Kosciuszko Bridge Project

RFP Informational Meeting

New York State Department of Transportation August 6, 2013

Agenda• Project Scope• Technical Requirements• Permits/Agency Coordination• Public Outreach• Design-Build Procurement• General Contract Information• Submission Requirements• Evaluation and Selection• Questions

Project Scope

Base Project ScopeDesign and Construction of:

• New EB Main Span (Cable-Stayed)• New EB Brooklyn and Queens

Approaches • New EB and WB Brooklyn

Connector, including ramps• New EB and WB Queens Connector,

including LIE Interchange ramps• New EB and WB Portion of Meeker

Avenue Viaduct

Base Project ScopePreliminary Design of:

• New WB Main Span (Cable-Stayed)• New WB Brooklyn and Queens

Approaches

Base Project ScopeDemolition and Removal of:

• Existing Main Span • Existing Brooklyn and Queens

Approaches • Existing Brooklyn Connector• Existing Queens Connector• Existing Portion of Meeker Avenue

Viaduct• Existing buildings in acquired ROW

Base Project Scope• Design, erection, maintenance and

removal of temporary bridges – to maintain 6 lanes of BQE traffic throughout construction with no detours or diversion of traffic to local streets

• Reconstruction and realignment of local streets within project limits

• Relocation and/or protection of existing utilities

Base Project Scope• Design and construction of new

bridge drainage system• Design and installation of new

highway signage and pavement markings and local street pavement markings, signage and traffic signals

• Design and installation of new bridge, local street and pedestrian lighting

• Work Zone Traffic Control

Base Project Scope• Streetscaping improvements on

reconstructed and realigned streets

• Design and construction of retaining walls

• Means and methods for handling and disposal of contaminated and hazardous materials

Base Project Scope• Construction of cap on portions of

Laurel Hill Site – NYSDEC approved final design plans provided by the Department

• Continued implementation of the NYSDEC approved monitoring plan for the Laurel Hill Site for the duration of the construction

Base Project Scope• Means and methods that

minimize the number of construction truck trips on local streets by utilizing barge and/or rail to transport materials

• Design, construction and removal of any temporary docking facilities required if barges are utilized to transport materials

• Depending on price submitted versus available funds, the Department may elect to exercise an Option for the construction of the new WB Main Span

• Due to fiscal constraints the construction of the new WB Approaches will be issued as a separate future contract

Base Project plus Option Scope

Base Project plus Option Scope• If the Department chooses to exercise the Option, the Project will include the Base Project Scope as well as the design and construction of the new WB Cable-Stayed Main Span (not including railing, joints, striping and pavement markings)

General Scope of Work• All other items of work necessary to complete the Project safely, on schedule, within the Lump Sum price proposed, and in compliance with the Contract Documents and meeting the commitments made in the 2009 Record of Decision (ROD)

Technical Requirements

Main Span: Cable-StayedRequired Structure Type

Required Structure TypeMain Span – Cable-Stayed

structure:• single tower structure• tower height limited to approx. 295

feet by FAA Determination (unless further study is completed)

Required Proposed Roadway• New structure shall be within the

State’s acquired ROW• New roadway alignment shall

meet Design Criteria provided in RFP Part 3

• New bikeway/walkway – 20’ wide

Required Proposed Roadway• Profile grades for the Brooklyn

Approach, Main Span & Queens Approach shall not exceed the profile grades shown in the 40% Civil Plans

• At the Brooklyn Connector, horizontal geometry for EB Mainline diverge to the EB C-D Roadway shall be designed as a major fork diverge

Required Proposed Roadway

Required Proposed Roadway• A 15’-0” minimum clear space

shall be provided between EB and WB approach spans

15’

Required Proposed Roadway• A 15’-0” minimum clear zone

shall be provided beyond the new structure, but within the acquired Permanent Easement (PE)

15’

PE

15’

PE

Required Proposed Roadway• A 14’-6” minimum clearance shall

be provided above any existing street below new structure

Required Proposed Roadway

• EB and WB auxiliary lanes inclusive of median barrier shall be continuous and at length shown in the 40% Civil Plans

New Drainage System• All stormwater runoff from the

bridges must be captured in a new drainage system and treated before being discharged to Newtown Creek

