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Integrated Management System

Document ID

Revision No. 1

Issue Date 29-Sept-19

EHS Aspects and Impacts Assessment

This document has been approved by the School Management System

The only approved and controlled copy of this document is the one available electronically on the school’s network. Printing and distributing of this document is prohibited. Users must verify the Revision Number and Issue Date of the document before use.

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Integrated Management System (IMS)

EHS Aspects and

Impacts Assessment

This Document Has Been Reviewed and Approved By:

Name Position Department


Document ID

Revision No. 1



This document has been approved by the School Management System The only approved and controlled copy of this document is the one available electronically on the school’s network. Printing and distributing of this document is prohibited. Users must verify the Revision Number and Issue Date of the document before use.

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Revision History of the Document

Revision No. Issue Date Summary of Changes Responsibility References

1.0 01 May 2019 Initial Edition ‐ ‐


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Contents

1‐ PURPOSE ....................................................................................................................4

2‐ SCOPE .........................................................................................................................4

3‐ TERMS & DEFINITIONS ...............................................................................................4

4‐ RESPONSIBILITIES .......................................................................................................6

5‐ PROCEDURES .............................................................................................................7

6‐ RELATED FORMS AND DOCUMENTS .......................................................................21

7‐ RECORDS ..................................................................................................................21

8‐ REFERENCES .............................................................................................................21


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1‐ PURPOSE

This document establishes the responsibilities and procedures to ensure a systematic

approach to Environmental, Health and Safety (EHS) Aspects Evaluation and Risks

Assessment and to ensure that EHS Aspects, Impacts, Hazards and Risks are identified,

assessed, and appropriate measures are implemented for their control.

2‐ SCOPE

This procedure applies to all components of the EHS Management System and to

all activities, operations and projects undertaken by the School and requires EHS

aspects and impacts evaluations.

3‐ TERMS & DEFINITIONS

The following Terms and Acronyms are used within this document and are defined

as follows:

Term/Acronym Definition

School

IMS Integrated Management System

MR Management Representative

Procedure EHS Aspects and Impacts Assessment

EHS Environmental, Health and Safety

Accident An uncontrolled, unplanned and/or undesired event that results in undesirable consequences to the personnel (injuries/illness) and/or to the assets (damage/loss) or to

the neighboring community and/or to the environment. The term Accident is synonymous with Incident wherever used in EHS Management System

As Low As Reasonably To reduce a risk to a level which is ALARP, this involves

Practicable (ALARP) balancing reduction in risk against the time, trouble,

difficulty & cost of achieving it. This level represents the

point, objectively assessed, at which the time, trouble,

difficulty and cost of further reduction measures become

unreasonably disproportionate to the additional risk

reduction obtained


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Environmental Aspect Element of an organizations activities products or services

that can interact with the environment

Barriers Barriers may be physical (materials, protective devices,

segregation, etc.) or non‐physical (procedures, inspection,

training, drills, etc.)

Consequence The result of an accidental event sequence (fire, explosion,

toxic gas dispersion, etc.) that could affect people, the

environment, Entity’s assets or reputation

Effect An adverse impact on people, the environment, Entity’s

assets or reputation

Hazard The potential to cause harm, including ill health and injury,

damage to property, products or the environment;

production losses or increased liabilities

Impact Any change to the environment whether adverse or

beneficial, wholly or partially resulting from Entity’s

facilities, activities, products or services

Risk The product of the measure of the likelihood of an

occurrence of an undesired event and the potential adverse

effects that this event may have on people, the

environment, Entity’s assets or reputation

4‐ RESPONSIBILITIES

4‐1 IMS Management Representative is responsible for:

4‐1‐1 The effective implementation of this procedure.

4‐1‐2 Ensuring that EHS Aspects and Impacts assessments are performed

for all operations, activities and projects that require these

assessments within the School.

