph

• A chart is the graphical representation of numerical data

• To insert a chart, click the Insert Chart icon in the content placeholder


Insert Chart icon

Insert a Chart

Insert a Chart


Types of Charts

Insert a Chart

• The Insert Chart dialog box opens from which you can choose the type of chart you need


Chart categories

Available charts

Insert a Chart

• When you insert a chart object into PowerPoint, you are embedding it

• An embedded object is an object whose data source can be opened for editing purposes

• Changes you make to an embedded object in PowerPoint do not affect the data source


Insert a Chart

• When you insert a chart, the Excel worksheet opens next to the PowerPoint window

• The worksheet includes the data that created the chart


Insert a Chart


Excel window

Columns

Rows

Active cell

Axis labels

Legend name

Data series

Enter and Edit Chart Data

• New charts are inserted with sample data that you edit with your own data

• When you enter or import your own data, the chart is updated automatically in PowerPoint



• To edit data, click the Edit Data button in the Data group on the Chart Tools Design tab


Click cell, type new data

Remaining sample data



Chart with new data Value axis

Category axis

Legend

Insert a Table

• Use a table when you have information that would look best organized in rows and columns

• To insert a table, click the Table button in the Tables group on the Insert tab


Insert a Table

• The Table button offers many ways to insert a table


Drag pointer to choose number of rows and columns

Table button

Click to use Insert Table dialog box

Click to draw a table

Insert a Table


• You can also click the Insert Table icon in the content placeholder

• Enter text in each cell, then press [Tab] to go to the next cell

Insert Table icon

Insert a Table

Activities Available on the Cruise

Monday Dolphin Encounter

Paint-Your-Own-Pottery

Rock Wall Climbing

Tuesday Ice Skating Face Painting Karaoke Wednesday Yoga Swimming

Lessons Make Your Own Sundaes


A typical table

Inserting a Table

• Use the Design tab to apply color styles, change cell borders and add cell effects

• Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells


Insert and Format WordArt

• When plain old text seems dull and boring, you can rely on WordArt to make your slides more interesting

• WordArt is a set of decorative text styles that you can apply to any text object



• Insert WordArt by clicking the WordArt button on the Text group


WordArt button WordArt styles


• You can apply WordArt to existing text or you can start from scratch


WordArt text box with sample text

Your text


• You can format WordArt using the Text Effects button in the WordArt Styles group


Choose a new style for WordArt

Summary

• You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint

• You can use buttons on the Ribbon or icons in a content placeholder

• Objects that you insert into PowerPoint can be modified using the Format tab on the Ribbon


Summary

• Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm)

• The type of text imported dictates how PowerPoint arranges it as slide titles and bulleted text

• There are 17 picture formats that you can insert into PowerPoint


Summary

• Pictures can be cropped to remove unwanted areas

• Clip art can be accessed on the Clip Art task pane or the Microsoft Clip Organizer

• Charts are created using Microsoft Excel or Microsoft Graph

• Charts are embedded • To edit a chart, you edit data in the

worksheet


Summary

• Charts are embedded • To edit a chart, you edit data in the

worksheet • Tables are another way to organize

information in rows and columns


Summary

• Tables can be formatted using the Layout tab and the Design tab

• WordArt is found in the Text group—it is not one of the icons in a content placeholder

• WordArt can be modified using buttons in the WordArt Styles group


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