(lapp) project management training

CAPITAL AREA MPO

Locally Administered Projects Program (LAPP) Project Management Training

March 17, 2016 9:00 AM 12:00 PM

Trainer Introductions

Danna Widmar Rick Lakata

Eddie Dancausse Mike Dawson

Tammy Richards Sheila Gibbs Rob Hanson Kathy Smith

Chris Haire/Mohammad Mahjoub Mike Kneis

Chris Lukasina Shelby Powell

Todays Agenda

Locally Administered Projects Program Overview Program Overview TIP# and TIP/STIP Processes CMAQ Application

Federal Considerations CMAQ NEPA Uniform Act Fiscal and Reporting

NCDOT Processes/Contacts Local Program Management Unit Issues Environmental Documentation Design Major Projects & Minor Projects Design Contract Proposals Right of Way Issues Procurement / Award Concurrence Construction Oversight Reimbursement Procedures

LAPP Project Delivery Requirements LAPP Project Roundtable Wrap Up

Locally Administered Projects Program

Overview

LAPP - Introduction

Responsibility of the MPO

In March, 2010 the TAC directed staff to create the Locally Administered Projects Program.

Holistic approach to identify & prioritize highly effective projects

Efficient use of available funds

Avoid future Federal rescissions to the maximum extent possible

Annual modal investment mix

Project tracking system

Training program

LAPP Eligibility

Locally- Administered By applying, the local government or NCDOT Division is committing to

sponsor the project.

The sponsor will be responsible for all federal and state reporting requirements.

There will also be reporting on a regular basis required by CAMPO.

An inter-local agreement will be required between NCDOT and the project sponsor.

Local sponsors will be required to front all project costs, invoice NCDOT, and get reimbursed for the agreed upon federal percentage.

Shovel Ready Timely execution of agreement to proceed. Requested phase authorized within funding year.

FFY17 Roadway

Projects

Roadway Projects TIPID Project Name Sponsoring

Agency Requested

Phase Total Cost Local

Match %

Requested CAMPO Funding

Recommended CAMPO Funding

Total Score

CMAQ Eligible & Weighted Lifetime Emissions Reduction

Program Fund

Designated Project Manager

Designated ROW Agent

U-5118GB US Highway 401- NC 55 & 42 (N Main Street) and Sun (...)

Fuquay-Varina PE, CON $858,000 20% $686,400 $686,400 58.64 No STPDA Tracy Stephenson & Matt Poling

N/A

U-5118JB NC 55 Bypass SuperStreet Holly Springs CON $1,500,000 20% $1,200,000 $1,200,000 58.18 No STPDA Kendra Parrish Patrick Lee - 1 Wake Co. Easement

U-5118OA Wake Forest/Blount/Person Rd. Complete Streets Pha (...)

Raleigh CON $1,770,000 28% $1,274,400 $1,274,400 54 No STPDA Todd Delk N/A

U-5118FB Arendell Avenue Access Management and Operational (...)

Zebulon ROW, CON $1,195,000 20% $956,000 $956,000 52 No STPDA Chris Ray Chris Ray - 1 parcel

U-5927A N Judd Parkway NE Widening Improvements

Fuquay-Varina CON $2,810,000 40% $1,686,000 $1,686,000 50.64 No STPDA Tracy Stephenson & Matt Poling

Contracting Services

U-5118BB Durham Road (NC98 Bus) - Operational Improvements (...)

Wake Forest ROW, CON $2,547,615 20% $2,038,092 $2,038,092 49.1 No STPDA Candace Davis Contracting Services

U-5928 Peakway South Salem Interchange Apex CON $5,000,000 50% $2,500,000 $2,500,000 48.55 No STPDA Russell Dalton & Adam Stephenson

Adam Stephenson - 1 large & grading

U-5317 Connect N Judd Parkway NW Fuquay-Varina ROW $5,900,000 50% $2,950,000 $2,950,000 36.91 No STPDA Tracy Stephenson & Matt Poling

Contracting Services

FFY17 Bike/Ped

Projects

Bicycle & Pedestrian Projects TIPID Project Name Sponsoring

Agency Requested

Phase Total Cost Local

Match Requested

CAMPO Funding

Recommended CAMPO Funding

Total Score

CMAQ Eligible & Weighted Lifetime Emissions Reduction

Program Fund

Designated Project Manager

Designated ROW Agent

C-5604OC Walnut Creek Greenway - Trailwood segment

Raleigh ROW, CON $1,020,000 33% $683,400 $683,400 56.14 Yes - 11,610 kg CMAQ Lisa Potts Greg Pittman - 1 large parcel

U-5530PA NC 210 S. Sidewalk Connections Angier PE, CON $522,850 20% $418,280 $418,280 53.29 No STPDA Bill Dreitzler & Jimmy Cook

N/A

C-5604IB White Oak Creek Greenway - MacArthur Section

Cary CON $4,550,000 55% $2,047,500 $2,047,500 52.57 Yes - 14,463 kg CMAQ Amy Mackintosh Donna Lunsford - Rail & Hm Assoc.

C-5604QA Main Street Improvements Youngsville PE, CON $632,500 20% $506,000 $506,000 48.71 Yes - 12,947 kg CMAQ Don Belk & Bob Clark N/A

C-5604OD Crabtree Creek West Greenway Raleigh CON $4,550,000 66% $1,547,000 $1,547,000 43.86 Yes - 12,053 kg CMAQ Lisa Potts N/A

C-5604JA Utley Creek Greenway Connection Holly Springs PE, ROW, CON $725,000 20% $580,000 $580,000 43.43 Yes - 38,976 kg CMAQ Kendra Parrish Patrick Lee - Minor easements

U-5530 LA and LB

Sam's Branch Greenway Phase 2 Clayton CON $2,136,000 20% $1,708,800 $1,708,800 42.29 Yes - 6,272 kg TAP Tim Simpson Carolina Land Acq. - 2 easements

LOCALLY ADMINISTERED PROJECTS PROGRAM

Implementation Process

Project Submission / Project Information

& Data

LAPP Project Selection

LAPP Project TIP / STIP Programming

(by phase)

Prepare & Execute Inter-Local Agreement

Recommended Oversight Meeting

Design / NEPA Authorization

Professional Services

Recommended Scoping Meeting

Environmental Document

Design

ROW Authorization ROW Acquisition ROW Certification Contract Proposal / Engineers Estimate

Construction Authorization

Procurement of Construction

Services Construction

Project Completion & Maintenance

TIP changes

Amendments require CAMPO Executive Board (TAC) action - 2-3 Month Process Stand-Alone TIP Project Numbers

Add or delete a project Change in design or scope, such as termini, number of lanes, etc. Add or substantially modify a phase of work Change in cost Change in schedule

Group TIP Project Numbers Substantial change in cost, schedule or scope

Modifications that require administrative approval (No TAC action)

