leadership orientation packet

8/14/2019 Leadership Orientation Packet

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Pender Leadership Orientation Packet

Leadership OrientationPacket

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Vision StatementPender United Methodist Church will be a tree oflife in the community rooted in Gods living ordwith branches growing and moving by the !piritand spreading the love of "esus for all#

Mission Statement$o make disciples for "esus Christ

%ow do we do that&'y

Loving God and Loving (eighbor

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What are Penders Core Spiritual

Objecties!

Core Spiritual Objectivesare those things that Pender must absolutely do to

accomplish its mission and to serve its members and the world at large. Pender has

five Core Spiritual Objectives as follows

Know God: Foster understanding of GO as !ord " Savior and support personal

intimate relationships with #$%. Offer multiple worship styles& biblically based& in order

to connect and relate all persons with 'esus Christ. Provide opportunities for people to

praise God through music programs and education. #elp everyone to (now 'esus

Christ at each step of their wal(.

Love God and others: !ove the !ord )our God with all your heart& your mind& your

soul& and spirit. !ove others as yourself. *e an open and friendly church without

prejudice so that each person feels li(e they are an important part of our church family.

$nvite all members and visitors to be open and friendly without prejudice. !ead by

e+ample at home& wor(& and church to educate others on how to love thy neighbor.

Provide physical& financial& emotional& educational& and spiritual support to those in

need.

Grow in God: ,ssist all people in e+periencing GO and e+panding their personal

relationships with 'esus Christ through the #oly Spirit. $dentify and support

opportunities for all age ranges to (now and e+perience Christ in their daily lives.

Provide smaller& more intimate gatherings to foster deeper relationships with 'esus

Christ and the e+panded Pender family. -ducate all people of all ages of the teachings

of 'esus Christ and the *ible. $dentify and support opportunities for adults to (now and

e+perience Christ in their daily lives. Provide a spiritual and physical environment that

welcomes and allows the see(er as well as the brand new Christian to (now 'esus

Christ.

Serve God: Serve GO through worship& prayers& presence& gifts& and service to

ourselves and others. -ducate the leadership on how to involve members and

attendees. %a(e members and attendees aware of the needs of the churchs

ministries. Call members and attendees to serve the !ord. /eward volunteers.

%otivate a broader base of people to volunteer. Organi0e& develop& manage& and

encourage volunteers.

Share God: Proclaim the good news of 'esus Christ to others through our actions and

words. $dentify and participate in metropolitan area opportunities to provide physical&

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manpower& financial& and spiritual resources. $nclude organi0ations supported by other

Pender ministries& not just those supported by !ocal Outreach. 1hrough the Faith

Promise %issions *udget and apportionments from the conference& Pender 2%C

provides financial support for missionaries and organi0ations whose primary purpose is

to spread the Gospel of 'esus Christ. Our support is not limited to gifts of money and

material& but also includes faithful prayer support and encouragement. 3e develop

personal interaction between missionaries and the church family through

correspondence and personal visits. 3e encourage and support members of Pender

2%C serving in short4term mission opportunities. $nvite others 5now 'esus Christ& and

to participate in services and ministry opportunities. Communicate Christs call with

every person that attends and with the community as a whole.

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What is Penders goernance

structure!1he 2nited %ethodist Church 62%C7 is a connectional church. ,s part of the 2nited

%ethodist Church& Pender 2%C is governed by 81he *oo( of iscipline of the 2nited

%ethodist Church. 1he following paragraphs describe how Pender 2%C implements

the governance re9uirements of 1he *oo( of iscipline.

The Charge Conference is the e+ecutive body of the local church. 1he Charge

Conference& the istrict Superintendent& and the Pastor organi0e and administer

Pender in accordance with the *oo( of iscipline of the 2nited %ethodist Church. 1he

Charge Conference is the connecting lin( between Pender and the irginia Conference

and has general oversight of the Church Council. 1he Charge Conference meets

annually 6or more often if needed7 to review and evaluate the total mission and ministry

of Pender& receive reports& and adopt objectives and goals that are in (eeping with the

objectives of the 2nited %ethodist Church. 1he Charge Conference also elects the

officers of the church.

