march 12 2018 board of education cincinnati, … · ms. bolton moved and mrs. bates second that the...

March 12 2018

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

BUSINESS MEETING

March 12, 2018

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 221

Motion to Amend Agenda to Add Board Matters . . . . . . . . . 221

Minutes Approved . . . . . . . . . . . . . . . . 221

Report of the Audit Committee . . . . . . . . . . . . . 222

Presentations . . . . . . . . . . . . . . . . . 225

Announcements/Hearing of the Public . . . . . . . . . . . 225

A Resolution to Request a Waiver for Alcohol Use at the School For the Creative and

Performing Arts by The Cincinnati Chamber Orchestra . . . . . . . .

226

A Resolution to Request a Waiver for Alcohol Use at The Rawson Estate Located at

3737 Clifton Avenue, Cincinnati, Ohio, 45220 . . . . . . . . .

227

Motion to Withdraw a Resolution Supporting School Safety and Reducing Violence in

Schools . . . . . . . . . . . . . . . . . .

228

A Resolution Supporting School Safety and Reducing Violence in Schools . . . 228

Report of the Superintendent

Recommendations of the Superintendent of Schools . . . . . . . .

1. Certificated Personnel . . . . . . . . . . . . . 230

2. Civil Service Personnel . . . . . . . . . . . . . 234

Report of the Treasurer

I. Agreements . . . . . . . . . . . . . . . 241

II. Award of Purchase Order(s) . . . . . . . . . . . . . 242

III. Then and Now Certificates . . . . . . . . . . . . 243

IV. For Board Information . . . . . . . . . . . . . 244

V. Donations . . . . . . . . . . . . . . . . 245

VI. Grant Awards. . . . . . . . . . . . . . . . 246

Inquiries/Updates . . . . . . . . . . . . . . . . 247

Assignments . . . . . . . . . . . . . . . . . 247

Adjournment . . . . . . . . . . . . . . . . . 247

March 12 221 2018

REGULAR MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings at

Westwood School, 2981 Montana Avenue, Monday, March 12, 2018 at 6:35 p.m., President Jones in the chair. The pledge to the

flag was led by President Jones.

ROLL CALL

Present: Members Bates, Bolton, Messer, Moroski, President Jones (5)

Late Arrival: Member Copeland-Dansby@6:44 p.m. (1)

Absent: Member Timmons (1)

Superintendent Laura Mitchell was present.

MOTION TO AMEND AGENDA TO ADD BOARD MATTERS

Mr. Messer moved and Mr. Moroski seconded the motion to amend the agenda to add Board Matters.

Ayes: Bates, Bolton, Messer, Moroski, President Jones (5)

Noes: None

President Jones declared the motion carried.

MINUTES APPROVED

Ms. Bolton moved and Mrs. Bates second that the minutes of the following meetings be approved without reading, copies of said

minutes having been distributed to members and made available to the public and news media on March 13, 2018.

Special Meeting – February 26, 2018

Business Meeting – February 26, 2018

Special Public Joint Meeting with ACES – February 27, 2018

Passed viva voce.


March 12 222 2018

REPORT OF THE AUDIT COMMITTEE

The Audit Committee met on Tuesday, February 27, 2018 at 4:30 PM at the Cincinnati Public Schools Education Center in

Conference Room 1-A.

Fiscal Year 2017 Financial Audit Report

Kevin Vaughn, Plattenburg & Associates, updated the Committee on their audit of the District’s financial statements for fiscal year

2017 that ended June 30, 2017. He informed the Committee about Plattenburg’s audit of internal controls over financial reporting

and compliance. Mr. Vaughn also reported that the audit went smoothly.

Audit Status Report

Fiscal Year (FY) 2018 Internal Audit Engagements

Lauren Roberts, Internal Auditor, reported that since the Audit Committee meeting on December 19, 2017 the following internal

audit engagement has been completed:

IAP 2 PNC Purchase Cards

Ms. Roberts reported, updated the Committee on the below FY2018 Internal Audit engagements that are in progress since the Audit

Committee meeting on December 19, 2017:

IAP 1 Cash Collections

IAP 4 Data and Access Security

IAP 5 Purchasing Process

Activities Outside of the Internal Audit Plan

Ms. Roberts informed the Committee about the following work completed outside of her internal audit plan since the December 19,

2017Audit Committee meeting:

1. Shared best practices and participated in question and answer sessions regarding procurement cards at the monthly school

Principals meeting;

2. Participated in weekly Treasurer’s Department coaches meetings and one-on-one meetings with Treasurer;

3. Provided guidance in operational meetings as necessary;

4. Attended Board and Committee meetings such as the Policy Committee, Finance Committee and Student Achievement

Committee.

The following table summarizes the FY 2018 Internal Audit Plan engagements and the projected fiscal quarter when the engagement

will occur:

Internal Audit

Engagement

Projected Quarter of

Audit Engagement Status

Cash Collections Q3-Q4 In progress

Procurement Cards Q1- Q2 Complete

Payroll Q4/FY 2019 Not yet started.

Data and Access Security Q2-Q4 In Progress

Purchasing Process Q3-Q4 In Progress

Grant Process Q4/FY 2019 Received updated procedures from outside legal firm

2/21/2018. Will begin to evaluate and plan.

Charter School Funding Follow

Up

Q4/FY 2019 Initial meeting with new process owners complete.

Will begin testing once enough data from new

procedures has been generated.

March 12 223 2018


(cont.)