Minor change in funding amount

Use different source of funds

Small changes in project scope

STIP changes*

Revisions - requires Board of Tr. (BOT) action and additional 2-3 Month Process Change Fiscal Year in which $$ to be authorized

NOTE: FFY begins Oct 1; ends Sep 30

Add (or modify) a Phase of work

Add new stand alone project (not Group #s, e.g. U-5118)

Cases NOT requiring BOT action Minor change in funding amount

Use different source of funds

*If LAPP funds involved, MPO must review and concur

CMAQ Application

Federal Highway Administration:

Considerations in Project Delivery

CMAQ/NEPA

Congestion Mitigation & Air Quality Program (CMAQ)

Federal program that provides funding for projects or programs in air quality concern areas to help achieve & maintain air quality standards

Jointly administered by FHWA & FTA, in conjunction with EPA

Funding available for areas that are non-attainment or maintenance

Eligible projects / programs include those with air quality benefit that are likely to contribute to the attainment of the standards

Eligible CMAQ Projects

Congestion Reduction & Traffic Flow Improvements

Transit & Public Transportation Improvements

Bicycle & Pedestrian Facilities/Programs

Transportation Control Measures (TCMs)

Travel Demand Management

Public Education & Outreach

Idle Reduction

Alternative Fuels & Vehicles

Carpooling & Vanpooling

Diesel Engine Retrofits & Other Advanced Truck Technologies

Value/Congestion Pricing

CMAQ

Project Submittal Process Initial Discussion with Applicants to Pre-screen Projects

CMAQ Application

Submitter review

MPO/RPO Endorsement and Approval

CMAQ

Interagency Review FHWA, NC Division of AQ (NCDAQ), Environmental

Protection Agency (EPA) and Federal Transit Administration (FTA) review applications for eligibility and provide review comments to NCDOT

Projects are not approved until comments/questions are addressed

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FHWA CMAQ Project Authorization

CMAQ Application with Emissions Benefits

Metropolitan Transportation Plan (MTP)/Transportation Improvement Program (TIP)/State TIP

Right of Way Authorization

Environmental Document

Federal Share

Project Completion Date

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National Environmental Policy Act (NEPA)

NEPA

NEPA of 1969 (signed January 1, 1970)

Established Natl environmental policy & goals

Required agency disclosure of impacts of proposed actions and possible mitigation

Created basis for environmental impact statements (EIS) for major Federal actions

Created Council on Environmental Quality (CEQ)-monitors Federal actions, provides overall guidance, tracks trends and resources.

When Does NEPA Apply?

For FHWA, basically when a project is proposed for Federal-aid Highway Funding

Action-highway or transit project proposed for FHWA funding, but

actions must also include activities such as multiple use permits or changes in access control that may or may not involve commitment of funds

What must be considered?

Natural and built environments

Agencies must take a hard look at consequences of actions and keep public informed

NEPA goal: prevent uniformed decisions versus unwise ones

What are Classes of Actions?

Categorical Exclusion (CE)-actions which do not individually or cumulatively have a significant effect on the human environment

Environmental Impact Statement (EIS)-detailed written statement on major Federal actions significantly affecting the human environment

Environmental Assessment (EA)-significance of environmental impact is not clearly established; to determine the appropriate environmental document required

What will be needed to receive the Federal Funds?

Completed/approved environmental document (PCE/CE/EA/EIS)

Additional NEPA Resources

Federal Aid Essentials for Local Public Agencies

http://www.fhwa.dot.gov/federal-aidessentials/

NCDOT Local Projects Administration https://connect.ncdot.gov/municipalities/funding/Pages/def

ault.aspx

Local Programs Management (LPM) Handbook Updates https://connect.ncdot.gov/municipalities/Funding/Pages/LP

M%20Handbook.aspx

http://www.fhwa.dot.gov/federal-aidessentials/http://www.fhwa.dot.gov/federal-aidessentials/http://www.fhwa.dot.gov/federal-aidessentials/http://www.fhwa.dot.gov/federal-aidessentials/https://connect.ncdot.gov/municipalities/funding/Pages/default.aspxhttps://connect.ncdot.gov/municipalities/funding/Pages/default.aspxhttps://connect.ncdot.gov/municipalities/funding/Pages/default.aspxhttps://connect.ncdot.gov/municipalities/Funding/Pages/LPM Handbook.aspxhttps://connect.ncdot.gov/municipalities/Funding/Pages/LPM Handbook.aspxhttps://connect.ncdot.gov/municipalities/Funding/Pages/LPM Handbook.aspx

CMAQ/NEPA

Questions????

Eddie Dancausse

FHWA AQ Specialist

919-747-7026

[email protected]

Uniform Act

Essential Requirements of the Uniform Act for Local Public

Agencies

Learning Outcomes

Identify the rights conveyed in the 5th and 14th amendments to the U. S. Constitution

State the purposes of the Uniform Act.

Explain who must follow the Uniform Act

Interpret when an Agency must follow the Uniform Act

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When Using Federal-aid funds,

there are Strings Attached

So, whats the catch?

Government Property Acquisition: Some History

The power of any sovereign government

to take private property without

the consent of the owner. 34

U. S. Constitutional Limitations on Power of Eminent Domain

5th Amendment

nor shall private property be taken for public use without just compensation.

14th Amendment

nor shall any State deprive any person of life, liberty, or property, without due process of

law

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Legal Authority to Acquire Property

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U.S. Constitution 5th and 14th Amendments

State Constitution

State Laws

State Administrative Regulation

Federal Uniform Act

Uniform Act Implementing Regulations

Uniform Act Uniform Relocation Assistance and Real Property

Acquisition Policies Act of 1970, as amended (Public Law 91-646)

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Where can you find the law and the rules to carry out the law?

The law is codified in 42 U.S.C. 4601

The regulation governing the law is found in

49 CFR 24

http://www.ecfr.gov

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http://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter61&edition=prelim

Uniform Act Twofold Purpose

Establish uniform and equitable land acquisition policies for Federal and federally-assisted programs.

Ensure the uniform and equitable treatment of persons displaced from their homes, businesses or farms by Federal and federally-assisted programs.

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Who Must follow the URA?

Any Federal department or agency in the executive branch

Any department or Agency of a State or a political subdivision of a State

Any entity with the authority to acquire property by eminent domain under Federal or State law

40 40

When Must an Agency Follow The Uniform Act?

When any phase of a project is federally-funded

When real property is acquired

When property owners and/or tenants are displaced as a direct result of land acquisition, demolition or property redevelopment

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Public Law 3.JPG

42

Major Components of the Uniform Act

../../Local Settings/Temporary Internet Files/Documents and Settings/HP_Owner/Local Settings/Temp/Temporary Directory 2 for Lisa_Barnes-1205368399691[1].zip/Public Law 3.JPG

Basic Requirements of 49 CFR Part 24 (URA)

1. Appraise FMV of property to be acquired

2. Review appraisals

3. Offer no less than FMV, in writing

4. Negotiate in Good Faith

5. Avoid litigation if possible

6. Relocate residences, businesses, others

7. Provide relocation Advisory Services

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A Quick Review

What rights do the 5th & 14th amendments convey?