4‐1‐3 Review and approval of the EHS Aspects and Impacts Assessment

results, and ensuring that implemented controls and measures are

appropriate and suitable for the specified risk levels.

4‐1‐4 Ongoing assessment and analysis of the status and results of the EHS

control plans to ensure their continued effectiveness and

introducing improvements where necessary.

4‐1‐5 Maintenance and retention of all records relating to the EHS Aspects


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and Impacts Assessment.

4‐2 Department Heads/Project Managers:

4‐2‐1 Preparing specific EHS Aspects and Impacts Assessments for projects

under their responsibility as necessary.

4‐2‐2 Ensuring that necessary EHS control measures are implemented and

effective to control the identified EHS risks.

4‐2‐3 Ensuring appropriate training and communication to all concerned

employees within their areas of responsibility.

4‐2‐4 Communicating the status and results of the EHS Aspects and Impacts

Assessments to the EHS Management Representative.

4‐3 All Employees:

4‐3‐1 Implementing the control measures identified in the EHS Aspects and

Impacts Assessments as assigned to them and reporting on the

results to their supervisors.

4‐3‐2 Identifying and reporting any additional EHS hazards or risks to the

site/project management.

4‐4 Senior Management:

4‐4‐1 Provision of all necessary resources for the implementation of the EHS

Aspects and Impacts Assessments.

4‐4‐2 Review of the status and results of the EHS controls and measures to

ensure their effectiveness in handling the specified risks within the

EHS aspects and impacts.


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5‐ PROCEDURES

5‐1 Introduction:

5‐1‐1 The procedure for carrying out a detailed EHS Aspects, Impacts and

Risk Assessment & Management involves the following key stages:

Risk Identification,

Risk Assessment, Risk Management (Elimination, Substitution, Control etc.).

Risk Recording

5‐1‐2 This procedure provides for a qualitative and/or quantitative

estimation of risk, based on an estimated exposure to a workplace

hazard or contaminant (or dose), and the likelihood that this will

give rise to an adverse affect (i.e. the “dose response”).

5‐1‐3 Hazard Identification and Risk Assessment involves a series of steps as

described in the upcoming sections.

5‐2 Risk Identification:

5‐2‐1 This step involves the identification of hazards and aspects in respect

to People, Environment, Assets and Reputation (PEAR), based upon

consideration of factors such as the physical and chemical properties

of the materials being handled, the arrangement of equipment and

tools, operating and maintenance procedures and service

delivery/processing conditions.

5‐2‐2 Hazard Identification Tools: Effective hazard identification requires

evaluating all possible hazard sources, including management

practices, equipment and materials, the physical work environment

and the workforce attitude and behavior. In order to identify all

associated hazards in the workplace during operations, the

following effective tools are appropriately followed:

5‐2‐2‐1 Conducting Job Hazard Analysis: This is a systematic method

of identifying associated hazards in every step of an activity

performed by the employees;


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Standardize work practices by identifying and

specifying individual task steps. Establish a framework for evaluating adherence to

safe and efficient work practices Create hazard awareness by the continuing focus

on prevention Reduce the number of injuries, illnesses and

incidents Identify causes of incidents that occur

5‐2‐2‐2 Common Workplace Environmental Hazards: Environmental

Hazard is basically something with the potential to cause harm

to the environment or the employees and therefore can


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range from physical hazards like dust or noise, to long term

hazards such as exposure to certain substances with adverse

effects overtime. Common workplace environmental

hazards include:

Physical hazards such as noise generated by equipment,

electricity from equipment, heat produced by equipment, Chemical hazards such as oils, grease, diesel and other

chemicals used during operation (i.e., transportation

services), noxious fumes from hot works, harmful dust

from pipes cutting and sand bags, etc. Radiation hazards from display screen equipment such

as computer monitors;

5‐3 Risk Assessment:

5‐3‐1 Risk assessment is the process of assessing all of the risks associated

with each of the hazards identified during the hazard identification

process. Risk assessment involves examining and evaluating the

probability and severity (or consequence) of the potential outcomes

in order to prioritize risks for control. In assessing the risks, three

essential steps are taken:

The probability or likelihood of an incident occurring is evaluated The severity of the potential consequences is calculated or estimated

Based on these two factors, the risks are assigned priority for risk control through the use of a risk rating

5‐3‐2 Step One: Probability: How likely it is that the hazard will result in an

incident? Probability also can be measured on a five point scale.