External Audits

Ms. Roberts updated the Committee on the following external audit engagements and reviews that are in progress:

1. Ohio Department of Education (ODE), Period of 7/1/2017-Present:

• Homeless Education

• Consolidated ESEA Grants – awaiting report

• IDEA Part B

• National School Lunch Program Administrative Review

• Child and Adult Care Food Program Review

2. U.S. Department of Justice, Grant Program Audit, Developing Knowledge About What Works to Make Schools Safe

An Audit report has been issued for the following compliance audit since the last status report on December 19, 2017:

1. Ohio Auditor of State (OAS)

a. Financial Audit, Period of 7/1/2016 to 6/30/2017

2. E-Rate

a. Payment Quality Assurance Review – no report; no issues noted

Procurement Card Internal Audit Report

Internal Auditor Roberts updated the Committee on her audit engagement of the District’s procurement card program. The audit

focused on evaluating predetermined objectives that she selected and within the Annual Audit Plan.

The following are the objectives of the audit:

Procedures for the use and administration of procurement cards are documented and communicated to employees.

PNC cards are used once a purchase order is in place and for the purpose within the purchase order.

Supporting documentation, such as receipts and invoices, to support all purchase card transactions are centrally reviewed

and maintained on file.

Procurement card statements are reconciled monthly by employees, reviewed and approved by the Treasurer’s Office.

Procurement card transactions are appropriate (i.e. proper public purpose) and in compliance with Board policies and State

regulations.

Invoices are sent to employees who do not submit necessary documentation for expenses.

Ms. Roberts reported that overall the controlled environment is deemed satisfactory, although there are key controls that require

attention from management for improvement.

The District’s purchasing card program is through PNC Bank-issued Visa cards.

Treasurer Jennifer Wagner informed the Committee that negotiations are taking place with Amazon to create a “punch-out” option in

the purchasing module of the financial system, Business Plus. This will help reduce the number of transactions executed through the

procurement card.

March 12 224 2018


(cont.)

Tax Abatements

Finance Committee member Melanie Bates updated the Committee with information about tax abatements that were discussed in the

February 15, 2018 Finance Committee meeting.

Treasurer Wagner re-presented her presentation on tax abatements to the Committee and discussed the following with the

Committee.

CPS’ Current Status:

-215 Active Agreements

-Abated Value $749,033,420.00

-Average of 12 years (range 4-15 years)

-Annual Revenue $6,105,688.27

249 Pending Agreements

CRA Billing Research Project

Tax Increment Financing Communities

CPS Millage

Financial Impact to CPS

Top Level Calculations

Tax Exemptions Available to the Port Authority

A copy of the presentation is available in the Board office.

Ms. Bates reiterated that the Finance Committee reviews the abatements and then recommends them to the full Board for approval.

She also informed the group about research that was done on the abatements and revealed that there were agreements that had not

been billed to the District. Treasurer Wagner has addressed the issue to secure the reimbursements.

The Audit Committee had extensive conversation about the non-billings and recommended that they send a letter to the City or the

County on behalf of the Board, requesting a list of agreements that the City has with the District.

ACTION: Board staff will draft a letter for all Audit Committee members to sign, requesting the tax abatement information.

Committee member Tim Heldman motioned and Brian Ross seconded the motion to request the information.

ACTION: Treasurer Wagner will direct her team to complete an analysis of the District’s tax abatements and Internal Auditor

Roberts will assist upon the Treasurer’s request.

ACTION: Audit Committee member Dan Holthaus advised that the District and the Audit Committee should be involved in

discussions in the renewal of the July 2, 1999 Community Reinvestment Act Agreement.

The meeting adjourned at 6:15 PM

March 12 225 2018


(cont.)

Audit Committee Staff Liaisons

Brian Ross, Chair Jennifer Wagner, CFO/Treasurer

Jennifer Couser Lauren Roberts, CPA, Internal Auditor

Jim Crosset, CLM

Christine Fisher

David Foote, CPA

Thomas D. Heldman, CPA

Daniel E. Holthaus, CPA

Carol Lawrence

Jeffrey L. Orschell, absent

Clarice Warner

Melanie Bates (Finance Committee)

Ericka Copeland-Dansby (Finance Committee)

Ryan Messer (Finance Committee)

Mrs. Bates moved that the Report of the Audit Committee be accepted.

Passed viva voce.


PRESENTATIONS

1. Alcohol Waiver Request: School for the Creative and Performing Arts by the Cincinnati Chamber Orchestra (CCO)

(Summermusik 2018 Festival) – LeAnne Anklan, General Manager, Cincinnati Chamber Orchestra

2. Graduation Requirements – Tianay Amat, Assistant Superintendent; Bill Myles, Assistant Superintendent

3. Alcohol Waiver Request: Gamble Montessori High School Foundation – Tom Haid, Resource Coordinator, Gamble

Montessori

ANNOUNCEMENTS/HEARING OF THE PUBLIC

The following persons addressed the Board regarding the topics indicated:

1. Michelle Dillingham FCC/Tax Exemption Agreement

2. Marlena Brookfield Speak Up for CPS

3. Ralph Moon FC Cincinnati – Retired Teachers Association for Hamilton County

4. Julie Sellers Tax Abatements - FCC

March 12 226 2018

A RESOLUTION TO REQUEST A WAIVER FOR ALCOHOL USE

AT THE SCHOOL FOR THE CREATIVE AND PERFORMING ARTS

BY THE CINCINNATI CHAMBER ORCHESTRA

WHEREAS, the Board of Education of the Cincinnati City School District (the “Board”) and the Cincinnati Chamber

Orchestra (“CCO”) continue to work in partnership in bringing Arts to the Community; and

WHEREAS, the CCO will use the facilities of the School for the Creative and Performing Arts from August 4, 2018

through August 25, 2018 for their Summermusik Festival season, with specific performances as follows:

Saturday, August 4, 2018,

Saturday, August 11, 2018

Saturday, August 18, 2018

Saturday, August 25, 2018; and

WHEREAS, the CCO is requesting a waiver to serve alcohol at these performances.

