Can librarians make a difference in the geoworld?

The story of INSIDE Idahohttp://www.insideidaho.org

Lily Wai, INSIDE Idaho Administrator

Bruce Godfrey, GIS Specialist

University of Idaho Library

CUAC-LC Conference

Washington, D. C.

May 12, 2005

OutlineTraditional library collections (Paper, microfiche,CDs)

Why GIS in the libraries?

How did we get started?

Securing Funding sources

What is INSIDE Idaho?

Pre-clearinghouse - Where we were

Idaho Clearinghouse - Where we are going

Clearinghouse Demo (by Bruce Godfrey)

Traditional map library collection

Federal Depository Library collection (Geologic, mining, forest service, CIA maps)

USGS, AMS, BLM, NIMA Depository maps

Air photos

Purchased maps

Gift map collections

Mostly paper format, with the exception of Open-File maps on microfiche, and some CDs from Census Bureau, USGS, EPA, and NASA

Map Collection at UI Library

Depository Collection at UI Library

Tangible Map collection statistics

Maps added (Depository)2000: 1781

2001: 1797

2002: 1090

2003: 1284

2004: 1169

Maps used:2000: 3917

2001: 4008

2002: 3170

2003: 1343

2004: 642

Maps loaned:2000: 2622001: 1962002: 812003: 1192004: 43

Maps cataloged: 2000: 2452001: 952002: 523 (LandSat, etc)2003: 644 (LandSat, etc)2004: 48

Annual average maps budget: (2000-2004)

$2000-$500

Why GIS in Libraries?

Libraries are appropriate facilities for the management and distribution of GIS maps and data (Paper/CD-ROM, and Digital.)

They are neutral, unbiased institutions, and part of an established nationwide infrastructure (FDLP).

Libraries are proficient in collection development, cataloging, access and preservation issues.

How did we get started?

Digital geospatial data in CD-ROM format arrived in libraries as part of the FDLP depository items

Frustration with not being able to make them available to the public due to the lack of mapping software

A desire to be involved in the ever-changing way of disseminating government information

CD-ROM Collection at UI Library

Where we wereMost geospatial data were scattered and stored in local computer stations of individual agencies or academic units in various locations of the state, not accessible to the public.

Used a variety of techniques and technologies and may or may not have provided documentation for each dataset.

The result of these disparate efforts:

Similar datasets available from different websites, or local computer servers.

Difficult to determine if differences exist (lack of metadata).

Duplicate efforts and waste of money and energy.

What is INSIDE Idaho?Interactive Numeric Spatial Information Data Engine

Contents:

Geodata

Numeric data

Atlas/Maps

Interactive Mapping

Metadata

Training

Links to other relevant sites

INSIDE Idaho

Interactive Numeric & Spatial Information Data Engine, 1999-2000

Project Director

Organizational ChartIGIAC

GIS ConsortiumIdaho Depository Libraries

GIS Specialist

Technical Consultant for Software Management

Library

Technical Consultant for Hardware Management

Geography

Forestry

Agriculture

Computer Science

IGIAC

GIS Consortium

Personnel

Project administratorGIS SpecialistConsultantsFaculty advisorsStudent assistantsUniversity IT support

Administrative AspectsSecure grants

Organize the project team

Plan and organize tasks

Email and monthly meetings

Assign tasks and hiring workers

Budget management

Periodic reports to the funding agencies

Secure Funding sources ($$$)Idaho State Board of Education Technology Incentive Grant (1996)University of Idaho Research Office Seed Grant (1999, 2003)Institute of Museum and Library Service Leadership Grant earmarked by Congressional Appropriations (1999-2002)FGDC “Don’t Duck Metadata” grants (USGS) (1999-2005)Other contributions

Tasks

Purchase hardware/softwareDesign user-friendly interfacesCollect non-proprietary dataCreate metadata Collaborate and cooperate with GIS agencies

in the stateParticipate in statewide GIS users meetings

INSIDE: Current Architecture

INSIDE Idaho – ClearinghouseThe Idaho Geospatial Committee (IGC) (EO 2001-07) unanimously approved INSIDE Idaho website as the State of Idaho’s official geospatial data clearinghouse (May 30, 2002). The clearinghouse encompasses organizations, standards, people, data and technology which work together to facilitate cooperation and partnerships through the sharing, discovery, and use of spatially enabled data.It promotes the idea of, and technologies that facilitate, a distributed clearinghouse architecture.As a critical component of the Idaho Geospatial Data Implementation Plan (I-Plan), INSIDE Idaho performs as the official state data distribution clearinghouse for all framework data themes.