Assign a rating based on the likelihood that hazard will cause an

incident to occur. The Probability rating is presented in the following

table:


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Description Probability Frequency Rating

Frequent

continuous or will happen 5

frequently

Often 5‐12 times per year 4

Likely 1‐5 times per year 3

Possible once every 2 years 2

Rare less than once every 5 years 1

5‐3‐3 Step Two: Severity (or Consequence): How serious the consequences

would be if the hazard caused an incident? Severity can be measured

on a five point scale, the higher the number, the more serious the

consequences. The table below describes the rating score and

classification process for each severity category:

Consequences Insignificant Minor Moderate Major Catastrophic

Rating 1 2 3 4 5

ENVIRONMENTAL

Land‐based Insignificant Minor impacts Significant Continuous and Long‐term and

ecosystem environmental on fauna/flora changes in serious damage significant

impact. and habitat, but flora/ fauna by erosion or to change in

Occasional no negative populations and flora or fauna. population (e.g.

damage by impacts on habitat. Major eradication of

erosion, or of ecosystem Disruption to, or disruption to, or endangered

flora and fauna. function. some death of, frequent death species) or

Some disruption Limited damage rare flora or of, rare flora or habitat with

to flora or fauna to a minimal fauna, but not fauna. Major negative impact

habitats. area of land of resulting in destruction of on ecosystem

no significant eradication of significant function.

value (i.e. no endangered habitat. Widespread

unique species. Non‐ destruction to a

habitats). persistent but significant area

Temporary possibly of land, rare

damage/ widespread flora and fauna

disruption (<1 damage to land: and/or

month) to flora damage that groundwater

or fauna can be resource.

habitats. remediated

without long‐

term loss;

localized


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persistent

damage; or

significant

temporary

damage (<1

year) to

ecosystem.

Aquatic Occasional Minor impact Significant Significant Damage to an

ecosystem short‐term on aquatic localized widespread extensive impact and/or ecosystem, impacts but impact on portion of disruption to including flora, without longer‐ protected aquatic aquatic flora fauna and term impact on wildlife (e.g. ecosystem and fauna. habitat. No aquatic migratory resulting in significant ecosystems, shorebirds, severe impacts impact on water and/or short marine plants, on aquatic resources. term impacts on fish breeding populations and water grounds), or habitats and/or resources. aquatic long term ecosystems of impact on water moderate resources. duration.

Atmosphere/ Temporary Minor Creation of Major Catastrophic waste/other nuisance from environmental noise, odor, environmental environmental

noise, odor, impact due to dust, other impact due to impact due to dust, other air contained controlled/ uncontained uncontained emissions, release of uncontrolled air release, fire or release, fire or greenhouse pollutant emissions, explosion with explosion with gases, vibration, (including odor, greenhouse detrimental detrimental visual impact. dust and noise), gases, vibration, effects. Outside effects. Outside Minor use of fire or explosion and visual assistance assistance water, fuels and with no lasting impact at required. required. energy and detrimental significant Extensive other natural effects. No nuisance levels. chronic resources. outside Results in the discharge of Results in the assistance generation of persistent generation of required. significant hazardous significant Significant use quantities of pollutant. quantities of of water, fuels hazardous Results in the non‐hazardous and energy and wastes. generation of wastes. other natural Significant resources. quantities of intractable wastes.

