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How to choose the best phone system for your business

The phone system that a firm uses is often as critical as the product it offers. How many times have you had to call the company of a product that you have

bought for technical or support help? What about intra-office communication, including meetings with people who many be located in another city? The

communications system may be more important then you may think. Therefore, it is absolutely critical to select a telephone system that best fits your business

and its unique demands.

Contact us the page in this guide on how to select the phone system for your business

The world of corporate communications is very expansive and intricate, with hundreds of companies, both small and large, offering varying Network

cabling , infrastructure cabling solutions. You can buy a traditional PBX system and have it in-house, buy an IP PBX and rely on your company's data

connection to manage calls, or pick a Hosted PBX solution, where the provider houses the equipment off-site, and you manage everything via a web

interface. With these drastically different choices, it is critical to be wary of the features of each choice to choose the solution that best works with your

company.

PBXes

PBX boxes are usually the conventional, business phone service that most firms choose when they require a phone system. A PBX is the central hub of an

office phone network, connecting all the telephones in the office together and to the PSTN network. It also provides for an abundance of phone system

features like auto-attendant, call transferring and extension-to-extension dialing. However, PBXes are often very costly, and need to be located in the office.

Moreover, an IT specialist is also required to manage and operate them.

PBXes are the best solution for large firms that have most of their employees in one location. These firms have enough money for the high cost of getting and

maintaining the PBX, and having the unit in the same place as the employees who are using it can be useful.

IP PBXes

IP PBXes are similar to conventional PBX phone systems, the difference being that they use Voice over Internet Protocol to make phone calls. There is still a

centralized box that connects all telephones and has to be housed in the office. However, IP PBXes use VoIP, which gives firms all of the associated benefits.

Traditional phone devices can be used, along with the newer IP telephones.

The inclusion of Voice over Internet protocol technology allows greater flexibility and smaller costs compared to traditional PBXes. However, they are still

costly enough that they may not be the ideal solution for smaller businesses.

Hosted PBX or Virtual PBX



Hosted PBXes are the newest entry to the corporate telephone market, and are probably the most innovative in leveling the playing field for businesses, both

large and small. These kinds of providers offer drastically cheaper prices for the same suite of features, allowing businesses both small and large to use

professional telephone services. Hosted PBXes use VoIP. This takes away the need for different phone lines in your office, since the data connection is

employed to conduct calls. In addition to being cheap, VoIP calls also include useful features like voicemail-to-email. On the other hand, IP phones are the

only devices that can be used with this service.

Hosted PBX service providers house and manage all the equipment themselves. Customers who use the service can set up features like

Auto attendants and groups via a web interface, without having to go to the PBX itself. This allows an unparalleled degree of flexibility, giving businesses the

ability to scale up or down as necessary, without having to call in a specialist. Hosted PBXes also eliminates the headaches of managing a bulky and

complicated piece of equipment, which is an added advantage for any business!

These factors lessen the cost of employing an corporate phone system. Hosted PBXes are especially attractive for small and medium-sized firms that have

employees spread out over many locations. Even though employees are in different locations, the hosted PBX will connect them all like they are in one office

space, allowing the company to present a unified face to the public.

How to Plan a Network Cabling project

Most routers have ports to connect four computers.Computer operating systems are designed with networking in mind and so are computers. Most home

computers have built-in network adapters which allow them to share resources and Internet connections with other computers. Though many computer users

opt for wireless network connections, hard-wiring networks with Ethernet cables is a very reliable method to connect computers. Anyone with even a little

computer savvy can set up a wired network, but the process will go smoother with a bit of preplanning.

Instructions

Things You'll Need

Tape measure

Ethernet cable

Router

1. Decide how many computers will connect with the network. Most wired routers can connect four computers, so you will have to select an

appropriate router if you plan to connect more computers.

2. Download the latest driver or firmware updates for your router.

3. Decide on locations for every computer and peripheral connected to the network.

4. Measure the length of Ethernet cable you will need and determine exactly how many cables you will need. Include a little extra length in your

measurements to allow for some slack in the Ethernet cables.