What is the two-fold purpose of the Uniform Act?

Who must follow the Uniform Act?

When must an Agency must follow the URA Act?

What do you risk if there is non-compliance?

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Contact Information:

Michael Dawson

Realty Officer FHWA NC Division

310 New Bern Ave, Suite 424

Raleigh, NC 27601

919-747-7009

[email protected]

Funding Obligation & Reporting

Project Authorization / Funds Obligation

FHWA commitment that Federal funds are available for the project

1.Preliminary Engineering (PE) (you have 10 years to construct the project Studies are not a good idea)

2. Right of Way acquisition (ROW)

3. Construction (CON)

Required prior to incurring any expenses Work done before the date of FHWA Division authorization is NOT

eligible for reimbursement

Project authorizations are authorized by FHWA within 4 days of them being received in our office

I e-mail the Division Project Manager when authorizations have been signed

Inactive Projects Reports

- Projects with no activity (expenditures/invoices) for 1 year or more.

- Once a project hits a report, we have one quarter to get the project off the list or FHWAs Finance Section is REQUIRED to deobligate the funding.

- Remember that the Municipal Agreement states that a project must be invoiced at least once every 6 months to keep the project active and eligible for Federal funding.

Supercircular 2 CFR Part 200

OMB has implemented new guidance that will apply to new awards authorized on or after December 26, 2014 on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. It is 2 CFR 200 (aka "Supercircular").

In it, it addresses project closeout. 2 CFR 200.343 (a) - The non-Federal entity must submit, no later than 90 calendar days after the end

date of the period of performance, all financial, performance, and other reports as required by or the terms and conditions of the Federal award.

(b) - Unless the Federal awarding agency or pass-through entity authorizes an

extension, a non-Federal entity must liquidate all obligations incurred under the Federal award no later than 90 calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award.

Project end dates are now required to be entered into our project tracking/accounting system. Please ensure that all documents are received well before the 90 calendar day deadline to ensure funds are not liquidated.

FHWA NC LPA Review Findings

1. Expenditures occurred before FHWA Authorization was signed

2. Projects not competitively bid

3. No pay records/diaries

4. No Buy America Certification

5. No (not enough) testing/test reports

6. Subcontract was not authorized in writing by NCDOT (SAF Form was not sent to or signed by NCDOT)

7. No DBE documentation

8. NCDOT personnel were not verifying pay quantities before approving invoices

Locally Administered Project Reviews

Advertisement/Bid documents

Consultant Selection process

Project Diaries

Pay Record Books

Concrete/Asphalt/ABC test results/frequencies

Weight tickets

Pay Estimates

Supplemental Agreements

Wage Rates (if applicable)

DBE/Subcontractors

Grading

Traffic Control

Erosion Control

Signs

Material Certifications

Job-site Posters

LPA/NCDOT Oversight

Project Closeout

Preliminary & Project Records Reviews

LPA Program Manager will be conducting two types of reviews:

Compliance Assessment Reviews Headquarters Review with their checklist (30 this year)

Records Review Will consist of a review of all project records and documentation for the project. (Open book test!)

Questions?

First line of communication is NCDOT; however, if you need me:

Tammy Richards, FHWA

919-747-7004

[email protected]

NCDOT Processes and Contacts

Local Project Management & Implementation

Our Relationship

NCDOT has an agreement with LGA.

Defines responsibilities of each party

Specifies scope of work, timeframes, and funding

CAMPO awards funding, concurs with agreement and tracks progress.

LGA has an agreement with consultant.

Consultant agreement is in place to deliver certain parts of the municipal agreement

NCDOT should not be directing consultant; that is LGAs responsibility and authority.

Coordination

All projects will initiate with LPMO in order to establish Agreement.

Coordinate all reviews through your program consultant.

Program Consultant will coordinate review through Department or advise where to go.

Agreement

Cannot be initiated until funding is programmed in the STIP in correct year.

Executed between NCDOT and the Local Governmental Agency.

Includes provisions that LGA must comply with in order to receive reimbursement.

Includes funding, time frames, scope of work, and responsibilities.

Funding Authorizations cannot occur until a fully executed agreement is in place.

What is the Local Project System?

The Local Project System is Simple Electronic System that Provides a Single Point for Project Communication, Storage and Status When

Delivering a Locally Administered Project

60

New Word Translations

Application = Current PIDs (Project Information Datasheets)

Agreement = unchanged

Claim = Invoice

Change Request = Revision or Authorization of Funds

61

How Do I Get Started?

Get a User ID

Attend Training

Start Using the New System to: Submit Application to Request an Agreement for a New Project

Submit Documents for review on Approved Agreements

Submit Change Requests for Approved Agreements

Submit Claim Reimbursements for Approved Agreements

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User IDs

Why Do We Need a User Name and Password?

In Order to Log Into the Web-based System, a User Name and Password is Necessary to Identify the User and any Projects Associated With That LGA

How Do I get a User Name and Password?

Submit the Security Form Available on the LPMO Website to [email protected]

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Where Can I Find User Support?

Help Guides and Documentation

NCDOT Help Desk Support for Password & Technology

NCDOT LPMO for Business Process

Online Training Webinars (as required)

64

Contact Details

Local Programs Management Office

Divisions 1 7:

Sheila Gibbs

[email protected]

919-707-6625

Divisions 8 14:

Marta Matthews

[email protected]

919-707-6626

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Training Agenda

User Registration

System Logon

General Navigation in the System

Application Process

View Agreement

Document submission process

Change Request Process

Claim Process

66

Submit to: [email protected]

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Your Info

Your Access

Agency Approval

System Logon

Local Projects System Portal Access:

https://partner.ncdot.gov

Bookmark This Site for Future Reference

Depending On Your Role Within the LGA, You May See Other Systems Available To You

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Training Agenda

User Registration

System Logon


Application Process

View Agreement



Claim Process

71

System Help Documentation

Available From Any Screen

Comprehensive and Easy to Follow

Details for Each Action in the System

PDF Format - Available for Easy

Printing

72

E-mail and Letters

At Several Stages Throughout the Process, the Project Contacts Will Receive E-mails and Letters:

The E-mails Will Alert You Of A New Item Waiting In The System: It May Include Comments, an Approval, a Return For More Information; and May or May Not Include An Attached Letter With More Information

Nothing Will Be Sent By Regular Mail, Except For the Draft Agreement and the Executed Agreement

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Training Agenda

User Registration

System Logon


Application Process

View Agreement



Claim Process

74

Application Process

The Application is the LGAs Process to Request an Agreement for a Locally Administered Project

