JEFFERSON TOWNSHIP AGENDA

JEFFERSON TOWNSHIP, MONTGOMERY COUNTY, OHIO BOARD OF TRUSTEES REGULAR MEETING

Tuesday, August 1, 2017 — 7:00 p.m.

I. Welcome / Pledge of Allegiance, President of the Board of Trustees, Trustee Roy Mann

II. Moment of Silence To Honor the Military, Firefighters, Road Workers, and Sheriff Deputies as they serve our community here and abroad.

III. Call to Order / Roll Call: Roy Mann ( ) James McGuire ( ) Russell Back ( )

IV. Special Presentation - Proposal from Choice One Engineering for Pavement Rating Study - Presentation — Gas Aggregation / Trebel LLC — Joe Garrett

V. Comments by Citizens: Citizens wishing to address the Board of Trustees "MUST" Complete a Speaker's Form. Comments are limited to 3 minutes. Speakers must also sign the sign-in sheet

VI. Review/Approval of Prior Meeting Minutes 1) Work Session Meeting held Tuesday, July 18, 2017 @ 6:00 p.m. 2) Regular Meeting held Tuesday, July 18, 2017 @ 7:00 p.m. . * If Minutes are Approved / Trustees will sign during Regular Meeting adopting Minutes as part of the legal record *

VII. Fiscal Officer Report, Tracey Edwards

VIII. Old Business ?e ° 6

IX. New Business

X. Resolutions for Consideration: *Resolution No. 17-081 Accepting the resignation of Alberta Taylor from the Zoning Commission *Resolution No. 17-087 Resolution Declaring JT Fire Station 61 an Unneeded Asset & Ordering Sale Property *Resolution No. 17-088 Resolution Authorizing Administrator to Enter into an Agreement with Choice One *Resolution No 17-089 Declaring a Moratorium on any New Scheduling & Public Requests for Township Buildings *Resolution No. 17-090 Authorizing Fire Chief to hire Penelope Reed as a Volunteer Firefighter / EMT "Resolution No. 17-091 Resolution Placing a 3.5 Mill Continuous General Operations Levy on the Nov. 7, 2017 Ballot IN%-.1 4-‘ni% • h

*If Resolution is approved/Trustees will sign during Regular Meeting adopting Resolutions as part of legal record *

XI. Department Reports 1) Sheriff's Department 4) Code Enforcement Department 2) Zoning Department 5) Road Department 3) Fire / EMS Department 6) Administrators Report

XII. Trustees' Reports / Comments • Trustee Roy Mann • Trustee James McGuire • Trustee Russell Back

XIII. Executive Session: (if needed) ORC 121.22 -7 The appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or official, or the investigation of charges or complains against an employee, official, licensee or student, unless the employee, official licensee or student requires a public hearing. Note: If Trustees want to have others to join them in Executive Session, the Trustees must invite them to go into Executive Session with them as part of the motion to go into Executive Session. — Tabled Resolution No. 17-080 Appointing Randall DeVilbiss as a full-time Operations Manager

XIV. Adjourn

Note: The next Work Session is scheduled for Tuesday, August 15, 2017 at 6:00 p.m. The next Regular Meeting is

scheduled for Tuesday, August 15, 2017 at 7:00 p.m.

Jefferson Township Board of Trustees Regular Meeting Agenda 08/01/2017 Page 1

JEFFERSON TOWNSHIP

JEFFERSON TOWNSHIP, MONTGOMERY COUNTY, OHIO BOARD OF TRUSTEES REGULAR MEETING

Tuesday, August 1, 2017 — 7:00 p.m.

I. Welcome / Pledge of Allegiance, President of the Board of Trustees, Trustee Roy Mann

II. Moment of Silence To Honor the Military, Firefighters, Road Workers, and Sheriff Deputies as they serve our community here and abroad.

III. Call to Order / Roll Call: Roy Mann (X) James McGuire (X) Russell Back (X)

- Trustee Mann greeted the residents and turned the meeting over to the Administrator Mr. Woolf. - Mr. Woolf said good evening to the Trustees, Fiscal Officer, and to the residents. Announced that the agendas are in the rear of the room. The next part of the agenda is a special presentation. Earlier this evening at the Work Session Choice One Engineering gave a shorter version of the presentation to the Trustees. We are going to bypass that part of the presentation because you have already listened to that presentation. We are now going to ask our Gas Aggregation Company Trebel, Joe Garrett is our representative, one of two, to make a presentation about the gas rates. Just for memory, you, the Trustees did not move forward with the Gas Aggregation last year because the rates were so high. It wasn't advantageous for you to lock in a gas rate like you locked in your electric at that tie. Now rates are much lower for Gas Aggregation.

IV. Special Presentation - Presentation — Gas Aggregation / Trebel LLC — Joe Garrett Joe Garrett — We didn't do anything with the gas aggregation last time because there was no savings to be captured. The Vectren Gas Marketplace actually is one of the most inexpensive in the State of Ohio. This could be a challenge when you are trying to do aggregation programs. They ran some bids; the first page of the packet that he passed out shows you the bids. If we want to get further into what some of the stuff is in the packet, he stated that he can. He also supplied a sheet that shows the Adder and Ninemax. Natural gas is basically derived from two components; one is Ninemax which is the trading of natural gas on the market. Every month it changes. It is constantly up and down and that is why when you look at your gas bill every month it is going to be different. Unless you have some kind of fixed rate product. The Adder then gets added to that natural gas price to get to you the final price on the generation cost. The Adder is generation cost a company may have, tariffs, profitability. That is set yearly. With Vectren they set that in April. He highlighted in yellow the two programs that offer savings to the Township. The first one is a 3% off the generation costs off of the Vectren generation cost, the second would be the Ninemax plus a fixed adder of 0.097. Their recommendation would be to do the 3% savings because that is a guarantee. Whatever the natural gas from the utility is you are guaranteed to save 3% every month for two years. It is not a huge savings in other areas you are saving a lot more. It is a guarantee that you do not have to worry that you are going to have to pay more in the aggregation program than you would pay directly from the utility. That won't happen. That's a nice thing. They used to be able to do that in the electric markets but those have dried up. They like those because as a community you don't have to worry about someone coming to you and saying if they would have stayed with Vectren they would have paid less. That won't happen under that program. The other is the Ninemax plus the fixed adder. Right now that is currently cheaper than Vectren. Vectren will reset their adder which is currently 0.100, they will reset that in April of next year. But because they are so close if that adder goes up to 0.12, then you would be saving more money than the fixed at 0.097. The problem is if it goes down to 0.095, you would not be saving money at that point. That's why their recommendation would be to enter a contract with volunteer energy for 3% off the SCO which is the utilities standard choice offer through Vectren for a 24 month period. They do have flexibility with volunteer 2 that if the pricing were to drop substantially that they can do some reworking and extend the contract terms so to capture that increase drop. Just a real short overview, they have an overabundance of natural gas supply in the State of Ohio. Because of all the Sharon gas in the northeastern part of the state. That has been keeping the natural gas prices down. That is a good thing for them and they believe that is going to be the case for the next few years. Just because of that supply, you have more supply than you have demand. Things, that could change that would be a big, big weather event although we have not had that for about three years. We had a substantial cold period that could affect it. Most likely what would affect it is when the infrastructure that gets in place to ship this stuff over to the coast so that they can fill up tanker boats and ship it overseas. Because they are getting 2 or 3 times the cost we are paying here, overseas. The problem is the infrastructure is not in place for them to do that yet. In

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many cases in the northeast were the shell gas is they have stop drilling because they can't make money. In March of 2016, we hit a 16 year low in the cost of gas. It has come up from that at marker rate and we don't see any indication that it is going to take off. That is why they want to suggest a fixed rate project to you. Because if you do you are going to be upside down from the beginning. If and when the market shows in the futures market, they check all of the time, and it shows the gas is going to take off then maybe you want to take a look at a fixed rate and locking the rate in. They are trying to position you guys so that they are able to do that when that time comes but that time is not now. Opened the floor up to any questions. -McGuire: Is the 3% pricing going to be good for at least two weeks so we will have a chance to do a resolution at the next meeting? -Joe: The guarantee is for 10 days. With the price of gas, he would say the 3% off, he thinks it is going to be good. Can he guarantee, no. He had conversation with them today and he has some groups that are meeting on the 14th and he has been told they are getting the same thing. He has the contract that he can leave with Steve but it is something he wouldn't wait a month for. Primarily he wouldn't wait a month on it because if we do it now we can get the program up and running in October. Right now very few people are using natural gas. As soon as the weather starts to drop and the furnaces start kicking on that's when they start using the natural gas. The natural gas is really condensed into a short period of time. Their plan it to have it up and running so they can take advantage of those savings through those months. The way the weather has been here lately we may be able to push it off until January. He thinks it would be safer to get it up and running in October so that we certainly catch November, December, January, and February. That would be the plan. To answer your question it is not guaranteed but he does believe two weeks from now, will we get the same off, yes. -Back: This is a fixed rate for a 24-month period. -Joe: The one they are suggesting is the 3% off the utility. Right now the utilities both are 3% off. The difference is in April and when the utility resets the utility comes down. Let's say right now they are at 0.100 and their fixed adder is 0.97 so 3% off is 0.097. The problem is in April if the utility comes down to 0.095 we are still at 0.097. Verses at the 3% they come down to 0.095 we drop below that, we still stay below the utility. He believes that to be a safer bet. Example: He is leaving Jefferson and going to Clark County to another one of their clients and they are with Columbia Gas. Columbia Gas adder is $1.45 versus $1.00 here. They have an 8% guaranteed savings on theirs or they can go with 0.1281. They are going to suggest the 0.1281 because the odds of that dropping down and becoming upside down on them is nonexistent. It is not going to happen. So you can take that risk. Here, he thinks we would be taking a risk. If it goes to 0.12 everybody would say aren't you guys smart. He would claim they are being smart but would say we would be lucky because it could go either way. They have not been down below 0.100 on the chart that he gave the Trustees in the last 5 years. So it is not like they are betting the mortgage but again their job is to meet an interest for the community and return the best product that they can for the community. That is what they base that assumption on is that you don't have to have members on to say this did me harm. The 3% is a guarantee for 24-months. It is guaranteed to save money over the next 24-months. -McGuire: Trustees to you want to vote on this document and call it Resolution 17-092 or do we want to draft a formal Resolution and come back to this in 2-weeks? Which rate? -Back: Says we draft a formal Resolution and bring it back to the next meeting at the 3% rate. -McGuire: Can you help up put together a Resolution for the 3% -Joe: Yes. He will leave the contract with Steve. That is what we will have to execute. You guys sign it and then he will send it to them. They sign it and he will get a copy back to the Trustees. When is the next meeting? -Woolf: The next Trustee meeting is August 15 th .

