knowledge society agency 2. egovernment in portugal 3. national public procurement program
DESCRIPTION
Knowledge Society Agency 2. eGovernment in Portugal 3. National Public Procurement Program. Agenda. 1. Knowledge Society Agency. 1. ANALYSE Analyse situation Identify barriers and enablers. ANALYSE. 2. DEFINE Define strategic guidelines Propose measures. - PowerPoint PPT PresentationTRANSCRIPT
eGovernment Challenges in Portugal
National Procurement Program
Cyprus, 4th July 2005EU Public Procurement Learning Lab
Nuno Santos ([email protected])Renato Adrião ([email protected])
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NPPP – National Public Procurement Program 2
Agenda
1. Knowledge Society Agency
2. eGovernment in Portugal
3. National Public Procurement Program
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NPPP – National Public Procurement Program 3
1. Knowledge Society Agency
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NPPP – National Public Procurement Program 4
UMIC: a transversal structure
4 EVALUATE Follow up the implementation of
measures
3 IMPLEMENT Implement strategy Assure co-ordination in the
implementation of measures Dynamise the public and private
participation
2 DEFINE Define strategic guidelines Propose measures
1 ANALYSE Analyse situation Identify barriers and enablers
ANALYSE
DEFIN
E
IMPLEMENT
EV
ALU
ATE
Transversal strategy to all Government
Strategic leadership to the highest political
level
Operational co-ordination
Created in November 2002 as a Mission Unit, it was transformed into a Public Agency in January 2005. Main responsability: to support Portuguese Government on the development of Information Society Strategy and to develop special transversal projects.
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NPPP – National Public Procurement Program 5
New Capacities
Better Citizenship
New ways to create economic value
1 2
3 4
56
7
Attractive contents
Goal: More Competitiveness, More Social Cohesion, Better Quality of Life
Information Society Action Plan
Information Society for All
Quality and Efficiency in Public Sector
Health services available to all
National Initiative for Broadband
National Program for Citizens with Special Needs
National Public Procurement Program
eGovernment Action Plan
2003-2006: Strategy, Goals, Projects, Responsabilities
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2. eGovernment in Portugal
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To assure quality public services, to support the modernization of Public Administration, to make costs rational and to increase transparency perception
Citizen’s Portal
Interoperability framework for Public Administration
Rationalization of Communications Costs
Single Document for Car Registration
Unified National Information System for Social Security
National Public Procurement Program
Public Servant Portal
eVoting
Key Projects on eGovernment in Portugal
Company Creation
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NPPP – National Public Procurement Program 8
3. National Public Procurement Program (NPPP)
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NPPP – National Public Procurement Program 9
To generate structural savings and efficiency gains on Public acquisitions
To increase transparency and quality of service in State To facilitate and open the access to all company to public procurement market
General Goals with the NPPP
Council of Ministers’ Resolution, in August 2003: National Public Procurement
Program
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NPPP – National Public Procurement Program 10
More than technology, Innovation in Processes
Uniformization and Simplification
Transversality and Share of Knowledge: coordinated actions between ministries
Accountability and Control
Fastness
Stocks decrease
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NPPP – National Public Procurement Program 11
Technology as an enablerN
ati
on
al Level
Secto
ria
l Level
En
titi
es
Level
Public Sector Buyers Public in
general
Entities Websites
Authentication and Security
Planning/ Needs Agregation Tool
Contracts Management
Tool
Information Management System (BI)
Management Support systems
Electronic Auctions
e-sourcing systems
Public Administration and Suppliers Backoffice integration with interoperable standards
Contents Management
Fully Electronic Procurement
Tenders
Payments Gateway for
Public Administration
e-procurement systems Payments
Suppliers National Registry
Payments System
Central Catalogue Management Tool
Transactions management
Business Sector and Suppliers
Search Engine
Tenders Alerts Download CE
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National Public Procurement Program Overview
Structural ProjectsStructural Projects
Suppliers National Registry
Technological integration
Public Tenders
National Procurement Agency
Electronic Catalogues
www.Compras.gov.pt
Bus. Intel.