NOW THEREFORE BE IT RESOLVED, that the Board is authorized in Board Policy 7510 Use of District Facilities

and Property to approve the use of the School for the Creative and Performing Arts for performances on August 4, 11, 18, and 25,

2018, hosted by the CCO. For these events, the host shall obtain required licensure for alcohol, arrange for the necessary security

and obtain insurance satisfactory to the District for the event.

BE IT FINALLY RESOLVED, that the Cincinnati Board of Education approves the request from the Cincinnati Chamber

Orchestra to serve alcohol at the performances on August 4, 11, 18, and 25, 2018.

CINCINNATI BOARD OF EDUCATION

Carolyn Jones, President

Ericka Copeland-Dansby, Vice President

Melanie Bates

Eve Bolton

Ryan Messer

Mike Moroski

Lannis Timmons

Ms. Bolton moved and Mr. Moroski seconded the motion A Resolution to Request a Waiver for Alcohol Use at the School for the

Creative and Performing Arts by the Cincinnati Chamber Orchestra be approved.

Ayes: Members Bates, Bolton, Copeland-Dansby, Messer, Moroski, President Jones (6)

Noes: None


March 12 227 2018

A RESOLUTION TO REQUEST A WAIVER FOR ALCOHOL USE AT

THE RAWSON ESTATE LOCATED AT

3737 CLIFTON AVENUE, CINCINNATI, OHIO, 45220

WHEREAS, the goal of the Gamble Montessori High School Foundation is to increase their fundraising to continue to

offer scholarship support for Gamble students; and

WHEREAS, the Gamble Montessori High School Foundation would like to host a fund raiser at the Rawson Estate to offer

scholarships that will support students in their Montessori educational experiences in and out of the classroom; and

WHEREAS, components of some of those experiences come at additional cost that are not covered by the District; and

WHEREAS, the proceeds of the event will go towards the Gamble Montessori High School Foundation Scholarship Fund;

NOW THEREFORE BE IT RESOLVED, the Board is authorized in Board Policy 7510 Use of District Facilities and

Property to approve the use of the Rawson Estate for the fund raising event on Saturday, April 14, 2018. The event will be hosted

by the Gamble Montessori High School Foundation. For this event, the host shall obtain required licensure for alcohol, arrange for

the necessary security and obtain insurance satisfactory to the District for the event.

BE IT FINALLY RESOLVED, that the Cincinnati Board of Education approves the request from the Gamble Montessori

High School Foundation to serve alcohol at their event on April 14, 2018.




Melanie Bates

Eve Bolton

Ryan Messer

Mike Moroski

Lannis Timmons

Mr. Moroski moved and Mrs. Bates seconded the motion A Resolution to Request a Waiver for Alcohol Use at The Rawson Estate

Located at 3737 Clifton Avenue, Cincinnati, Ohio 45220 be approved.


Noes: None


March 12 228 2018

MOTION TO WITHDRAW A RESOLUTION SUPPORTING SCHOOL SAFETY AND REDUCING VIOLENCE IN

SCHOOLS

Mrs. Bates moved to withdraw A Resolution Supporting School Safety and Reducing Violence in Schools.

Ayes: Bates, Bolton, Copeland-Dansby, Messer, Moroski, President Jones (6)

Noes: None


A RESOLUTION SUPPORTING SCHOOL SAFETY

AND REDUCING VIOLENCE IN SCHOOLS

WHEREAS, school violence has become an epidemic in the United States of America; and

WHEREAS, the children and school employees of our nation deserve to attend school without fear of death or injury, and

their families deserve to send them to school without the same fear; and

WHEREAS, there is a mutual responsibility of all citizens to address this problem and the responsibility for preventing

violent incidents cannot be relegated to school districts alone; and

WHEREAS, multiple studies have shown that the majority of Americans support action to eliminate violence in our

schools; and

WHEREAS, school board members, administrators, employees and community members should work together with

lawmakers, legal counsel, law enforcement and security experts to determine how best to ensure student safety in their district;

NOW THEREFORE BE IT RESOLVED, that Cincinnati Public Schools Board of Education implores the President of

the United States, the Governor of State of Ohio, the United States Congress, and the Ohio General Assembly to prioritize the

protection of students and school employees by enacting legislation with funding for the following:

1. Enhanced mental health services and substance abuse treatment so that all individuals, including children, have

sufficient access to these services.

2. Increased access to school safety measures, including, but not limited to, School Resource Officers (SROs), school safety

infrastructure, and other security measures designed to protect students and staff from an active shooter on school

grounds.

3. Training for school employees and enhanced coordination with law enforcement agencies and first responders to ensure

appropriate responses to incidents of violence in schools.

4. Preserving the balance between the right to own firearms and the protection of students and school employees from any

act of violence.