-Joe: He doesn't think it will be a problem, it will be himself or Scott to attend. He looked at the calendar and said he can do it, he will be in Wayne Township and in Warren County. Is it okay to come here afterwards? If you have any questions on any of the information you guys should have his cell phone number just give him a call. Thanked everyone and said he will see them on the 15 th . -Woolf: Asked the Trustees is it okay for Joe to speak towards the end of the agenda on August 15th ? -Trustees: Agreed -Woolf: The next part of the agenda is the comments by the citizens. All speaker forms should be completed. Please be aware and be brief and hold your comments to about 3 minutes or so.

V. Comments by Citizens: Citizens wishing to address the Board of Trustees "MUST" Complete a Speaker's Form. Comments are limited

to 3 minutes. Speakers must also sign the sign-in sheet (Steve Woolf served as a moderator) 1) Charlene Chattams; 5142 Ballard Drive. Good evening everybody. Trustee Back a few weeks ago she asked you about what were your goals for the short period that you are in. Can she get an answer tonight? She is going to ask all of her questions and then the Trustees can answer. She knows each Trustee is assigned duties but do you share tasks incase somebody gets sick and can't be on their job to where they don't risk something not being accomplished? She knows the resolution was passed for the lawnmower equipment, what is the status of that?

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She personally hopes that all of the Trustees treat each other with dignity and respect because if you can treat each other with dignity and respect that means you can't treat her with dignity and respect as Township resident. So whatever you portray up there that is what she hopes you portray for the rest of the Township when you go out in the public. The pole on Ballard Drive 10927 is out again. Stated she lives next door to a house that the grass doesn't get cut on a regular basis and she found out there is a tree in the back that the animals eat from. She guesses the animal got sick and made it to her driveway and stopped. She is terrified of critters so she called the office and asked them to come get it because she thought it was dead. When they came to get the critter it was not dead but they took it out anyway. That's what happens when the grass doesn't get cut regularly next to your house that is what can happen to you. -Back: His answer to Mrs. Chattams question is unless you are going to address the whole board that same question, at this time he is not going to answer that question, he will get with her later. -Charlene: That's what you said last time. -Woolf: She had a question about the Trustees that your assigned duties and if you share your progress on your committees with anyone else. -Mann: They try to share those ideas, we get that accomplished sometimes and sometimes we don't. Things look better at times. It is one of those things you have to look at. We are here to work for the citizens not for ourselves. We have got to get along in order to do our jobs. We may have had some problems in the past but hopefully things are going to look better as we move forward. -Woolf: You also inquired about the Resolution about the lawn care equipment that they passed as Trustees at the last meeting and she wanted to know the status of that. -Mann: The check is going to made to purchase the lawn equipment tomorrow. In doing that, he is going to hand carry it to have another signature put on it. Or if he can get someone to come in here and sign it. Then that will be accomplished. -McGuire: The mower has been ready to deliver since Friday. He actually drove one of the new mowers. The dealer has been trying to deliver it and obviously it is a COD issue for $32,000. They are not just going to drop off that kind of equipment and hope and pray that they get a check. -Back: Are we getting a government discount on this merchandise? -McGuire: State bid discount.

2) Mike McLaughlin -. 6023 Germantown Pike. Stated he has been a proud resident of Jefferson Township since 1986 and his question has to do with soil and water issues. The EPA came down starting with the big cities with slow water starting a permit called MS4. It has slowly trickled down to our level and in doing so previous administration kind of turned their heads. Jefferson Township got a memorandum to comply. Steve was put in a position to do something so he signed a contract for Jefferson with Montgomery county Soil and Water District. Thinks Steve said we were paying around $10K for this service to stay in compliance. That comes down to about $200 per week. Since it has to do with looking at the Trustee assignment, Montgomery County Soil and Water is your Mr. Back. Are we getting what we are supposed to be getting for the $200? The first thing on the compliance is there are six minimum control measures that are required by the EPA, have we met any of those. Are they doing what they are supposed to be doing to keep us out of trouble? -Back: Stated he is going to have to refer to Mr. Woolf. Didn't you consult with the State as far as what the requirements were? Noting that he remembers talking about this in a previous public meeting. -Woolf: Yes because you authorized him to hire the Montgomery County Soil and Water District by Resolution, he did not make that decision on his own. To address where we are at and where we come from for those that do not remember when we addressed it. Montgomery County filed as MS4 about 11 year ago for multiple communities in Montgomery County as a response to the EPA. EPA is coming down very strong with the federal law called the clean waters act. They are controlling every stream, ditch, if you have a little swell in your yard and water lays in it when it rains, they now own that ditch and they can tell you what to do in your yard. That is how much control they have at the federal government level. They are coming out to each community, they started with the big ones some 20 years ago with the City of Dayton and other entities in Montgomery County. Now they are trickling down to the little guys. Montgomery County thought they would help a few communities file this 11 years ago, so they did. The filed and they have been charging the Township, Tracey has been paying an annual fee to them. What happened was that they never complied with numbers 2, 3, 4, 5, 6. There are six control measures, they were only filing the MS4 for us. They never implemented any of the other 5 steps. So the ERA came in and did an audit of Montgomery County last year. Late last year results came out the first of the year in 2017. They said that Montgomery County you are in noncompliance and by the way the communities that are on your MS4 which includes Jefferson, you are not in compliance either. And you have no defense. The County can not represent you, you are on your own. Naturally the leaders and the administrators we sitting in a meeting as they were told this. Woolf stated he had just started here. He was thinking my goodness what are we going to do. The EPA is allowed to file suit against each individual community for noncompliance. They are allowed to go back 11 years

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and we don't know what that monetary fine could be so he negotiated with the Ohio EPA to help the Township to get us into something that was affordable. And they are waiving the possibility of legal action against the Township. We were moving pretty quickly. The other groups and bigger Townships like Washington and Miami that we were in with are now struggling with what they do because they are being looked at more because they have development. They have malls and more parking lots and you are based on how much water run off you have from your parking lots. How big your rivers are and your creeks, how many tile you have under the road, how much storm sewer mileage do you have? So you can image us little Jefferson as we have very little of that. We have some parking lots, some church parking lots, and school parking lots but our storm water volume is nowhere near those big communities. So when they hire their firm to do their MS4 they were talking $20-$40K per community a year at the minimum. They were estimating. Everything is based on the EPA's ruling about how much water you flow through your community. The group that we could find immediately that was the least expensive to get out of this law suit that was coming was Montgomery County Soil and Water District. Your tax dollars actually go to support these people. You are already helping to support an organization that has been in Montgomery County for a long time. They are based out on Diamond Mill Road. Jefferson Township, Butler Township, Perry Township, Clay Township, City of Brookville, and Clayton Township are utilizing Montgomery County Soil and Water District. The first year's assessment is a one year assessment. They have to come in here as part of the MS4 six measures and look at every single tile that is in the Township. They have to shoot it by GPS, they have to walk the woods and find out where every creek goes and then they have to report this back. This amount of money is to cover those expenses. Another item out of those six is education; they must educate the community about no dumping in the water. Don't change your oil and let it roll off into the ground. Those are just various things but you have to have the education component in place. All this regulation and all of these standards are all being covered by Montgomery County Soil and Water District presently because they already have the structure in place for all of these items. We are jumping onto that. You don't see signs out here that say Jefferson Township Water District yet but those things are coming because we just.signed the contract with them in January or February. The nice thing is that it is an annual contract, the Trustees can always bid it out to someone else annually, and there is no long-term commitment unless you want to make it. At this point the City of Clayton has done it for eight years. Their increase has been no more than 1% each year. With no idea of what our cost was going to be in the first place, plus the fines. Montgomery County is going go to have large fines and they are going to trickle. Those communities are going to get the same litigation against them for not making Montgomery County do this. He can't speak for any of those people as he doesn't know where they were 11 years ago or what their reasoning were. But we also as a community weren't paying either. We were paying a fee to be part of the MS4 as step 1, but we weren't paying the other five. The community also has to look at the fact that we got out of not paying larger amounts of money. So he choose as a recommendation of the Trustees this is the best way to go for at least the first year so we can be compliant, file paperwork, and immediately be acceptable to the EPA so that the heat left this community. That's where we are at right now Mike.