• Draft Drainage Report and Amended Drainage Plan for local street drainage has been prepared by the Department and reviewed by NYCDEP

New Drainage System• New sewer pipe to be installed

under the existing Rail Road tracks in Queens

New Drainage System

Contaminated Materials

• Contaminated soil & groundwater throughout project limits

• Historic use of properties over the past century

• Mostly non-hazardous levels

• Several more serious areas of concern

Contaminated Materials• Contaminated Materials

Investigation Findings Report, April 1, 2011 (Includes Newtown Creek Sediment Sampling Data)

• Draft Contaminant Management Plan (CMP), January 2013

• Draft Construction Health and Safety Plan (CHASP), January 2013

Contaminated Materials• Safety Protocols for handling &

disposal of contaminants (federal & state regulations)

• All plans will require approval from the appropriate regulatory agencies prior to start of work

Meeker Avenue Solvent Plume

Meeker Avenue Solvent PlumeIn the vicinity of the Meeker Avenue

Solvent Plume

• All piles shall be driven to a depth so that they are a minimum of 10 feet above the Raritan Clay Layer (Silty Clay) to avoid cross contamination below that Clay layer.

• Piles penetrating the Raritan Clay Layer shall not be allowed unless the Design-Builder obtains approval from NYSDEC.

Underground Oil Spill

Underground Oil Spill• ExxonMobile Consent Order with

NYSDEC.

• Product recovery system consists of recovery wells, product collection, soil vapor recovery and treatment of contaminated groundwater

• The oil layer varies in depth from 30 to 50 feet below grade.

• The oil layer varies in thickness from 1 inch to 2.5 feet

Underground Oil SpillIn the vicinity of the Underground Oil

Spill

• All piles shall be driven to a depth so that they are a minimum of 10 feet above the Raritan Clay Layer (Silty Clay) to avoid cross contamination below that Clay layer.

• Piles penetrating the Raritan Clay Layer shall not be allowed unless the Design-Builder obtains approval from NYSDEC.

Newtown Creek - Superfund Site

Newtown Creek - Superfund Site• The EPA placed Newtown Creek on

the Federal Superfund National Priority List in September 2010

• EPA Remedial Investigation anticipated field work from March 2014 to February 2015

• EPA dredging contract anticipated to begin 2017

• Coordination with EPA required.

Laurel Hill Site

Laurel Hill Site•Laurel Hill Site is a NY State

Class 2 Inactive Hazardous Waste Site

•There is an existing sheet barrier wall along Newtown Creek intended to prevent movement of contaminated groundwater into the Creek

•A groundwater treatment system and monitoring wells are located on the Parcels

•The Contractor must construct asphalt caps on Parcels 1A, 2 and 9A per NYSDEC approved design plans before construction or staging activities can begin on these sites

Laurel Hill Site

Laurel Hill Site

Laurel Hill Site

•Approved design plans, and site specific Site Management Plan (SMP) and HASP will be provided in the Final RFP

•Cap must be maintained by the contractor throughout construction

Laurel Hill Site

•The existing monitoring wells and groundwater treatment system must be protected and maintained throughout construction or relocated with NYSDEC approval

•The existing barrier wall must be protected and maintained throughout construction

Laurel Hill Site

• A monitoring program has been prepared to monitor the sheet barrier wall and the soil and groundwater movements on the site to establish a baseline

• The Department will initiate the monitoring program prior to award of the Design-Build Contract and readings will be posted to the website

Laurel Hill Site

• Based on readings taken during the RFP phase, the Department will establish allowable tolerances for the monitoring program

• Upon award of the contract the Design-Builder shall take over responsibility for maintaining the monitoring and for continuing the readings

Laurel Hill Site

• If the readings indicate that due to the contractor’s activities, the wall has been compromised and that groundwater from the site is moving through the wall into the Creek, it may be necessary to halt construction in the vicinity of the wall and remediate the wall until the work can be restarted at the site

Laurel Hill Site

Delivery of Materials• The ROD committed to limiting

local truck traffic by bringing materials and equipment to the site by barge via Newtown Creek

• Delivery of materials by rail is also feasible and can be discussed further with LIRR and New York & Atlantic Railway

Barge Delivery• Temporary platforms anticipated

on both Brooklyn and Queens side of Newtown Creek to load/unload material, equipment, etc.