The Church Council is the policy and governing body of the local church. 1he

authority and responsibilities of the Church Council can be found in 1he *oo( of

iscipline of the 2nited %ethodist Church. Specifically& the Church Council sets policy

for Pender 2nited %ethodist Church. ,ll standing committees and all ministry areas

report to the Church Council. *roadly stated& the Church Council is charged with

planning and implementing a program of nurture& outreach& witness& and provision of

resources in the church and for the administration on the church;s organi0ational and

temporal life. $n addition to conducting the business of the church& Church Council

members carry the essence of the meeting bac( into the congregation so that others

might understand the actions ta(en.

/e9uired members: 1he discipline of the 2%C provides direction as to the minimum

re9uired Church Council members. Pender implements this as follows:

Church Council chairperson

Church !ay !eader

*oard of 1rustees Chairperson

Staff Parish /elations Chairperson

Finance Committee Chairperson

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Church 1reasurer

2nited %ethodist 3omen 62%37 /epresentative

2nited %ethodist %en 62%%7 /epresentative

1urning Point )outh %inistry /epresentative

)oung ,dult /epresentative !ay !eader of the ,nnual Conference

iscretionary members: $n (eeping with the goal of reinforcing Penders mission to

8%a(e disciples for 'esus Christ


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&o' is Pender organi(ed!1he following are the leadership positions& standing committees& and ministry clusters

that comprise Pender 2%C. Figure = provides a graphical representation of Penders

organi0ational structure. , detailed list of all ministry areas within Pender is contained

in Penders 8, Servants Guide assisting and advising the church council of ministry needs and opportunities in

order to increase the effectiveness of Penders ministries> continually studying and

participating in training opportunities to grow in understanding of the mission of Pender

and the church as a whole> and ensuring that the laity of Pender is aware of training

opportunities available to them. 1he !ay !eader position is mandated by the 2%C *oo(

of iscipline. Pender has chosen to supplement the !ay !eader position with four

,ssociate !ay !eaders. 1he !ay !eader wor(s with the four associates to fulfill the

responsibilities of the !ay !eader position. 1he !ay !eader ? ,ssociate !ay !eaders sit

as members of the Committee on @ominations and !eadership evelopment& the

Finance Committee& the Staff?Parrish /elations Committee& the *oard of 1rustees& and

the Church Council.

Staff/Parish Relations Committee (SPRC) functions as the human resources

organi0ation of the church. $t serves as the interface between the pastoral and lay staffs

and the congregation as well as presenting the local church to the ,rlington istrict for

staffing and compensation matters. 1he SP/C is composed of si+ members appointed

by Charge Conference& each with staggered A4year appointments. 1he !ay !eader& the

lay representative to the annual conference and the Senior Pastor round out committee

membership. One of the si+ members must represent the )oung ,dult population of the

church. 1he SP/C meets monthly or more fre9uently as needed for specific activities.

@ormal business for the committee consists of planning& budgeting& employee

performance evaluation& and recruiting as necessary. $t also provides resources for

employee training& travel& and related activities. Perhaps as important as what the

SP/C does is what it doesnt do. 1he SP/C does not supervise the church staff on aday4to4day basis> that is the responsibility of the Senior Pastor. $t does not run any of

the churchs various programs& missions& or outreach> and it relies on the *oard of

1rustees for facility and e9uipage. 1he establishment of an SP/C is mandated by the

2%C *oo( of iscipline and meets monthly.

The Finance Committeeis responsible to the congregation for financial leadership and

oversight by: providing planning and monitoring of financial stewardship& providing an

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Servants Guide


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Fiure !: Pender"s Orani#ational Structure

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What is the role o. a committeechair or cluster leader!

, Committee Chair or Cluster !eader is responsible for achieving the overarching

responsibilities and mission of the respective committee or ministry cluster. Specific

activities may be delegated as necessary. 1he responsibilities include& but are not

limited to the following:

Forging and implementing a strategy to achieve the mission that fits within the

overall Pender 2%C mission and strategy.

Facilitating communication within the committee or cluster

Facilitating communication between Pender 2%C members& committees& and

clusters with respect to the activities and needs of the committee or cluster

-nsuring that the committee or cluster is ade9uately resourced from a s(ills and

volunteer perspective.

Overseeing the responsible e+ecution of e+penditures per the approved budget for

the committee or cluster.

Overseeing the preparation of an estimated budget for the upcoming year for the

activities of the committee or cluster

/eporting activities and needs to the Church Council

-nsuring that Church Council decisions and guidance is communicated to the

committee or cluster members.