Important To Know Before Requesting:

Project Must Be Programmed in the STIP

LGA Must Know the Estimated Delivery Schedule

The Funding Source &The Amount of Funding

75

Application Process

***IMPORTANT TO KNOW***

This System is Only For NEW Projects That Do Not Have a Fully Executed Agreement

Projects With an Existing Executed Agreement Cannot Be Managed in This System

76

Application Process

From the Home Screen, Select New Application

Click the Search Button on the Next Screen:

At This Time There is Only One Program

System Capability Exists to Add or Refine Programs to Include Other Types of Locally Administered Projects

We Will Provide Information at That Time

Click on the LPMO-Application Link to Get Started

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Lets Take a Look at the Application or PID

82

Submit Application

When Application Form is Complete, Choose Submit to Send to LPMO for Review and Processing

There is The Option to Save The Application if You

Dont Have All the Information at That Time

Once Saved, the Application Will Have an Application ID Assigned, Which You Can Search By, or Search Can Be Done By Tip Number

All applications must be saved first for MPO review and approval prior to submitting to NCDOT.

83

Returned Application

Your Application May Be Returned If We Need Additional Information or Clarification

Log Into the System, Go to Change Application to Make the Change and Re-submit

We May Reject an Application If a Project Is Not Programmed an the STIP, We Will Request That You Come Back When it is

84

Approved Application

Once Your Application is Approved, LPMO Will Prepare Your Agreement

All Contacts on the Application Will Be Notified, by Email, that Agreement Will Come by Mail

Two Copies of Agreement Will be Mailed to the Person Identified on the Application as the Agreement Contact

The Process For Drafting, Mailing & Executing an Agreement is Generally 3 4 Months

85

Agreement Execution Process

LGA Will Sign Agreements and Send Back to LPMO for Execution by NCDOT

LPMO Will Mail One Fully Executed Agreement to the LGA for Their Records

An E-mail Will Notify the LGA That the Agreement Has Been Executed Along With the Next Steps

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Training Agenda

User Registration

System Logon


Application Process

View Agreement



Claim Process

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View Agreement

Click View Agreement/Submit Documentation and Then Hit Search

Most of You Will Only Have One Agreement to View; Larger Cities Might Have Several Projects

The Agreement Overview Screen Gives You Details of the Project Very Quickly

88

Training Agenda

User Registration

System Logon


Application Process

View Agreement

Document Submission Process


Claim Process

93

Submit Documentation

On Agreement Overview Screen, Click on the Link Submit Documents

Select Document Type From Dropdown List

Name the Document and Add Any Notes

Change the Status to Submit

Click On Back and Save at the Top of the Agreement Overview Screen

94

Attach Documentation

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Training Agenda

User Registration

System Logon


Application Process

View Agreement



Claim Process

99

Submit Change Request

Change Requests are Used to Ask For:

Additional Funding on a Phase (Within the Limits of the Executed Agreement)

To Move to the Next Phase, for Example, From ROW to Construction

Request a Supplemental Agreement (The MPO/ Department Has Allocated Additional Funds; Change in Project Scope; Change in Responsibilities)

100

Submit Change Request

Go To System Home Page

Select Submit Change Request

Search and Select Your Project

Open Change Request Form

IMPORTANT:

If Requesting A New Phase Of Funding, Then LGA Must Enter Estimated Let Date In Comments.

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Training Agenda

User Registration

System Logon


Application Process

View Agreement



Claim Process

107

Submit Reimbursement Request (Claim)

Claims (Reimbursement Requests) Will be Submitted Through the Local Project Management System

Select New Reimbursement Claim

Search and Select Your Project

Open the Reimbursement Claim Form

The LGA Cannot Request More Reimbursement Than Has Been Authorized and is Available on Each WBS Element

If Funding Needs to Be Moved, Then You Must Submit a Change Request

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New Website

https://connect.ncdot.gov/municipalities/Funding/

https://connect.ncdot.gov/municipalities/Funding/

PE FUNDING

AUTHORIZATION

Occurs after the Agreement is fully executed

PE Authorization is based on estimate provided by LGA

LGA will request PE funding in the new Project Management Tool

LGA will be notified in the Project Management Tool once PE funds have been authorized

Any work occurring before authorization will not

be eligible for reimbursement.

Professional Services

All professional services must be pre-qualified by

NCDOT for the requested work codes.

Eligible Activities:

Preliminary Engineering (conceptual plans, env.

planning, design, surveys)

Right of Way (preparation of plats, appraisals, review

of appraisals)

Construction (construction administration, engineering

& inspections)

Procurement

Requirements for any Professional Services

must be publicly announced.

Services must be selected on the basis of

qualifications.

LGA is responsible for this phase, with

NCDOT providing review and concurrence

of tasks, man-hours and rates.

Process

Develop an RFQ using template provided by

NCDOT and submit for review through the new

system.

Develop an estimate of costs*

Advertise or otherwise solicit for professional

services

This should not occur until after PE Funding

Authorization is received.

Review and select most qualified consultant.

Optional Scoping Meeting based on scope and scale

of project.

Process contd

Request a cost proposal from selected consultant

Tasks, personnel, man-hours, rates, and overhead

Submit letter in the Project Management Tool with overview of selection process (use template) and include proposal from consultant.

Allow one month for review and comments or concurrence by NCDOT.

Same process should be followed for construction administration/engineering & inspection

IMPORTANT

NCDOT policy prohibits same consultant

for design and CEI.

Request for exception to policy must be

made in writing to LPMO.

Reviewed and approved/denied by the

Construction Unit.

If approved, cannot automatically extend

PE contract to cover CEI must undergo

new solicitation.

LPM Organization

Sheila Gibbs

Program Consultant

Divisions 1 7:

919-707-6625

[email protected]

mailto:[email protected]

Project Development and Environmental Analysis Unit

(PDEA)

NEPA Compliance

Minor Projects

1. Programmatic Categorical Exclusion (PCE)

2. Other Laws and Regulations

Programmatic Categorical Exclusion

Most Locally Administered Projects are categorically excluded from NEPA

Document that the project is an approved CE action

Perform a level of environmental investigation to verify there is no potential for significant project impacts

Other Laws and Regulations

Section 4(f) Transportation Act

Public Areas and Historic Resources

Section 106 Historic Act

Historic Resources

SHPO Concurrence

Section 7 Endangered Species Act

Federally Protected Species

NCDOT PROGRAMMATIC CATEGORICAL EXCLUSION ACTION CLASSFICIATION

FORM

TYPE I CATEGORICAL EXCLUSION ACTIVITIES

Construction of bicycle and pedestrian lanes, paths, and facilities.

Landscaping

Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices.