3) Sheila Back — 1700 Alamo Court. She has a couple of questions. The first thing is to Randy, have you seen the washers and dryers that have been sitting out. They have been out for over a week or two. The truck that we talked about is still parked in that area that is not on their property. Did you follow up on that? When did you put the stickers out? Stated that she noticed the last time that anything was done, you gave a report that you did some things the same day you came in and gave the report. About the nuisance abatement. She wanted to point out that she noticed that it seems as though Randy does things the same day right before the Trustee meeting. Someone came in and asked about a block party, one of the residents on Derby. Asked how the Sheriff got her name to ask about the block party? You all were here as Sheriff sat right there. She said you need to talk to Sheila Back. From what she understands Jim is over community events. Roy stated when she asked about the comment that McGuire is over community events. She is just wondering because she doesn't want people coming to her thinking she has some kind of power to do something and she doesn't. Inquired about what's going on with our parks? Are we going to fix them up or are we not going to fix them up? The tennis court doesn't have the net and the basketball court don't have a rim, it's supposed to be a park but there is nothing to make it look like a park. Stated that she wants to know and she knows we are low on money but would like to know, "What is the direction that we are going toward as far as the parks?" The Blairwood Park and the Richardson Park. Is the conversation of shutting down the parks something you all are going to make a decision on of are you going to wait for a possible budget, or will the parks just be out there where nothing ever happens. One of the reasons she is asking because there is grant money that will help if you want to have a park fixed up. There is grant money to do that and she wants to know where the Trustees stand on that. -Randy: He saw that today. He has been tagging buildings. How long have they been out? He will follow up with Dingy as they are working on a couple things. Answered that he put the stickers out today. When your name (Sheila Back) was brought up, we were asking about the county road that was actually a Township road. He thinks that they wanted the sheriff involved because they are the ones that would need to know. There was a comment

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about the president of the Neighborhood Association. The one on Richardson, we are tearing down the dead trees. It is to a certain point where we had so much rain in there they are trying to get to more of them. They wanted to get some of the trees down because of the danger. Especially when they get the new mowers they will be getting back to Richardson. -McGuire: He doesn't know the guy and he was never contacted when the gentleman walked into the meeting. The last administrator worked with the Trustees and decided to cut back on mowing to slow down the amount of time that we are spending at the parks. To not cut all of the parks every week but cut the main park like Richardson, it is about 1 acre around the parking lot and play ground. Last year during a work session there was a discussion on whether or not to shut down the parks amongst the Trustees but that was never settled. -Tracey: The Sheriff said talk to Sheila Back. It says James McGuire on the list is responsible for community events. George Garnes was told to bring it to the Trustees. -Trustee Back: In case you are confused you can take a look at the list. Isn't it true per our conversation that when you first got hired on Mr. DeVilbiss that Richardson Park had got so bad because you were told by a Trustee that we were going to close the parks so we didn't have to mow them? Did you tell me that? Stated he remembers having a specific conversation with Randy in his office that he was told by a Trustee that they were going to close the parks and that is the reason they weren't mowing them. -Randy: No, he was never told that. No, that was not him. Said he heard that from Jeff Sexton but he was never told that. It was Jeff Sexton that you would have heard that from. -Sheila Back: Lastly she wanted to state that the Neighborhood Association worked really hard to make this building look really nice and planted the flowers outside. They were out there a long time. They also pulled weeds at Station #59 and to look at it now it like a slap in the face. It behooves her that to have a group of people that care enough about their Township to volunteer their time to do things to kind of help it look better. And it is just like it doesn't even matter. Mr. McGuire, nor Mr. Mann has said anything about all the work they had done. She thinks that it is horrible. Do you have an issue with the work that the Neighborhood Association did Mr. McGuire. -McGuire: He thinks we are getting into the same situation that has happened at Station #59 when the volunteers redid that. It was never clear cut of who was going to maintain it ongoing. As a result what you see down there is what you have. Now we are getting into this here. Said he would have liked to have seen mulch out there. It got vetoed last year with budget issues. We did have a spray company come in and spray it and take care of the weeds and that gave us a good six months window of things to settle down at all of the parking lots and all of the fire houses, all the flower beds. They put a six month chemical on it which basically stopped everything and controlled the weeds. It can be fixed but we have the situation where you are complaining about us not maintaining it. It is also something that Trustee Back handles the buildings, so why are you asking me? -Sheila Back: She is asking because McGuire made a statement about the money that they used out there didn't appear to be the money that much money spent. Also you made several statements that you just don't remember and she is sure it is convenient that he doesn't remember but the bottom line is even if there wasn't a plan they talked with Steve Woolf about doing the job out there. She said that she had to have permission to do it on the property because it is not their property. Steve was nice enough to work with them. If you see somebody trying to do something nice for the community whether you guys have to sit down and figure out how it's going to be taken care of, she would pretty much assume that you would come together and say let's get this done. Because the Neighborhood Association has been able to get this done and haven't asked for any money or anything else and just simply try to make the community look better. If you don't care about this building and how it looks and you don't care about Station #59 and the way it looks, why should they even care. You should want to present our community in a better light than what it looks like now. Now it looks like any old thing. It is horrible, it is a reflection of the people that are sitting up there because you are not doing anythitig to make the Township look better. Then you make division, you made a statement about that is "your" neighborhood. If you are going to make a statement like that then where is your neighborhood Mr. McGuire. Stated she doesn't think he should make statements like that. Thank you. -McGuire: He never said that. -Woolf: Said that he would speak up but the trustees had no financial involvement in the project the Trustees voted to allow the Neighborhood Association to plant the flowers.

4) Ron Green — 1212 Infirmary Road. He didn't quite understand that they made a resolution the last time to buy new lawn mowers. He didn't understand what was said a minute ago about how they were going to pay for them. -Trustee Mann: There was a PO for the lawn mowers and there was some paperwork that was needed. He made some telephone calls this morning to have some sent in one what the fiscal officers needed. As a result we have a new PO and the Tracey will have a check cut tomorrow and Mann will hand carry it. That will take care of the mowers. -Ron: There are people complaining about their grass getting higher and higher.

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-Back: People are complaining about the grass Mr. Green but also Mr. McGuire is delegated over finance. He is unwilling to continually work with Tracey when it comes to purchasing anything. The reason we did not get the equipment is because he has made no attempt to work with Tracey to work this out. We passed a resolution unanimously. When the resolution was tabled the first time the percentages were not included. When they brought the resolution the second time there were still a whole lot of questions and discrepancies in which we had to go through third parties to communicate with Tracey to get that worked out because Mr. McGuire didn't want to work with her. He is unwilling to work with the Fiscal Officer. It got passed Mr. Green. So what is your question Mr. Green? The resolution was too vague by taking money out of more than one fund and it wasn't clear cut to what the percentage was that was coming out of which fund. You have to have that information so whenever you go to do maintenance on this machinery you have to take it out of each fund. -Ron: You just passed a resolution. You also agreed unanimously so there must have been money. Why would you pass a resolution if there was no money? So why did you pass it Trustee Back? If there is no money, and yall got problems, why did you pass it? I've seen you get down on others. He has heard Back table other resolutions, If there was no money and you couldn't buy them then you should have table this one. -Tracey: That is not true Mr. Green, there is no money in the fund to pay for that. Ask the Trustees. -Mann: Let him get involved in this. -McGuire: Mr. Back was supposed to redo the resolution to his liking. He got tired of waiting. (Inaudible discussion between Trustee McGuire and Trustee Back)

-Back: That was your resolution that you brought forward. He didn't write that resolution. You want to pass the buck then write a resolution. You think Back is going to clear up the resolution for you. At no point is he going to clear up what McGuire can't do. -Mann: There is money in the road department, there is no problem with the money. Let's say there was no money in a certain account. We had to move funds from one account to the other. Tracey took care of that. This problem is taken care of. And the check will be written tomorrow morning He will take it from there. The equipment will be paid for some time tomorrow. -Back: Mr. McGuire got upset because he didn't get the check signed right away so he made a statement that he was going to move to pull the resolution for the purchase because most of the properties that need cut are in Backs' neighborhood anyway. -McGuire: That's not true. -Back: That is true, he would take a lie detector test. -Marvin Gephardt: Everybody is upset and nobody can solve anything he has been in the Township for 79 years. -Green: Roy said it is going to be covered next week so all of the people that have got a grass problem should be seeing some grass mowed next month. -Woolf: He wants to clarify that, it is "IF" the Township is legally allowed to get onto the property. That has to be understood to everybody. Randy will say if he doesn't have legal rights to go there we don't have legal rights to be there. -Back: You said we were going to put a list on the website of the properties that are already accessible and the list still isn't on the website. When are we going to have the list? So we can't access any properties at this point Randy? -Woolf: Because the process isn't over yet. It was said in this meeting many of times, until the legal process is done, there is no list to put onto the website. You can under the legal process, with a legal document, with the attorney and to him. Although you have a right to enter we can't publish it. -Randy: Some properties they he has, people have signed and returned the certified notice, then the clock starts ticking. There are some that have responded, some that have been refused and then when they have been refused he has to go out and post. He wasn't here yesterday so that's why it happened today. -Woolf: If you want a list go to see Randy. But legally we can't go cut any grass until we get the legal right. -Back: He understands that. What are you getting upset for Mr. Woolf. We can talk about grass getting cut, either we can work together. We keep getting lip service. -Resident: Would say legally you can't post it until you have the legal right to be there. If you post a place that you think you are going to cut and you don't have legal rights to be there, the Township could be in trouble. -Woolf: Right. The attorney follows the law and we follow the Ohio Revised Code. Russ, you can choose to break the law and you go and mow it. That is the truth. He is just trying to do as you hired him to do the right thing and the legal thing. That is why you have a legal attorney. If you want to have a discussion with the legal attorney you have his telephone number. We have to follow the laws. -Tracey: We need to follow that on everything we do. Back: We are over half way through the summer and we are still playing around with the nuisance abatement that have just been filed in the last 30 days so it will probably be the end of the summer before we can cut any grass.

