1

CENTRAL ADOPTION RESOURCE AUTHORITY

Ministry of Women & Child Development

INSTRUCTIONS MANUAL

West Block 8, Wing 2, 2nd Floor, R.K. Puram, New Delhi-110066 (India)

Telephone Numbers: +91-11-26180194

E-mail: carahdesk.wcd@nic.in

Toll-Free No: 1800 11 1311

(Available between IST 9:00AM to

5:30PM in all workings days (Mon-Fri)

2

ACRONYMS

CARA Central Adoption Resource Authority

DCPU District Child Protection Unit

PAPs Prospective Adoptive Parents

CARINGS Child Adoption Resource Information and Guidance

System

NOC No Objection Certificate

CWC Child Welfare Committee

3

A. UNDERSTANDING CARINGS

Child Adoption Resource Information & Guidance System (CARINGS) is a web-based

(www.cara.nic.in) online platform, building bridges and creating links through a robust web-

based management system designed to bring transparency in the adoption system as also

curtailing delays at various level.

(CARINGS) offers a more child- centric approach based on the principles of care, convenience

and comfort for the child, parents and the adoption agencies. It is a monitoring tool for the

Government so also an effective mechanism for the service providers to report to the

Government and work for early rehabilitation of orphan and destitute children. It is designed

with the technical support from NIC (National Informatics Centre) to :

facilitate expeditious and smooth adoption,

ensure transparency in the adoption process,

increase accountability of implementing agencies,

create a network of stakeholders towards improved synergy

maintain a National Database to enable effective policy making and research.

While CARINGS is being revamped to implement, there are certain important outcomes of the

IT application.

Outcomes

1. Online registration of prospective adoptive parents a(PAPs) in cases of all adoptions

within the country and abroad. The website also enables tracking of status of their

application and viewing of matched child on-line.

2. In cases of in-country adoptions, child study report(CSR), medical examination

report(MER) and child welfare committee(CWC) certificate declaring children legally

free for adoption and home study of the prospective adoptive parents (PAPs) are

uploaded in CARINGS by the specialized adoption agency(SAA) while PAPs have to

upload certain relevant documents online before they are considered eligible and suitable.

3. Similarly, in cases of inter-country adoptions, central system of receiving adoption

applications from the PAPs residing abroad at CARA to adopt children from India is

something amazing. Now foreign accredited bodies are required to upload online certain

documents of the parents for their eligibility and suitability.

4. Monitoring of progress of the adopted children at least for a period of 2 years.

5. Early placement of mentally and physically challenged children and children having

special needs is a very successful attempt to find family for such children.

4

6. Monitoring Module of State Adoption Resource Agency (SARA) and District Child

Protection Unit (DCPU) are intended to address delays during adoption process. Now we

visualize more active role for all DCPUs to map all adoptable children within the district

so that all such children can be reached and they can be linked with the local SAA.

7. Relevant information on children and their segregated data and status of waiting parents

can be retrieved online.

5

Table of Contents

S.No Topic Page

1 About SAA 6

2 How to Login on CARINGS 6

3 Dashboard of individual SAA 7

4 Children Details 8 to 16

5 Parent Details 17 to 20

6 Adoption Process 20 to 23

7 In-country adoption 24

8 Reports/Query 24

9 Special Needs Child 25

10 Notices/Circular 26

11 Search Child/Parent 26 to 27

12 Profile Updation 27

13 Log Out 28

6

About Specialised Adoption Agencies (SAAs)

Specialised Adoption Agency (SAA) is recognized by the State Government under sub-section 4

of section 41 of the Act for the purpose of placing children in adoption.

INSTRUCTIONS for SAA

To login on CARINGS, please select the ‘User Type’ as SAA and enter the User ID and

Password.

Enter Captcha Image/Security Code in the space provided and then click on Login button.

(If in case, the Captcha Image is not readable then click on ‘Refresh Image’)

Captcha

Image/Security

Code

Select User

Type as SAA

7

After login, you can view the dashboard of invidivual SAA.

This is the Dashboard of individual agencies describing complete information about Children

available in Home, Pre-Adoption Foster Care, Children Available for Adoption, Waiting for

NOC, Waiting for CWC Clearance, Special Needs Children. Further, it also shows the data of

Parents Waiting List under In-Country and Inter-Country.

The agencies can also view a comprehensive data of Children registered in the current and

previous years. (refer to below screenshot)

8

1) Now, click on ‘Children Details’ to update the information of children.