Melanie Bates

Eve Bolton

Ryan Messer

Mike Moroski

Lannis Timmons

March 12 229 2018

RECOMMENDATIONS

SUPERINTENDENT OF SCHOOLS

CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. SERVICES COMPLETED

B. CHANGE IN STATUS

C. APPOINTMENT

D. ADJUSTMENT OF SALARY

E. ADDITIONAL ASSIGNMENT

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. DEATH

B. RETIREMENT

C. RESIGNATION

D. APPOINTMENT


F. PROMOTION

March 12 230 2018

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. SERVICES COMPLETED

(Marks the end of a temporary assignment.)

The services of the following Substitute Teachers, temporarily appointed, have been completed effective March 5, 2018.

Caroline G. Cooper Hannah M. Stevlingson Dave Alan Woodrum

Jason William Barnes Hamzy Gilbert W. Thompson

B. CHANGE IN STATUS

(A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date

as indicated.

Principal – 224 days

John E. Chambers $105,203.41 Walnut Hills March 13 Interim Principal – Walnut Hills

C. APPOINTMENT

(Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes

in status may occur once an individual is appointed.)

The Superintendent recommends approval of the appointment of the following for the 2017-18 school year, subject to the

possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati

Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is March

8, 2018.

Substitute Teacher – Class III – $125.44 per day

Tiffany Bey Erica D. Sanderson Caroline E. Woodruff

Emily B. Hinshaw

In Board proceedings of February 12, 2018, appointments were approved for Michael D. Pekel, Shannon M. Quay and Alison C.

Taylor as Teacher - Class III. This action should be corrected to read Substitute Teacher – Class III.

D. ADJUSTMENT OF SALARY

(Occurs when an employee presents documentation of additional training or experience credit.)

The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated.

Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is as indicated.

March 12 231 2018

RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)

D. ADJUSTMENT OF SALARY (cont.)

Audiologist - Class V – (Master’s Degree plus 30 semester hours)

Susan M. Almer To: $89,619.14 From: $87,072.18 February 4

Teacher - Class V – (Master’s Degree plus 30 semester hours)

Christine A. Ballman To: $52,840.98 From: $50,465.65 March 18

Teacher - Class III – (Bachelor’s Degree with 150 semester hours)

Brittney A. Lazar To: $59,539.37 From: $58,823.52 October 15


(Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work

period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)

The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of

appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education.

Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General

Fund.

Teacher-In-Charge - $43.05 per hour (extended employment rate)

2017-18 Juvenile Court Spring Break School – (Title I) - 5 hours

Michael E. Brown*

Coordinating Teacher - $36.90 per hour (in-service rate)

CPI Trainer – Student Services – 12 hours

Lauren P. Braddock Kimberly M. Hill Talia M. Woods

Teacher - $36.90 per hour (extended employment rate)

Establish Benchmarks for Technology Skills PK-8 – ITM – 3 hours except as indicated

Debra L. Crawford Tiffini C. Gray 18 hrs Cynthia Luckey

Elizabeth M. Fecher 18 hrs Jessica R. Hughes Paulette Maria Simpson

Steven J. Hayes Kimberly E. Johnson Jennifer M. Smith

2017-18 Juvenile Court Spring Break School – (Title I) – 25 hours

Ronnie X. Black* Maxine Moore* Kimberly Shine*

Michael E. Brown* Stephen W. Morris* Katherine M. Soderquist*

Mary A. Gardner* Lisa J. Shelly* Wanda Rene Williams*

Joan M. Irvin-Smith*

March 12 232 2018


E. ADDITIONAL ASSIGNMENT (cont.)

Teacher - $36.90 per hour (extended employment rate) (cont.)

2017-18 Spring Break for Residential Program – CCHMC – (Title I) - 35 hours except as indicated

Clyde W. Carter Jr.* Deborah E. Wooden* 20 hrs Tong Yu*

Assist with Designing 2018-19 STEM Curriculum – Bond Hill – (2020 Fund) – 75 hours

Diana L. Crawford*

Create Cultural Studies Montessori Pacing Guide – Curriculum – 30 hours

Jill E. Anspach Susan T. Guetle Darlene Johnson

Amy L. Babicke Catherine Rose Guimaraes Kenya Sanders

D. Rein Forrest

PD Planning, Presentation & New Teacher Induction – PARP – 25 hours

Kathryn Marie Arinsmier Sandra Bennett-Poettker Angela Martin

James S. Beirne Bradford G. Dillman Raymond E. Nephew

Teacher - $32.33 per hour (in-service rate)

Edulastic Software Training – Western Hills – (SIG) – 2 hours

Anna Grace Colyer* Justin B. Harris* Jennifer J. Phillips*

Caitlin C. Craft* Lynne Q. Hobstetter* Brian P. Shannon*

Jeanne M. Donisi* Sharonnade Jones* Brett R. Strittmatter*

Jaron Issac Fischer* Teresa Kahmann* Eric R. Vincent*

Megan Groat* Ashley Nicole Kenny* Abigail Christine Wells*

Kara Haddix* Michael J. Kraemer*

EL Learning – Curriculum – (Title IIA) – 18 hours

Carrie B. Wendel*

Prepare Materials for Preschool Curriculum – Early Childhood – (Preschool Tuition) – 12 hours

Beatrice Mays*

Teacher - $31.70 per hour (summer rate)

Extended School Year Services – Student Services – (IDEA-B) – 10 hours

Amber D. Horton*

Home Instructor - $30.09 per hour (extended employment rate)

Djuana A. Duncan 25 hours

Home Instructor - $30.09 per hour (extended employment rate) (IDEA-B)

Jennifer L. Ambrosius* 45 hours Brooke E. Cook* 22 hours

Krystal M. Burnett* 32 hours Lorenzo D. Engleman* 43 hours

March 12 233 2018



Home Instructor - $30.09 per hour (extended employment rate) (IDEA-B) (cont.)