Phase I8 pilot-projects
PCM, MSST, MOPTH, MJ, MS, MEd. + MF e MADRP
Quick Wins e Quick Wins e Focused Focused
ImplementationImplementation
3 sectorial projects
Health, National
Defense and Public
Construction+
Municipalit.
Support, Communication, Process Reengineering ProjectsSupport, Communication, Process Reengineering Projects
Savings Estimation and Monitorization System
Process Reengineering
Training and Change Management
Incentives to SME
Adaptation of the Legal
environment
New Framework Agreements
Phase IIPilots in all remaining ministries
Ministerial Procurement Units
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NPPP – National Public Procurement Program 13
The organizational model for NPPP forecasts the creation of a NATIONAL PROCUREMENT AGENCY, where leadership and strategy definitions are the main responsabilities, and the creation of MINISTERIAL PROCUREMENT UNITS, centralizing procurement responsabilities at a ministerial level, therefore promoting a higher level of organizational integration and an efficient and simplified relationship with the NPU.
People and
competencies
NPANPA
Pilots
Pilots
MPU 1
MPU …
MPU 16Pilots
Entity 1
Entity ...
Entity 1500
Entity 2UMICUMIC
Kick-off phase Future
Entity 1 MPU 1
Entitie 2 CoordenationUMIC
CoordenationUMICEvolution EvolutionMPU ...
MPU 16
Organization – NPA and MPUs
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.: Coming Approval of a new Law on Electronic Tenders
The obligation to run public tender with electronic information tools;
The simplification of the proof regime;
The regulation of “time stamping” aspects;
The obligation to announce all public tenders on the national procurement website portal www.compras.gov.pt;
The obligation to announce awards regarding tenders above €124.699,47;
The regulation of the Electronic Public Act;
The regulation of electronic auctions.
The obligation of payment through electronic transfer.
.: Launch of new Framework Agreements
With Adequate Legislation
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After full implementation of NPP, anual average savings may add up to € 267 M
With significant impact on Debt
2004 2005 2006 2007 2008
Phase IPhase II
Phase
III
Quick Wins
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Price saving
=
Copy Paper 80 Grams A4 White3,010
2,190
2,300
2,940
2,360
2,480
2,630
2,250
2,700
2,250
2,810
2,068
2,200
2,5002,450
2,490
2,940
2,810 2,810
2,270
2,140
Org. 1 Org. 2 Org. 3 Org. 4 Org. 5 Org. 6 Org. 7 Org. 8 Org. 9 Org. 10Org. 11Org. 12Org. 13Org. 14Org. 15Org. 16Org. 17Org. 18Org. 19Org. 20Org. 21
Prive Levelling
Price adjustments
Savingsaround 15%
+
Savings around 20%
Volume negotiation
Volume negotiation
.: Agreggated negotiation for 3 ministries, with overall savings of over € 200 m
A real case of savings for interministerial negotiation
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Main Results / Achievements
8 ministries e 132 entities, 907 users;
31 sourcing, aggregation and negotiation processes;
Categories submitted to NPPP: paper, computer equipment, cleaning goods and services, office goods, energy, security services;
1000 catalogue transactions, € 13 M negotiated (1% of public expenditure on transversal goods), 30% saved (€ 3,5 M);
3 pilots on electronic public tenders;
Training on negotiation skills with a new attitude towards public services delivery, with the development of a specific training program from INSEAD, given, on its 1st edition, to 90 top-level public servants.
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Moments: 1st Auction at the Ministry of Social Security
27th November
, 2003
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NPPP – National Public Procurement Program 19
Moments: 1st Elect. Transaction at the Presidency of Council Ministers
17th February,
2004
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THANK YOU.
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NPPP – National Public Procurement Program 23
PILARES DE ACTUAÇÃO E DOCUMENTOS
Sociedade da Informação para todos
Novas Capacidades
Melhor Cidadania
Novas formas de Criar Valor Económico
Saúde ao Alcance de Todos
1º 2º
4º
5º 6º
7º
Conteúdos atractivos
Regiões Autónomas
Iniciativa Nacional para a Banda Larga
Iniciativa para os Cidadãos com Necessidades Especiais
3º
Qualidade e Eficiência no sector Público
Plano de Acção para o Governo Electrónico
Programa Nacional de Compras Electrónicas