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  • KNIGHTS OF COLUMBUS

    LEADERSHIP RESOURCES Practical Information for Grand Knights, District Deputies and Financial Secretaries

  • Table of Contents

    General Section Knights of Columbus Organizational Chart ........................2 Supreme Council Headquarters Contact Directory............3 Forms and Reports.....................................................................3 Qualifications for Membership ...............................................4 Initiation Fees and Council Dues ...........................................4 Star Council Award ..................................................................5 Father McGivney Award..........................................5 Founders’ Award .......................................................5 Columbian Award ....................................................5 Other Awards ............................................................................6 International Service Award....................................6 Contest of Champions Award ................................6 District Awards .........................................................................6 New Council Award.................................................6 Star District Award...................................................6 All Star District Award ............................................6 Investments .................................................................................6 Duties of Council Officers......................................................8 Chaplain......................................................................8 Grand Knight.............................................................8 Deputy Grand Knight ..............................................8 Chancellor ..................................................................8 Financial Secretary ....................................................8 Recorder......................................................................9 Treasurer .....................................................................9 Lecturer.......................................................................9 Advocate .....................................................................9 Warden ........................................................................9 Inside/Outside Guards.............................................9 Board of Trustees.......................................................9 Program Director ......................................................9 Membership Director...............................................9 Protocol ......................................................................................9 Opening and Closing Odes ..................................................10 Grand Knight Section Introduction..............................................................................11 Council Audit...........................................................................11 Council Budget ........................................................................14 Membership Procedures .........................................................14 Membership Procedures — Transferring Online

    Members ...................................................................17 Officers Online — Grand Knight Section ..........................17 Honorary and Honorary Life Membership Requirements and Ceremonial .....................................18 Honorary Membership ..........................................18 Honorary Life Membership..................................18 Honorary (Honorary Life) Membership Ceremonial .....................................................18 Standing Council Committees..............................................20 Admission Committee...........................................20 Recruitment Committee .......................................20 Retention Committee ............................................20 Council By-laws........................................................................20 Certified Council First Degree Team...................................21 First Degree Ceremonial Guidelines ....................................21 Financial Secretary Evaluation...............................................22

    District Deputy Section Introduction..............................................................................23 Degree Work Within Your District ......................................23 District Deputy Expense Form..............................................24 Official Council Visits ............................................................24 New Council Development ...................................................25 Council Reactivation...............................................................25 Council Retention ...................................................................25 District Meetings .....................................................................26 Strategy Sessions.......................................................................26 Officers Online — District Deputy Section .......................27 Miscellaneous — District Deputy Section ..........................27 Financial Secretary Section Introduction..............................................................................29 Financial Secretary Compensation .......................................29 Income Tax Requirements......................................................29 Bonding ....................................................................................29 Annual Federal Information Return — Form 990 (U.S. Councils).................................................................30 Officers Online — Financial Secretary Section..................30 The Member Billing Application ..........................................31 Initial Setup for First-Time Users .........................................31 Billing Members .......................................................................32 Generating Notices ..................................................................33 Examples of Billing Dates .......................................................33 Processing Payments from Members ....................................34 Processing Receipts from Other Sources .............................34 Generating Membership Cards .............................................34 Institution of Payment ............................................................34 Order on Treasurer (Vouchers) .............................................35 Suspension of Council ............................................................35 Record Retention.....................................................................35 Report of Officer Elections ....................................................36 Monthly Statement..................................................................36 Member Data Change.............................................................36 Death of a Member..................................................................36

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    Chaplain

    Financial Secretary

    Lecturer

    Elected

    Appointed

    KNIGHTS OF COLUMBUS ORGANIZATIONAL CHART

    SUPREME COUNCIL State Deputy, last living Past State Deputy, Territorial Deputy, delegates to the Supreme Council, Supreme Council Officers,

    Board of Directors and Past Supreme Knight.

    BOARD OF DIRECTORS/ SUPREME COUNCIL OFFICERS

    STATE COUNCIL Grand Knights, Immediate Past Grand Knights,

    State Officers and last living Past State Deputy

    DISTRICT DEPUTY

    ASSIGNED COUNCILS CHAPTERS

    Deputy Grand Knight

    Chancellor

    Recorder

    Treasurer