Michael A. Feist* 21 hours Pamela A. Logan* 225 hours

Marquise Freeman* 42 hours Richard R. Nicak* 40 hours

Charlie R. Johnson-Shearer* 30 hours Comecko R. Webber* 40 hours

Home Instructor - $30.09 per hour (extended employment rate) (SWP)

James R. Compton* 14 hours Esteler Nju* 64 hours

Vonita L. Herald* 26 hours Julie Ellen Simkin* 50 hours

Meggan D. Johnson* 43 hours Heather A. Troth* 75 hours

The following teachers are recommended to receive supplemental contracts for the school year 2017-18. Payment will be as provided

under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as

maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time.

Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of

non-reemployment for the ensuing school year.

Name School Position Amount

Reeta Broerman S.C.P.A. HS Club Advisor (Science Club) 654.32

Reeta Broerman S.C.P.A. HS Club Advisor (Outdoor Adventure Club) 654.32

Michael E. Cabral Dater High HS Club Advisor (Tech Olympics Club) 635.26

Alicia C. Creighton Dater High HS Club Advisor (Dungeons & Dragons Club) 635.26

James Crook Aiken High HS Boys Basketball (Frosh) Coa 2382.23

Andrew S. Dalton Dater High HS Club Advisor (SLAM Poetry Club) 635.26

Lacy L. Domire Pleasant Hill Elem Club Advisor (Math Club) 635.26

Jeffrey L. Ervin Woodward HS Activities Coordinator 1,302.32

Jeffrey L. Ervin Woodward HS Club Advisor (Student Government Club) 635.26

Kristen Renee Fairchild Dater High HS Club Advisor (Girls Who Code Club) 635.26

Bianca C. Gay Woodward HS Club Advisor (Be'You'tiful Bulldogs Club) 635.26

Autumn Eckart Hill S.C.P.A. HS Class Advisor 10Th Grade 817.89

Tracy Greeley Howard Woodward HS Club Advisor (Girls Who Code Club) 635.26

Bobby J. Jenkins Shroder HS Activities Coordinator 1302.32

Demetra R. Jones Dater High HS Club Advisor (7th Grade Avdisor Club) 635.26

Monica Dee Knolle Pleasant Hill Elem Club Advisor (ELA Club) 635.26

Nadalee M. Koth Roberts Elem Club Advisor (Step Team Club) 635.26

Glenetta B. Krause Dater High HS Club Advisor (Anime Club) 635.26

Megan N. Kreaps Dater High HS Club Advisor (ESL Club) 635.26

March 12 234 2018



Athletic and Co-curricular Activities (cont.)


Sydney K. Laskarzewski Roberts Elem Club Advisor (Book Club Gr. 4-6) 635.26

Cynthia L. Lawrence Dater High HS Choral Director 1,588.16

Nicholas W. Lennon Taft High HS Club Advisor (Outdoor Adventure Club) 635.26

Anne M. Miceli Westwood Elem Club Advisor (Family Involvement Club) 635.26

Mary E. Morgan S.C.P.A. HS Club Advisor (Outdoor Adventure Club) 654.32

Erin K. Munsie Dater High HS Club Advisor (German Club) 635.26

Justin G. Ratliff Dater High HS Club Advisor (Outdoor Adventure Club) 635.26

Karen Lee Waltermire Dater High HS Club Advisor (7th Grade Advisor Club) 635.26

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL

A. DEATH

The Superintendent regrets to report the death of the following.

Eric Washington Level 1 Building Engineer February 21

B. RETIREMENT

(Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.)

The following employees have made application to the School Employees Retirement System in accordance with the statutes of the

State of Ohio.

Denise Davis Custodian 2 July 1

Marcus Menefield Level A Building Engineer June 1

C. RESIGNATION

(Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective

date is the first working day the employee is no longer providing services to the district.)

March 12 235 2018

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

C. RESIGNATION (cont.)

The following resignations have been received to be effective on the dates indicated.

Ashley Bradshaw Paraprofessional Personal Reasons February 5

Dion Branham Paraprofessional Other Employment February 22

Amanda Evers Paraprofessional Other Employment March 19

Christina May Sr. Support Specialist Other Employment March 2

Joseph Miller Student Services Assistant Personal Reasons April 1

Theresa Pierson Paraprofessional Personal Reasons March 5

Deborah Pope-Bullucks Student Services Assistant Other Employment February 23

D. APPOINTMENT

The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay

calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations.

Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General

Fund, except as otherwise noted by an asterisk (*).

Senior Support Specialist (Classified)

Wendy Tuerck $19.19 hr. Riverview East February 27

Security Assistant 2 (Unclassified)

Carolyn Wilson $16.81 hr. Carthage March 13

Paraprofessional (Unclassified)

Nichole Espinoza $15.54 hr. Student Services March 13

Jennifer Giles $15.13 hr. Early Childhood March 5

Shelly Harper $15.54 hr. Taft Elementary March 13

Abou Konte $15.54 hr. Student Services March 13

Mark Lorenz $15.54 hr. Clark Montessori March 8

Juliette Miller $15.13 hr. Sands Montessori March 6

Penny Monday $15.54 hr. North Avondale February 20

Sub Paraprofessional (Unclassified)

Comachitta Martin $15.54 hr. Evanston February 28

Student Services Assistant (Unclassified)

Ponjeya Blanks $12.94 hr. Woodford February 28

Camilla Brantley $12.94 hr. Carson April 2

Joellen Grady $12.94 hr. John P. Parker March 7

March 12 236 2018


D. APPOINTMENT (cont.)

Athletic and Co-curricular Activities

Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.