• Dredging is NOT anticipated

Barge Delivery

Rail Delivery• An existing

track siding may be available for loading and unloading of construction and demolition materials

Railroad Coordination• Existing tracks in Queens owned

by LIRR and operated and maintained by NY&A

• Freight only - No passenger trains

Railroad Coordination• Three Party Agreement between

the Department, NY&A and the Design-Builder

• Design-Builder responsible for payment to NY&A directly for flagging and track outages

Note: This is a change to the Draft RFP

Railroad Coordination• Two Party Agreement between

the Department and LIRR• Department will be responsible

for payment to LIRR for review of Design-Builder’s designs that impact the tracks (i.e. pipe installation, bridge demolition, etc.)

Note: This is a change to the Draft RFP

Permits / Agency Coordination

Agency Permit RequirementsThe following environmental permits have been obtained by the Department based on the 40% design plans:

• NYSDEC Tidal Wetlands Permit

• NYSDEC Section 401 Water Quality Certification

• NYSDEC SPDES General Permit for Construction Activities

• NY-2C Permit for Industrial Facility

Agency Permit RequirementsThe following environmental

approvals have been obtained by the Department based on the 40% design plans:

• NYSDOS Coastal Zone Consistency

• NYCDCP Waterfront Revitalization Program Consistency

Agency Permit RequirementsThe following permit applications have been submitted by the Department based on the 40% design plans:

• US Coast Guard Bridge Permit

• US Army Corps of Engineers Nationwide Permit No. 15 – USCG Approved Bridges

Agency Permit RequirementsThe Department is coordinating with NYCDOT OCMC regarding lane closure permits for BQE and local streets. Draft permit stipulations are included in the Draft RFP. OCMC permit is pending.

Agency Permits• Design-Build Contractor

responsible for any necessary permit modifications or obtaining additional permits or environmental approvals

• Design-Build Contractor responsible for all permit renewals

Cultural Resource Requirements• Memorandum of Agreement (MOA)

with FHWA, NYSDOT and NYSHPO

• Approved Archaeological Area of Potential Effect (APE)

• Approved Construction Protection Plan (CPP) for Old Calvary Cemetery

Cultural Resource Requirements• Approved Archaeological Work

Plan (AWP)

- includes archaeological monitoring during construction on sensitive blocks by a qualified professional archaeologist

•Design-Builder shall follow the requirements of the approved APE, AWP and CPP

Archaeological APE – Brooklyn

Archaeological APE - Queens

Utility RelocationsPreliminary Utility Work Agreements have been executed between the Department and the following utilities based on the 40% utility plans:

• Consolidated Edison• Empire City Subway LTD./Verizon

Comm.• RCN • Time Warner• Buckeye Partners, L.P.

Utility RelocationsDraft Preliminary Utility Work Agreements have been submitted and are under review for the following utilities based on the 40% plans:

• National Grid - Gas• NYCDEP – Sewer• NYCDEP – Water Main

Con Edison • Anticipated impacts to existing

underground and overhead facilities in Brooklyn and Queens

• Design-Builder responsible for either supporting, protecting and maintaining facilities or relocating facilities based on final agreement coordination between Design Builder and Consolidated Edison.

Con Edison Con Edison shall be responsible for: •Installation and energizing of all overhead and underground conductors•Installation of all utility poles•Installation of all overhead electric equipment•Removal of all existing utility poles and overhead electrical equipment

Empire City Subway / Verizon• Existing facilities where impacts

are anticipated (based on the 40% plans) shall be protected by the Design-Builder, or will be relocated by Verizon

RCN• Existing overhead facilities in

Queens where impacts are anticipated (based on the 40% plans) shall be relocated by RCN prior to the start of construction as outlined in the Preliminary Utility Work Agreement

• There are no existing facilities in Brooklyn

Time Warner• Existing overhead facilities in

Queens where impacts are anticipated (based on the 40% plans) shall be relocated by Time Warner once the buildings within the project Right-of-Way are demolished as outlined in the Preliminary Utility Work Agreement

• There are no existing facilities in Brooklyn

Buckeye Partners L.P. • Existing facilities in Varick

Avenue and within the LIRR Right-of-Way to be supported and protected during construction

• A Buckeye Partner Inspector is required to be on-site during any construction or demolition activities adjacent to their facilities