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-Woolf: If you want to talk timeline we will. When was your first code enforcement hired? Only about 90 days ago, so what happened for the last six months? No code enforcement. You have lapsing of last year's code enforcement legalities and the attorney said that everything is lapsed. You cannot use last year's abatement. You have to start the process over. That means you have to ascertain who owns the property. A homeowner was here a couple of meetings ago saying husband and wife are dead. So you have to chase down the probate before you can even send them a letter. That takes hours and days to find out whom to redirect it. Then the letter is sent by certified mail then the clock starts. Then they have the right to bring that letter back. And we have to inspect whether they have done the work. At that time the code enforcement officer in every community can go out and begin the process. . -Back: Over 90 days ago. Is it too much to ask to see where we are at with the properties. The last time Randy sent an email Mr. McGuire answered the question. (Conversation between McGuire and Back) Back has been trying to get a better perspective of what Randy has been working on pertaining to code enforcement. So he could get a better idea for his evaluation on where Randy was at and Randy responded that he was to direct Back's questions to McGuire. Back stated he is over code enforcement but that is the response that he got. -Woolf: That is for you guys to talk, you are the leaders. We can't make those decisions. Trustees must decide. -Back: Okay that is good enough Steve. -Maxie Jones: Why can't we just get a little committee and do something instead of talking about it and fighting about it. Why can't we just get a shovel, a bucket, and a sponge and do a little clean up around the place. Maybe say we will meet Monday of the third week and we can do it. The main thing is not to argue about it just to get it done. As far as the grass, yes he has been trespassing but he has cut some of the grass in the neighborhood. Once again if they don't sweep the streets sweep your own. Why can't we just say we are going to fix the Point and fix in front of the buildings and those that come okay and those that don't is okay too. It is just a suggestion and he wonders why we can't do it. -Mrs. Green: These are some of the worst meetings that she has seen in her 48 years in this Township. Years ago the administrator Bill Johnson and she bought those knock out roses that are in front of the building. At that time the fire department kept the watered, she didn't come back down here to water them. As far as the park is concerned, isn't there are large water bill that is owed where somebody went in there and busted some of the pipes. Has that been paid? That is the reason the park is not being fixed. She has been coming down here for years, herself, Mrs. Weatherford, MaryAnn and a bunch of you other folks. They know all of this stuff. You newcomers are picking up on a lot of the new stuff. It's a lot of stuff you don't know that's happened down in this Township. That park is nothing but trouble. It costs a lot of money. How much do we own on that water bill? -Resident: The information should be out there so everybody will know and someone that comes in behind her will not be asking the same questions. -McGuire: $750 per month. We are in the eight month of the repay plan. -Tracey: $19K is owed on the water bill from the park. The water ran for three days. The lady that lives right outside the park happens to call the office and say that the pipes had been stolen. If she hadn't called the water would probably still be running. This happened two years ago. -Woolf: Wanted to address the issue so that you know he is working on it. The problem happened over two years ago and the bill has been sitting on the tax bill by the City of Dayton. They have a meeting this week, he and Roy, and they are going to try to get rid of the water bill. It should have been taken care of before his time. It hopefully may be taken care of as soon as it happened. The bathroom has not been fixed. None of the plumbing has been put back. There is a family going to us this in September and the Township is paying for porta johns for the week for the event. That is an expense that you don't have to have if the bathrooms were fixed. These were multiple problems as Mrs. Green has brought up that have been left behind and not fixed. We are trying our best to fix them but we can't fix all of these problems all at once. With only 1 1/2 people in the road department that's all you have right now. How do you do that and maintain everything. We are working on it. Money wise it is just tight. The park is under the general fund, all the other operations in the Township besides fire and road are under the general fund. The general fund is flat. Tracey has said many, many times we need a levy. In fact the one that Trustees voted to put on the ballot the other night is lower that what she was projecting but it is also palpable for the homeowners, they can possibly be able to agree on it. So the Trustees voted to go with a lower number. These are multiple problems and he is being honest and not calling anyone out that led the community in the past, absolutely not, and if they take it that way it is wrong. The problems are here today as it has been said put a group together and fix the problem. Just fix the problem. What you don't know is the assignments in our departments, most of the problems have already been taken care of. The weeds are under a department here they have been assigned and were here before he came here. He just reassigned them again. The weeds aren't pulled. That is his responsibility to get those departments to do it. But when you have these problems and disorganization from years past this is exactly what happens whether there is a Steve Woolf, set of Trustees, or not. The problems are not going away. You all have got to understand these are problems created over the last 20 years. You are not going to fix them in one year. We have a high weeds problem. That is

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just one problem but look how much problem we have had with it and how much time and energy we have wasted on it. We have more serious problems like roads decaying, rodents running in and out of houses, and we can't get it all done because we don't have the money or the mistakes made in the past haven't led to good leadership today. He is trying his best with what we have which is basically a great fire department and 1 1/2 road guys. That is it. To get it all done. If anybody can tell him how to get it all done, he would sure like to know how. -Resident: Can we utilize the prisoners to do some this cleanup and some of the things around here? They are used at the fairgrounds a lot. They are free help. They do a bang up job. With the road department and 1 1/2 persons. If you could get four of them per day. -Woolf: They are already here. He started in October, they had a meeting in November with Sheriff Deputy Dingy

with the program funded by the Solid Waste District strictly to catch dumpers and cleanups. We have had them here at least 12 times now to clean up sites. The problem with the prisoners is they cannot go on private land. When we had the storm, those people suffered from the storm a few weeks ago. We had prisoners out here for three days helping us cut trees because it was public property, the road ways. We utilized them with as much as they could provide us, if they could be here 7 days a week, we will take their help. They have their staff going to all of the communities. Including when they clean up the fairgrounds. They came out here when the fair was still going on, they cleaned the fairgrounds and then brought the crew to Jefferson to cleanup some more. -Back: In early spring they spent less than 10 hours with the volunteers from a couple different organizations NAJT, and the local union and they cleaned up 5,000, close to 6,000 lbs. of tires and mattress just on Knapp Street alone. As far as community involvement he has taken part in 2-3 days like that. As far as cleaning up trash up and down Third Street. -Resident: As far as plumbing issues, there are people in jail that are plumbers. There are people in jail that are masons. If we don't have the money to pay that person to do that job and we can get that labor donated. -Resident: Then you are taking away a paying job from a paying person. -Randy: They are limited to what they can have in their hands. They are not allowed to have tools or powered equipment. Just like on Wednesday from the big wind storm there were 11 of them,out there and they did a great job. They were trying as hard as they could to keep in front of the prisoners. They were limited when they were pulling the trees and the chipper didn't get us hurt. The plumbing as a side note should probably be contracted out for license and all of that because the inmates are pretty limited on what they can do. -Woolf: On the parks, one of the things they said prior year's administration was walking towards closing them or shutting the work down on them. So they neglected the parks. He doesn't know what the conditions were prior to that decision but they did a walk around. He has paperwork showing they walked around and looked at all of the parks. As you start to march down lack of maintenance you can't all of a sudden turn a switch on and get it all back. We had two trees that were dead over the top of the playground equipment, huge trees that could have fallen on any child and they were getting limbs falling on the new playground equipment. Instead of messing around with limb after limb they decided to take the trees down. They should have been removed years ago when they died. They were left hanging there. That is the kind of risk control that he is trying to implement so when the Township does something they are doing it the right way, the legal way. Not just doing it somehow and then it is forgotten. Sheila you have a good point, some of you are just now hearing some of these things but these are things that have been around here for a long time. -Tracey: Also Steve take into consideration and this all goes back to the general fund, they made a decision based on the money. This money issue just didn't happen this year or last year, its happened over two years when she first came in there was a money issue on the general fund. The decisions were made based on the information that was provided to the Trustees. It was based on the amount of money that we had in the general fund. All of these issues are under the general fund. -Woolf: He said earlier he was pointing fingers at nobody. Ron Green: Every time we came down here they asked about the general fund and they said that everything is okay. For 10-15 years. Stated he doesn't have to lie. You are sitting right beside the Trustees and you never said a word. -Tracey: Stated she doesn't believe that. Said that she looks at the numbers and she tells the past administrator every time that we don't have the money. That is because they didn't go to her and refer to her, she gives the Trustees the information and they make the decisions. -Woolf: We have to look forward and forget the past. There were a lot of accomplishments in the past, very positive things but we have to worry about our problems today. Trash, grass, parks, are all out of general fund. There is only $10K in the budget for the entire year. That is all that was available. So we are trying to conserve that for an emergency thing but that is not the reason we are not on the properties. We are following the right legal steps with our legal counsel. What do we do with $10K? Last year that was one week of mowing. That only mowed about 25-30 properties out of 200. Terrible problem. We had a lawn mower go down when we were trying to mow these lots. We have to spend some of that $10K to pay the bill. There is a levy they are going to

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put on the ballot this fall and it's not like you want it, no one wants taxes but this is one. You see the number of problems and they are all coming out of the general fund like the stormwater. A mandate by the EPA without any money to pay them. Indigent burials, we are getting charged $700 for any person that passes away that is indigent. We used to get reimbursed in 2004 but they stopped it, the State Legislature did. All communities must pay their own way on every person that dies that is indigent. We have had 17 in the last 3 1/2 months. It is in the Dayton paper of all the indigent burials due to heroin. Now that is just heroin. We have more than that besides heroin. -Back: Do you mind if he asks how many did we have last year? -Woolf: He doesn't know. -Tracey: We might have had maybe 3 or 4. -Woolf: But that problem isn't going away and is paid out of the general fund. You take 700x15=$10,500, that is gone. Unbudgeted, there goes the $10K for the parks or mowing the grass. It is a major problem.

-Woolf: We are going to move on with the meeting for the prior meeting minutes. In front of you Trustees were prepared both of the meetings, the Work Session meeting minutes for July 18 th , and the Regular meeting minutes. Would someone like to make a motion to approve?

VI. Review/Approval of Prior Meeting Minutes 1) Work Session Meeting held Tuesday, July 18, 2017 @ 6:00 p.m. 2) Regular Meeting held Tuesday, July 18, 2017 @ 7:00 p.m.

Trustee Back moved to accept the prior meeting minutes for the Work Session held Tuesday, July 18 th , 2017 at 6:00 p.m. and the Regular Meeting minutes held Tuesday, July 18 th , 2017 at 7:00 p.m. Seconded by Trustee McGuire. Roy Mann (X) James McGuire (X) Russell Back (X)

If Minutes are Approved I Trustees will sign during Regular Meeting adopting Minutes as part of the legal record *

-Woolf: The Trustees are signing the minutes to make them part of the record.

