map it!+data+collection+plan

7/27/2019 MAP IT!+Data+Collection+Plan

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MAP-IT! Review Meeting

5 March 2008 - Brussels

Data Collection Plan (Deliverable 2.2)

Methodology and plan of the consortium to ensure

completion of the questionnaire`s content

Cybion Srl


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5 March 2008 - BrusselsMAP-IT! 1st Periodic Review 2

Background

D2.2 requested by Reviewers at OctoberReview Meeting

Prepared by Cybion and delivered to EC on14 December 2007

From Consolidated Review Report

Develop and issue a new deliverable D2.2 Data Collection Plan, whichoutlines the methodology and the plan forhow the consortium will ensure

the completion of the questionnaires content for the relevant

organisations, utilising local networks, events, etc. The plan should also

identify real contingency planning options, both in general, as well as at

the national level, for addressing low response rates of questionnaires


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Objectives

To outline the methodology, the plan and

the follow up activities to ensure the

mapping data collection and the completion of

the questionnaires content by the target

players

To define contingency plan options for

addressing the possibility of low response rate

to questionnaires


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Data collection Objectives

To collect data from target countries to get:

1. View of the existing situation in the MED

targeted countries in terms of industrialplayers identification and qualification in the

area of ICT

2. Clear picture of the research expectations

characterising each country in specific ICTareas


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IVEM Methodology


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Data Collection Overview

Players identification

Type of data to be collected

Data collection process

Sending of questionnaires to selected

players Follow up activities


7/345 March 2008 - BrusselsMAP-IT! 1st Periodic Review 7


Qualitative targets

Industrial MED ICT stakeholders

MED players with past experiences, current results

and/or future plans in ICT research related to FP7ICT Workprogramme

Multipliers

Universities?

Quantitative targets To identify in all eight countries a minimum of2.500

IT organisations



Type of Data to be collected

Data is double-layered

information on organisations such asturnover, areas of activity and size

Can be collected by online research means

information on industrial players currentposition on the potential for expected future

research cooperation Requires direct, active participation of

players (questionnaires, interviews)



Data collection process

Administrative data collection from on-linesources

Upload data on database

Send questionnaire to companies

Follow up activities


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Type of Data to be collected from:

on-line sources (databases): administrative data (name, address, sector)

research related information (projects participation,patents filed, existing collaborations with

universities/research centres);

off-line sources (questionnaires and interviews ifnecessary):

detailed research competencies previous research cooperation with EC players

research needs.


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Upload data to MAP-IT! database

Partners insert MED organisations into database viatheir personal access to MAP-IT! DB

Each partner given data access solelycorresponding to its responsible MED country

ITIDA: Egypt

USMBA: Morocco

CYBION / Cabinet Plus Formation: Tunisia

UNESCO: Lebanon and Syria INNOVA: Palestinian Authority and Jordan

EUROQUALITY: Algeria

Manual insertion or group export of data allowed


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Upload data to MAP-IT! database

Partners have permission to view, edit

and delete (if necessary) data records

Cybion serves as database administratorand provides data entry support to

partners when needed


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Questionnaires sending to players

Reasons for using questionnaire in mapping

exercise

Gaps identified are to be bridged by sending

questionnaire

Need to listen to MED ICT players ideas and

expectations regarding envisaged research

activities or future collaboration plans with

European players


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On-line distribution Entire completion process can be followed

from the back end analysing how many

questionnaires have been completed and howmany are still in the ongoing completion

process


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Questionnaires follow format detailed in D1.4

Promoted to MED industrial stakeholders:

Personal visits

Sent by mail or fax

E-mail invitations with personal login/password to

complete on-line

Accessible via the public MAP-IT! website

At Awareness Workshops and relevant events


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On-line distribution Sent automatically starting from initial stakeholders

contacts gathered by Consortium members andinserted into MAP-IT! database

All MED organisations sent e-mail (from [email protected]) with personal access (login / pass) toquestionnaire with options:

to fill it in online immediately

to access it later to start completing the questionnaire and return at

another time to finish the entire process
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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On-line distribution

http://www.map-it-med.eu/questionnaire
http://www.map-it-med.eu/questionnairehttp://www.map-it-med.eu/questionnairehttp://www.map-it-med.eu/questionnairehttp://www.map-it-med.eu/questionnairehttp://www.map-it-med.eu/questionnairehttp://www.map-it-med.eu/questionnaire


