Interim Provost’s Community Forum #1

Beren Petroleum Conference Center – Slawson Hall

September 16, 2019

• Setting the Context for the Year

• Budget Update- FY20 Budget- PCM Budget Model

• University-wide Strategic Planning

• Updates Around the University- Graduate Studies- Academic Analytics- Leadership Update- Provost Commitments- Good News

• Q&A

Agenda

Setting the Context for the Year Ahead

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• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class

Accomplishments Across Campus

• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class• KUCRL/LSI boosting literacy skills throughout 32 counties in Kansas• Law School Moot Court 14th in Nation• Jazz Ensemble performed at Monterey Next Generation Jazz Festival • KU hosting Annual AAU meeting on Graduate Education

Accomplishments Across Campus

• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class• KUCRL/LSI boosting literacy skills throughout 32 counties in Kansas• Law School Moot Court 14th in Nation• Jazz Ensemble performed at Monterey Next Generation Jazz Festival • KU hosting Annual AAU meeting on Graduate Education• Student Affairs Bystander Education program among best in Nation• KU Pharmacy continued its highly successful Pharmacy Summer Camp• Governor Kelly recognized Social Welfare for 30 years of strengths-based research • Students Alex Murray and Elizabeth Sundahl start KU Beekeeping Club - creating quite a buzz

Accomplishments Across Campus

• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class• KUCRL/LSI boosting literacy skills throughout 32 counties in Kansas• Law School Moot Court 14th in Nation• Jazz Ensemble performed at Monterey Next Generation Jazz Festival • KU hosting Annual AAU meeting on Graduate Education• Student Affairs Bystander Education program among best in Nation• KU Pharmacy continued its highly successful Pharmacy Summer Camp• Governor Kelly recognized Social Welfare for 30 years of strengths-based research • Students Alex Murray and Elizabeth Sundahl start KU Beekeeping Club - creating quite a buzz• Business launched the Jack Lockton Certificate in Insurance and Risk Management• Engineering Prof Me Hei received $2M NIH grant to probe individual immune system functioning• Kathleen Lane $4M IES grant to test customized academic, behavioral and social supports to students• Addictions Center ~$5M in new grants; providing services at CAPS and in Lawrence

Accomplishments Across Campus

FY20 Budget

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State Restoration

$7.9M

Out-of-State Tuition

Increase (2.5%) $3M

In-State Tuition

Increase (0%) $0

Other Tuition Adjustments

-$.5M

FY20 Budget SourcesFY19 Budget $ 450.0M

+ New Funds $ 10.4M

= FY20 Budget $ 460.4M

State Funding $127M

Tuition Funding $286M

Other Revenues

$37M

Academic Units $205M

Base Raises (2%) $5.3M

Central Initiatives

$0.0M

Other Raises (.5%) $1.3 M

Debt Service $1M

Student Requests

$116KMandatory

Costs $1.8M

FY20 Budget Uses

Faculty Promotions

$667K

Deferred Maintenance

$100K

Support Units $200M

Other $45M

Dependent Tuition $100K

New Building costs $0.0

FY19 Budget $ 450.0M

+ New Funds $ 10.4M

= FY20 Budget $ 460.4M

FY20 Budget Uses

Other $45M

FY19 Budget $ 450.0M

+ New Funds $ 10.4M

= FY20 Budget $ 460.4M

Priorities Centered Management (PCM):

Budget Model Update

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SCH Unit Budget Allocation Details (Step 3)

Budget Model Points of Interest• Guardrails limit School/College budget change:

- FY21 at +/- 1%- FY22 and beyond at +/-2%

• PCM will be re-evaluated and modified every 3 years

• Draft budget presented in March & Final Budget in April- Contingencies in place to help prevent sudden budget impact

• Academic Service units will begin in the PCM in FY22

• Model includes several features to protect against perverse incentives

• Research, Student Success, and OSPs- College: 30-60 min- BSch, Educ, Engr, & Pharm: 20-45 min- All other schools: 15-30 min

• Each Dean’s presentation includes: - Scoring by the other Deans - Scoring by other relevant VPs- Community involvement likely with

participation by governance leaders

• All scores range from 1 – 10 (best)

