introduction to inttra-act booking q2 2006. proprietary and confidential copyright © 2005 inttra...

Introduction to INTTRA-Act Booking

Q2 2006

2Proprietary and Confidential Copyright © 2005 INTTRA Inc.

INTTRA and Ocean Logistics Execution

Notifications

Bill ofLading

Reports

Shipping Instructions

Schedules

Track & Trace

Booking

Tender

Booking


Agenda

Introducing Booking

INTTRA SolutionValue PropositionINTTRA Contact

Industry Challenges


Current Process – Cargo Bookings

Shipper / Forwarder

EmailPhone Fax EDI Web


New Process – Cargo Bookings

Shipper / Forwarder


Agenda

Introducing BookingIndustry Challenges

Value PropositionINTTRA Contact

INTTRA Solution


Booking – Features

Provide template-driven booking requestsEnable standard booking process with all participating carriers

Provide ability to book with multiple carriers from a single screen

Consult carrier schedules directly from the Booking screenOffer Booking Confirmation Messages in a standard formatEnable a combination of container quantities and types in a single booking

Include detailed pickup and delivery instructions for door-to-door moves

Provide option of booking “drafts” - save your current booking and come back to it later


Inttra Home Page


Booking Login

TO BEGIN Open an Internet browser1

Type www.inttra.com in the address window and press ENTER

Click found on the right portion of the Home page) to access the INTTRA-ACT login page

OR Type https://www.inttraworks.inttra.com/index.jsp to go directly

to the login page Login and select Booking

1INTINTTRATRA-ACT supports the following browsers:

1INTTRA-ACT supports the following browsers:•IE 5.0 and later •Netscape 4.7x or 4.8•browsers:•IE 5.0 and later •Netscape 4.7x or 4.8• 5.0 and later

•Netscape 4.7x or 4.8

1INTTRA-ACT supports the following browsers:•IE 5.0 and later •Netscape 4.7x or 4.8

1INTTRA-ACT supports the following browsers:•IE 5.0 and later •Netscape 4.7x or 4.8

login now login now

http://www.inttra.com/




Creating a Booking or Template Required Fields

Fields indicated by a red * are required fields when making a booking request

but not mandatory when creating a booking template.


Creating a Booking or TemplateCarrier Selection and Reference Numbers

The first section of the Booking Request asks you to choose a carrier

Contract/Quote/Tariff number, PO number, and Customer Reference numbers can be input to:

Better manage shipments

Enhance container tracking

Perform detailed booking searches on any of the fields


Creating a Booking or TemplateAdditional Reference Numbers

Additional Reference Numbers

all additional references can be used as search criteria when checking an individual booking or container status

any reference can be removed by checking the box next to the label and clicking Remove ReferenceRemove Reference

A very popular feature of INTTRA booking, and one that adds great value to the

tracking and reporting functions, is the Additional Reference Numbers option.

Don’t forget to click Add Reference before clicking Done to add

the reference numbers


Creating a Booking or TemplateCargo Information - Hazardous Material

Cargo Information Enter the Cargo Description and Weight

• NOTE: Only one cargo description per booking

Hazardous Materials if the cargo requires HazMat

descriptions, click the Hazmat link select from either the IMO

class (*) drop down box OR enter the IMO Class/Division code directly - one or the other is required, but not both

UN Number (*) is also required multiple IMO line items per

shipment may be entered if needed


Creating a Booking or TemplateContainer Information - Quantity, Type/Size

Select the equipment needed and specify the quantity of each type of

container.

Remember: Fields indicated by a red * are required fields when sending a booking request. They are not mandatory

when creating a booking template.


Creating a Booking or TemplateContainer Information - Reefer Settings

If a Reefer is selected as

the equipment Type/Size, you must add a temperature setting.

Reefer settings will be the same for all equipment in a single booking. Additional comments concerning Reefer settings, including pre-cooling and atmosphere control, should be input in the comments field.


Creating a Booking or TemplateRouting Information

Routing Information

Choose a move type from a drop-down list receipt and delivery fields must be completed for all moves

including Port-Port moves load port and discharge

port fields are optional carrier schedules can be

searched and selected ETA - On the confirmation,

the carrier will return the schedule data relative to the desired ETA.

specific IATA or UN location codes as well as free text can be used to choose any location


Creating a Booking or TemplateRouting Information - Carrier Schedules

Carrier schedules can be utilized to select specific vessel/voyages.

Click the Search Schedules link.

Utilizing the Schedules is not mandatory. If you do not select a specific vessel/voyage for your Booking Request, the ETD or ETA

field must be filled in.