5. Decide whether to make Ethernet cables or buy premade cables. You will need some practice working with Cat5 wire crimpers, if you plan to

make your own wires.

6. Install network adapters in any computers that don't already have them.

7. Put the Ethernet cables in place to make sure everything is the right length.

8. Connect the cables, turn on the computers and follow your router's startup instructions.

9. Tips & Warnings

If your goal is to have a low cost , high quality professional installation with the 5 year warranty, then call Innova Global now Now !

How to deploy a WiFi Connection for your office ?

Establishing a solid WiFi connection requires a properly set up router.



Establishing a WiFi connection requires only a couple of pieces of hardware. You must have a wireless router and a broadband modem in order to create

your connection, as well as an ethernet cable to join the two devices together via the ethernet ports on their rear. The only other item needed for this

procedure is the documentation that ships with your wireless router. You do not need any previous experience with WiFi connections to establish one in your

home or office.

Things You Need

Broadband modem

Wireless router

Ethernet cable

Router manual

1. Ensure your broadband modem is disconnected before attempting to establish your WiFi connection. Unplug the modem's power cable from the

wall or surge protector, depending on your setup.

2. Connect your broadband modem and wireless router together using an ethernet cable. One end of the cable will plug into the rear of the

broadband modem. The other end will plug into the rear of the wireless router. The jack that the cable will plug into will look like an over-

sized telephone cable port.

3. Reconnect the modem to the power source.

4. Locate the documentation that ships with your wireless router. This documentation will include a unique URL address (web address) that you

should type into the address bar of your browser.

5. Enter the default password for your router once prompted after you navigate to the unique URL address. This password will also be found within

the router's documentation. You will now be able to establish a wireless network through your router.

6. Choose a name for your new wireless network. This name will be the moniker associated with the network from this point forward.

7. Choose an optional security encryption type. Encrypting your new hotspot will keep unauthorized users from stealing your Internet bandwidth.

While you should choose WPA encryption, the password itself can be whatever you like. WPA encryption is superior to WEP encryption, which is

your other choice.

8. Click "Apply" to save your hotspot settings. Your WiFi connection is now established and you can surf the Internet wirelessly from any computer in

your home or office that is within range of the wireless router broadcasting your wireless signal.

9. Click on the wireless icon on your computer's desktop in order to join your newly established WiFi connection. On a Mac this icon is next to the

volume icon on the right side of the top toolbar, while on a PC this icon is on the right side of the bottom toolbar.

10. Select the name of your WiFi connection from the list that appears in order to join.

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Corporate Relocation & IT Move Tips

Based on the corporate relocation we execute each and every day — will help you get your Office technology move on the right track. And let us know if

we can help. For further information, please Contact Us. national technology rollout

A: To assure success, you need a moving plan. Involve not just your facilities managers, but also your IT and HR departments as well. As part of

the overall plan, have a technology plan and an asset management plan.

a1). Technology plan — What do you have? What do you need? Since most companies refresh their technology every 18 to 36 months, is

this an opportunity to refresh, upgrade or expand your systems?

a2). Asset management plan — Audit your existing assets. What's worth moving in the area of technology and furnishings? What should be



replaced or upgraded? Can you install what you're moving in the new facility or are there obsolescence and incompatibility issues?

a3). Determine who will be on the relocation team. What can you handle in house? What might you need to or want to outsource?

B:�You want to achieve a synchronized team effort. If you decide to outsource cabling, any systems upgrades, breakdowns and reconnects,

systems and contract furniture, as well as traditional moving services, ask the vendors you interview what other vendors they've worked with

successfully on other moves.

b1). Be sure to ask for references.

b2). Have potential outsource partners ever worked on moves of the same scope as yours?

b3). Determine and involve your outsource partners early in the process to have the maximum benefit of their expertise — from planning to

execution.

