Louisiana Decentralized Arts

Funding Program FY 2016

Region 6

(Avoyelles, Catahoula, Concordia, Grant,

LaSalle, Rapides, Vernon, and Winn Parishes)

Contact:

Caroline Randall, Community Development Coordinator

318/484-4471

caroline@louisiana-arts.org

Deadline: Applications must be received by Friday, July 3rd, 2015 at 5:00 p.m. This is not a postmark deadline. There will NOT be a revision deadline. Applicants are asked to submit 8 copies of their applications, along with 2 copies of supplemental materials (if they choose to include these).

Appeals Process: Organizations must have a representative present at the Community Panel in order to appeal the award results.

Reporting FieldsIn order to better demonstrate the impact of DAF grants in

our communities, the LDOA added new reporting fields to all applications in FY 2014 and FY 2015. This data will be

required again in FY 2016. Field instructions are given in the grant guidelines.

# of Individuals to benefit

# of Youth to benefit

# of Teachers to benefit

# of Schools (Pre K-12) to benefit:

# of Artists employed:

# of Artists to participate

# of Full-time staff employed

# of Part-time staff employed

# of Contracted staff

# of Volunteers

FY 2016 Granting Emphasis

GOAL: To use grant dollars to deeply impact the cultural landscape by seeding dollars to those organizations/projects that contribute to the overall arts infrastructure of their parish/region, through incorporating one or more of the following principles:1. Public Benefit: The organization/ project is

broadening or deepening access to quality, interactive artistic experiences for residents.

2. Innovation: The organization/project is applying thoughtful, resourceful, progressive plans to satisfy cultural needs.

3. Leverage: The organization/project brings additional community resources to work with Decentralized dollars to create the most impact.

FY 2016 Granting Emphasis

4. Value-Adding: The organization/ project adds lasting worth to the cultural economy and assets of our region beyond the cost of their programs.

5. Unifying: The organization/ project celebrates a diverse artistic and cultural tapestry by incorporating new or non-traditional audiences, artists, and community organizations.

6. Building Infrastructure: The organization/ project develops the creative and economic potential of artists and arts organizations in the parish/region.

DAF Overview

Louisiana Decentralized Arts Funding Program (DAF) is a legislatively-funded program for funding of arts and culture in every single parish. Funds are allocated on a per-capita basis.

Grants available in FY2016: Organizational Support, Project Assistance, and Technical Assistance.

Amount Available: $1000 (minimum) - $6,500 (maximum). No cash or in-kind match is required, though you must show evidence of community support for project.

DAF Overview - Eligibility  Project

AssistanceTechnical Assistance

Organizational

Support

Nonprofit Arts Organizations

X X X

Nonprofit Organizations

X X  

Governmental agencies

X X  

Schools and School Boards

X X  

Colleges and Universities

X    

Individuals (with Fiscal Agent)

X    

DAF Overview

Parish Domicile: All applicants must apply in the parish in which the organization is domiciled and incorporated.

Fiscal Agents: Groups without 501(c)(3) status or individuals serving as Project Directors may apply for funding through a fiscal agent. Fiscal agents must be domiciled in the same parish as the sub-applicant and may not be a paid Provider of Service for the project.

Chapter Organizations: Chapter or satellite organizations must attach an IRS determination letter for the central organization, apply within the parish in which the chapter is domiciled, and include a letter of support from the central organization.

Project Assistance ApplicationDisciplines

Dance, Design Arts, Folklife, Literature, Media, Music, Theater, Visual Arts & Crafts, Multidisciplinary

Evaluation Criteria

Project Description: Please describe using only one sentence!!

Artistic Merit 35%

Need and Impact 25%

Planning and Design 20%

Administration and Budget

15%

Compliance 5%

Project Assistance Application

Partial Funding

~95% of applications were partially funded in previous years.

Be specific—how will this program adapt to reduced funding?

Need and Impact

Step 1: Paint a picture of how the project will play out.

Step 2: Identify a specific need the project will meet.

Step 3: Match the outcomes of your project with the needs identified.

Project Assistance Application

Artistic Merit

Step 1: Introduce artistic staff and highlight credentials.

Step 2: Highlight the importance of the discipline in which your project is working.

Planning and Design

Step 1: Alternate between goals/deliverables and actions/steps taken to achieve the goals. This is a good place

to use input/output chart.

Step 2: Community “buy-in” in planning and participation. This includes advertising/promotion.

Step 3: Evaluation! Show how thorough your organization has been in creating the outline for the project and in

“marketing” it to the public.

Project Assistance Application

TIP: The Input/Outcomes Chart

Need Input Outcome Impact

•Access to artistic experiences for underserved rural children in a school setting.

•$4000 in artistic fees for a 6 week artist-in-residency project with intensive hands-on projects for 200 4th graders in Grant Parish.

•GOAL: 200 Individual and group works produced, with improved access to interactive experiences in the arts.