Cultural Minor Minor Moderate Major damage Irreparable

heritage repairable repairable damage to to structures/ damage to damage to damage to structures/ items of cultural highly valued commonplace structures/ items of cultural significance, or structures/ structures. items of cultural significance, or major items/ locations


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significance, or significant infringement of of cultural

minor infringement of cultural values/ significance or

infringements of cultural values/ Sacred sacred value.

cultural values. sacred locations.

locations.

HEALTH

Health Insignificant Minor Ongoing Major ongoing Extreme health

Effects impact on complaints or complaints from long term risk – potential

surrounding exposure during community. health effects for death in

communities. plant shutdown Significant likely to community.

or maintenance. emission or Surrounding

Maximum discharge that Communities

occurrence impacts on and workers.

limited to two surrounding

times per year. population.

SAFETY

Human Near miss Injuries Serious injuries Single fatality. Multiple

Health and incident or requiring onsite requiring off‐ fatalities.

Safety

trivial injuries, treatment by site treatment

which may medical by medical

require self practitioner. practitioner or

administered Personnel immediate

first aid. Injured unable to evacuation to

personnel can continue to hospital.

continue to perform duties. Potential long‐

perform normal term or

duties. permanently

disabling

effects.

PRODUCTION LOSS

Production Incident event Production loss Production loss Production loss Loss of licence

Loss without causing or delay up to or delay of one or delay for over to operate or

production loss. one week. week to one one month. ability to

month. produce

indefinitely.

FINANCIAL

Total cost of Financial loss Financial loss Financial loss Financial loss Severe financial

impacts or (compensation, (compensation, (compensation, (compensation, penalties or

incident

fines, cost to fines, cost to fines, cost to fines, cost to legal liabilities.

repair, plant repair, plant repair, plant repair, plant Financial loss

event

damage) of less damage) of damage) of damage) of (compensation,

than AED5,000. AED5,000 ‐ AED50,000 ‐ AED500,000 ‐ fines, cost to

AED50,000. AED500,000. AED10M. repair, plant

damage) of

greater than

AED10M.


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5‐3‐4 Step Three: Risk Estimation: The level of risk is calculated by

multiplying the ratings of the Probability and Consequence, with a

final outcome in relative point scores, rather than actual risks. It

should be noted that risk estimations should be carried out assuming

a well‐managed processes under normal conditions. Risk scores do

not reflect the highest risks under adverse conditions/worst‐case

scenarios.

5‐3‐5 Step Four: Risk Evaluation:

5‐3‐5‐1 The relative risk score estimated as defined in Step Three

enables differentiation between those risks that are

significant, and those that are of a lesser nature. This allows

a better understanding of the least probable events with

high consequence against the highly probable low

consequence events. Having established the comparative

risk level applicable to individual impacts, it is possible to

rank those risks.

5‐3‐5‐2 Risks are classified into four categories: Extreme, High,

Moderate, and Low.

5‐3‐5‐3 The table below represents the Risk Assessment Matrix (RAM).

The risk matrix provides a method for initially quantifying risks

qualitatively (rated as Low, Moderate, High, or Extreme) and

semi‐quantitatively (with respect to assets lost figures). It is

therefore also used as a screening process so that effort can be

concentrated on the higher levels of risks.


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5‐3‐5‐4 The Risk Matrix (RAM) is color‐coded as follows for ease of

use:

COLOUR RISK REQUIREMENT

RED Extreme Activity or industry should not proceed in current form

BEIGE

Activity or industry should be modified to include remedial

High planning and action and be subject to detailed EHS

Assessment

YELLOW

Moderate

Activity or industry can operate subject to management and /

or modification

GREEN Low No action required, unless escalation of risk is possible

Green – Acceptable Risks: Recognized and need to

be managed by procedures or safe systems of work

and reduced further where possible.