National Grid• Anticipated impacts to existing

facilities in Brooklyn and Queens

• It is anticipated that the project will require new gas main installations both within and outside the Project Limits which will also require the decommissioning of Governor #131 in Varick Avenue

National Grid• Work outside the Project Limits to

be completed by National Grid by September 2013

• Staging of gas relocation work within the Project Limits must adhere to the stipulations included in the Preliminary Utility Work Agreement in order to decommission the Governor #131

NYCDEP - Sewer• Anticipated impacts to existing

facilities in Brooklyn and Queens

• Draft Drainage Report and Amended Drainage Plan for local street drainage has been prepared by the Department and reviewed by NYCDEP

• Existing sewer under bridge in Brooklyn to be abandoned and outfall to Newtown Creek to be plugged

• Anticipated impact to existing facilities in Brooklyn and Queens

• Capacity of new water mains must support standpipe systems on new bridges. Water main networks were designed to remove “dead ends” and increased water main diameters as required

NYCDEP – Water Main

• Relocation of existing fire hydrants must adhere to NYCDEP/FDNY requirements

NYCDEP – Water Main

Right-of-Way Acquisition Status

Property OwnerMap and Parcel

Number

Type of Acquisition

Anticipated Acquisition

Date

Sagres 9 LLC M121 P173Temporary Easement

August 31, 2013

All Right-of-Way acquisitions complete except as indicated below.  

Right-of-Way Vacancy Status

Tenant Anticipated Vacancy Date

NYPD August 31, 2013

CCR Sheet Metal, Inc. August 31, 2013

Lanoves, Inc. August 31, 2013

Sunny Lumber Supply NY, Inc. To be determined

Karp Associates, Inc. To be determined

O’Connell Contracting August 31, 2013

All property within ROW is vacant except: 

Building Demolition - Brooklyn

- PROPERTY STILL OCCUPIED

Building Demolition - Queens

- PROPERTY STILL OCCUPIED

Public Outreach

Public Outreach• The Department shall provide a

full-time Community Liaison for the Project

• The Design-Builder shall provide support to the Department regarding public outreach, media relations, community meetings, project website, press releases and newsletters

Public Outreach• The Department will continue to

coordinate with the project’s Stakeholders Advisory Committee (SAC), as it has done since 2002

DBE Workshop  

• Networking sessions for DBEs to present and discuss their credentials with the shortlisted teams

• Supportive services presentation and workshop to provide information on financing, bonding, insurance, legal issues, bid preparation and other essential aspects of obtaining and retaining work on the contract

DBE Workshop  

• DBE certification workshop to assist M/WBEs obtain the DBE certification needed to work on federally funded transportation projects such as Kosciuszko Bridge construction

• Development of a DBE Directory that includes over 650 firms that are approved DBEs under the NYS Unified Certification Program

DBE Workshop  When: Thursday, August 15th

9 a.m. to 4 p.m.

Where: Baruch College1 Baruch Way (corner of

East 24th St. and Lexington Ave.), Manhattan

Design-BuildProcurement

Procurement ScheduleActivity Date

Final date for Proposers to submit Form C(S) August 13, 2013Final RFP to Shortlisted Firms August 20, 2013Proposal period one-on-one meetings with all Proposers, specific dates to be determined

August 20-21, 2013 to September 17-18, 2013

Final date for Proposers to submit ATC’s for review September 25, 2013Final date for requests for changes to Proposer’s organization and personnel

October 9, 2013

Final date for Department’s responses to ATCs submitted for review

September 30, 2013

Final date for receipt of Proposer questions September 30, 2013Issue date for Final Addendum and/or answers to Proposer questions

October 8, 2013

Final Date for proposer to respond to conditional approval of ATCs

October 16, 2013

Proposal Due Date October 23, 2013

Post Proposal meetings (if required)October 23, 2013 to November 20, 2013

Selection of Best Value December, 2013

Execution of Contract and Notice to Proceed Late January, 2014

ATCs• Proposers may submit, on a

confidential basis, proposed alternatives to the requirements of the Contract Documents for the Department’s pre-approval

• The proposed end product of the alternative must be equal to or better than the end product of the Contract Documents and must meet the commitments made in the EIS, ROD and permits or the Design-Builder is responsible for obtaining revised approvals at their expense

One-On-One Meetings• Three (3) sets of meetings will be

held (three meetings with each Proposer)

• One-on-One Meetings will be recorded

• Department reserves the right to disclose to all Proposers any issues raised during the meetings

• Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs

One-On-One Meetings• Preliminary Agenda provided by the

Department.• Proposer may send the Department

proposed additional agenda topics at least five (5) business days in advance of the meeting date.