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&o' do 'e make decisions!Prayer and Consensus %odel: 1he Church Council ma(es decisions using a prayer

and consensus model based on the recommendations of author @. Graham Standish.

,ll decisions are preceded by a short time of reflective prayer when each council

member is as(ed to re9uest guidance from the #oly Spirit with respect to the decision at

hand. ,pproval re9uires either unanimity or unity of all council members as defined

below:

Unanimity: 2nanimous belief that an affirmative decision is Gods will

Unity: 1he person or persons dissenting is?are comfortable with the discernment ofthe group

1he first month an issue comes before council that does not have unanimity& there will

be a delay for a month of prayer. 1he second month& if there is still no unanimity& thecouncil will try for unity. $f no unity is achieved& there will be another months delay forprayer. 1he third month& if neither unanimity nor unity can be achieved on the issue& thecouncil has the option of using a majority vote. #owever& this should only be used aftermuch prayer and soul searching.

1he Church Council strongly recommends that all other clusters or committees adoptthe prayer and consensus model.

Per the 2%C *oo( of iscipline& any number of members present and voting at anyduly announced meeting constitutes a 9uorum for the vote.

&hat must e decided y the Church Conference- Per the 2%C *oo( of iscipline&certain decisions must by made by the Church Conference. 1his list of decisions is notthe entire list of responsibilities of the Church Conference& but rather of list of decisionsthat cannot be finali0ed by the Church Council or any other organi0ations of Pender.

D. Compensation of the Pastor and any other staff appointed by the 2%CConference *ishop.

=. -lection of the following leadership positionsa. Chairperson of church councilb. Committee on !ay !eadershipc. SP/C members and chairpersond. Finance committee members and chairpersone. !ay member of the annual conferencef. !ay leader6s7g. Church conference recording secretary

&hat is decided at the Church Council le#elE 1he Church Council is responsible forapproving any changes to the church wide budget and any policy changes. Committee

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chairs and cluster leads are encouraged to bring any decisions or discussion items thatneed input from areas outside of their cluster or committee to the Church Council.

&hat can e decided y the committees and clusters- 1he committees andclusters may ma(e decisions that are in (eeping with their area of ministry or support&

and that are within the allocated budget and resources of the committee or cluster

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&o' do 'e determine ourbudget!

Planning: 1he budget should represent the funding re9uired to e+ecute the mission of

the cluster or committee. $deally& the first step in planning the budget is identifying the

activities designed to fulfill the mission. 1hen the costs associated with those activities

are estimated& which results in the first draft of the budget. Since available funds are

not unlimited& allocation of available funds may be needed and would be based on

prioriti0ation of activities. %uch of this thought process occurs simultaneously that is&

as the activity is being planned& the associated cost is considered in determining

specific aspects of the plan. 1he 8so that< concept specifically applies to both the

identification of activities designed to further our mission and the allocation of funding to

e+ecute the activities. Guidance of the #oly Spirit is central to the formulation of goals&

planning the specific activities and the associated funding.

Clearly& application to each cluster and committee will differ because the activities of

each differ considerably. Following is an e+ample of a fairly simple budget which

contains many of the planning elements that will be encountered in the budget planning

of other clusters and committees. $n the Finance Committee& activities re9uiring funding

in order to meet the iscipline re9uirements are the audit and the stewardship

campaign. ,dditionally& the e+penses for maintaining ban( accounts and electronic

giving have been identified as the responsibility of the Finance Committee. Other

responsibilities assigned to this committee do not re9uire funding. 1o determine the

budget needed for the audit& the committee first determines the scope of the audit

re9uirements& then wor(s with the auditor to obtain a fee 9uote acceptable to the

committee& which is then the amount included in the budget. For the ban( and

electronic giving charges& historical information on these fees forms the basis for

projecting the e+pense for the coming year. For the stewardship campaign& after

developing the stewardship plan& the costs to e+ecute the plan are calculated utili0ing

historical e+penses as well as changes to fit the current plan.

dditional *uidelines: $n addition to the above comments on the planning process&

some points to consider are:

Proposed budget wor(sheets need to identify how proposed e+penditures

coordinate with proposed ministry activities. Specific identification is very helpful

in communicating both the need for the funding and& later when the funds are

disbursed& in matching the actual e+penditure with the budget item.