Yellow & Beige‐ Area of Concern and ALARP: Shall be

subject to further semi‐quantitative assessment using

other detailed risk assessment tools, e.g. ‘bow tie’ or

failure modes analyses. Risks in this area shall be subject

to an ALARP demonstration and may be reduced or

managed through design and management control.

Red – Unacceptable: Must be subject to a full,

quantified risk assessment, probably using a specialist

contractor, specific modeling and calculation techniques

and programs and recognized databases. These risks

shall preferably be eliminated but if this is not possible,

will be reduced by design, e.g.: Prevention / Control /

Mitigation / EER (Evacuation, Escape & Rescue).


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Risk Assessment Matrix (RAM)

Probability

Consequence

Insignificant Minor Moderate Major Catastrophic

(1) (2) (3) (4) (5)

Rare (1) 1 2 3 4 5

Possible (2) 2 4 6 8 10

Likely (3) 3 6 9 12 15

Often (4) 3 8 12 16 20

Frequent (5) 5

10

15

20

25

Almost Certain

15‐25 Extreme Risk Activity or industry should not proceed in current form

8‐12

High Risk

Activity or industry should be modified to include remedial

planning and action and be subject to detailed EHS Assessment

4‐6

Moderate Activity or industry can operate subject to management and / or

Risk modification

1‐3 Low Risk No action required, unless escalation of risk is possible


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5‐4 Risk Management and Control:

5‐4‐1 Risk Management:

Risk Management measures should follow the hierarchy presented in

the following table:

Order# Control Example

1 Eliminate Removing the hazardous piece of

equipment out of service.

Replacing a hazardous substance or

2 Substitute process with a less hazardous one, e.g.

substituting a hazardous substance with a

non‐hazardous substance.

3 Isolation Isolating the hazard from the person at

risk, e.g. using a guard or barrier.

4 Engineering Redesign a process or piece of equipment

to make it less hazardous.

Adopting safe work practices or providing

5 Administrative appropriate training, instruction or

information.

Personal

The use of personal protective equipment

could include using gloves, glasses,

6 Protective

earmuffs, aprons, safety footwear, and

Equipment

dust masks.

Elimination of the EHS hazard should always be the first choice,

followed by preventative measures, such as using inherently

environmentally‐friendly designs or adopting safe operating

procedures. Mitigation of consequences, e.g., by use of appropriate

PPE, should always be the last choice.


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5‐4‐2 Risk Control:

5‐4‐2‐1 Risk control must be achieved using a predetermined

hierarchy of controls. The primary aim of risk control is

to eliminate the risk, the best way of achieving this being

to remove the hazard. If this is not possible the risk must

be minimized using one or more of the other control

options from the hierarchy.

5‐4‐2‐2 The risk control measure selected must be the highest

possible option in the hierarchy to minimize the risk to

the lowest level as reasonably practicable.

5‐4‐2‐3 Controlling hazards are critical to the success of reducing the

risk of EHS hazards in the workplace. Based on the risk

assessment, controls will need to be implemented to reduce

the risk to an acceptable level:

Risk Level Corrective Action Time Frame

Extreme Immediately

High 24 hours

Medium 14 days

Low 28 days

Negligible Not applicable

5‐4‐2‐4 At least one control method in the corrective action plan is

required to be implemented within the specified time

frame to reduce the risk to an acceptable level.

5‐4‐2‐5 Depending on the nature of the hazards, control measures

shall be identified and implemented (applicable to moderate

risk, high risk and extreme risk). The hierarchy of control

shall be as follows:

Elimination of the hazard (where possible);

Substitution (e.g. use a less hazardous substance

/ environmentally friendly materials); Engineering ‐ for plant and equipment (e.g.

exhaust ventilation);


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Procedural (e.g. via improving work methods,

housekeeping); and Personal protective equipment (PPE) – it is the last resort

if the above measures are not practicable.

5‐5 Risk Recording:

5‐5‐1 EHS Aspects, Impacts and Risk Assessment results are recorded using

the Form (IMS‐10‐F01) associated with this procedure.