• The Department will advise the Proposer of the final agenda three (3) business days before the meeting.

• Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted

One-On-One Meetings• Order of Shortlisted Teams

• 1st meeting – the order of teams determined by drawing names from a hat

• Subsequent meetings – the order will rotate (1st will become 4th, 2nd will become 1st, 3rd will become 2nd and 4th will become 3rd)

One-On-One Meetings1st Meeting Agenda

• Overall concept• Horizontal and vertical alignments• Lane configurations• EIS requirements • DB Team Issues / ATCs

One-On-One Meetings2nd Meeting Agenda:

• Environmental issues/remediation• Legal• Contract• DB Team Issues / ATCs

One-On-One Meetings3rd Meeting Agenda:

• Schedule• Staging• Material Delivery • Visual Quality • DB Team Issues / ATCs

General Contract Information

DBE UtilizationThe overall DBE participation goal for the Contract is 14% of the total Contract price  

Project Labor Agreement (PLA)• The due diligence study to

determine whether there will be a public benefit to implementation of a PLA is under review.

• If a PLA is to be included, such agreement will be provided to the Proposers in the Final RFP or by Addendum.

  

Proposal StipendProposers will be eligible for payment of a

Stipend if they submit Proposals that:• achieve a “pass” rating on all

Pass/Fail Evaluation Factors;• meet or exceed the minimum

qualifying quality-based evaluation thresholds as defined in the RFP (no unacceptable ratings on overall quality factors;

• are competitive and reasonable; and • are not selected by the Department

Proposal Stipend

Subject to the requirements and limitations set forth in the RFP, NYSDOT shall pay the Proposer a Stipend Amount equal to 50% of the Proposer’s total Qualified Costs, not to exceed $1 Million

Liquidated DamagesThe Design-Builder shall be subject to payment reductions for WZTC non-conformance for:

• Each lane closure period on the BQE or ramps greater than the total number proposed in Form SCD

• Each lane closure on Meeker Ave. and Vandervoort Ave greater than the total number proposed in Form SCD

  

Liquidated DamagesThe Design-Builder shall be subject to payment reductions for WZTC non-conformance if:

• a lane closure on a local street extends beyond the hours permitted.

  

Liquidated DamagesBASIC WORK ZONE TRAFFIC CONTROL NON-PAYMENT

Original Contract AmountNon-Payment Amount

From More Than To and Including

$ 0 $ 500,000 $ 200

$ 500,000 $ 2,000,000 $ 400

$ 2,000,000 $ 5,000,000 $ 500

$ 5,000,000 $ 10,000,000 $ 750

$ 10,000,000 $ 20,000,000 $ 1,000

$ 20,000,000 $ 50,000,000 $ 3,000

$ 50,000,000 $250,000,000 $ 5,000

$250,000,000 $500,000,000 $10,000

$500,000,000 - $20,000

Liquidated DamagesIf a lane closure on the BQE extends beyond the hours permitted, the Design-Builder shall pay liquidated damages:Liquidated

Damage ($)Unit Violation

$12,000 Per 10 minute increment

1 minute < T <= 30 minutes

$36,000 Lump Sum 30 minutes < T <=1 hour

$135,000 Per Hour T > 1 hour

T = time lane closure extends beyond permitted hours

Liquidated DamagesInterim Completion is achieved once all traffic is permanently shifted onto the new bridge. The Interim Completion Milestone Date will be established based on the proposed duration provided by the successful Proposer in Form SCD.

The Design-Builder shall pay liquidated damages in the amount of $60,000 per day for failure to achieve Interim Completion by the Interim Completion Milestone Date

Early Completion BonusAn Early Completion Bonus will be paid in the amount of $60,000 per day (25 days maximum) for the number of days the Interim Milestone is achieved before the Interim Completion Milestone Date as established by the duration provided by the successful Proposer in Form SCD.  