VII. Fiscal Officer Report, Tracey Edwards

-Tracey: In the back of the room is the fund summary, you can pick up a copy if you'd like. Trustees you have your packets for the financial report. Again, she would like to note to please be aware of the balances that we have in the accounts when you are making your decisions. Stated that maybe if we make it to September with the general fund we will be lucky. Concluded that she doesn't have anything else unless someone has questions for her. -Back: The 63 figure is what we have in the general fund? -Tracey: yes. -Resident: What happens if we run out of money does the State take us over. -Tracey: No, that doesn't happen that quickly. We have to rob Peter to pay Paul. We have to find out where we are going to get that money or we stop buying things and paying for things like last year we had to stop lawn services. We had to cut it because we ran out of money on that. The general fund has several sub-funds in there and they are budgeted for certain amounts and once we get to that amount we just have to stop. Our DP&L and Vectren are already taken out. A PO has already been written for that and it is encumbered already. Don't worry about those types of things. But it is the other additional things like say we want to paint the building. -Sam Elam: No additional purchases it the key to your problem. Do you always use purchase orders for additional purchases, not just things that are out of the ordinary. Before they vote or approve on expenditure do you have to verify the funds are available for that? Right there is the heart of the problem as he listens to this. It will all flow together if you verify the funds are available, and then write the PO, art then they approve it with no problem. These are for the extraordinary, odd ball items. Period, done, end of story, no more problems. You just do it. That's the way it works, that's the policy. Especially when you are on a thin budget. This is a non-profit organization; he would hate to go on that rant. But when you don't have to turn a profit, you start doing crazy things. Now in real business when you really have to turn a profit, everybody just dies, no more paychecks, you go out of business, things just collapse. But in this environment it kind of gets wishy washy, you still need to follow the basic steps just like you would if you were turning a profit. -Tracey: Stated she is supposed to do it but thinks the communication hasn't been there. It sounds simple. -Back: Could you reiterate your system proposal there? If you don't mind. Most of the time as long as two Trustees approve a purchase order it has been his experience that the third Trustee doesn't necessarily need to know. That was a simple solution. -Sam Elam: She first verifies the funds are available before generating a purchase order. It is essential. Then the Trustees can vote on the appropriation, whether or not to make the expenditure. This applies to the unexpected,

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odd ball expenses. Like you said the reoccurring expenses are already baked in the cake, it's the other stuff. This should go fairly quickly. The process shouldn't be very long and drawn out. Said that things keep coming up and he couldn't hold it in anymore. -Tracey: That is why we have you as part of the audit committee. She would like to have an Audit Committee Meeting on August 15th at the Work Session. Can we get that in there if there is nothing really pressing? Hopefully it is not more than 1/2 hour at 6pm. Should be sending out a letter as soon as she can to everybody that has got email. Next year she would like a separate day for the quarterly audit committee meetings.

Trustee Mann made a motion to accept the Fiscal Officers report and pay all the bills. So moved, by Trustee McGuire. Roy Mann (X) James McGuire (X) Russell Back (X)

VIII. Old Business

-Woolf: Trustees is there any old business to discuss. -Back: When are we going to have our next special meeting of putting the general levy on the ballot? -Woolf: He will answer that questions when we come to that part. Thanks for bringing it up Russ. Let's go on to new business Trustees. Okay, Resolutions prepared for you tonight, he will be as brief as he can be because you have all of them in front of you in the packets to review.

IX. New Business - None

X. Resolutions for Consideration: *Resolution No. 17-081 Accepting the resignation of Alberta Taylor from the Zoning Commission Trustee McGuire motioned to adopt Resolution No. 17-081. Seconded by Trustee Back

Roy Mann (yes) James McGuire (yes) Russell Back (yes)

*Resolution No. 17-087 Resolution Declaring JT Fire Station 61 an Unneeded Asset & Ordering Sale Property -Resident: If this property is sold and goes back into private use, will that building be taxed and will the Township receive any benefit from that? -Mann: The building is not in our Township, it is in Moraine. Moraine annexed the land a few years ago. Trustee McGuire motioned to adopt Resolution No. 17-087. Seconded by Trustee Back

Roy Mann (yes) James McGuire (yes) Russell Back (yes)

*Resolution No. 17-088 Resolution Authorizing Administrator to Enter into an Agreement with Choice One -Woolf: In the Work Session they made a presentation to the Trustees to evaluate all of the pavement, and curbs, and storm sewers in the Township and the condition of the roads. To come up with a study or report that will give the Trustees a template / baseline of what the conditions of the roads are and where do you spend that money for repairs first. You are spending money where the engineer experts tell you to pave your road or fix you curbs or fix your problems. There is no baseline in the Township as of today. It was more of "I think I should pave this road," which they made some good decisions but it was just an overlay of a problem. The infrastructure underneath are not being fixed. The tiles are not being fixed. The storm sewers are starting to fall apart with the curbs. He and Randy to address one of the sewers because one of the kids or somebody pulled off the metal plate in front of Blairwood School. It has broken down and the plate was able to be pulled off. We fixed it temporarily but it is not a permanent fix. He brought forward a company that could possibly do that baseline report so Trustees could make wise decisions on where to spend the money. The reason why he stopped was Trustee Back said it might be something he would like to bid out to other companies. If that is the case then there is no resolution to pass tonight. But you Trustees have to make that decision here in a public meeting. -Back: Moved to Table Resolution 17-088 pending RFP's for competitive bidding. -McGuire: We have had this for 60 days to consider Mr. Back. It is time to make a decision. -Back: There is a motion on the floor Mr. McGuire.

Trustee McGuire moved for the adoption of Resolution 17-088. Motion was seconded by Trustee Mann. -Mann: This is August and winter is going to be upon us, soon we will be back in the same place waiting on next year to do this resolution. That is the reason he is adopting this, we need to get this out of the way so we can find out where our roads are so we can know where we are going to go next year as far as having road repaired. Any other questions? -Back: Yes, that is all fine and well but when we talk about the disarray from past administration and current administration and who hand picks these companies to do work for us. It should be a competitive bidding process where we have three bids before us and we discuss and choose one. -McGuire: You have had this proposal since May 30 th . -Back: He is not talking about one proposal, he is talking about three proposals. There is a motion on the floor.

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-Woolf: Asked to enter from an administrators stand point. He has picked no one. These folks were doing our sign grant for us and they offered to throw a bid in to do this because they do it for other communities. He gave it to the Trustees to review as a possibility. Then he brought the resolution forward to see what you wanted to do. If the Ohio Revised Code says $50K or more, you don't have to do an RFP. If you need to correct him he will stand corrected, discussion of $15K v/s $50. Stated he has made mistakes as a human as well. #2 If you want an RFP, you have had time to ask for it. He just brings it to you guys for decision making. You are the decision makers. So if you want RFP's on anything you have to speak on it. He is just trying to get the work done that you hired him to do. -Back: During the Work Session Mr. Mann stated that he would like an RFP as well. Obviously he changed his mind so we will go ahead with the motion. -Tracey: While you are signing the Resolution, when this comes in, somebody is going to have to tell her where to take the money out of. -Woolf: We will start with the roads, and then he will ask all three Trustees what code they want it to come out of. Trustee McGuire motioned to adopt Resolution No. 17-088. Seconded by Trustee Mann.

Roy Mann (yes) James McGuire (yes) Russell Back (no)

*Resolution No 17-089 Declaring a Moratorium on any New Scheduling & Public Requests for Township Buildings -Tracey: Who is going to work on the policy and who is going to do the policy, when will we see a policy or will we not see one anytime? -McGuire: Right now Chief Sexton said Trustee Back is working on this. The last time we heard anything about it was in April. Just like the discussion we had before this meeting about the condition of the buildings, we need to get our house in order. We need to get them presentable before we let anybody use them. -Back: Is this a security issue for this policy. -McGuire: It is not a security issue, it is an insurance, and liability. -Back: This goes back to the beginning of the year. Do you remember when you were talking about all the policies and procedures that needed re-evaluated Mr. Woolf. And you worked on several of them. Asked why Mr. Woolf stopped at the beginning of the year. Shortly after your full time employment. -Woolf: He did not stop. Procedures take a long time plus you have to have different legal things in place to put the procedures in place. Also, the project was taken over by Chief Sexton and you. -Back: There are a whole lot of policies and procedures that still need revisited. -Woolf: Many are not in place. That is not his fault. How does one person write 25 in 3-4 months. You can't do that. -Back: Why don't we just start with the one? He was asking Woolf when he was all on board when he first got hired on with working on policies and procedures. Don't put it on him, we are talking about fire houses. -Woolf: We are. We tried to start this back in April when the first problem came up. Stated he was working with Back asking what are you going to do. We are working on policies and procedures but you also have to have premises of building a procedure book so you have to find out how a Township is running. He is not putting anything on Back. Woolf said he wants it on record that this was never his policy. He gets calls from the residents here and they ask Corby or Adrianne, can they reserve a building. So he asks questions of the Trustees and it hasn't gone any further than there. -Mann: May we have a vote please? -Resident: Is it all of the buildings, Station #59, the Administration building and all the other buildings. -Mann: The resolution is for Station #59, everything currently going on at #59 will continue, nothing new can be added until this is done. -McGuire: This is actually for everything because we got a request last year to have a rummage sale on the corner. If we do it for one group, this place is going to be a flea market every week because it is public space. -Back: It seems logical to him that the board would sit down and work on a policy as such in case you want your camp or club to meet here at the administration building or the democratic club may want to meet. So we can all put forth a group effort and see what we want and what we wouldn't want. So it isn't just going back and forth. They can say what they want this has been an individualized effort on behalf of the board throughout the whole year. Trustee McGuire motioned to adopt Resolution No. 17-089. Seconded by Trustee Mann

Roy Mann (yes) James McGuire (yes) Russell Back (no)

"Resolution No. 17-090 Authorizing Fire Chief to hire Penelope Reed as a Volunteer Firefighter / EMT -Woolf: Just so that you know $2.50 is the volunteer rate. Trustee Back motioned to adopt Resolution No. 17-090. Seconded by Trustee McGuire.

