it project tracking and prioritization - kickoff
DESCRIPTION
TRANSCRIPT
![Page 1: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/1.jpg)
September 10th, 2008
Prioritization Project -- The Way ForwardMargaret DischlerPhoenix United Associates, Inc.
![Page 2: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/2.jpg)
04/10/23
Prioritization ProjectOverview
Problem Statement Project Process Overview Interview Summary Brief Systems Demo Next Steps Final Examination
![Page 3: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/3.jpg)
Problem Statement
At Phoenix and subsidiaries, there is not a consistent process or
tool in place to prioritize initiatives/projects that will
maximize the value of IT to the business.
![Page 4: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/4.jpg)
Most Popular Interview Results Question 1: Definitions
Project Application Incident Initiative **
Most were fairly consistent.
![Page 5: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/5.jpg)
Most Popular Interview Results Question 2: Current Tools
MS Project MS Office Standardized Forms MS Excel Templates
Each group uses a tool tailored to their needs.
![Page 6: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/6.jpg)
Most Popular Interview Results Question 3: Impact of Inaccurate/Untimely Reports
Not Meeting Customer Needs Too Much Work, Not Enough
Resources Project Overrun Late Delivery Inability to Effectively
Manage Projects
![Page 7: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/7.jpg)
Most Popular Interview Results Question 4: Benefits of Accurate Information
Clear Communication Clarifies Priorities Effective IT Management Clear Strategic Use of
Information for Marketing & Sales departments
Happy Customers & Enhanced Perception of IT
![Page 8: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/8.jpg)
Most Popular Interview Results Question 5: Function/Process Your Group Should Manage
All Technical Functions That Impacts Deliverables
Capturing Business Rules & Decision Points
Facilitate Prioritization with Business
![Page 9: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/9.jpg)
Most Popular Interview Results Question 6: Function/Process Your Group Should NOT Manage
Prioritization Process Large Projects Operations Steering
Committee
… unless you are asked.
![Page 10: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/10.jpg)
Most Popular Interview Results Question 7: Addition Project Information for Enhancement
Standardize Document Storage System (Centralized)
On-going Mgt. Presentation Status
Alignment with Business Strategy
New Tracking Tool Better Communication
![Page 11: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/11.jpg)
Most Popular Interview Results Question 8: Perceptions of VP’s Needs
Priority Setting Process Project Cost Project Overview Time Reporting by
Project Project Status
Common Fear: If you don’t match 100% to projections, prepare resume because your time is limited.
![Page 12: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/12.jpg)
Most Popular Interview Results Question 9: Issues Around Project Tracking System
Administrative Overhead -- KEEP IT SIMPLE
Level of Detail Project Level Information Interactive Dependency
Among Systems Prioritization Based on
Business Need
![Page 13: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/13.jpg)
Most Popular Interview Results Question 10: Obstacles (Opportunities) to Overcome
Staff Buy-in Compliance Prioritization Setting Process Time Reporting
![Page 14: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/14.jpg)
Most Popular Interview Results Question 11: Improve Chances of Success
Upper Level Communication Keep System Simple Senior Level Buy In Show Benefits (all levels) System Results (Peer Pressure) Training
![Page 15: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/15.jpg)
Primary Problems Tracking Tool Will Need to Initially Address
Must Be Easy to Use Must Provide High Level Project Information (
ie Cost, Status, Overview) Timely Project Information Impact/Dependencies on Other Systems Historical Data Cost Benefit Analysis
![Page 16: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/16.jpg)
Sample Systems on the Market
When watching this video “primer”, keep in mind that we have not yet developed our top requirements or specifications.
![Page 17: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/17.jpg)
Where Do We Go Now ? (Next Steps)Recommendations
Develop a Standard Process for All of Phoenix & Subsidiaries (any shared IT functions)
Establish IT Steering Committee Establish Business Steering Committee Implement A Basic Tracking System
![Page 18: IT Project Tracking and Prioritization - Kickoff](https://reader034.vdocuments.net/reader034/viewer/2022051817/548342a0b4af9fc3208b4aa3/html5/thumbnails/18.jpg)
Q&A