Emergency repairs under 23 USC 125 (Governor Declared Emergency)

Replacement of Guardrail

TYPE II ACTIVITIES

PCE FORM CONTINUED

PCE FORM CONTINUED

ECOLOGICAL

1.Will the project have a substantial impact on any unique or important natural resource?

2.Does the project involve habitat where federally listed endangered or threatened species may occur?

3.Does the project involve waters classified as Outstanding Water Resources (OWR) and/or High Quality Waters (HQW)?

4.Does the project involve any known underground storage tanks (USTs) or hazardous materials sites?

PCE FORM CONTINUED

Permits and Coordination

1. If the project involves the acquisition of right of way, is the amount of right of way acquisition considered minor?

2. Will the project have an effect on structures/properties eligible for listed on the National Register of Historic Places?

PCE FORM CONTINUED

Major Projects

Environmental Assessments/Finding of No Significant Impact

Environmental Impact Statements

Merger Process

Scoping Meetings

Public Outreach

COMMON ISSUES

Natural Resources Technical Report- qualified person

Right of Way Permanent and Temporary

Early Scoping USFWS, SHPO

Preliminary Plans

Geotechnical Review

Public Involvement

Signatures

Detailed Descriptions

Location Map, aerial photo

Review Time

Early scoping: US Fish & Wildlife Service

Gary Jordan [email protected]

NC State Historic Preservation Office

Renee Gledhill-Earley [email protected]

PDEA

Rob Hanson, PE

Eastern Section Head

Divisions 16,8:

919-707-6024

[email protected]


Engineering Major Projects: Raleigh Office-Roadway

Design Unit

Minor Projects: Division Office

Chris Haire, PE, CPM

Mohammed Mahjoub, EI

Mike Kneis, PE

Project Design

Whats minor? Simple design, no complicating issues.

Whats major? Closed Drainage systems, culverts, other structures things a design unit in Raleigh must review.

All projects to use the NCDOT 2012 Standard Specifications and Standard Drawings.

Project Plan Consistency - Title Sheet of project plans to have WBS Element numbers and STIP number. All other plan sheets to have STIP number.

Project Review Time

MINOR

Email or Paper Submittal

Short Review Time usually within 2 weeks

But..there are dozens of projects (not just LAPP projects), and typically 1 reviewer!

MAJOR

Paper copies and electronic plans, pdfs and Microstation files sent to Roadway Design

Several weeks due to multiple reviewing units and internal coordination

Is it a complete set of plans and specifications?

Check with the Division Office or Roadway Design on

the submission of electronic and hard copy plans. Email

is the easiest way to transmit electronic plans.

September is the big due month, so everything takes

longer due to shear volume.

Major Projects

Scoping Meeting Recommended with NCDOT, Municipality & Consultant prior to execution of Consultant Contract

Corridor Modeling 25%, 75% (R/W), 90% & 100% Plan Reviews U & R type designated STIP projects to be submitted to NCDOT Plan

Checking at 100% final review Final Contract Documents to be reviewed by NCDOT Proposals & Contracts Project Plan Submittals Roadway; Geotechnical; Structures Retaining

Walls, Bridges, Culverts; Pavement Design; Hydraulics; Utilities; TMPs; Signing & Delineation; Signals; with Design, Safety, Maintenance and Future Expandability in mind.

Municipal Project Design & Review Criteria NCDOT - Roadway Design Consultant Coordination Guidelines https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/ Roadway%20Design%20Consultant%20Coordination%20Guidelines.pdf

NCDOT Municipal/Developer Guidelines Submittals for Plan Reviews https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Municipal- Developer%20Submittals%20Guideline.pdf

Planning Document (PCE, CE, EA, etc.) progresses concurrently with design plans. Some projects go through the Merger Process.

Major Projects

NCDOT Point of Contact Division Office or Roadway Design

FHWA delegates authority to NCDOT to review and approve project designs on and off its maintained system

Who will maintain? NCDOT or Municipality

Project to be built with long term maintenance and expandability in mind Project not to require immediate repairs or action by NCDOT or Municipality

Potential Project Problems Betterments, Design Issues, Sufficient R/W for Construction, Project proceeding to next level without prior approvals from the Department, Project starts out as a LAPP Project then becomes an Encroachment Project

Communication & Collaboration A successful project is the result of the Municipality, Consultant , NCDOT & FHWA working together as a Team

Contract Proposal

Contract Proposal Use Line-Up Sheet see LPMO Handbook for more

information

Check effective dates for Specs when updating proposals.

Do NOT use AIA, EJCDC or SCO Specs often causes conflict.

Division or Contract Standards will approve

Need Line Item Estimate at this point for goal setting

Specialty or Proprietary Items

Avoid if at all possible.

If using name brand items, must list 3 brands and also or equivalent.

Specialty Items MUST be approved well in advance of letting. i.e. trash cans on a streetscape project where matching existing trashcans on previous projects is desired. Approval could take several weeks!

Contract Proposal

New Website for Local Governments

https://connect.ncdot.gov/municipalities/Pages/Bid-Proposals-for-LGA.aspx

S te p b y s te p p r o c e s s f o r d ev e l o p i n g b i d p r o p o s a l s

C h e c k l i s t s

FAQs

L i n k s to o t h e r r e s o u r c e s

F i r s t t i m e u s e r s g u i d e

http://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.html

COMMON ISSUES

Issues weve seen: Issuing an RFQ for Design before PE Authorization

ADA or EJCDC front end documents instead of NCDOT

Specs causes conflicts!

No PE funds requested if Reimbursable phases are only

R/W and/or Const. DOT still needs to review and

approve PS&E this costs money.

Project Engineers

Major Projects:

Chris Haire

Mohammad Mahjoub

Minor Projects:

Division 4 Jerry Page, PE

Division 5 Mike Kneis, PE

Division 6 Jerry Bradley, PE

Right of Way

Division Office:

Authorization & Certification

Raleigh Office:

Appraisal Review

Right of Way Acquisition

GETTING STARTED

MUNICIPAL AGREEMENT o MUST BE SIGNED

o READ RIGHT OF WAY SECTIONS FOR ADHERENCE

o MUST BE SUBMITTED WITH VALUATIONS/APPRAISALS

CONSTRUCTION PLANS o IDENTIFY THE EXISTING RIGHT OF WAY LIMITS

o PREFER A PARCEL NUMBER, OWNERS NAME, DEED REFERENCE, AND PIN

o MUST BE APPROVED AND SUBMITTED WITH VALUATIONS/APPRAISALS


APPRAISALS/VALUATIONS o ALL APPRAISALS AND VALUATIONS MUST BE APPROVED BY

NCDOT PRIOR TO OFFERS

o WAIVER VALUATIONS CAN BE USED FOR VALUES $10,000.00 OR LESS

o OWNERS HAVE A RIGHT TO REQUEST AN APPRAISAL REGARDLESS OF VALUE

o VALUES IN EXCESS OF $10,000 MUST BE APPRAISED BY NCDOT RECOMMENDED REVIEW APPRAISERS AND REVIEWED BY NCDOT AREA 2 APPRAISAL DEPARTMENT

o OWNERS MUST KNOW THEY HAVE A RIGHT TO ACCOMPANY THE APPRAISER

o RECOMMEND DEPOSITING APPRAISALS FOR JUST COMPENSATION NOT CLAIM REPORTS IN CONDEMNATION CASES.