Keith Anderson Jr Aiken High HS Boys Reserve Basketball Coach 2938.10

Mrward Banks Roberts MS Boys Asst Basketball Coach 1429.35

Breanna Irene Jones Dater High HS Club Advisor (Black Culture Club) 635.26

Tonya M Luckey Aiken High HS Cheerleader Coach (Fall) 1429.35

Camisha R Magruder Aiken High MS Girls Head Basketball Coach 2382.23

Joshua Craig Nolan Aiken High MS Boys Head Basketball Coach 2382.23

John Allen Stone III Taft High HS Boys Asst Var Basketball Coach 3176.30

In Board proceedings of February 21, 2018, an appointment was approved for Joelle Zacharia with a salary of $15.13 hr. This

action should be corrected to read $15.54 hr.


(Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.)

The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were

filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*).

Athletic and Co-curricular Activities

Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.


Michael Beasley Pleasant Hill Elem Extend Physical Education 952.88

Dennis E. Bettis Woodward High School Debate 1048.17 #

Jamie Lynn Borros Woodward HS Club Advisor (Outdoor Adventure Club) 635.26

Eddie L. Brown Shroder MS Girls Head Basketball Coach 2620.45 #

William M. Brown Shroder MS Boys Asst Basketball Coach 1429.35

Ty M. Cass Aiken High HS Boys Varsity Basketball 4650.42 #

Alesia Daphne Davis Aiken High HS Girls Asst Var Basketball C 3176.30

Kori K. Harris Shroder MS Cheerleader Coach 952.88

Nina L. Hatcher Withrow Reserve Marching Band Director 1905.79

Jermaine Holley Roberts HS Varsity Baseball Coach 2620.45

Breanna Irene Jones Dater High HS Class Advisor 9Th Grade 794.08

Tonya M. Luckey Aiken High HS Cheerleader Coach (Winter) 1429.35

Arturo Minera Roberts Elem Club Advisor (Journalism Club) 635.26

March 12 237 2018



Athletic and Co-curricular Activities (cont.)


Arturo Minera Roberts Elem Club Advisor (Bike Club) 635.26

Kenya Loreal Moffett Bond Hill Elem Club Advisor (Girls Club) 635.26

Eugene Moore Aiken High HS Girls Varsity Basketball Co 4227.67

Steven E. Stanley Oyler School HS Varsity Baseball Coach 2382.23

Donnitta B. Thomas Shroder HS Cheerleader Coach 1572.28 #

Whitney T. Thomas Roberts Elem Club Advisor (Book Club Gr. 3) 635.26

Gregory L. Tye Aiken High HS Boys Ast Var Basketball Co 3176.30

Lucas Jerome Wafzig Hughes STEM MS Baseball Coach 1429.35

Terrance J. Walker Bond Hill Extended Athletic Sponsor (2) 635.26

Christian A. Williams Shroder MS Girls Asst Basketball Coach 1429.35

F. PROMOTION

(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)

The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise

noted by an asterisk (*).

Senior Accounting Technician (Classified) From

Alecia Carloss $23.22 hr. Withrow Sr. Elem. Supt. Spec. $22.35 hr. March 13

Level I Building Engineer (Classified) From

Maurtice Cosby $20.29 hr. LEAP Custodian 1 $15.57 hr. March 12

Exterminator (Unclassified) From

David Sparks $19.05 hr. Iowa Ave. Custodian 2 $16.87 hr. March 12

Catherine L. Mitchell

Superintendent of Schools

Mrs. Copeland-Dansby moved and Ms. Bolton seconded the motion that The Report of the Superintendent be approved.

Ayes: Members Bates, Bolton, Copeland-Dansby, Moroski, Timmons, President Jones (6)

Noes: None


March 12 238 2018

REVISED

REPORT OF THE TREASURER

TABLE OF CONTENTS

I. AGREEMENTS

II. AWARD OF PURCHASE ORDERS

III. THEN AND NOW CERTIFICATES

IV. FOR BOARD INFORMATION

V. DONATIONS

VI. GRANT AWARDS

March 12 239 2018


Fund # Fund Description Purpose

001 General Fund Set of accounts used to show all ordinary operations of a school system, generally

all transactions which do not have to be accounted for in another fund.

003 Permanent Improvement Fund provided to account for all transactions related to the acquiring,

construction, or improving of such permanent improvements as are authorized

by Chapter 5705, Ohio Revised Code.

006 Food Services Fund used to record financial transactions related to food service

operations.

007 Special Trust The special trust fund may be classified as a special revenue, permanent, or a

private purpose trust fund. A special revenue fund should be used if the original

contributions can be expended for school district programs. A permanent fund

should be used if only the earnings on the original proceeds can be expended

and not the principal. If the original contribution, whether required to be kept

intact or not, and the earnings do not support the school district's programs, then

the fund will be classified as a private purpose trust fund.