Idaho State IT Plan

Distributed architecture

State Clearinghouse

State Agency Local Govt. Higher Ed.Federal Agency

Geospatial One Stop Portal

Harvestmetadata

Harvestmetadata

Harvestmetadata

Search/BrowseResponse

Download/Interact

Dow

nload/Interact

Search/BrowseResponse

Download/Interact

Downl

oad/

Inte

ract

Clearinghouse – Goals & Objectives

To facilitate the discovery and use of GIS dataSearch data with a single query.

Provide data in easily accessible formats.

Insure that public funds used to create spatial data are not wasted

Reduce duplication of effort.

Insure data that exists and can help solve societal problems is in the public domain and easily accessible.

Clearinghouse - VisionEvery dataset accessible to every potential userA documented custodian for every dataset created and included on the clearinghouse website (metadata)A website that is cooperatively developed and actively maintained in conjunction with innovative tools and servicesProviding leadership and expertise in the storage, support, training, archival, and distribution of Idaho’s digital geospatial and numeric data

INSIDE Idaho Data Contributors

Publisher # ItemsBoise National Forest 14Bureau of Land Management, Idaho office 8Bureau of Reclamation 346Idaho Climate Services 4Idaho Department of Environmental Quality 15Idaho Department of Fish and Game 1Idaho Department of Water Resources 26Idaho Geological Survey 18Idaho Legislative Services Office 44Idaho State Tax Commission 472Idaho Transportation Department 3Kootenai County GIS 25Natural Resources Conservation Service 1SPOT Image Corporation 411U.S. Census Bureau 1303U.S. Department of Agriculture 55U.S. Geological Survey National Elevation Dataset 20 DOQ 3.75 Minute Series 5292 2003 0.3-meter Boise Urban Area Imagery 467 DRG 7.5 Minute Degree Series 2296 DRG 1 x 2 Degree Series 24 DRG 30 x 60 Minute Series 77 Landsat 218

Average Number of Users Sessions per Day

101

178

391

454

568

050

100150200250300350400450500550600

2000 2001 2002 2003 2004

Calendar Year

Use

r S

essi

ons

2004 Orthoimagery

County name # downloadsBlaine 1873Canyon 1783Camas 1675Ada 1115Latah 1110Kootenai 968Nez Perce 942Idaho 933Bannock 926Elmore 911

State Totals [10/11/2004 – 4/30/2005]

# downloads 31743 [157/day]TB transferred 9.3 [47 Gb/day]

Funding

Who are INSIDE Idaho users?

Students, faculty and researchers at higher education institutions

GIS professionals at state, local, and federal government agencies

Government officials

Business and industry sectors

K-12 teachers and students

Private citizens

Clearinghouse – What it took to get here

A lot of hard work!

Determination, perseverance, creativity and dedication

Technology

• Using what’s currently available

Acting as a facilitator/statesman

• Locate/use/share data

• Building relationships/partnerships – trust

Continuously promoting the ‘Vision’

Where we are going

Continue to:

Promote a consistent data sharing architecture

Employ new technologies• distributed architecture• serving gigantic raster datasets

Secure stable and permanent funding

What’s new - searching

What’s new - searching

What’s new – mapping services

AcknowledgementInstitute of Museum and Library Services National Leadership Congressional Appropriation (1999-2002)USGS-FGDC “Don’t duck metadata” grants, 1999-2005USGS Framework Data Coordinator, Tracy Fuller Idaho Dept. of Water ResourcesIdaho Transportation Dept.Idaho GIS State Coordinator, Nathan BentleyUniversity of Idaho Library and Information Technology Services

ContactsLily Wai, INSIDE Idaho Administratorlwai@uidaho.edu208-885-5858

Bruce Godfrey, GIS Specialistbgodfrey@uidaho.edu208-885-6463

This presentation can be viewed at:http://inside.uidaho.edu/whatsnew/whatsnew.htm#Events