Roy Mann (yes) James McGuire (yes) Russell Back (yes)

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*Resolution No. 17-091 Resolution Placing a 3.5 Mill Continuous General Operations Levy on the Nov. 7, 2017 Ballot -Woolf: The Auditor has not returned the certification to us yet. They have up to 10 days to return it to us before you can make a decision whether you want to put the levy on the ballot. Tonight we do not have any resolution to pass because the certification has not come back yet. The question to the three Trustees is we are allowed to call an emergency meeting to complete the second step of this, you do not have to have 24 hours' notice but we can try to do that. If you want to have a regular meeting we just have to have that meeting done before August 8 th because the 9th is the deadline. Midnight going into the 9 th . The paperwork has to be at the Board of Elections. We can have a meeting anytime but we just don't know when we are going to get the certification back. Sometimes the turnaround is within a day and sometimes it is a couple of days. They know along with all the other communities and schools in the Dayton area that are asking for levies. They are trying to get them out to everybody as soon as they can. They will have it done in plenty of time to file the levy. It is just a matter of when are you three available to host a meeting. We can set one tentatively and we can get as much advertising out about it; it only takes about 15 minutes to host the meeting if you decide you like what the certification looks like. He doesn't know what your personal schedules are like. -Back: We can hash all of that out through an email tomorrow as far as a meeting date. -Woolf: No you can't. You have to make that decision in a public setting. -Tracey: So a second meeting is required, is that in addition to this meeting? -Woolf: No they have already had their first meeting. (Conversation for a meeting to put the levy on the ballot) -McGuire: Monday, August 7 th @ 5:30p.m. for a 15 minute meeting -Back: Asked can we do 5:00 p.m.? -Woolf: That gives the Auditor plenty of time and everything will be in your hands. If he gets it early he will send it all to the Trustees. Same as we did in the spring. For the folks that didn't make it to the levy meeting, it is the same levy that has been introduced in the spring 3.75 Mills Continuous General Operating Funds for all those items we talked about tonight. This is one of our only windows that the Township has a chance that the residents are not going to be shelling out the most money possible. The Human Service Levy in the County is being renewed and there is no increase. Sinclair is being renewed, no increase. At the present time the only thing that is affecting Jefferson Township residents on a new increase is the CTC Joint Vocational School for Montgomery County is coming back like they did in the spring asking for about 1.3 Mills. There is no levy that has been filed as of today, could be before the 9 th , for any other group. On top of that are the values that Karl Keith put in the paper the other day. Your Townships going up 1.3% in value total that is commercial and home. That means home values are flat on the assessment. The CAUV for farmers are going to drop. They are estimating somewhere between 25-30% evaluation drop on the farms. What that does is the collections on the overall levy that we already have, they are going to be lower in 2018. We don't know how much lower but all the levies are going to go down. We talk about struggling finances already we are going to have less collections come January 1, 2018. With this levy it gives a chance to be on the current values not the 1.3% increase for the homes, it would be on this year' values and if the agricultural community gets a larger swing for 5 years we are hoping that they will support a small amount of money back to the community. An average home that is about $75K sellable price, he person might pay $33 per year. That is all. Those certifications will be available here for those that haven't seen them yet when the Auditor sends them back. This is probably the only financial time that makes since, that he sees it for every type of homeowner in Jefferson Township. There is a two-step process. They had to send to the Auditor for certification, which they have done that and then they will certify that is the amount of money that the levy will generate like a contract that says no more can be collected off of that and it will come back to the Trustees and then the Trustees vote do they want to do it or not. As you have heard we need help. We need help in a bad way. He hopes you guys think about it as we get closer to November. Monday, August 7, 2017 @ 5:00 p.m. will be the meeting and Woolf will make sure it is on the website.

*If Resolution is approved/Trustees will sign during Regular Meeting adopting Resolutions as part of legal record *

XI. Department Reports 1) Sheriff's Department - No report

2) Zoning Department -Woolf: Trustees you have a report in your packet from the Zoning Director.

3) Fire / EMS Department — Chief Sexton - Last month 177 runs. That is up about 20 runs of their normal amount of runs for this year. Last year they were about 116 runs per month. This year they are about 140 runs per month. It has increased a lot. For the month of July it has increased quite a bit. Most of those were storm related from the storm we had, he is not sure of what the date was but all of the wires down and everything else created a lot of response for them.

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-They have a meeting next week with EMA, Emergency Medical Agency directors. One of the things that they did right away when the storm hit was open the EOC, Emergency Operation Center here in the Township building they starting operating off of the NIMS system. It is a FEMA system National Incident Management System, and anytime you have a major incident that involves numerous different departments within the same region you open up the EOC and operate under the NIMS system which requires a lot of paperwork but it is a really good way of keeping track of everyone when it involves all of the volunteers that came in that helped us cut trees down and everything. Kept track of their hours. It is a very good way to manage the system. Next week they are going to go over with the Montgomery County EMA director and his staff their emergency operations plan just so that to fine tune the features they have in the plan. Chief has some different features to it, a lot of the resource manual needed some updates because they didn't have telephone numbers on some things that would have made things easier. -Updates on the medic units that they got from Texas. One of them is finished being lettered and Trustee Mann requested that it goes back to the garage to have it mechanically checked out. We have the second one back at the Dayton garage being checked out right now. The first one has been checked out and there are three items that they are going to have to take care of on it that need to be repaired. Not major items. The lettering has worked out well. He meant to have it sitting out here tonight but it is at the garage. He thought it would be done today but it is not. The radios have been installed. They are fairly close with that unit in worst case scenario that the other two go down they can always press that into service with the Trustees approval. The second one is being lettered, has a radio in it and has already been mechanically evaluated. As soon as that one is done at the lettering company he will get the third one down there. They are progressing well. They are in a position if they had to use one of them they could but they are still in the process of getting them put into service. -Resident: Do you have where people can dispense their old drugs / medication. -Chief: They haven't in the past because the Sheriff's Department has that right there on Infirmary. That is something they could due but because they fact there is already one in the Township, they haven't done that because that does create issues with us getting rid of those once they have them. -Tracey: A lady came here today in the office and asked and they directed them to the Sheriff's Department.

MAJOR INCIDENT TYPE # INCIDENTS % OF TOTAL Fires 3 1.69% Rescue & Emergency Medical Service 112 63.28% Hazardous Condition (No Fire) 23 12.99% Service Call 13 7.34% Good Intent Call 15 8.47% False Alarm & False Call 10 5.65% Special Incident Type 1 . 0.56% TOTAL 177 100.00%

Detailed Breakdown by Incident Type # INCIDENTS

% of TOTAL

131-Passenger vehicle fire 2 1.13% 153-Construction or demolition landfill fire 1 0.56% 321-EMS call, excluding vehicle accident with injury 104 58.76% 322-Motor vehicle accident with injuries 4 2.26% 324-Motor vehicle accident with no injuries 3 1.69% 381-Rescue or EMS standby 1 0.56% 412-Gas leak (natural gas or LPG) 2 1.13% 444-Power line down 20 11.30% 445-Arcing, shorted electrical equipment 1 0.56% 521-Water evacuation 1 0.56% 552-Police matter 5 2.82% 554-Assist invalid 3 1.69% 561-Unauthorized burning . 4 2.26% 611-Dispatched & cancelled en route 7 3.95%

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622-No incident found on arrival at dispatch address ° 8 4.52% 733-Smoke detector activation due to malfunction 1 0.56% 736-CO detector activation due to malfunction 1 0.56% 743-Smoke detector activation, no fire — unintentional 4 2.26% 745-Alarm system activation, no fire — unintentional 3 1.69% 746-CO detector activation, no CO 1 0.56% 911-Citizen complaint 1 0.56% TOTAL INCIDENTS: 177 100.00%

4) Code Enforcement Department — Randy DeVilbiss - He is getting almost all of the responses back from the certified mail. The ones that did sign, the clock has started ticking; the ones that were returned, he had to go out and post the distractor. That is when that clock starts ticking. He is still finding other properties that are nuisance.

5) Road Department — Randy DeVilbiss -It is starting to calm down a little bit but he is still cleaning up the trees from the wind storm. There are a lot of times when the trees have fallen and they drive thru several times and they may not have been down at that time but as the good tress are giving way the old trees are staring to fall. Every once in a while they find a couple they need to take care of. -Resident: Some of the trees on Kimmell are kind of dead. Can something be done about them? It is really bad the tree is turning white and you can see where it is falling down onto the street. -Back: Those were the trees we had a discussion about after the storm. At the end of Kimmell before you get to Derby. Thinks it's a property that was submitted for a grant to have torn down. There are two of them on Kimmell because there was discussion of expanding the lot for the fire department. -Randy: He heard there were pictures and he is going to evaluate that. Here again we have to see if that is on private property. 1374 Kimmell & 1615 Kimmell. We will probably have to actually go out there and physically point. -McGuire: When we did a nuisance on that corner the homeowner was out there with a hand mower last year so you sent a letter he thinks we will get an order to respond. The big long lot next to the fire house. -Randy: Still mowing the Township owned properties. Doing maintenance on the general lawn equipment. Sharpening the chain saws so they will be ready to go. Hopefully we won't need them again but he wants to be ready this time. Working on Richardson Park removing trees and trying to dig the stumps out. Some of them are too big and they are going to have to chip. There are two tractors that were sitting on the south side of the shop, the old GTE building, it was a John Deere and a Ford. They had a mechanic check them out and he feels they are safe to put on the road so hopefully that will give them a lot of more equipment to put on the roadways. They spent more time on Calumet trying to clean-up the road ways. -Resident: When you turn off Germantown to Derby Road there is a whble that is getting bigger and bigger. Somebodies car is going to get messed up. She hopes it is hers so she can get a new car. -Randy: It's a pot hole, it depends if it is a State Road or a County Road. (conversation of going west off of Route 4, from Derby, being a Township Road)