• Dashboards & data requests from AIR

Peer-Review Scoring

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METRICS Score 1-10 % Value

Research Grants/Contracts N/A - Centra l ly Ca lculated

10.0%

Grant Efforts/Success N/A - Centra l ly Ca lculated

2.0%

Research Products

Research Impact

METRICS Score 1-10 % Value

Graduation Rates N/A - Centra l ly Ca lculated

2.5%

Time to Degree N/A - Centra l ly Ca lculated

2.5%

Teaching and Mentoring Quality

Experience at KU

Subjective Placement Post-KU

METRICS Score 1-10 % Value

Faculty and Staff Development

Diverse, Equitable and Inclusive Environment

Collaboration and Outreach

Responsible Use of Resources

8.0%

5.0%

Research

Other Strategic Priorities

5.0%

Student Success

Scoring1 - Does not meet Expectations………...…………………………… Exceeds Expectations - 10

University-wide Strategic Planning

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Strategic Plan Sneak Peek• Plan is led by Chancellor – he will launch the plan later in the

semester so a new provost will have the opportunity to participate and contribute

• Planning set to ensure multiple ways to get broad community involvement at all stages while limiting burden on community

• Pivot from budget-focused to vision and innovation-focused

• Plan will become part of the fabric of Campus and with ongoing evaluation and annual updates from the Chancellor – including how it works seamlessly with our budget model

Strategic Plan Work to DateStrategic Vision Focus Groups

- Chancellor held a visioning session with 50 faculty and staff nominated by heads of all academic and service units

- Deans/Vice Provosts met with Chancellor for a brainstorming session- Provost will hold a visioning session with University Senate Exec this week- Others focus groups coming throughout fall semester

Development of the Planning Process- Input from focus groups is informing our planning approach- Several planning formats/models being vetted/revised with campus leadership- Communications and preparatory materials being developed for campus

Strategic Plan Timeline• November 2019

- Campus kickoff Visioning Day Events

• November/December 2019- Initial drafts of key vision plan components

• January/February/March 2020- Iterative revision of key implementation plan components

• April/May 2020- Completion of Plan and Presentation by Chancellor to Campus

Campus Updates*See http://provost.ku.edu/provosts-message/20190821

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• Integration of leadership into Provost’s Office- 50% VP for Graduate Studies (50% active role in home Department)- Part of newly expanded Academic Affairs Team

• Focus on core services with liaison support to the Professional Schools (1.0 FTE) and to the College (.25 FTE)

• Admissions/Recruitment team remains intact and co-located with core service team, but reports to Enrollment Management

• Redistribution of resources back to student research/travel and tuition support, as well as unit-level recruitment/programming

Office of Graduate Studies Reorganization

• VP Brown led a working group last Spring focused on:- Larger issues of data used to assess productivity- Utility of AA as a tool to assess productivity

• Take-home Messages- No single tool should be mandated or used in isolation- Faculty Insight could be valuable to individual faculty for charting professional

development and for increasing comprehensiveness of what is included in AA

• Current Status- Proposal to renew contract for 4 years; extending feedback period by 1 week- Supermajority of AAU Public Schools utilize AA- Cost is $283,000

Academic Analytics (AA)

• Positions filled in the last 12 months- Vice Chancellor for Research- Chief Information Officer- Dean of Engineering - Dean of Pharmacy- Faculty Ombuds (Governance-led Search)- Multiple leadership positions at Edwards and KUMC

• Positions to be filled in the next 3-6 months- Provost- Vice Provost for DEI- Vice Provost for Graduate Studies- Vice Provost for Undergraduate Studies

• Positions to be filled in the next 9-18 months- Dean of College of Liberal Arts & Sciences- Dean of School of Architecture & Design (Arc/D)

Leadership Positions

Provost Commitments This Summer

9/16/2019 25

Commitment Amount Area Timeline Date

Lecture Support $ 250 College FY20 6/25/2019

Faculty Support $ 8,334 Architecture & Design ends FY22 7/23/2019

Staff Support $ 5,000 Spencer Museum ongoing 7/29/2019

Student Scholarships $ 20,000 Financial Aid FY20 8/7/2019

Staff Support $ 55,000 Faculty Development ongoing 8/13/2019

Accreditation $ 2,500 Academic Affairs FY20 8/22/2019

Faculty Support $ 30,149 PRO reimplementation ends FY22 9/4/2019

Professional Development $ 5,000 Ombuds FY20 9/6/2019

Total $ 126,233

• Lowest Tuition Increase Since 1983

• Highest raise % since 2009

• Record high student retention (86% Y1-Y2)

• Increase in research expenditures of 10%

• No added budget cuts following 5.87% base cut last year

• Top 25 Endowment among Public Universities

Good News

The End