Liquidated DamagesThe Project Completion Date will be established based on the proposed duration provided by the successful Proposer in Form SCD.

The Design-Builder shall pay liquidated damages in the amount of $150,000 per day for failure to achieve Project Completion by the Project Completion Date.

  

Early Completion BonusAn Early Completion Bonus will be paid in the amount of $150,000 per day (25 days maximum) for the number of days the Project Completion is achieved before the Project Completion Date as established by the duration provided by the successful proposer in From SCD.  

Security Related Information• Security Sensitive Information will

be communicated separately to the Proposer’s Representative for Security Information

• Proposer’s Representative must pass a background screening through Secure Worker Access Consortium (SWAC) before being accepted by the Department

Security Related Information• The issuance by the Department of

any security sensitive Documents to a Proposer shall be subject to all Proposers executing and delivering a confidentiality agreement to the Department. Security sensitive information will not be released to any proposer until all proposers have submitted the confidentiality form.

• Forms will be distributed today and are due by August 17th.

Security Related Information• Proposer’s Representative shall

contact the Department’s Designated Representative to obtain Security Related Requirements and Instructions to Proposers

  

Submission Requirements

Proposal Contents• Volume 1: Administrative

Submittal

• Volume 2: Technical Proposal for Base Project and Option

• Volume 2A: Proposal Components(Base Project)

• Volume 2B: Proposal Components(Option)

• Volume 3: Price Proposal

Evaluation and Selection

Evaluation Criteria • Pass/Fail Factors

- Legal- Financial- Administrative- DBE Compliance- Price Proposal

Evaluation Criteria • Quality Factors

• Key Personnel• Technical Solutions • Management Approach• Schedule• Project Support

• Price

Evaluation Ratings• Adjectival Rating Criteria to be

used:- Exceptional- Good- Fair- Poor- Unacceptable

(Evaluators may also use a “+” or “-” suffix to further differentiate the strengths or limitations within a quality rating)

Best Value Evaluation ProcedureEstablishment of Evaluation Teams

• The Department will establish Evaluation Teams that will be responsible for rating the Proposer’s Proposals

• Office of Contracts will be assigned to review the Pass/Fail Factors and Subfactors of the Administrative Proposals

• Evaluation Teams will be assigned to review specific Quality Factors and subfactors of the Technical Proposals

Best Value Evaluation ProcedureEstablishment of the Selection

Committee

• The Department will establish a Selection Committee that is responsible for determining the overall quality rating of each Technical Proposal and for making a recommendation of the Best Value Proposal

• The Selection Committee will not know the Design-Build Team (nor its members) associated with each Proposal or the proposal prices at this stage

Best Value Evaluation ProcedureEvaluation of the Base Project Proposals

• Each Evaluation Team will determine a Quality Rating for their assigned Quality Factor or Subfactor without knowledge of the Proposal prices

• The Evaluation Teams will then present the Evaluations to the Selection Committee

Best Value Evaluation ProcedureDetermination of most Highly Ranked Base Project Proposal

•The Selection Committee will review the evaluations and determine the overall Quality Rating of each Technical Proposal•The Selection Committee will then be informed of the price for each Proposal.•The Selection Committee will then identify the most highly ranked Base Project Proposal

Best Value Evaluation ProcedureEvaluation of the Base Project plus the Option Proposals•The same procedures will be followed as for the evaluation of the Base Project•The Factors that are common to both the Base Project and the Base Project plus the Option will not be re-evaluated (Volume 2)•The following factors will be re-evaluated for the Base Project plus the Option (Volume 2B)

• Constructability Plan• Initial Phasing/Sequencing Plan• Initial Baseline Schedule and Form SCD

Best Value Evaluation ProcedureDetermination of most Highly Ranked Base Project Plus the Option Proposal

•The Selection Committee will follow the same procedures as for the Base Project for the selection of the most highly ranked Base Project Plus the Option Proposal

Best Value Evaluation ProcedureDetermination of the Best Value

Proposal

• The Selection Committee will then compare the highest ranked Proposal from the Base Project Proposals and the highest ranked Proposal from the Base Project plus the Option Proposals and use their professional experience and judgment to determine which of the two provides the Best Value to the Department