NEXT STEPS FOLLOW THE UNIFORM ACT OF 1970

o REQUIRED ADHERENCE IF ONE DOLLAR OF FEDERAL FUNDS IS INVOLVED IN THE PROJECT

MAKE OFFERS

o ALL OFFERS MUST BE MADE IN WRITING

WAIVER FORMS

o MUST BE SIGNED BY PROPERTY OWNERS FOR ALL DONATIONS

o MUST ALWAYS BE SIGNED BY THE LPA

CLEAR TITLE

o IT IS THE REPONSIBILITY OF THE LPA TO SECURE CLEAR TITLE OF THE LANDS ACQUIRED FOR CONSTRUCTION AND THAT MAY BE CONVEYED TO THE NCDOT

CONDEMNATIONS

o PROPERTY OWNER RIGHTS MUST BE APPLIED

1. Copy of the signed municipal agreement 2. Submit all waiver valuations for just compensation approval prior to offer

a. ALL NON-APPRAISED VALUES OF $10,000.00 OR BELOW (WAIVER EVALUATIONS) MUST BE APPROVED

BY THE DIVISION RIGHT OF WAY OFFICE i. Include the explanation of the determined values ii. Comparable information if used

3. Copy of Certified Appraisals for values that exceed $10,000.00 a. ALL APPRAISALS MUST BE REVIEWED BY AN NCDOT RECOMMEND REVIEWER AND THEN

APPROVED BY THE AREA RIGHT OF WAY APPRAISAL OFFICE 4. Letter requesting certification (Use the municipal agreement as a guide)

a. Explanation of utility relocation b. Explanation of displaced person(s) and/or improvement relocation c. Explanation of purchases prior to funding d. Explanation if all work is being performed in existing right of way

5. Signed waiver forms from LPA 6. You may elect to have the owner sign the waiver form except during donations 7. Copy of approved plans

a. Plans should show existing right of way b. Parcel numbers, ownership name, deed, and PIN preferred on plans

8. Copy of recorded agreements (Clear title is the responsibility of the LPA) 9. Copy of recorded plats 10. Copy of offer letter provided to property owner 11. Copy of Memorandum of Action with the deposited amount 12. The Uniform Relocation Act must be followed.

Checklist-Right of Way Acquisition

Brad Lopp,

Area Appraiser, NCDOT

Right of Way Unit

3509 Haworth Street, Suite 400

Raleigh, NC 27609

(919) 571-4191 or [email protected]

K. M. Smith,

Division Right of Way Agent, NCDOT

Division of Highways (Div. 5)

815 Stadium Drive

Durham, NC 27704

(919) 220-4700 Or [email protected]

Right of Way Certification

CERTIFICATION REQUEST SUBMISSION PACKAGES

CHECKLIST IS AVAILABLE ON THE CAMPO WEBSITE

PROJECT SUBMISSION MAY TAKE 2-8 WEEKS TO BE REVIEWED

Right of Way

Certification

All acquisition must be in conformance with the

Uniform Act, whether ROW Acquisition is being

reimbursed with Federal funds or not.

Certification is done by the Division ROW Agent:

Div 4 Lloyd Johnston

Div 5 K. M. Smith

Div 6 Raphael A. Marshall

Certification ensures that LPA has control of all

ROW needed for project.

Construction

Construction

Advertising and Letting a Construction Contract can only occur after Construction funds are authorized.

Construction Administration is accomplished by the LGA in accordance with the NCDOT Construction Manual.

NCDOT will provide oversight through the Division Office or a Resident Engineers Office.

NCDOT must accept the final project before final reimbursement can be made.

Construction Authorization

Items Needed:

R/W Certification

Approved NEPA document

Approved Plans and Proposal

Approved Line Item Estimate

Next Step by NCDOT:

LADA memo and Request Memo internally at NCDOT, Request to FHWA

Concurrence in Award

Items Needed:

Bid tabs

All forms filled out by bidders

Letters of Intent from listed DBE subs

Resolution from Council OR proof of delegation to Manager, etc.

Letter from Town requesting Concurrence

Construction

Issues weve seen: Advertising before Construction Authorization

Waiting too long between Authorization and

Advertising

Issuing NTP before NCDOT Concurrence in Award

Inspection and Testing costs over 15% of Construction

cost

Releasing Contractor before NCDOT acceptance of

Project

Construction Inspection/Oversight

Your Responsibilities: Daily Inspection/Observation Testing by NCDOT Certified Inspectors at frequency required by

DOT Specs. Get Change Orders approved by NCDOT PRIOR to the contractor

doing the work, even if its only for time. Must be on NCDOT Form 880LG

Oversight NCDOT Responsibilities: Answer your questions Review Change Orders and Claims. Audit

Invoices to NCDOT

Reimbursement Request (up to 80% of elig. expenses) (See LPM Handbook for complete procedure) 1. Cover letter to NCDOT: Basic project information Amounts paid by project work phase Bills paid by LGA (summary of invoices) Phase-specific items (e.g., material testing QA & QC rpt) 2. Actual invoices from consultants 3. Subcontractor payment report 4. Evidence of LGAs payments to consultants and contractors

Contractor bills the Local

Agency

Local Agency pays the contractor

Local Agency submits reimbursement request to

NCDOT

State pays Local Agency

Contractor does work

State Submits voucher to FHWA

FHWA sends to Treasury

Treasury sends check to

State

LAPP Reimbursement Request Process

Reimbursement

Can occur throughout the project as costs are incurred, but must occur at least once every 6 months

LGA pays full invoice from designer, contractor, CEI firm, etc. ; NCDOT reimburses agreed upon % of eligible costs up to amount in agreement.

Reimbursement

Final Reimbursement will not occur until project is complete, accepted by NCDOT, and all reporting and other requirements have been accomplished.

DOT will bill LGA fo r the local match on all DOT charges to the project or any expenditures over the agreement amount, at the end of the project.

Reimbursement

Issues weve seen: Invoices without all supporting documents

Not Invoicing NCDOT every 6 months

Sales Tax not deducted before Reimbursement

Request (Dept of Revenue, not NCDOT, reimburses

your sales tax)

DIVISION 5

Mike Kneis, PE

Project Manager

919-220-4600

[email protected]


LAPP Project Delivery Requirements

LAPP Project Delivery Requirements

Reporting and Communications

Scope, Funding and Schedule Changes

CAMPO LAPP Deadlines

Holistic approach to identify & prioritize highly effective projects

Efficient use of available funds

Avoid future Federal rescissions to the maximum extent possible

Annual modal investment mix

Project tracking system

Training program

Project Reporting Requirements

In addition to the requirements associated with receiving federal funding, the MPO will also require regular reporting on projects funded through the LAPP.