C: Lay out the new location according to the technology and asset management plans.

c1). Do a CAD layout for office systems and office furniture.

c2). Determine where outlets will go for phone/fax, electric, etc.

c3). Work closely with your cabling and contract furniture outsource partner — even at this preliminary point — to assure workability and

coordination.

D: If you're refreshing or upgrading technology and/or ordering new furniture systems, be sure of delivery lead times, so you can order at an

appropriate time for move date delivery.

E: In scheduling the move dates, be sure the move is "do-able" in the timeframe allowed. You should leave a window of recovery for testing and

troubleshooting systems after reconnection at the new location. For every 100 stations, you should allow five service technicians.

F: Coordinate the technology moving process with the people moving process. On the day of the move you will want to phase out the less critical

functions earlier in the day and the more critical functions and technology later in the day.

G: If you're moving into a newly constructed facility or a total new fit-up, estimate your cabling needs, then double that figure for future expansion. In

the long run, this step will save money since it's less costly to run cable prior to the ceiling grid installation and other finishing construction.

H: If you're refitting existing space, determine the ability to reuse existing cabling. Retest and recertify what is usable. You can add cabling, but it is

more expensive than installing it in raw space.

I: Check to see if your state requires a low-voltage permit to be issued prior to cable installation. If so, make sure your cable vendor is licensed to

pull such a permit. Without a permit, your job can and will be shut down.

J: Make sure the communication cable is properly installed. It must be the correct distance from fluorescent lighting in order to avoid network

problems. This is a pesky and common problem that can be hard to troubleshoot if you're not aware of it.

K: Make sure that all jacks are modular, with future portability and expansion in mind.

L: Protect your information as well as your computer hardware.

l1). Back up all systems prior to disconnecting them at the old facility. This should include regular corporate backups plus employee

backups of individual files.

l2). Ask your mover what precautions they take in moving computer equipment. To avoid damage, dust and loss of peripherals, this

equipment should NEVER be moved in moving pads or cardboard cartons. There are new methods for keeping computer equipment safe,

as well as for keeping each individual employee's equipment together and separate from that of others. These innovations are essential for

fast hook-up and troubleshooting at the new facility.

M: Take an inventory of everything that will be moved. You can do this in-house or ask your moving vendor to do it for you. Do not include laptop

computers in the move. Let individuals move their own laptops.

N: Ask what security precautions your moving vendor takes to minimize loss or theft during the move.

O: Testing your technology once it's reconnected at the new facility is a key step. It must be done quickly and thoroughly so that when people

come to work on Monday morning they can turn on their computers and go right to work.

O1). Depending upon how many terminals you're relocating, you may have to outsource at least this critical step, since you may not have

enough in-house staff to dedicate to the process. You should have one IT professional available to test every 25 terminals you relocate.

o2). Make sure your systems vendor has the sophisticated and up-to-date testing equipment required to diagnose and resolve any network

issues.

o3).Key personnel from each department should be on hand during the testing phase to assure that critical applications in their areas are

functioning properly.

P: Have contingency plans ready to go. No matter how well you planned the move, you should assume that not everything will go according to

plan.

p1). Dates may change for a variety of reasons, including construction delays. Build in some flexibility and make sure that your outsource

partners are also flexible.

p2). In the event that equipment or furniture deliveries are early or must be held due to an unforeseen delay, make sure that you have a place

to warehouse them securely. This would be a good service for your moving vendor to be able to provide.

p3). Determine who will coordinate utility and telephone company service connection and disconnection, especially in the event of a delay.

In any event, you should maintain dual connection until the testing and troubleshooting phase is complete at the new location.

p4). Have an elevator technician available at each end of the move in case of a breakdown or need for special rigging.

p5). Keep an eye on the weather. You should be able to mobilize the whole team — including outsource partners — to start early if you need

to beat an incoming blizzard or other bad weather condition that could shut down a move.



to beat an incoming blizzard or other bad weather condition that could shut down a move.

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