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For cross ministry initiatives& cluster leaders need to coordinate with one another

to ensure that all aspects of the needed funding are included in a clearly

identifiable manner. 1he 4A4D planning tool includes a section to note funding

considerations.

3hen historical data is relevant& it should be considered as part of the

e+planation in budget planning.

3hen a budgeted event includes a revenue component& for e+ample& *S& the

budget wor(sheet needs to include separately both the revenue and e+pense

components.

1he estimate of tithes and offerings is compiled by the Finance Committee and

Pender staff.

Budget Cycle and Schedule: Pender 2%Cs fiscal year runs from 'an. D throughec. AD. 1he Church Conference is generally held in late @ovember to ma(e thedecisions necessary for the following year. $n order to have the approved budget forthe following year available for distribution at the Church Conference& the ChurchCouncil must ma(e a decision for the following years budget at the October meetingof the current year. 1he Finance Committee is responsible for collecting budgetre9uests and ma(ing a recommendation to the Church Council for an estimatedbudget. , rough schedule is shown in the following bullets.

,ugust Church Council meeting: *udget process and guidelines are

e+plained

%id ,ugust: *udget wor(sheets are provided electronically to committee

chairs and cluster leads. -arly September: *udget wor(sheets are due to the Finance chairperson

September Finance Committee meeting: 1he budget is reviewed in

preparation for the September Council meeting

September Council meeting: 1he budget recommendations are presented.

$f there are no issues& the budget may be approved. $f there are issues&actions are assigned for completion prior to the October Finance meeting.

October Finance meeting: Final budget submissions are reviewed and a

recommended budget is put together.

October Council meeting: Final budget is approved for distribution and

communication to the church at the Church Conference.

'anuary D: -+ecution against the budget begins

Budget Sumission *uidelines:

/e9uests for funding should be prayerfully composed with guidance from the

#oly Spirit.

/e9uests should be based on anticipated activities for the upcoming year.

$f possible& historical data should be used to bac( up estimated e+penses.

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*udget re9uests should be bro(en down to activity levels.

For cross ministry initiatives& cluster leaders should coordinate where the funding

is placed in the budget.

$ncome estimates are put together by Pender staff and the Finance Committee.

rtifacts and P.Cs: *udget preparation pac(age. ,n e+cel wor(boo( containing thetemplate for compilation of the new years budget in addition to information on the

current year budget and current year actual e+penditures through 'une will be provided

to each cluster lead and committee chair in ,ugust. $f additional information on any

aspect of this is needed& for current year e+penditure detail contact ebbie %c5amey

and for budgeting 9uestions contact *ec(y *ryan.

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;asic 4enets .or Planning and


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o 1his helps us to focus on the ends& not just the means. Scripture

references: -+odus =I:J& %atthew I:D& /omans D=:=& D 'ohn B:K& 'ohnA:D.

o 8So thatL< changes everything. $t helps establish the reason?purpose of

why we do anything.

3e will have a flea mar(et twice a year so thatL3e will hold a %issions conference each year so thatL3e will have a choir so that L3e will start a new worship service so thatL3e will have ushers so that L

,s( the 9uestion whether and how the 8so that< contributes to our ultimate

objective 81o ma(e disciples of 'esus Christ


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Communications: 1elling the story of our ministry activities is very important toencourage general participation as well as volunteer participation in the ministryactivities. Communication is needed before& during& and after a ministry event.

,dvertise the event and the volunteer needs for the event prior to the activity. ,fter theevent is held& share the results before the ne+t event is scheduled to happen to

encourage others to join in. %ultiple venues are available for communication& some ofwhich are listed below. POC information for the Pender webmaster& the chair of theCommunications committee& and the office staff are included in attachment MM

1his 3ee( at Pender & our e4mail to the congregation 6contact church office7

Pender website: Contact Pender webmaster

Pender Faceboo( site& twitter feed& and blogs: contact Pender webmaster

Sunday morning announcements: contact pastors

a> Church Calendarb> ;uilding -sec> /rti.acts? Planning 8orm@ ;uilding -se 8orm@ Calendar reAuest .orm

Bhttp?'''penderumcorg.orms>

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http://www.penderumc.org/formshttp://www.penderumc.org/forms


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Penders Policies, list of Penders approved policies& along with the policies& can be found athttp?'''penderumcorgpolicies
http://www.penderumc.org/policieshttp://www.penderumc.org/policies

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