ISIS From paper to pixels Project 1

From Paper to Pixels

A Journey to E-Maturity

Mick Gilroy: E-Learning Manager

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Why Change?

• Traditional "paper based“ portfolios, are a stop/start approach to delivery.

• learners and assessors compile documentation to be retained in ring binders, leading to lots of waste and ineffective evidence.

• The learner and assessor tend to have short contact meetings, with long periods of inactivity in between.

• The whole learning process is inefficient, and for many learners and employers, largely inappropriate and antiquated

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Aims of the Project

• Provide two way remote facilities to access qualifications, assessors and Learners.

• Replace paper with E-Portfolios.

• Use a range of technology to carry out assessments electronically.

• Provide staff with the required training and resources to deliver the project.

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What Else?

• To cut down travel time for Assessors.

• To save costs on travel expenses.

• More time to be spent on learning and assessment.

• Give learners greater control over their learning.

• To continue to promote ISIS Training as an ILT centre of Excellence.

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Lincs & Rutland

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Funding

• Significant investment by ISIS SMT

• LIG Phase 1(£15,000) and Collaborative LIG phase 3 bid with 5 other providers (£70,0000)

• BECTA Technology Exemplar status attracts grants for investment into growing E-Maturity

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ISIS ILT Strategy

• From start of new contract year, 1st Aug 2007, ISIS began to fully implement the new ILT Strategy as follows:

• ENVQ became the standard platform for all WBL qualifications.

• Paper based portfolios are only used when a learner or employer has a specific need and ENVQ is unsuitable.

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Implementing the Strategy• E-Learning activities were carefully

planned.• Staff were trained in the required ICT

Skills through a comprehensive CPD programme.

• Learners are assessed to ensure their individual learning needs are met.

• E-Learning facilities are appropriately presented and adequately resourced.

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Where we are now

• 300+ Learners using our ENVQ E-Portfolio.

• Target of 25% of Employers making regular inputs to learner qualifications has been met.

• Learning Advisors using a range of technologies to carry out assessment, including regular use of video.

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• April 2009 a new E-learning and E-Portfolio system was introduced. specifically for our Hospitality and Catering Learners (3O learners currently using this)

• City and Guilds Proactive.

• Fully meets all qualification requirements for Learning, Assessment and Testing.

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How do we operate?

• All LA’s are encouraged to use technology for assessment as much as possible E.G.

• Voice Recorders

• Video and Digital Cameras

• Multi-media resources

• On-line learning resources

• Media suites for processing evidence.

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Learning Advisors Toolkit

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Identified Benefits• Lead to greater efficiency and cost savings

across the organisation.

• Increased productivity time for learning and assessment.

• Increased learner choice and opportunity and improves the quality of the learners experience.

• Raises standards and increases retention.

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Facts and Figures• ISIS Training Currently have our highest

ever learner numbers.

• We hold the largest LSC contracts in our history (Apprenticeships and T2G).

• Income levels are also at their highest.

• Average times for completions have been reduced by a third.

• Retention figures are at their highest level

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• Travel expenses and costs reduced by 60%.

• Time saved is equal to another two full time Learning Advisors (80 hrs per week)

• Staff can work flexible hours including working from home.

• Staff satisfaction, working environment and unity is at an all time high!!

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Benefits to Learners• Access to learning resources wherever

they are.

• Faster feedback and results.

• Flexibility.

• Creates new and interesting learning activities.

• More control over their own learning.

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Success Stories (1)

• New Unqualified learning Advisor started in June 2008. (Admin, Management, Team Leading)

• Good general IT skills, no experience of E-learning or Assessment.

• 4 months intensive support lead to A1 qualification, using ENVQ.

• Took over full caseload (35 Learners) in Sept 08 now increased to 42.

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• To date has achieved 13 Full F/W and 6 NVQ’s.

• On Target to achieve a total of 23 by end of Contract year (July 09)

• Consistently uses all of the technology at her disposal to carry out quality assessments.

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Success Story (2)

• Long serving part-time Learning Advisor, with good general IT skills, who consistently met her targets and delivered excellent results.

• Well settled into her methods and use of paper based portfolios and resources.

• Showed some reluctance to change and was not very confident in her ability to adapt to the changes and use technology.

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• Participated in CPD with an open mind and realised the benefits using technology could bring.

• Began to change her working practices of her own free will, until comfortable with the new methods.

• Fully embraced the resources and drastically reduced her visits to learners.

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• Quickly became the role model in how to maximise the benefits of using technology.

• Has achieved 19 F/W and 11 NVQ’s in the current contract year to date.

• Is on target to achieve a further 8 F/W and 6 NVQ’s by end of contract year.

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Developing E-Learning Skills

• Continuous regular staff training on the use of all resources as part of CPD.

• This include personalised training for individuals to meet specific needs.

• Managers/Team Leaders attend the E-Learning Guides and “ConnecT” courses as a minimum requirement.

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• A planned, organised approach is essential.

• Have clear aims and objectives and focus on those (Don’t get sidetracked!!).

• Have confidence in your ability to deliver E-learning and increase your ICT skills.

• Make use of all the available resources.• Continue to work hard to get the right mix

of staff skills, learning content and ICT resources!!

Lessons Learned!!

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Any Questions?