Click here to

update Children

Details

9

1.1) In case of New Registration or other options related to Registration, please click on

Registration.

You may now select from the following options: New Registration, Edit Registration/Upload

Photo, Restoration/Transfer to other agency, Received on Transfer and then click on ‘Submit’

Button.

1.2) New Registration:

Fill up the child registration form shown in the below screenshot.

Select status of the child from given options, Abandoned/ Surrender.

- In case of abandoned child, enter the place where child was found and other related

information.

Click here to initiate

the registration

process

Click here

to submit

10

-In case of surrendered child, please mention the reason for surrender and the other related

information.

-Only adoptable children have to to be registered in CARINGS. Children in Need of care &

Protection (CNCP) children need not be registered.

- In case the children are siblings, slect child category as ‘Siblings’. Enter no. of children and

if sibling are 2 children, then enter ‘2’ in the space provided. Enter the details of first child

and click on ‘Save’ button and then enter the details of second child.

1.3) Edit Registration/Upload Photo-

To edit registration/upload photo, enter the name of child in space provided and click

on ‘Search by Name’

After clicking on ‘Search by Name’, you will get the details of that particular child with

an option to ‘Update Details’ and ‘Upload Photo’

Enter child

name

11

1.4) Restoration /Transfer to other agency-

To restore or transfer the child/children to any other agency, your first step is to search

the details of the child.

Enter the child’s name in the space provided and click on ‘Search by Name’.

After clicking on ‘Search by Name’, you will get the details of that particular child with

an option to ‘Restore’ and ‘Transfer to other agency’.

1.5) Received on Transfer-

To view the details of children transferred by other agency, click on ‘Received on

Transfer’ and you will see the below page-

2.1) Choose the ‘Health’ option to view and update Health status of the child.

Enter child

name

Click here to update

health details

12

2.2) You can view the details of a particular child by using the option ‘Search by Name’. Click on

‘Update Details’ to fill in health details of the child and click on ‘Deceased’ to enter the details

of deceased child (agency must enter the reason of child’s death)

3) Now, click on ‘Development’ to update the educational details of children

Select ‘Child Admission No.’ from given options

You may note that age of the child must be greater than 3 years;

Select ‘Standard/Class’ from the given options;

Enter the information of ‘Languages Known’ and ‘Medium of Instruction’;

Now, click on ‘Save’ Button & to update the changes, click on ‘Update’ Button.

Click here

Select child’s

admission no.

Choose the education

institution from given

options

Click on Save

button

13

4) To view and update the Child Habit details, click on ‘Habit’ option

You can view Child Habit details by using the option ‘Search by Name’;

Click on ‘Update Habit’ to fill in the habit details of child;

Click on ‘View’ to see the Child’s Personal details.

5) Now, click on ‘Apply for CWC Clearance’

Enter child’s name

Select

registration

no. of child

Enter all the details

while applying for

CWC Clearance

Click here to Save

the details

14

6) Click on ‘CWC Clearance’ to enter the details of release order by CWC

Enter the Clearance certificate no.

Enter Date of issue

The agency must enter important information in the Remarks box.

Click on Save option.

Select

Registration

no.

Click here to save

details

15

7) Click on ‘Run Away Child’ to update the child details

Choose ‘Child Admission No.’ from the provided options

Enter FIR No. and FIR Date in the prescribed format (dd/mm/yyyy)

Now, click on ‘Save’ button to update the information.

8) To update child status remarks, click on ‘Child Remarks’

You can edit and view child status remarks from the given below options

Click here to

save details

16

9) Click on ‘Transfer Cancellation’ to update transfer/restoration details

Edit View

Select child’s

registration

number

Click on Back to Agency

for transferring the child

17

10) Click on ‘Parent Details’

10.1) Click on ‘Registration’ and select the suitable option for updating parent’s information on

CARINGS.

Click on ‘Biological/Adopted Children’ to update the children details of an individual parent.

Select PAPs registration no. and click on ‘Show’ option. Then, enter child’s name, d.o.b,

gender in the space provided and click on ‘Submit’ option to save the details.

Click on ‘Online Registered Cases’ to view PAPs registration details and documents.

Click on Registration to

view and update various

information retaled to

parent registration

Click here to update

the children details

18

Click on ‘CARA Forwarded Dossier’ to view parent’s dossiers registered in inter-country

adoption.