•Improved reasoning and expression skills, increased appreciation for and participation in the arts.

•Funding for long-term arts programming.

•Cumulative group work (100 page book of visual and literary works by students) sold as fundraiser by school.

•GOAL: $8,000 in book sales for ongoing arts projects in Grant Parish schools.

•Sustainable, long-term interaction with the arts, achieving benefits described in Need/Impact narrative.

Project Assistance Application

Providers of Service: Artistic Personnel

Must be completed for artists, artistic personnel, or other individuals directly involved with your project—including

employees and staff. Budget:

Round all amounts to the nearest dollar.

Line 29: Cash your organization is bringing to project from budget.

Line 39: Must equal line 55. Your project cannot show profit in budget.

Lines 40-42: These are fees paid to members of your organization’s staff.

Lines 44-45: These are fees paid to providers of service who do not work for your organization.

If supplies and materials exceed $500, you must submit a detailed breakdown of expenses.

Project Assistance Application

Assurances and Check List

READ EACH LINE and ensure you have satisfied it before checking.

Signatures should be made in blue ink.

Board involvement: It is strongly encouraged that your board members are familiar with your proposed project.

Your board chair and treasurer will be required to sign your application before submission.

Optional Supplemental Materials

Supplements should be easy to review and add depth and color to your project proposal. All supplemental materials

MUST be bound in some fashion. Loose papers or photographs will not be accepted. The Community

Panel will not see them until the day of its meeting.

Technical Assistance ApplicationTypes Available:

Consultant fees, training support, capacity-building support.

Evaluation Criteria

Need and Impact

Step 1: Paint a picture (internal to your organization).

Step 2: Justify need for your particular training/consultant.

Step 3: Ensure that this will enhance the ARTS component of your programs.

Need and Impact 35%

Quality of Assistance

35%

Administration and Budget

25%

Compliance 5%

Technical Assistance Application

Quality of Assistance

Step 1: Demonstrate the qualifications of the providers.

Step 2: Make sure that all dates, locations, and specific services to be provided are listed here. Another good

place to use the input/output chart.

Step 3: Evaluate! Discuss how the quality of the provider(s) will help strengthen what your organization offers to the

community.

Tip:

Narratives are dense and must convey quite a bit of information to individuals who are reading many of them.

There is no such thing as too many headings, tables, or bulleted lists.

Keep your paragraphs short. Use a consistent font and bold, italicize, and underline sparingly -- but effectively.

Technical Assistance Application

Administration and Budget

Again, use this section to qualify the numbers you have listed in your budget. Highlight the cost-effectiveness of your

project and how it will enhance your organization’s ability to achieve its mission.

DOUBLE CHECK your budget!

Assurances and Check List

READ EACH LINE and ensure you have satisfied it before checking.

Signatures should be made in blue ink.

Board involvement: It is strongly encouraged that your board members are familiar with your proposed project.

Your board chair and treasurer will be required to sign your application before submission.

Organizational Support ApplicationGeneral operating revenue support to 501(c)(3) arts

organizations only.

Evaluation Criteria

Quality

Step 1: Introduce programs and services of your organization.

Step 2: Describe your organization’s contribution to the discipline.

Step 3: Attach a separate list of programs and activities in upcoming year with descriptions.

Quality 45%

Need and Impact 30%

Administration and Budget

20%

Compliance 5%

Organizational Support Application

Need and Impact:

Step 1: Identify the needs your organization meets. TIP: Turn to your mission/vision statement.

Step 2: Describe the community you serve.

Step 3: Address efforts to increase access, participation, knowledge, and/or exposure to the arts.

Administration and Budget:

Step 1: Describe the planning process for your organization’s activities.

Step 2: Introduce staff, volunteers, board.

Step 3: Evaluate! Describe the effectiveness and strength of the organization (using concrete examples to demonstrate this).

Loose Ends

Review of Proposals/Applications:

Independent Community Review Panel will meet with representatives from every parish. Date will be

announced in your certification letter.

Call to find out if you were recommended for award!! We will make no notification except for “official”

notifications when our Board has approved recommended awards.

Appeals:

Letters of appeal will be accepted for ten business days after the Community Panel’s meeting. Letters must justify the appeal, citing

errors made in the Panel Review Process. See pg. 18 in guidelines for more information.

Loose Ends

Deadline: Friday, July 3rd, 2015 (5:00 p.m.)

Community Panel Meeting: Mid-August (TBA)

Appeal Deadline: 10 business days after panel makes recommendations.

Awards Approved by ACCL Board: August/September 2015

First Payments Made: October 31, 2015

For Assistance Prior to Deadline:

Caroline Randall, Community Development Coordinator

(318) 484-4471

caroline@louisiana-arts.org

1101 4th St.

Suite 201

Alexandria, LA 71301

All forms and guidelines available at www.louisiana-arts.org

Grants>DAF