018 Public School Support Fund provided to account for specific local revenue sources, other than taxes or

expendable trust (i.e. profits from vending machines, sales of pictures, etc.), that

are restricted to expenditures for specified purposes approved by board

resolution. Such expenditures may include curricular and extra-curricular related

purchase.

019 Other Grants Fund used to account for the proceeds of specific revenue sources, except for

State and Federal grants) that are legally restricted to expenditures for

specified purposes.

021 Intra District Service Fund A fund to account for functions that provide goods or services to other areas

within the school district. Intra-district functions could include central

warehousing and purchasing and central data processing.

024 Employee Benefits Self

Insurance

A fund provided to account for monies received from other funds as payment for

providing medical, hospitalization, life, dental, vision, or any other similar

employee benefits. The Employee Benefits Self-Insurance Fund may make

payments for services provided to employees, for reimbursements to employees

who have paid providers, to third party administrators for claim payment or

administration, for stop-loss coverage or for any other reinsurance or other

similar purposes.

034 Classroom Facilities

Maintenance

A fund used to account for the proceeds of a levy for the

Maintenance of facilities.

March 12 240 2018


(cont.)

300 District Managed Student

Activity

Fund provided to account for those student activity programs which have

student participation in the activity, but does not have the student management

of the programs. This fund would usually include athletic programs, but could

also include the band, cheerleaders, flag corps, and other similar types of

activities.

516 IDEA Part B Special

Education, Education of

Handicapped Children

Grants to assist states in providing an appropriate public education to all children

with disabilities.

525 Project Head Start To promote school readiness by enhancing the social and cognitive development

of low income children, including children on federally recognized reservations

and children of migratory farm workers, through the provision of comprehensive

health, educational, nutritional, social and other services; and to involve parents

in their children's learning and to help parents make progress toward their

educational, literacy and employment goals.

536 Title I School Improvement

Stimulus A

To help schools improve the teaching and learning of children failing, or most at

risk of failing to meet challenging State academic achievement standards.

551 Title III – Limited English

Proficiency

Funds to develop and carry out elementary and secondary school programs,

including activities at the pre-school level, to meet the educational needs of

children of limited English proficiency. These programs provide structured

English language instruction, with respect to the years of study to which the

program is applicable, and instruction in the child's native language to the extent

necessary to allow a child to achieve competence in English. The instruction must

incorporate the cultural heritage of these children and of other children in

American society. The instruction must be, to the extent necessary, in all courses

or subjects of study which will allow a child to meet grade promotion and

graduation standards.

572 Title I – Disadvantaged

Children/Targeted Assistance

To provide financial assistance to State and Local educational agencies to meet

the special needs of educationally deprived children. Included are the Even Start

and Comprehensive School Reform programs.

587 IDEA Preschool Grant The Preschool Grant Program, Section 619 of Public Law 99 -457,

addresses the improvement and expansion of services for students with disabilities,

ages three (3) through five (5) years.

598 Schoolwide Building

Program

The purpose of this bulletin is to inform you of the creation of a Schoolwide

Building Program Fund. The Schoolwide Building Program Fund allows for the

pooling of Federal, State, and local funds to be used to upgrade the overall

instructional program of a school building where at least 40 percent of children

are from low-income families.

March 12 241 2018


(cont.)

I. AGREEMENTS

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants:

Vendor/Consultant Name Amount Not to Exceed Agreement Dates

General Counsel

(A.) Frost Brown Todd LLC $30,000.00 03/13/2018 – 06/30/2018

Funding Source: General Fund

Purpose:

To provide professional legal services.

(B.) Taft Stettinius & Hollister $50,000.00 03/13/2018 - 06/30/2018


Purpose:


.

(C.) David Dimuzio Inc $30,000.00 03/13/2018 - 06/30/2018


Purpose:


March 12 242 2018


(cont.)

II. AWARD OF PURCHASE ORDER(S)

The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund:

Vendor/Consultant Name Amount Not to Exceed

Facilities, Security & Food

(A.) DeBra Kuempel Inc $81,400.00

Funding Source: Classroom Fac Maintenance Fund

Explanation:

Oyler - Repair, replace and seal all boiler flue piping on 3 boilers.

(B.) PNC P-Card - Memo Vendor $149,250.00

Funding Source: General Fund, Classroom Fac Maintenance Fund

Explanation:

FY18 Blanket - April, May, June 2018 PNC Charges for Facilities.

Assistant Superintendent’s Office

(C) PNC P-Card - Memo Vendor $34,680.00


Explanation:

Travel expenses for 17 individuals to the Reaching the Wounded Student Conference June 24-27, 2018 in Orlando, FL.

Food Services

(D.) Heritage Food Service Group INC $25,000.00

Funding Source: Food Services Fund

Explanation:

To purchase kitchen/cafeteria supplies, parts, and materials.

March 12 243 2018


(cont.)

II. AWARD OF PURCHASE ORDER(S) (cont.)

The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund:

Vendor/Consultant Name Amount Not to Exceed

ITM

(E.) Apple Computer Inc. $39,99 6.00


Explanation:

To provide continued support for the District’s Apple infrastructure.

(F.) Ohio State University $27,593.15

Funding Source: Food Services Fund

Explanation:

To provide support for our VMWare virtualization software.

III. THEN AND NOW CERTIFICATE(S)

That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor/Consultant Name Amount

(A.) NCS Pearson Inc $4,322.70

CPS Location: Student Services


Purpose of Purchase: Old invoice that references CCSDP16033937.