Click on ‘Not Approved Parents’ to update the cancellation details. Select PAPs registration

number, enter the reason for non-approval and date of cancellation. Then, click on ‘Submit’

option.

10.2) Click on ‘Document Checklist’ option and select adoption type from drop down list.

After clicking on Submit button, you will be able to view the list of parents who have uploaded

the documents on CARINGS. Click on ‘Document Checklist’ and verify the documents. Then,

save the details by clicking on ‘Submit’ button.

Click here to

save the details

Click here to select

adoption type

Click here to

submit

19

These details will be already

present when you select

PAPs registration no. on

previous page

Click on this box, if the

associated document has

been uploaded

Click here to upload HSR

and maintain file size of

pdf document, which has

to be less than 2kb

Click here to

upload HSR

Click here to forward

documents to

Approval Committe

Click here to

save details

20

10.3) Click on ‘OCI/PIO Cases for HSR’ to view Registration date, PAPs documents, and date

when CARA forwarded the HSR.

11) Adoption Process

Click on ‘Adoption Process’ to update child’s information on CARINGS

11.1) Click on ‘Reserved Child’ to view the details of children

11.2) Click on ‘Acceptance/Rejection’ to update parents acceptance or rejection

Select PAPs

registration no.

Click here to

save details

21

11.3) Click on ‘NOC/Pre-adoption foster care’ to apply for NOC

11.4) Click on ‘NOC Request Cancelled by CARA’ to view the parent’s details whose NOC is

cancelled by CARA

11.5) Click on ‘Adoption Finalization’ to enter Court details and Adoption Finalization details

Click here to

submit

Choose In-country or

Inter-country from

drop down

Click here to view

PAPs documents

Choose In-country or

Inter-country from

drop down list

Click here to

submit

22

Fill up the details as mentioned below, in order to complete the adoption finalization:

11.6) To upload the court order, click on ‘Upload Court Order’ option. On the homescreen, you

will view the following details, and then click on ‘upload court order’.

Click here to enter

court order details

Click here to enter

child handover details

and court order date

& no.

Click here to

save changes

23

11.7) To view the uploaded court order, click on ‘View Court Order’

11.8) Click on ‘Print NOC’ to download No Objection Certificate (NOC)

11.9) Click on ‘Child Withdrawal’ to update the information

Click here to

upload court

order

Click here to view

and download NOC

Enter the reason

for withdrawal

24

12) Click on ‘In Country Post Adoption’ to update and view Post Adoption reports

12.1) Now, click on ‘Post Adoption Report’

Click on ‘Awaited’ under ‘half yearly1’ to update the In-country follow up progress report.

12.2) Click on ‘Final Post Adoption Report’ to view the report.

13) Click on ‘Reports/Query’ to view various reports related to children and parents

13.1) Click on ‘Reports’ to view various reports

Click here to

view report

25

13.2) Click on ‘Special Needs Child’ to view Special Needs Reports

13.3) Click on ‘Child Status’ to get the information of an individual child

Enter Child’s Name in the space provided and click on ‘Search’ to view the Personal Details and

Status of children;

To view additional details, then click on ‘More’

13.4) Click on ‘Parent Status’ to view the parents details on CARINGS

13.5) To view the Post Adoption Reports, click on ‘Post Adoption’ and see the details in given

below format-

Enter child’s name

and click on ‘Search’

26

14) Notices/Circulars issued by CARA and can be viewed or downloaded by clicking on

‘Notices/Circulars’.

To download the Notice/Circular, please click on the ‘Download’ arrow button.

15) Click on ‘Search’ to view Parent and Child details

15.1) Now click on ‘Child’

Child search is based on two information such as Registration ID and Name of the child;

Now enter the Child Registration ID/Name and then click on ‘Show’ button to view the details.

Click here to

download

Click here to view

child/parent

details

27

15.2) Click on ‘Parent’

PAPs search is based on two information such as Registration ID and Name of the parent;

Now enter PAPs ID/Name and click on ‘Show’ button to view the details.

16) Click on ‘Profile Updation’ to update agency details amd upload agency pictures.

16.1) To update agency details, click on ‘Edit Agency Details’.

16.2) To upload the agency photographs, click on ‘Agency Pictures’ and add the photographs in

given below format;

Then, click on ‘Submit’.

Enter Child’s

Name/ID here

Enter PAPs ID/

Name here

28

17) To end the session, click on ‘Log Out’ option

Upload photograph here

and click on Submit button

to save the changes