Applicants are required to provide monthly updates to the MPO outlining where the project is in the timeline toward funding obligation of all phases awarded for the project. This includes NEPA, plan and right-of-way submittals.

More frequent communications are required if project location, schedule or funding changes are likely to occur.

Applicant are also required to include CAMPO on key date communications toward implementation of the project, such as bidding, ground breaking and opening ceremonies.

References to funding in communications should include: Federal funds were provided for this project by the Capital Area Metropolitan Planning Organization through the Federal Highway Administration.

Scope, Funding and Schedule Changes

All LAPP Awarded projects are funded with CAMPO STPDA and TAPDA Appropriations and NC CMAQ Allocations. Funds are programmed (not yet guaranteed).

CAMPO over-programs because some projects get delayed or cancelled.

Obligation Ceiling is the net available funding. Funds obligated by FHWA are committed to the

project. FFY (Oct 1-Sept 30): Funding Balance.

CFFY Carry Forward Current Year

Appropriations

Total Appropriations Net Available Funding Obligation or

Committed Amount

Funding Balance

Fund $ $ $ $ $ $

1500/2713M301R Transp Alt. Prog >200K Raleigh 1,661,763.00 1,661,763.00 1,495,586.70 1,495,586.70

1500/2713M3E1R Transp Alt. Prog >200K Raleigh - Ext. 670,899.00 670,899.00 603,809.10 603,809.10

1500/2731L230R STP >200K POPULATION-RALEIGH 37,071.59 37,071.59 33,364.43 36,485.00 -3,120.57

1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 356,621.00 356,621.00 320,958.90 -194,507.00 515,465.90

1500/2731L23RR STP >200K POPULATION-RALEIGH-RE 449,401.41 449,401.41 404,461.27 449,401.00 -44,939.73

1500/2731M230R Urban Over 200K Population-Raleigh 9,127,968.00 -1,004,000.00 8,123,968.00 7,311,571.20 1,329,572.00 5,981,999.20

1500/2731M23ER Urban Over 200K Population-Raleigh Ext. 8,224,102.00 8,224,102.00 7,401,691.80 649,600.00 6,752,091.80

11,632,825.00 7,891,001.00 19,523,826.00 17,571,443.40 2,270,551.00 15,300,892.40Result

Scope, Funding and Schedule Changes U-5501 SR 1650 (REEDY CREEK ROAD), NC 54 (NE MAYNARD ROAD) TO SR 16 45488.1.1 U-5501 - PE - CARY Prel Engr 11/03/2011 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 160,000.00 152,783.57 160,000.00 152,783.57 U-5501 SR 1650 (REEDY CREEK ROAD), NC 54 (NE MAYNARD ROAD) TO SR 16 45488.1.1 U-5501 - PE - CARY Prel Engr 11/03/2011 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 200,000.00 112,039.02 200,000.00 112,039.02

U-5501 SR 1650 (REEDY CREEK ROAD), NC 54 (NE MAYNARD

ROAD) TO SR 16 Result 360,000.00 264,822.59 360,000.00 264,822.59

U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER

ROAD) FROM WEST 45490.1.1 CLOSED U-5503 - PE - MORRISVILLE Prel Engr 12/20/2011 REL ACPT # WAKE 1500/# 1500/Not assigned 0.00 23,654.62


ROAD) FROM WEST 45490.1.1 CLOSED U-5503 - PE - MORRISVILLE Prel Engr 12/20/2011 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 45,500.00 45,500.00 45,500.00 45,500.00


ROAD) FROM WEST 45490.1.1 CLOSED U-5503 - PE - MORRISVILLE Prel Engr 12/20/2011 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 147,000.00 147,000.00 147,000.00 147,000.00


ROAD) FROM WEST 45490.3.F1 U-5503 - CON - MORRISVILLE Construction 01/08/2014 REL ACPT # WAKE 1500/# 1500/Not assigned 0.00 102,009.70


ROAD) FROM WEST 45490.3.F1 U-5503 - CON - MORRISVILLE Construction 01/08/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 665,000.00 665,000.00 665,000.00 665,000.00


ROAD) FROM WEST Result 857,500.00 983,164.32 857,500.00 857,500.00

U-5504 RALEIGH - SR 1009 (LAKE WHEELER ROAD) FROM SR

1009-1370 (TRY 45491.3.1 CLOSED U-5504 - CON - RALEIGH Construction 12/04/2012 CLSD ACPT 05/13/2015 WAKE 1500/2702999 Local Government Match_Statewide 4,470.13 4,470.13


1009-1370 (TRY 45491.3.1 CLOSED U-5504 - CON - RALEIGH Construction 12/04/2012 CLSD ACPT 05/13/2015 WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 679,290.00 679,290.00 679,290.00 679,290.00


1009-1370 (TRY 45491.3.1 CLOSED U-5504 - CON - RALEIGH Construction 12/04/2012 CLSD ACPT 05/13/2015 WAKE 1500/7101999 FHWA Construction State Match HTF 483.50 483.50


1009-1370 (TRY Result 684,243.63 684,243.63 679,290.00 679,290.00

U-5514 CAPITAL BOULEVARD FROM SR 2041 (SPRING FOREST

ROAD) TO SR 35 55055.1.1 U-5514 - PE - RALEIGH Prel Engr 12/13/2012 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 448,000.00 91,094.44 448,000.00 91,094.44


ROAD) TO SR 35 55055.3.1 U-5514 - CON - RALEIGH Construction 09/23/2015 REL # WAKE 1500/2731M23ER Urban Over 200K Population-Raleigh Ext. 413,000.00 123.06 413,000.00 123.06


ROAD) TO SR 35 Result 861,000.00 91,217.50 861,000.00 91,217.50

U-5515 WAKE FOREST - SR 1930 (STADIUM DRIVE), 1933 (WEST

NORTH AVEN 55056.1.1 U-5515 - PE - WAKE FOREST Prel Engr 04/11/2013 REL ACPT # WAKE 1500/# 1500/Not assigned 0.00 35,060.18


NORTH AVEN 55056.1.1 U-5515 - PE - WAKE FOREST Prel Engr 04/11/2013 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 235,400.00 235,400.00 235,400.00 235,400.00


NORTH AVEN 55056.2.F1 U-5515 - R/W - SR 1930 WAKE FOREST Right of Way 11/10/2015 REL # WAKE 1500/2731M23ER Urban Over 200K Population-Raleigh Ext. 479,000.00 0.00 479,000.00 0.00