Documentation process should follow the steps presented in the

following sections.

5‐5‐2 Step 1: Initiating the Aspects/Impacts/Risk Assessment Process:

Determine the operation/project/task to be analyzed and the scope

of activities included in the EHS assessment, and the range of

operating environments to be considered. The scope of work should

also include a clear description of the geographical area in which the

operation/project/task is to take place.

5‐5‐3 Step 2: Breaking down the Operation/Project/Task:

Break down the operation/project/task into its basic steps,

describing what is to be done and in what sequence. If the Risk

Assessment is applied to an existing task, this information can often

be found in the present work procedure.

Each step description should clearly provide a statement of what is to be

done, without giving details on how it s done and by whom. Record the

steps on the EHS Aspects/Impacts/Risks Assessment Worksheet.

5‐5‐4 Step 3: Identifying Hazard Potential:

The most important activity in EHS Aspects/Impacts/Risks

Assessment is the identification of the hazard potential associated

with each of the individual aspects/steps. Examine each basic step for

hazards that could be present as a result of the task itself or of the

work environment.

5‐5‐5 Step 4: Identify Consequences:


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Establish whether people, environment, assets or reputation can be

harmed.

The severity ratings shall be taken from the Risk Assessment Matrix

(RAM). Describe the consequences on the Risk Assessment Worksheet

(Form IMS‐10‐F01), and assign the associated Severity category under

S on the worksheet.

5‐5‐6 Step 5: Determine Risk:

Determine the risk associated with the process/job step being

analyzed. In order to estimate the risk, both the consequences and

probability of a hazard potential need to be reviewed. The

probability can be assigned for the specific consequences recorded in

the previous step.

5‐5‐7 Step 6: Identify Control Measures:

Use the RAM to determine whether the risk identified is “High”,

“Medium (ALARP)” or “Low”. For process steps that can be associated

with High and Medium risk, it is necessary to identify potential risk

reducing measures, and to assess the effectiveness of these “control

measures”.

5‐5‐8 Step 7: Determine Residual Risk:

Determine the risk level, assuming all of the control measure(s)

identified in Step 6 are in place, this is known as the Residual Risk.

The residual risk is estimated using the same principles as applied for

determining the initial risk, except that the control measures are

assumed to be implemented.

5‐5‐9 Step 8: Implement Control measures:

Once an appropriate control measure has been identified, it may be

necessary to assign an action in order to ensure implementation.

The action as well as the responsible party is recorded on the EHS

Aspects/Impacts/Risks Assessment Worksheet.

5‐5‐10 Step 9: Recording of Risk Assessment:

The completed Risk Assessment Worksheets should be accompanied

by a summary report, detailing as appropriate: The scope of work,


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Venue and time of the Risk Assessment session(s), Position/

qualifications of team members, Assumptions made, Summary of

actions, and any Abbreviations used,

A copy of the summary should be available at the workplace for

use as a site reference.

5‐5‐11 Step 10: Review and Update of Assessment Results:

EHS Aspects/Impacts/Risks Assessments shall be reviewed and

approved by the IMS Management Representative or designate, and

shall be reviewed on continuous basis to ensure their suitability and

effectiveness, especially whenever a significant change has happened

on the scope or application of the assessment results.


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6‐ RELATED FORMS AND DOCUMENTS

6‐1 Form (IMS‐10‐F01): EHS Aspects/Impacts/Risks Assessment Worksheet.

7‐ RECORDS

7‐1 All EHS Aspects/Impacts/Risks Assessment records and their supporting

documentation resulting from the implementation of this procedure shall

be maintained by the IMS MR for a minimum of three years.

8‐ REFERENCES

8‐1 ISO 14001:2004 Clause 4.3.1 and 4.4.6

8‐2 OHSAS 18001:2007 Clause 4.3.1 and 4.4.6

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