6) Administrators Report- Steve Woolf - The HVAC went out in this room while he was gone with the death of his family member. Fire Chief Sexton ordered a firm to come in and look at it. We found out that they haven't been serviced in any of the buildings on a regular basis. We are asking the firm to give us a proposal to put us on a preventive maintenance plan for all of our stations so that we have heating units. The filters are dirty and they are not functioning well. We can't say that is what happened here it was a mechanical failure but when Chief did pull the filter it hadn't been replaced for a long time. We are working on that. -Bring you up to date on the roof claim on Station #59. When we filed a claim for Station #59 on Dayton Liberty the insurance company came back to us and said you have no coverage. We asked why. They said that somebody at the Township, they have that person on record, said the property was sold in 2012. The property had been off the insurance policy since 2012. The fire department and all of the visitors from Reach Out visiting the building had no premises from liability from the Township. Thank goodness we had nobody fall or get hurt since 2012. The policy was renewed in 2012,13,14,15, & 16 after that, there are signatures after that renewing the policies and Station #59 didn't appear. Plus there was a check that came back to the treasurer of the Township close to $1,900 for that property being removed. Being the insurance guy in him he is renewing the policy this time with all of their help to make sure we

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are not missing anything that has not been added, been deleted, something that is on there that we don't have anymore, and the biggest worry was there was no coverage on that roof. He negotiated with the insurance company and they agreed to take the coverage back to 2012 and add it back on. We have to pay premium for the back dates from 2012 and that is roughly $6,400 - $6,500 out of pocket for the Township. In exchange we are going to get a brand new roof on Station #59 and water ceiling damage that is inside of #59, repaired and painted to the tune of roughly $26K or more. We are going to come out way ahead. This is the kind of thing that he has talked to the Trustees many of times about attention to detail. How a fire station got removed from an insurance policy and said it was sold when there was never a transaction anywhere near there that had nothing to do with the sale. They had on record the sale of the station on Third Street that was a different year and different date. That mix up could not have occurred because somebody brought that scenario up. There weren't any vehicles sold or removed from the policy in that year so it couldn't have been a car. The insurance company agreed to cover it. Chief is now working with the roof contractor and the adjuster and Woolf is helping when he can so we can get Station #59 cleaned up. Half of it was done by Reach Out. It is a very nice facility, now we are going to have a nice total facility. The last things you will have to do on that building in time to come the showers have to be redone, the men's bathroom has to be redone as those are major investments that have to be done for crews to really sleep there on a regular basis because they can't shower there at the present time. He meets with the Insurance company on Thursday or Friday in Columbus to go through that policy. The endorsement has been made but you haven't got the endorsement yet. You will get all of your rebates on the renewal even though the payment is past the due date. They put a delay on the policy because of the change here. The other thing is the $400K+ of equipment that the fire department bought through the AFG Grant and the recent $90K+ they are buying now doesn't appear on the policy. There is some $500K+ of equipment missing as well so that is why they have held it up, endorsed it temporarily, except the three medics. When you guys went to Texas they covered those three medics until they got them home. We have to make sure all the coverages are right. At the present time we are not going to lose any credits. You are going to get an updated bill with everything on it. The back premium will be separate Tracey. We are waiting on the documentation of the signature that signed for the sale of the property now. Legal counsel has been contacted at the County and he wants that signature if there isn't one provided we may be able to get the $6500 waived. (Back would like to see the signature) Regardless we signed the renewals at the end of 2012,13,14,15, and 16 so in the insurance world you as a policy holder have renewed the policy. -Tracey: Did that policy come in today? The reason she is asking is because the bill is there and if they don't pay it by that date it is due we don't get those rebates. -Woolf: we do have one reservation for the park for Mrs. Reed. He knows you guys are writing that policy. But he wants to know because we are the ones that get asked every day in the office. Who are the current groups that are allowed to meet here? You passed the resolution. So we don't have a PR problem. He would like a list. Would you all do him a favor and send him an email and he will match that up with Corby's records. We want to make sure we are doing the right thing. -McGuire: Thinks we have them all on the schedule. Democratic Club. -Back: Are we saying these other groups are grandfathered in to keep meeting here? What is the name of the camper club? -Woolf: The resolution kind of said that. He doesn't know anything about it. We want to make sure that all current groups meeting here that we know because we have to answer to them. -Mann: Buckeye Explorers. There are the Shinning Stars. -Woolf: He and Roy are working with the attorney on a property that is on Soldiers Home West Carrollton Road. Where someone was prevented to move into the home. They never put the home in their name so there is $26K of taxes due on the property that the Township is being charged because the property was never transferred into the gentleman's name. So he is living there free. He has been living there for a while and we have the tax bill starring at us at $26K. he and Roy have been working with the attorneys and the Land Bank to get this resolved because we have a huge liability and an investment of a property that someone is living there with no insurance. We have to take care of that problem as well. -Mann: That amount has been taken off. You should have go an email. Maybe because there is a second lot. -Woolf: They said now we are going to have to survey it because the county rejected it. We have to pay for a survey and the final steps. That was the email that came in yesterday. They did not process the credit and got rid of the taxes so it is still on there. He and Roy meet with the City of Dayton tomorrow to talk about trash and see if they can get the water bill eliminated. Jefferson Township Day is coming up and flyers are out on the counter. Wishes everybody tries to attend.

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Adopted:

Attest: Tracey M. Edwards,

Utp-ake,U cal Officer

5th day of September, 2017

XII. Trustees' Reports / Comments • Trustee Roy Mann — No report. • Trustee James McGuire — No report. • Trustee Russell Back — No report.

-Woolf: He would like to ask for an Executive Session under the ORC 121.22-7. Trustee McGuire motioned to go into Executive Session. Seconded by Trustee Mann. Executive Session began at 9:08 p.m. Roy Mann (yes) James McGuire (yes) Russell Back (no)

Executive Session ended and Regular Trustee Meeting reconvened at 10:07 p.m.

-Woolf: There was discussion in the Executive Session, no decisions were made, and no inferences were made. The Resolution that was tabled was brought to the table again.

Executive Session: (if needed) ORC 121.22 -7 The appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or official, or the investigation of charges or complains against an employee, official, licensee or student, unless the employee, official licensee or student requires a public hearing. Note: If Trustees want to have others to join them in Executive Session, the Trustees must invite them to go into Executive Session with them as part of the motion to go into Executive Session. — Tabled Resolution No. 17-080 Appointing Randall DeVilbiss as a full-time Operations Manager

Resolution No. 17 -080 Appointing Randall DeVilbiss as a full-time Operations Manager -Tracey: With the effective immediately, we have to put a date in there. Pay period. You said 25+ hours, what does that mean? She will include the date on the resolution. It is up to the Trustees but since Jim is involved with Finance he should be included in the meeting with Woolf. -Woolf: Trustees, what do you want, the start the next pay period. (Consensus from Trustee Mann) He is going to be working anytime that demands him over 40 hours. He doesn't get overtime. Woolf will work with Tracey on the budget and allocations. The $15K stays the same general fund and the rest comes out of road department but they will discuss further.

Trustee McGuire motioned to adopt Resolution No. 17-080. Seconded by Trustee Mann. Roy Mann (yes) James McGuire (yes) Russell Back (no)

oved to adjourn the Regular Meeting. Seconded by Trustee Mann.

Russell Back — Trustee

Trustee McGuir

ed

Note: The next Work Session is scheduled for Tuesday, August 15, 2017 at 6:00 p.m. The next Regular Meeting is scheduled for Tuesday, August 15, 2017 at 7:00 p.m.

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Rescue & Emergency Medical... 63.28%

Fires Hazardous Condition (No Fire) 1.69% 12.99%

False Alarm & False Call 5.65%

Service Call 7.34%

Special Incident Type 0.56%

Good Intent Call 8.47%

Jefferson Township Fire Dept Dayton, OH

This report was generated on 8/1/2017 6:35:33 PM

Breakdown by Major Incident Types for Date Range Zone(s): All Zones I Start Date: 07/01/2017 I End Date: 07/31/2017

0/ of TOTAL I

3 1.69%

63.28% — 112

23 12.99%

13 7.34%

15 8.47%

10 5.65%

1 0.56%

TOTAL 177 100.00%

MAJOR INCIDENT TYPE Fires

Rescue & Emergency Medical Service

Hazardous Condition (No Fire)

Service Call

Good Intent Call

False Alarm & False Call

Special Incident Type

Only REVIEWED incidents included. Summary results for a major incident type are not displayed if the count is zero. IN EMERGENCY REPORTING

emergencyreporting.com Doc Id 553 Page # 1 of 2

Detailed Breakdown by Incident Type

INCIDENT TYPE # INCIDENTS _ % of TOTAL 131 - Passenger vehicle fire 1.13% 153 - Construction or demolition landfill fire 0.56% 321 - EMS call, excludingVehicle accident with injury 104 58.76% 322 - Motor vehicle accident with injuries 4 2.26%

'324 - Motor vehicle accident with no injuries. 3 1.69% 381 - Rescue or EMS standby 1 0.56% 412 - Gas leak (natural gas or LPG) 2 1.13% 444 - Power lined-oWn 20 11.30% 445 - Arcing, shorted electrical equipment 1 0.56% 521 - Water evacuation 1 0.56% 552 - Police matter 5 2.82% 554 - Assist invalid , 3 1.69% 561 - Unauthorized biirning 4 2.26% 611 - Dispatched & cancelled en route 7 3.95% 622 - No incident found on arrival at dispatch address 8 4.52% 733 - Smoke detector activation due to malfunction 1 0.56% 736 - CO detector activation due to malfunction 1 0.56% 743 - Smoke detector activation, no fire - unintentional 4 2.26% 745 Alarm system_ activation, no fire - unintentional 3 1.69% 0746 - Carbon monoxide detector activation, no CO 1 0.56% '911 - Citizen complaint 1 0.56%