Best Value Evaluation ProcedurePresentation to the Selection Official

• The Selection Committee will then present their recommendation of the Best Value Proposal to the Selection Official

Best Value Evaluation ProcedureSelection of Best Value Proposal

• The Selection Official will determine if the Selection Committee’s recommendation of overall Best Value Proposal should be adopted by the Department

• Only after the Selection Committee’s recommendation receives the concurrence of the Selection Official will the name of the selected Design-Build Team be identified

Department’s Designated Rep.Peter RussellOffice of Contracts Management NYSDOT50 Wolf Road, 6th FloorAlbany, NY 12232

Peter.Russell@dot.ny.gov

Available InformationReference Documents and Engineering Data as listed in the RFP are located on the project website

https://www.dot.ny.gov/kbridge

Final RFP – Known Additions• Structural Steel shall be

metalized or galvanized (not painted).

• The Final RFP will identify the date when Map 31 (Karp Associates) will be vacated.

RFP - Question and AnswersQuestion 1: Section 1.6.1 of the ITP states that August 23, 2013 is the final date for requests for changes to the Proposer’s organization and personnel. This conflicts with Section 1.15 of the ITP which states that requests for changes must be made no later than 14 calendar days prior to the Proposal Due Date (currently, the Proposal Due Date is October 23, 2013). Please clarify, when is the deadline for requests for changes to the Proposer’s organization and personnel.

RFP - Question and AnswersAnswer 1: The deadline for submitting Form RFC as stated in Section 1.15 is 14 calendar days prior to the Proposal Due Date. Section 1.6.1 will be corrected in the Final version of the RFP. 

RFP - Question and AnswersQuestion 2:ITP Appendix A, Section A2.1 states that Proposers are to provide a firm offer to NYSDOT for the period stated in ITP Section 2.7.1. Section 2.7.1 of the ITP does not exist. Please clarify the length of the period noted in Section A2.1 of ITP Appendix A.

Answer 2: The section referenced should be ITP 2.9.1. The reference will be corrected in the Final RFP. 

RFP - Question and AnswersQuestion 3: ITP Appendix B, Section B5.1.1 states that the Proposer should include an executive summary of the Initial Baseline Project Schedule and references ITP Appendix B, Section B3.1.2. ITP Appendix B, Section B3.1.2 concerns Design Drawings and is not related to the Initial Baseline Project Schedule. Please provide the correct ITP reference that should be listed in ITP Appendix B, Section B5.1.1.

Answer 3: The section referenced should be B5.2.1. The reference will be corrected in the Final RFP. 

RFP - Question and AnswersQuestion 4:Can the Directive and Indicative Plans included in Part 6 of the Draft RFP be provided to the Proposers in .dwg format (i.e., AutoCad)?

Answer 4: The indicative and directive drawings currently exist in microstation and can only be provided in that format. 

RFP - Question and AnswersQuestion 5: The NYSDOT has scheduled a DBE/MWBE Workshop for August 15, 2013. Can Proposers schedule their own outreach events, or do these efforts need to be coordinated with NYSDOT?

 

RFP - Question and AnswersAnswer 5:As stated in the ITP Section 1.9, “The Proposer must demonstrate a proactive good faith to recruit DBE’s……” Though the planned DBE/MWBE Workshop scheduled by the Department is one vehicle proposers can use to recruit DBE’s, it is up to the Proposers to determine which additional outreach methods they will need to use to meet the DBE goals and “demonstrate a proactive good faith”. These efforts do not need to be coordinated through the Department. 

RFP - Question and AnswersQuestion 6:Please provide the as-built drawings for the following structures:The Brooklyn Connector to the Kosciuszko BridgeThe Brooklyn Approach to the Kosciuszko BridgeThe main span Kosciuszko BridgeThe Queens Approach to the Kosciuszko BridgeThe Queens Connector to the Kosciuszko Bridge We need to receive these drawings as soon as possible in order to start working on the demolition items while we are waiting for the design of the new structures.

RFP - Question and AnswersAnswer 6:The As-Built drawings will be supplied on a thumb drive to each of the shortlisted teams at the RFP informational meeting.

Questions?

Hat Poll to determine order of teams for One-on-One

Meetings

Kosciuszko Bridge Project

RFP Informational Meeting

New York State Department of Transportation August 6, 2013