invenio p2p solution - eworld procurement & supply · –global supplier network ... invenio...

Invenio P2P Solution

Kedar Patwardhan

Jayawant Patil

Confidential. Invenio Business Solutions

From Small Beginnings

• Established in the UK in 2006

• 420+ strong workforce

• SAP Gold Channel Partner

• £4k start-up, 3 founders.

...to a strong foundation

• Rapidly expanding Customer Base

• Offices in UK, India, USA, Germany, Mauritius & Dubai

• £13m+ turnover


Awards and AccreditationsAwards and Certifications


Top Challenges In Adoption of eProcurement

Solutions

Difficulty in integrating with existing ERP and Procurement

systems

Internal Controls and Compliance to reduce Maverick spend in a

decentralised procurement function

Difficult to on-board suppliers (in large numbers)

– Global supplier network

– License costs


IF IT IS NOT SIMPLE, IT IS NOT

THE RIGHT SOLUTION!

- Churchill/Lincoln/Einstein/Gandhi


Invenio P2P Solution Architecture

SAP Netweaver Portal

Suppliers

Internal UsersDatabase (Oracle/SQL/DB2/…..)

SAP ECC 6.0 Invenio P2P

Solution

Scanning

solution

DMS

OCR

interface

1

2

3

4


It’s too much work!


Vendor Self-Service

YOUR employees do..

80% of the work.

• Registering suppliers.

• Processing / approving quotes.

• Checking budget availability.

• Raising PO’s.

• Chasing sign-off.

• Checking goods receipts.

• PO Matching

• Processing invoices.

• Approving payments.

and YOUR suppliers do..

20% of the work.

• Submitting quotations.

• Sending invoices.

Let’s take a typical P2P scenario BEFORE deploying Invenio P2P

Solution…


Vendor Self-Service

YOUR employees do..

20% of the work.

• Approving quotes.

• Approving payments.

(AUTOMATION TAKES CARE

OF THE REST)

and YOUR suppliers do..

80% of the work.

• Registration / data maintenance.

• Uploading quotes.

• Delivering goods and services.

• Raising invoices.

• Checking status of invoices

• Managing credit notes

and AFTER deploying Invenio P2P Solution…


I hate these SAP screens!


User-friendly and mobile

Vendor portal is extremely easy to use, requiring very little to no

training

Even the inward facing solution is extremely user-friendly with

minimum data entry fields and minimum clicks; also makes it

‘outsourcing-friendly’

Available on web, mobile and i-Pad


Can I spend the money I don’t

have?


No budget, no spend!

Invenio P2P Solution tightly integrates the budgeting process with

procurement

Configurable to stop creation of commitment or invoice posting if

there is no approved budget

Easy visualisation of budget status with traffic lights and easy-to-

understand budget display with complete drill-down


But I didn’t approve this!


Compliance and Control

Invenio P2P Solution has visual, easy to understand and easy to

manage workflows. No document can be posted without prior

approval.

Delegation of tasks is possible

Full audit trail and easy to understand history

Reduced ‘maverick spend’ and complete visibility across the entire

process.


Am I choosing the right

solution?


Comparison

Invenio P2P Solution v SAP

ARIBA

Invenio P2P Solution is:

• Built on SAP NetWeaver technology.

• “On-premise”:

• No subscription costs.

• Secure.

• Single-tenant.

• In-built into your existing SAP system.

• Inherently flexible in design and

process support.

Invenio P2P Solution v SAP

SRM:

Invenio P2P Solution is:

• More cost-effective.

• Less complex.

• Faster to implement.

• More flexible in its SAP licensing

model.

• Mobile-ready for portal and

authorisation processes.

Supplier Relationship

Management


Evolution matching with SAP Roadmap

Ability to integrate with SAP Ariba and SAP Fieldglass

No roadmap for service procurement in SAP Ariba

Ability to integrate seamlessly with OpenText Vendor Invoice

Management solution

Can run on HANA platform and getting ready for S4 HANA and

HANA Cloud Platform under a ‘Co-innovation’ program with SAP

invenio p2p solution - eworld procurement & supply · –global supplier network ... invenio...

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