•

TOTAL INCIDENTS:

177 100.00%

Only REVIEWED incidents included. Summary results for a major incident type are not displayed if the count is zero. EMERGENCY REPORTING

emergencyreporting.com

Doc Id 553 Page# 2 of 2

JEFFERSON TOWNSHIP, MONTGOMERY COUNTY

8/1/2017 2:57:13 PM

Fund Summary

UAN v2017.2

July 2017

Fund # Fund Name Starting

Fund Balance Month To Date

Revenue Year To Date

Revenue Month To Date Expenditures

Year To Date Expenditures

Ending Fund Balance

Current Reserve for

Encumbrance Unencumbered Fund Balance

1000 General $50,241.17 $29,229.54 $266,088.22 $15,535.37 $281,048.43 $63,935.34 $51,402.40 $12,532.94

2011 Motor Vehicle License Tax $95,128.29 $9,096.80 $19,681.83 $1,066.58 $8,084.17 $103,158.51 $8,173.90 $94,984.61

2021 Gasoline Tax $125,186.01 $5,281.15 $35,291.63 $1,035.75 $7,825.73 $129,431.41 $1,392.80 $128,038.61

2031 Road and Bridge $481,489.30 $51,445.17 $223,804.35 $8,924.80 $129,537.91 $524,009.67 $41,829.18 $482,180.49

2041 Cemetery $3,298.84 $0.00 $1,500.00 $0.00 $1,300.00 $3,298.84 $0.00 $3,298.84

2081 Police District $159,883.57 $167,826.63 $654,260.92 $140,000.00 $520,045.10 $187,710.20 $370,000.00 ($182,289.80)

2111 Fire/EMS $154,882.56 $157,873.02 $809,352.86 $24,891.36 $575,068.47 $287,864.22 $75,506.27 $212,357.95

2231 Permissive Motor Vehicle License Tax $10,424.02 $2,023.25 $12,447.27 $0.00 $0.00 $12,447.27 $0.00 $12,447.27

2281 Ambulance And Emergency Medical Services $0.00 $0.00 $0.00 $0.00 $9,379.34 $0.00 $0.00 $0.00

2401 LIGHTING DISTRICT $11,234.64 $0.00 $10,082.94 $0.00 $48,182.63 $11,234.64 $1,839.92 $9,394.72

2901 Miscellaneous Special Revenue $1,053.67 $0.00 $0.00 $0.00 $0.00 $1,053.67 $0.00 $1,053.67

4301 Admin/Fire Building Capital Improvement $24,998.00 $0.00 $0.00 $0.00 $0.00 $24,998.00 $0.00 $24,998.00

9001 Agency $0.00 $0.00 $6,500.00 $0.00 $6,500.00 $0.00 $0.00 $0.00

9751 Private - Purpose Trust $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Report Total: $1,117,820.07 $422,775.56 $2,039,010.02 $191,453.86 $1,586,971.78 $1,349,141.77 $550,144.47 $798,997.30

Report reflects selected information. Page 1 of 1

Zoning Administration Report for July, 2017

Three zoning certificates were issued in July:

7/10/2017 6025 Germantown Pike Telecommunications tower improvement, no change in height, no change in footprint.

7/21/2017 7375 Dayton Farmersville Road Construct an accessory shed to a single family residence.

7/26/2017 6145 Dayton Liberty Road Construct an accessory attached garage to a single family residence.

Three Parcel Surveys were reviewed in July:

7/03/2017 3284 & 3290 Infirmary Road Lot Split — Smith Survey

7/24/2017 2260 Liberty Ellerton Road Plat of Survey — Graham Survey

7/24/2017 1909 Liberty Ellerton Road Plat of Survey — Weltz Survey

*****

There is no code enforcement report this month. There continues to be a backlog of complaints for enforcement

Neither the BZA nor the Zoning Commission met in July due to a lack of cases.

John Calligan Zoning

Steve Woolf

To:

Adrianne Jones; Corby Yeldell; Randy DeVilbiss; Larry Sexton; John Calligan

Subject:

Reports for Next Tuesday's Meeting - Reminder

Hi All,

As a Reminder....

I would like to ask each for you to develop a Department Report to provide/give to Adrianne by NO Later than the

Thursday PRIOR to the following Tuesday Night Meeting, for Adrianne to include with Each Meeting packet that are

given to the Trustees prior to the Tuesday Night Trustee Meeting.

I know this is already been done in the past by some of you (Fire, Road/Code Enforcement, Zoning) that explains what

you have been working on since the last Meeting or the past two (2) Weeks.

This practice is a good one to follow, in case you are absent from the meeting. Also, for Adrianne and Corby, who do not

attend the meeting, that explains to the Trustees your accomplishments for the past two (2) weeks. Our Goal is for our

staff to inform the Trustees what you are working on and what projects you are researching. Communication is the key. By providing reports will show the Trustees the progress that you are making. It could cut down on the Trustees having

to ask updated questions of you on a frequent basis.

Adrianne, Since you are the Department Head for the Human Resources Department and Managing Corby and her

Customer Service Department, please develop a "Dual Report" included on One Report to be Included with the packets.

Here are the items that I would like to see you include:

Human Resources:

Payroll — any Issues — Vital details

New Hires Processed

Meetings held

Records Updated?

Other Projects that you are working on

Employee visits

Administrative Assistant

Projects worked on for the Administrator

Projects for Trustees

Customer Service

Number of Citizen Calls to the office Number of Citizen Complaints received , General Description on types of calls, Not listing them.

Number of visitors to the Office Service Window

Website changes/updates made

MVL Lighting concerns/Call Ins

Trash Pickup Concerns Whatever projects/work you complete for Tracey Edwards, the Fiscal Officer

Your report can be very Generic, and not Deeply Specific. If Trustees need further information, they can ask you direct.

Thanks for your cooperation.

Steve Woolf

1

_ Y ir ffanWiffillM

•

JEFFERSON TOWNSHIP

Speaker Sign in Sheet Regular Trustee Meeting Tuesday, August 1 st, 2017

Welcome!

If you would like to address the Board of Trustees you must:

• Sign your name below • Complete a Speakers Form

You will only be given 3 minute to speak. Feel free to take an Agenda of the meeting. Please take a seat anywhere you would like, the meeting will begin at 7pm.

Mr. Roy Mann

Mr. James McGuire Mr. Russell Back

Trustee, President

Trustee, Vice President Trustee

One Busine,ss Park Drive * Dayton, Ohio 45417-8403 * 937.262.3591 * Fax: 937.262.3599 *www.jeffersonhvp.org

JEFFERSON TOWNSHIP One Business Park Drive, Dayton, Ohio 45417-8403 * wwwjeffersontwp.org * (937) 262-3591 phone*

Jefferson Township, Montgomery County, Ohio Attendance Sheet

Regular Trustee Meeting Tuesday, August 1 st , 2017

Welcome Everyone,

Please sign your name below, feel fre e to take an Agenda for the meeting, and have a seat where you wouldl ng wil 1 egin at 7pm.

Oil 11111

(;ha K- eel e CA-7 7e7

EFFERSON TOWNSHIP

Date:

Name: Telephone Number:

Address:

Topic for discussion:

Tow lun Resident:

SPEAKER'S REQUEST FORM

ALL INDIVIDU LS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST COMPLETE THIS FORM & SE IT TO THE CLERK PRIOR TO THE MEETING.

PLEASE NOTE: CITIZENS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST KEEP COMMENTS TO A MAXIMUM OF 3 MINUTES. SPEAKERS MUST ALSO SIGN THE SIGN-IN SHEET.

JEFFERSON TOWNSHIP

-41V-Ak' SPEAKER'S REQUEST FORM

ALL INDIVIDUALS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST COMPLETE THIS FORM & PRESENT IT TO THE CLERK PRIOR TO THE MEETING.

Date:

Name: vcc, itA ( LO .J \ Telephone Number:

Address: ownship Resident:

Topic for discussion:

COW\

PLEASE NOTE: CITIZENS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST KEEP COMMENTS TO A MAXIMUM OF 3 MINUTES. SPEAKERS MUST ALSO SIGN THE SIGN-IN SHEET.

nv

JEFFERSON TOWNSHIP

SPEAKER'S REQUEST FORM

ALL INDIVIDUALS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST COMPLETE

THIS FORM & PRESENT IT TO THE CLERK PRIOR TO THE MEETING.

Date: q' sit

Name: al 04444 Chirn4 .. 1) Telephone Number: s Cg-/Ji‘-f

Address: St (f2_. Szcitogio /32 -7 Township Resident: 'Ye.) \D-

Topic for discussion: CD I we.eic,) t td a616-ck. •

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PLEASE NOTE: CITIZENS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST KEEP

COMMENTS TO A MAXIMUM OF 3 MINUTES. SPEAKERS MUST ALSO SIGN THE SIGN-IN SHEET

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JEFFERSON TOWNSHIP

SPEAKER'S REQUEST FORM

ALL INDIVIDUALS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST COMPLETE

THIS FORM & P' SENT IT TO THE CLERK PRIOR TO THE MEETING. •

areth I/Vasha2s

Z(91 PLEASE NOTE: CITIZENS WISHING TO ADDRESS THE BOARD OF TRUSTEES MUST KEEP

COMMENTS TO A MAXIMUM OF 3 MINUTES. SPEAKERS MUST ALSO SIGN THE SIGN-IN SHEET.

•

Topic for discussion:

Date:

Name: LCL

Address: -706 Telephone Number:

Township Resident:

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