Creating a Booking or TemplateAdditional Information

Additional Information

a free form area may be used to communicate

details not otherwise entered on the booking request

• staging dates for multiple containers

• special equipment requests

• multiple pick-up location details


Creating a Booking or TemplateBooking Parties

Booking Parties shipper or freight forwarder details are required for a

booking request to be submitted choose your role(s) by selecting a box in the column labeled

My Role if you are the booking party and want

your partner(s) to view this booking, click Search and select that company

• this will automatically fill in the company name and place a check mark in the box labeled ‘INTTRA Member’

You must select an INTTRA Registered company from your partner list to provide visibility to this booking

• Company names that are manually input will not be granted visibility

Note: To add additional customers to your partner list, contact your local INTTRA Customer Service representative


Creating a Booking or TemplateBooking - Notifications

You will have the following notification options for each booking:

Email Notification - receive email notifications when the carrier confirms or updates the Booking request

Partner Notification - send email notifications for confirmations and updates to up to six recipients that you define

CSI1 Notification - alert the person responsible for your documentation that Shipping Instructions are due for this booking

• notifications are sent daily -- they start 30 days prior to the vessel sail date

1 CSI (Container Security Initiative) - In Jan. 2002, U.S. Customs launched the Container Security Initiative (CSI). The initiative is designed to enhance security of the sea cargo container


Creating a Booking or TemplateBooking - Send or Save

The Booking Request is ready to be: Sent to the carrier Saved as a Template Saved as a Draft

To send the booking request, click

To save as a Template, type a name in the Template Name field and click

If you need to finish the booking information later, click

Book NowBook Now

Save as TemplateSave as Template

Save as DraftSave as Draft


Creating a Booking or TemplateBooking - Save as Template

After all necessary data is entered, you can:•send the Booking Request•save it as a Template (to be re-used)•save it as a Draft for future use.

In this example, we are saving the booking details as a Template.


Creating a Booking or TemplateBooking - Save as Template

You are asked to review and verify the

data that was entered.

If changes need to be made, click Make Changes.

If the information is correct, click Save Template.

The template has been successfully saved and is now available to be re-used!


Sending a Booking RequestVerify and Confirm Booking Information

You are asked to review and verify the

data that was entered.


Sending a Booking RequestBooking Submitted Successfully!

The booking summary is displayed withseveral status indicators to be noted.

The booking request has been sent to the carrier for processing and

confirmation.

Carrier Booking Number / Rapid ReservationIf you have selected a carrier that is enrolled in our Rapid Reservation program, you will receive a Rapid Reservation (RR) number immediately.


Sending a Booking RequestBooking - Confirmation Email / HTML attachment

The confirmation email has been reformatted to make finding important information easier

An HTML document is also attached The booking information is presented

in an easy-to-read format The document is also easy to print or

forward to other parties The bottom of the email includes links

to the Booking Summary page in INTTRA-ACT

• From there you can start Shipping Instructions

If you received this email and are not a registered INTTRA user, a link is provided that will take you to the INTTRA.com home page

The carrier booking number is indicated here. If you received

an RR number when you submitted the booking request,

this number should be the same.


Agenda

Introducing BookingIndustry ChallengesINTTRA SolutionValue PropositionINTTRA Contact

Value Proposition


INTTRA-ACT Value Proposition

INTTRA-ACT provides the shipping community with Web portal access to

standardized carrier shipping information and schedules, operations

documentation, and volume management processes, thereby

streamlining the global ocean transportation process.


Target AudienceRelative Value Proposition

The BuyerThe Seller (Shipper)The Vendor

The Consolidator

The Forwarder

The Carrier

The BrokerThe Distribution AgentThe Consignee

Track & Trace

High

High

High

Medium

High

High

Medium

High

High

Booking

Low

High

Medium

High

High

High

Low

Low

Medium

Schedules

Medium

High

Medium

High

High

High

High

High

High

Shpg Instruct.

Low

High

Low

High

High

High

Low

Low

Low

Relative Value Proposition Target Audience

Relative Value Proposition

The Buyer

The Seller (Shipper)

The Vendor

The Consolidator

The Forwarder

The Carrier

The Broker

The Distribution Agent

The Consignee

Track & Trace

High

High

High

Medium

High

High

Medium

High

High

Booking

Low

High

Medium

High

High

High

Low

Low

Medium

Schedules

Medium

High

Medium

High

High

High

High

High

High

Shpg Instruct.

Low

High

Low

High

High

High

Low

Low

Low


Booking - Benefits

Booking streamlines and standardizes the booking process across multiple carriers

Template-driven bookings minimize keystrokes and time needed to submit bookings

INTTRA enables sharing of data across the supply-chain parties

Efficiency gains in work flows and faster processes Improved data accuracy and quality Ability to submit electronic bookings to carriers not

offering such services 24/7 accessibility


Agenda

Introducing BookingIndustry ChallengesINTTRA SolutionValue PropositionINTTRA ContactINTTRA Contact


Getting Started with INTTRA…

Contact Your Local Carrier Sales Representative

or

Visit www.inttra.com

Introduction to INTTRA-Act Booking

Q2 2006

introduction to inttra-act booking q2 2006. proprietary and confidential copyright © 2005 inttra...

Documents

booking template

booking login

single booking

current booking

booking features

individual booking

tender booking slide

inttraact booking q2