NORTH AVEN Result 714,400.00 270,460.18 714,400.00 235,400.00

U-5520 GARNER - CONSTRUCT IMPROVEMENTS ON I-40 / US 70

EASTBOUND RA 44091.3.F1 U-5520 - CON - I-40/US 70 INTERCHANGE Construction 09/16/2013 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 2,600,000.00 2,444,091.45 2,600,000.00 2,444,091.45

U-5520 GARNER - CONSTRUCT IMPROVEMENTS ON I-40 / US 70

EASTBOUND RA Result 2,600,000.00 2,444,091.45 2,600,000.00 2,444,091.45

U-5529 SR 1115 (AVENT FERRY ROAD), WEST OF SR 1101

(PINEY GROVE - 44107.1.F1 U-5529 - PE - SR 1115 (AVENT FERRY ROAD) Prel Engr 11/25/2013 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 144,000.00 105,879.39 144,000.00 105,879.39

U-5529 SR 1115 (AVENT FERRY ROAD), WEST OF SR 1101

(PINEY GROVE - Result 144,000.00 105,879.39 144,000.00 105,879.39

U-5530AA APEX - OLD RALEIGH ROAD FROM LAKE PINE DRIVE TO

CARY LIMITS 44111.1.F7 U-5530AA - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 14,000.00 26.63 14,000.00 26.63


CARY LIMITS 44111.3.F7 U-5530AA - CON - APEX Construction 10/15/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 810.96 810.96


CARY LIMITS 44111.3.F7 U-5530AA - CON - APEX Construction 10/15/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 140,000.00 104,957.76 140,000.00 104,957.76


CARY LIMITS Result 154,810.96 105,795.35 154,000.00 104,984.39

U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD

FROM THE APEX ELEM 44111.1.F3 U-5530AB - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 336.22 336.22


FROM THE APEX ELEM 44111.1.F3 U-5530AB - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 336.00 336.00 336.00 336.00


FROM THE APEX ELEM 44111.1.F3 U-5530AB - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/7101999 FHWA Construction State Match HTF 0.21 0.21


FROM THE APEX ELEM 44111.2.F3 U-5530AB - R/W - APEX Right of Way 04/29/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 105.37 105.37


FROM THE APEX ELEM 44111.2.F3 U-5530AB - R/W - APEX Right of Way 04/29/2014 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 7,473.00 7,473.00 7,473.00 7,473.00


FROM THE APEX ELEM 44111.2.F3 U-5530AB - R/W - APEX Right of Way 04/29/2014 REL ACPT # WAKE 1500/7101997 FHWA State Match FY15 Transfer 0.37 0.37


FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 1,803.28 1,803.28


FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 4,527.00 1,469.00 4,527.00 1,469.00


FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 77,664.00 77,664.00 77,664.00 77,664.00


FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/7101999 FHWA Construction State Match HTF 0.78 0.78


FROM THE APEX ELEM Result 92,246.23 89,188.23 90,000.00 86,942.00

U-5530GA FUQUAY-VARINA - PARK-DEPOT GREENWAY TRAIL IN

THE TOWN'S OLD 44111.1.F8 U-5530GA - PE - FUQUAY-VARINA Prel Engr 03/11/2014 REL ACPT # WAKE 1500/2713M301R Transp Alt. Prog >200K Raleigh 85,000.00 73,670.89 85,000.00 73,670.89

U-5530GA FUQUAY-VARINA - PARK-DEPOT GREENWAY TRAIL IN

THE TOWN'S OLD Result 85,000.00 73,670.89 85,000.00 73,670.89

U-5530GB FUQUAY-VARINA - BRIDGE STREET PEDESTRIAN

IMPROVEMENTS; CONST 44111.1.11 U-5530GB - PE - FUQUAY-VARINA Prel Engr 12/03/2015 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 84,000.00 58.21 84,000.00 58.21

U-5530GB FUQUAY-VARINA - BRIDGE STREET PEDESTRIAN

IMPROVEMENTS; CONST Result 84,000.00 58.21 84,000.00 58.21

January May 2016 Public Involvement TIP & STIP Amendment Process CMAQ Applications Executive Board adopts project list Training for LAPP selected project managers

February September 2016

Municipal Agreements signed by local gov. Municipal Agreements signed by NCDOT FTA Request for Draft Grant # for Transit Flex Projects SEPTEMBER 15, 2016: ALL AGREEMENTS MUST BE SIGNED OR FUNDS MAY BE

PROGRAMMED TO ANOTHER SHOVEL READY PROJECT THIS IS A CRITICAL DEADLINE

October 1, 2016 September 30, 2017

FFY 17 LAPP Funds Obligated SEPTEMBER 15, 2017: FINAL CHANCE FOR FFY2017 TRANSIT FUNDS TO BE FLEXED

TO FTA AND FFY2017 ROADWAY AND BIKE/PED PROJECT TO RECEIVE AUTHORIZATION THIS REQUIRES FINAL SUBMITTALS TO NCDOT IN JUNE THROUGH JULY, 2017

LAPP - FFY 17 Deadlines

June 2017

Target deadline for obligation of all LAPP funds

Consideration given to reprogramming funds that are not anticipated to be obligated before October

October 2017

All unobligated funds for LAPP projects eligible for de-programming

NOTE: Upon obligation of funds for any particular project phase, the applicant has the obligation year plus two more years to complete the project and expend the funds authorized for that project phase.

NOTE: Since funds are anticipated to be over-programmed (i.e., more funds will be programmed for projects than may be actually available for projects) annually, applicants are encouraged to achieve obligation as quickly as possible for each phase requested through LAPP.

LAPP - FFY 17 Deadlines

Typical Project Delivery Steps

Agreement

-------------Preliminary Engineering Authorization------------- Procuring Professional Services

Environmental Document (required)

Location and Design Approval (required)

-------------Right of Way Authorization------------- Right of Way Acquisition

Utility Relocation

Right of Way Certification (required)

Contract Proposal and Estimate (PS&E) (required)

-------------Construction Authorization------------- Advertise and Let Construction Contract

Construction & Administration

Final Inspection (required) Final Reimbursement

LADA: Location and Design Approval

Must have this signed from NCDOT to request ROW Authorization (to start ROW)

NEPA Environmental Documentation

PCE, EA, FONSI, EIS

Must have this signed by FHWA to request ROW Authorization (to start ROW) or CON Authorization.

ROW Certification

Must have this signed from NCDOT to request CON Authorization (to start CON)

PSE: Plans, Specifications and Estimates

Must submit these in final revised format to NCDOT to request CON Authorization (to start CON)

LAPP Key Approvals Terminology

LAPP Project Roundtable Q&A

Contacts:

CAMPO

919-996-4000

[email protected] [email protected] [email protected]

http://www.campo-nc.us/lapp.html

Questions?

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.campo-nc.us/lapp.htmlhttp://www.campo-nc.us/lapp.htmlhttp://www.campo-nc.us/lapp.html

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