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Promoted at events Promoted at awareness, dissemination and training

events organised by the Consortium in the targetcountries in addition to external events where

partners participate in the course of the project

The events that have been identified up to now are:

Event in Palestinian Authority organised by Innova

(28th

Jan 2008) Event in Jordan organised by Innova (27th Feb)

Event in Egypt organised by ITIDA (TBD)


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Access to questionnaire online Registration page created

MED organisation requests to access

questionnaire E-mail sent to administrator (CYBION) with

request info + brief profile info

Cybion sends login/password to organisationthat allows it to immediately accessquestionnaire


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Data Collection Methodology


Data collection on identified players

Upload information MAP-IT! database

Data screening and filtering of players

Sending of questionnaires to selectedplayers



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Phone calls

Personal visits

Further distribution at events

Follow-up e-mails from partners

Assisted completion over the phone

On-line tool on partners websites Lead the players to essential sections of the

questionnaire


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Second dispatch of restricted questionnaire

Interactive Help/support function

Events participation

Focus on large companies

Visibility incentive at future events

Link placement on partners websites Search engine optimisation

Involve intermediary organisations


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Follow up actions

2nd email Follow up phone-calls to recipients: to aim at

obtaining from the respondents at least the answersconcerning the research priorities

Reminder e-mails

to first thank the organisation for having initiatedthe questionnaire filling-in process

to propose the link to the complete questionnaireor a direct entrance to the research prioritiessection (Section B) allowing the companies tocomplete only company name, sector andresearch priorities


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Follow up actions

Participation to local events

Distribution of part A of the questionnaire

Follow up phone calls to complete thequestionnaire


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Follow up actions

Search engine optimsation

Optimising the MAP-IT! questionnairewebpage using SEO techniques to maximise

visibility Improve the structure and keyword density of

webpage to have more success with visitorsfinding questionnaire via search engines


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Follow up actions

Link presence on partners websites

To increase visibility and facilitate access tothe questionnaire

Assists MED players learn aboutquestionnaire especially on MED partnerwebsites (i.e: ITIDA, USMBA)

ITIDA on-line tool


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Contingency Planning

To address the case of low response rate of

questionnaires

To ensure complete compilation ofquestionnaire to gather needed data for

mapping exercise

To define secondary plans that could make upfor fewer results


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Organisation of dedicated restricted workshops atnational level between major research players

Agreements with sectorial portals to diffuse the linkto the questionnaire on other populated webpages

Motivation to participate: companies that accept toanswer to the questionnaire could be offered a free

consultancy on research proposal idea to besubmitted under 7th FP in ICT domain.


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Dedicated restricted workshops at national levelbetween major research players

Major research players could be invited to discussresearch priority areas among representatives ofdifferent ICT research areas

Grouping of players from same ICT field is consideredan option to save time and resources

These workshops will be organised with the support of

local partners and the participation of nationalinformation points and other intermediary organisationsthat are in contact with the consortium partners


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Agreements with sectorial portals to diffusethe link to the questionnaire on otherpopulated webpages

MED ICT portals

EU-MED initiative websites

MED-IST



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Added motivation to participate

MED organisations that accept to answer to thequestionnaire will be offered a free consultancy on

research proposal idea to be submitted under 7th FPin ICT domain

Only applicable for those that fill out completequestionnaire

Could encourage MED stakeholders (especially

SMEs) since this is a major request from experiencesat workshops



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When: End of March to check questionnairecompletion status

Why: individual country decisions based on pre-identified criteria

Contingency PlanningCHECK POINTS


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THANK YOU!


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5 M h 2008 B lMAP IT! 1 t P i di R i 34

D1.3 - Objectives and plans for

involvement of Working Groups andExpert Panels

ITIDA Task leader
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