(B.) Healthy Visions $3,500.00


Purpose of Purchase: Not-For-Credit Classes

(C.) Mainsail Production Services $7,500.00

Funding Source: Other Grants

Purpose of Purchase: Substance Abuse Media Project

March 12 244 2018


(cont.)

IV. FOR BOARD INFORMATION

That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants

Vendor/Consultant Name Amount not to Exceed Agreement Dates

Public Affairs

(A.) RESLV LLC $12,113.00 03/13/2018 - 06/30/2018


Purpose:

To provide services to create a series of Montessori video promotions.

Student Services

(B.) Affordable Language Services $10,000.00 03/13/2018 - 06/30/2018


Purpose:

To provide interpreting services for tests and assessments of English language learners.

Facilities

(C.) That the Treasurer be authorized to enter into an agreement with NRG to participate in the PowerPay Program.

This agreement covers the period of June 1, 2018 through September 30, 2018. This NRG agreement will pay CPS an

incentive of $49.27 per kWh for the agreement to reduce 14,000 kWh if there is an emergency declared by PJM

Interconnection Authority (The Electric Grid Manager). The payment will be based on the actual power reduction. In the

17 years this program has never declared an emergency. CPS will not be subject to out-of-pocket financial penalties when

participating in the PowerPay Program, even if CPS fails to reduce electricity.

March 12 245 2018


(cont.)

V. DONATIONS

That record is made of a donation from the following Donors:

Donor Name Amount Location Funding Source &

Description

(A.) Woodward Trust $1,000.00 Gilbert A. Dater

High School

Fund 007 – Special

Trust

Purpose: To be used for the purchase of calculators.

(B.) Debra Langford $20.00 Gilbert A. Dater

High School

Fund 018 – Public

School Support

Purpose: To be used at the principal’s discretion.

(C.) CareSource Management Group $500.00 Shroder High

School

Fund 018 – Public

School Support

Purpose: To be used to help sponsor Shroder’s 5th

annual luncheon.

(D.) Activities Beyond the Classroom $1,150.00 Aiken High School Fund 300 – Student

Activities

Purpose: To be used to purchase spirit wear for Aiken.

(E.) Robert Corson $550.00 Cheviot School Fund 300 – Student

Activities

Purpose: To be used for buses for the Kindergarten and 1st

grade rooms at Cheviot.

(F.) Covedale PTA $322.00 Covedale School Fund 300 – Student

Activities

Purpose: To be used for buses for the 1st

, 2nd

and 3rd

grade rooms at Covedale.

(G.) Cincinnati Symphony Orchestra $322.00 Covedale School Fund 300 – Student

Activities

Purpose: To be used for field trip buses to the Symphony.

(H.) Kilgour Parent Teacher Assn. $880.00 Kilgour School Fund 300 – Student

Activities

Purpose: To be used for field trip buses.

(I.) Grad Cincinnati $187.00 Western Hills

High School Fund 598 – Schoolwide

Building Program

Purpose: To be used for buses – reduction of expenditures to Fund 598.

March 12 246 2018


(cont.)

V. DONATIONS (cont.)

Donor Name Amount Location Funding Source &

Description

(J.) Light of the World Worship Center $483.00 Western Hills

High School Fund 598 – Schoolwide

Building Program

Purpose: To be used for buses – reduction of expenditures to Fund 598.

VI. GRANT AWARDS

That record is made of a grant award from the following Grantors:

Grantor Name Amount Location Funding Source &

Description

(A.) Neediest Kids of All $5,000.00 Family &

Community

Engagement

Depart.

Fund 019 – Other

Grants

Purpose: To be used to help Cincinnati Public Schools with student needs.

Jennifer M. Wagner

Treasurer/CFO

Mrs. Copeland-Dansby moved and Mr. Messer seconded the motion that The Revised Report of the Treasurer be approved.


Noes: None


March 12 247 2018

INQUIRIES/UPDATES

Upcoming events:

1. Board – City Council is sponsoring an Open Mic Night for students who want a future free from gun violence from 6:00 p.m. –

7:30 p.m. on March 20, 2018. Mr. Moroski will attend the event on behalf of the Board.

2. Board – Randy Smith, OSBA will present an overview of activities for 2018 on April 16, 2018 at 6:30 p.m.

3. Board – Next Board Retreat is on April 4, 2018.

4. Board – Reminder - on Thursday, March 15, 2018 we have community conversations on later starts for High Schools at 6:00

p.m. in the Mayerson Banquet Room.

5. Board – Mark your calendar, on March 13, 2018 a Celebration and Thank you at the Civic Garden Center for Activities Beyond

The Classroom from 4:00 p.m. – 7:00 p.m.

6. Student Achievement Committee – meeting will start at 2:00 p.m. instead of 2:30 p.m.

ASSIGNMENTS

Please note the following assignments:

1. Administration – Check to see if April 4, 2018 is the scheduled Budget Hearing.

2. Policy Committee/Administration – review and have consideration for the gun violence policies. Administration, bring any

policies in regards to use of weapons and how it’s laid out in the code of conduct.

3. Mrs. Worley – In an effort to better inform our community of graduation requirements and CLC’s. Create a

checklist/dashboard with updated information and get the word out through social media, website……

ADJOURNMENT

The Board adjourned at 8:38 p.m.

Jennifer M. Wagner

Treasurer/CFO

march 12 2018 board of education cincinnati, … · ms. bolton moved and mrs. bates second that the...

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