Managing Records in the Cloud

Central Missouri Chapter

Jesse WilkinsApril 16, 2009

Agenda

• Introduction to Enterprise 2.0

• Enterprise 2.0 technologies

• Enterprise 2.0 and the Enterprise

• Managing Enterprise 2.0 Tools Effectively

INTRODUCTION TO ENTERPRISE 2.0

Buzzwords 2.0

• Education 2.0

• Energy 2.0

• Health 2.0

• Library 2.0

• Travel 2.0

• Retail 2.0

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Hugh McLeodhttp://www.gapingvoid.com

Web 2.0

• “Web 2.0 is the business revolution in the computer industry caused by the move to the internet as platform, and an attempt to understand the rules for success on that new platform. Chief among those rules is this:

Build applications that harness network effects to get better the more people use them.”

-- Tim O’Reilly, 12/10/2006

Web 2.0

• Source: Joining Dots

http://www.joiningdots.net

Office 2.0

• First described by Ismael Ghalimi in 2005

• “Use of Web 2.0

for Office 1.0 tasks.”

– Scott Deitzen, Zimbra

Office 2.0

• “Web-based Software-as-a-Service” (Saas) – Dion Hinchcliffe

Office 2.0

• “Working where you want, when you want, and being able to conduct real business.”– blognation Canada

Enterprise 2.0

• “Enterprise 2.0 focuses on platforms companies can buy or build to make visible the practices and outputs of their knowledge workers.”

-- Andrew McAfee, 5/2006

Enteprise 2.0

• “Enterprise 2.0 is the application of the Web 2.0 technology and mindset within an organization.”

--Mike Riversdale, E20 New Zealand Style, 2/2008

The 2.0 meme

• It’s all about me

• And my networks

• It’s open

• Emergent

• Fast

• And always on

Source: Ray Sims’ Learning Connections blog12

Web 2.0 characteristics

• An approach, not a

technology

• Emergent structures

• Software as a service

• Information reuse

• Social networking

• Perpetual beta

In 1900 companies generated their own power

In 2007 companies provided their own IT

ENTERPRISE 2.0TECHNOLOGIES

Web-based email

• Many different applications available

• Provide secure web-based access to email

• Provide 1+ GB storage/user

• Allow 20, 50, 100MB

attachments

• Forward to/from other

accounts

Web-based office suites

• Many different applications available

• Fully-featured to fairly narrow– Generally compatible with common Office

functionality

• May default to private or public

Blogs

• Project updates

• Organizational updates

• Status updates

• Customer communication

• Lessons learned

• Any other one-way

communication

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Wikis

• Knowledge base/customer service

• Meeting agenda and minutes

• Collaborative authoring and publishing

• Proposals and presentations

• Contract negotiation

• Collect and organize

research19

RSS feeds

• Subscription to updates from blogs, wikis

• Notification of system changes

• Competitive and market intelligence

• Publish organizational

updates

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Tags

• User-provided

metadata

• Emergent

• Folksonomy

Social networks

• Expertise management

• Tap unknown resources

• Contact management

• Alternative to email– That users are already

using– That allows tagging,

blogging, etc.

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Mashups

• Connect two or more data sources using loosely coupled connectors– Combine sales data with maps– Combine shipping and order data– Provide customers with

(non-sensitive) status monitoring

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Mashup - Mapdango

ENTERPRISE 2.0IN THE ENTERPRISE

What makes Enterprise 2.0 enterprise-y?

• Control over implementation model

• Standards support

• Security and identity

• Access to enterprise data

• Data quality

• Regulatory compliance

Not in our organization….

If you don’t like change, you're going to like irrelevance even less.

--Gen. Eric Shinseki

11/8/2001

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The bad news

• You can’t prohibit them– There are too many

of them– They are constantly

changing– IT has other fires to fight

The bad news

• They can be difficult to control– The “Shadow IT Dept”

Check your demographics!

So which ones are right for YOUR organization?

• How transparent are you?

• Do you share?

• Which ones are

already being used?

• In other words, any of them….

The good news

• Many of the most commonly used 2.0 tools already track changes, versions, etc. – Wikis– Blogs

The good news

• Some tools need to be managed for efficiency rather than compliance– RSS feeds– Social bookmarking– Tags

del.icio.ussocial bookmarking

The good news

• E20 tools use standard formats and interfaces

• XML, RSS

• SOAP, REST

• Open Document Format

The good news

• Most of them can be secured or set up to be private– Blogs – Wikis– Social networks– RSS– Web-based office – Web-based email

The good news

• There are enterprise versions of every Enterprise 2.0 application– Hosted internally– Secured access,

integrated into the

identity infrastructure– Appliance-based

Compliance 2.0

• Address in policies– Whether Web 2.0 solutions will be allowed– Which tools will be allowed or supported

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Compliance 2.0

• What type of information can be published

• Whether posts, etc. will be reviewed pre- or post-publication– The value of these tools is in making

collaboration fast and easy, not slow and bureaucratic.

Compliance 2.0

• Consider whether to implement versions inside the firewall

• Review SLAs with hosted providers to determine whether you can live with them

Compliance 2.0

• Consider add-ons that can provide required compliance functions

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Prohibition is not a realistic option

Neither is ignorance

Questions?

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